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Home My WebLink About8.1 HeritageCtrRenovatn fl. e e " CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 13, 1995 SUBJECT Contract Change Order #2 for the Heritage Center Renovation (prepared by: Diane Lowart, Parks & Community Services Director) / 1. Proposed Change Order #2 / 2. Project Accounting Sheet /3. Budget Change Form (1V' RECOMMENDATION $1rf/" Approve Change Order and Budget Change Form FINANCIAL STATEMENT: Project Budget Design $ 22,395 Improvements Building Grounds Inspection Miscellaneous Subtotal EXHffiITS ATTACHED Change Order #2 Total $176,925 $ 7,300 $ 7,500 $ 4,130 $218,250 $ 22,925 $241,175 DESCRIPTION : On December 27, 1994 the City Council awarded Contract 94-07, the Heritage Center Renovation, to Skyline Construction. The renovation consists mainly of seismic repair and exterior restoration to the old S1. Raymond's Church and the original Murray Schoolhouses, along with modifications for handicapped access. Skyline began work on the contract on January 23, 1995. During preliminary investigation of the work to be done in the Church, and after one of the January storms, a significant amount of water was noticed on the floor at the base of one of the support columns. Further investigation revealed that a severe leaking problem existed in the bell tower. At that point the City's Building Inspector conducted a thorough investigation of the tower and the belfry. It was discovered that the reason for the leaking was that at some time in the past, the siding on the tower was removed and replaced without waterproof paper or metal flashing. As a consequence, the ceiling in the Church has been damaged and the structural members of the roof and support column are subject to weakening from the water deposited by winter rains. If this situation is allowed to continue, the Church interior and structural support will be severely compromised. It is the recommendation of the Architect and the Building Department that the problem be corrected by removing the existing siding from the belfry to the ground and installing waterproof paper, metal flashing and new siding. The cost of the new siding will be reduced by use of the extra siding that has been stored in the Church. The estimated cost increase as submitted by Skyline Construction is $21,833.96 and 20 additional working days are required. Given the amount of the change order and due to the fact that there are not adequate funds available in the Heritage Center Renovation Budget, it is necessary for the City Council to approve the change order. Staff has reviewed the change order submitted by Skyline Construction and concurs with the cost submitted. Staff, however, would recommend that a 5% contingency be added to the amount to allow for additional inspection costs associated with the increased work and the additional working days. Consequently, this will increase the cost of the Heritage Center Renovation by $22,925 to total $241,175. It is recommended that the City Council approve Change Order #2 in the amount of $22,925 and approve the Budget Change Form (attached). r ---------------------------------~----------------------------------------- ITEM NO. 8.1 COPIES TO: Dreyfuss & Todd, Architects Skyline Construction CITY CLERK FILE I 16101oH:?tot _ CITY OF DUBLIN - EXHIBIT "B" e CONTRACT CHANGE ORDER NO.-L PROJECT/ROAD: Heritage Center Renovation FEDERAL NO.(S): TO: Skyline Construction, 865 Cotting Lane, #C, Vacaville, CA 95688 PAGE 1 OF 1 PAGE CONTRACT NO. 94-07 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by the Chief Engineer. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate. EXTRA WORK AT AGREED PRICES Repair beIltower, including removal of siding and comer trim from belfry to ground, installation of metal flashing and waterproof paper, and installation of new siding. LUMP SUM: $ 21,833.96 ESTIMATED COST INCREASE: $ 21.833.96 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS: 20 Working Days SUBMITTED BY /DA TE APPROVAL RECQMMENDED BY/DATE APPROVED BYIDA TE Don Santin a, Public Works Inspector Mehran Sepehri, Sr. Civil Engineer Lee S. Thompson, Public Works Director We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date -.1-.195 Contractor By Title If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. e e EXHIBIT "A" CHANGE ORDER FORM DATE: 317195 PROJECT NAME: Heritage Center Renovation CIP#: 9402 CONTRACT # 94-07 PCT. COMPLETED 25% CONTRACTOR Skyline Construction APPROVED BUDGET AMT. $177,251.00 CONTRACT AMT. $168,500.00 CHANGE ORDER #1 $ 5,354.38 CHANGE ORDER #2 $ 21,833.96 CHANGE ORDER #3 $ - CHANGE ORDER #4 $ - CHANGE ORDER #5 $ - CHANGE ORDER #6 $ - CHANGE ORDER #7 $ - CHANGE ORDER #8 $ - CHANGE ORDER #9 $ - CHANGE ORDER #10 $ - TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $ 27,188.34 ADJUSTED CONTRACT AMOUNT: $195,688.34 . PROGRESS PAYMENTS MADE PAYMENT #1 $ 15,277.50 PAYMENT #2 $ 10,557.00 PAYMENT #3 $ 15,609.63 PAYMENT #4 $ - PAYMENT #5 $ - PAYMENT #6 $ - PAYMENT #7 $ - PAYMENT #8 $ - PAYMENT #9 $ - PAYMENT #10 $ - PAYMENT #11 $ - PAYMENT #12 $ - PAYMENT #13 $ - PAYMENT #14 $ - PAYMENT #15 $ - TOTAL PROGRESS PAYMENTS $ 41,444.13 I REMAINING BALANCE ON CONTRACT: $154,244.21 RECOMMENDATION: APPROVED APPROVED APPROVED DENIED DENIED DENIED SIGNATURE: Supervising City Mayor Dept Head Manager e e I , CITY OF DUBLDl BUDGET CHAllGE FORM CHA1IGE FORH ...1L- new appropriation~ budget transfer L-.J. budget change .L1 increase budget account I~ r\erit~t)e.. (' enter ~"J.c;J"1'Y' laccount II Im,raqlemetlt> 11001 - Otl-\JI -150 - 050 $~B3.6 I name rler,t~cf [qTc/ R..MOJc... t>'"n I~nt H .(1 .5OJ..c.ne.::.- (1(15fUc.f>'m) 1200\ - q14l1/ - lot - 000 $ 1\')(10 I~ laccount II 13 $ I~ laccount II '4 $ I~ I account II 15 $ I~ 'account II '6 $ l~ lacconnt B 17 $ I~ laccount II 18 $ TOTAL BUDGET DECREASES $ decrease budget account ~ account II 1 $ ~ account It 2 $ ~ account II 3 $ ~ acconnt 1I 4 $ name account II 5 $ ~ acroount II 6 $ ~ account II 7 $ ~ account II 8 $ TOTAL BUDGET IllCREASES $ ').J., OJ J-j REASONS, JUSTIFICATION, AND ITL~ZED COSTS: J) III Iv kc.J>i ~ d i '" fK PoU /l>Vif 0 f f>v.... 0 I d ,S t. t.d"r"""! ~, (;hi ,vi" CJ tk<1 a ,ft cV 1M u",,/rc.U ,Jo. tfLf-{)7, tft/J(tjL U1rU~ilJwhlh, IS (liRdLd. CITY IWIAGER \ \ date signature signