HomeMy WebLinkAbout8.1 St. Patrick's Day Celebration CITY OF DUBLIN
AGENDA STATEMENT
Meeting Date : February 25, 1985
SUBJECT: St . Patrick ' s Day Celebration
EXHIBITS ATTACHED: 1 ) Cost Estimate
2 ) Entertainment Confirmation Letter
3 ) Community Organization Confirmation
Letter
4 ) Parade Permit Application
5 ) Map with Police Posts
RECOMMENDATION: 1) Approve St . Patrick ' s Day
Celebration
2 ) Authorize utilization of Police
Personnel, if necessary, for Parade
Control
3 ) Authorize installation of Banner
FINANCIAL STATEMENT: Cost to City - $1, 818 - $2, 508
Sufficient funds are budgeted
DESCRIPTION: The 2nd Annual St . Patrick ' s Day
Celebration is scheduled for Saturday, March 16, 1985 .
The Dublin/San Ramon Lions Club is coordinating the
event. Finalized plans are as follows :
Parade - 12 : 00-2 : OOpm
The parade will begin at the corner of Brighton and
Village Parkway with the Dublin High School parking lots
utilized for staging and preparation of parade
participants . The parade will proceed south on Village
Parkway to Amador Valley Boulevard, West on Amador
Valley Boulevard to Regional, ending at the Shamrock
Shopping Center.
Entertainment/Community Organization Booths - 2 : 30-5 :30pm
Following the parade, entertainment and booths featuring
local community organizations will be at Shannon Park.
Six groups have been secured for entertainment and 20
community organizations have reserved booths.
Dinner - 5 : 30-8 : 30pm/Dance - 9 : OOpm-12 Midnight
The Dublin/San Ramon Lions Club has reserved Shannon
Center for a Dinner and Dance . The dinner will feature
corn beef and cabbage with the cost set at $10 . 00 per
person . Dancing to a live band will immediately follow
the dinner .
Liability Provisions
The Dublin/San Ramon Lions Club will provide $1 , 000, 000
in Liability Insurance naming the City of Dublin as
secondary insured. The coverage will cover the entire
days activities .
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ITEM NO: �• COPIES TO: park & Rec Commission.
Dublin/San Ramon Lions Club
Parade Permit
A parade permit has been requested by the Dublin/San
Ramon Lion ' s Club. The parade will consist of
approximately 50 units; marching bands, antique
vehicles, floats, color guard, mounted patrol, horse
drawn carriage, police and fire units, etc .
There are five intersections (posts ) that will require
traffic control . Ten reserve officers will be assigned
to this task . If any or all posts cannot be manned by
reserve officers , then it will be necessary to fill in
with overtime regular officers . Each overtime regular
officer will cost $69 . 00 for a maximum cost of $690 . 00 .
It is anticipated that there will be sufficient reserve
officers available .
Next Committee Meeting
Thursday, February 28, 1985
3 : 00 p .m. at Shannon Center
ST PATRICK' S DAY CELEBRATION
COST ESTIMATE
Booths
20 @ $18 . 64 = $373 . 00
Publicity
1 4 'x 20 ' canvas banner = $500 . 00
Printing costs = $125 . 00
Portable Toilets
2 @ $57 . 50 = $115 . 00
Balloons/Helium
400 balloons = $ 20 . 00
Helium = $ 35 . 00
Transportation
Hay Wagon to shuttle people = $300 . 00
between end of parade route
and Shannon Park
Street Cleaning = $350 . 00
SUBTOTAL $1, 818 . 00
Parade Control = $0 - $690 . 00
GRAND TOTAL $1_, 818 - $2 , 508
February 2, 1985
SUBJECT: St. Patrick' s Day Celebration
PROGRAM: Saturday, March 16, 1985
Shannon Comunity Center
11600 Shannon Avenue (At San Ramon Road)
Dublin, California 94568
This is to confirm your participation in the Second Annual St .
Patrick ' s Day Celebration.
Although you have already agreed to be a part of the
entertainment, this is simply to provide you with final details
and to see if you will require any special arrangements or
equipment .
Please tear off the perforated portion of this letter and return
it to me at your earliest convenience.
We really appreciate your willingness to participate in what we
hope will be a festive and enjoyable celebration.
Mae Hernandez
Entertainment Committee
Name of Group or Individual
Time you are scheduled to appear: to p.m.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
(Please tear off here and return to)
Mae Hernandez
7161 Amador Valley Blvd.
Dublin, CA 94568
Name of Group or Organization
Contact person if different from above
Address City Zip
Telephone : Day Evening
Q Arrangements are o.k. with us . We ' ll be there at least
fifteen minutes before we are scheduled to perform.
Q We will need the following special equipment or arrangements
CITY OF DUBLIN
KECREATION DEPARTMENT
P.O-Box 2340
Dublin, CA 94568 (415) 829-4932
February 11, 1985
Dear Community Organizations :
Enclosed please find a map of the deck area at Shannon for use on
Saturday, March 16th . - You have been assigned Space No.
The City will provide a 10x10 booth and electricity only. All
other items must be supplied by your organization. Please arrive
at Shannon by 11 : 00 a.m. on the 16th with hammer and-, wrench to
assemble your booth . Organizations must also disassemble the
booths at the end of the day.
In the event of rain, the booths that are not protected by the
overhang, will be taken into the East Room.
Sincerely,
Elizabeth Schmitt
Park and Recreation Commissioner
ES/mm
Enclosure
15 Ib
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DUBLIN POLICE SERVICES
PARADE PERMIT APPLICATION - SAINT PATRICK'S DAY PARADE
1. Name, address and telephone number of person or persons to conduct
such parade:
Scott Thompson
829-5700
2. If the parade is proposed to be conducted, on behalf of, or by an
organization, the name, address and telephone number of the headquarters
of the organization.
Dublin/San Ramon Lions
829-5700
3. The name, address and telephone number of the persons who will be
responsible for the conduct of the parade.
Scott Thompson
Dublin/San Ramon Lions
829-5700
4. The date the parade will be conducted.
March 16, 1985
S. The rou.te'.to be traveled, the starting point and termination point.
Dublin High School - South Village Parkway, West .Amador Valley Blvd. ,
to First Entry to Shamrock Shopping Center
6. Maximum length of parade in miles or fractions thereof.
3/4 mile
7. The approximate number of persons, animals and vehicles which will
constitute such parade; the type of animals and vehicles.
50 Units -- Horses, Vehicles, Marching Units
8. The hours when such parade shall start and terminate.
10:00 a.m./12 :00 noon/1:30 p.m.
A-
Parade Permit Appli,ation
Page Two
9. A statement as to whether the parade will occupy all or only a portion
of the width of the street, roads, highways, alleys, etc. proposed to
be traveled.
Appropriate traffic travel lane
10. The location by streets, roads, highways, alleys, etc. of assembly
areas for such parade (include check points along route) .
Dublin High Parking Lot (South)
11. The time at which units of the parade will begin to assemble. ..:
10:00 a.m.
12. The interval of space to be maintained between units.
50 feet
13. If the parade is designed to be held by, or on behalf of, any person
other than the applicant, the applicant for such permit shall file
with the Dublin Police Services a communication in writing from the person
proposing to hold the parade, authorizing the applicant to apply for the
permit on their behalf.
N/A
14. Any additional information which the Dublin Police Services may find
reasonably necessary to make a determination of the regulation and conduct
of such parade. (Specify)
City not liable for any expenses, liabilities,
damages or clean-up expense.
Applicant' s Signature Date
Responsible Person Signature Date 1_z
CITY OF DUBLIN
PERMIT FEE WAIVER APPLICATION
Type of Fee Waiver Requested :
Administrative Conditional Use Permit
One Day Alcoholic Beverage Control Permit
Parade 'Permit
-
:Please Print ' or -Type = -- - -_-
-..: . :_.,
DUBLIN/SAN•.RAMON-:LION.!.S CLUB
-,.... ;,
Name of ..Sponsorl,ng Group
Name of Authorized Representative SCOTT THOMPSON
Address 829-5700
ST. PATRICK'S DAY PARADE
Brief Description of Event Requiring Permit
50 units be innin at Dublin Hi h and terminatinag at Shamrock Shopping Center
Date( s) of Event March 16, 1985
Location: city streets Villa e Parkwa a d mador alle lvc1.
Please carefully read the following and sign the acknowledgment:
( 1) I have received a copy of the City of Dublin Fee Waiver
Policy. (2 ) I am an authorized representative of the above
mentioned organization. ( 3 ) I certify that the sponsoring group
is a Dublin based bonafide church, school, neighborhood .group or
Dublin based non-profit, non-restrictive civic or service
organization.
I hereby request a waiver of the specified permit fee as provided
for under the City policy.
4_'Z�Sign�tr Date
3) 411/10 • 7.4,t) e.4mOA) 4.1e)A)
City Manager 0 face Use On y
Approved Denied
Notice of Decision to Applicant
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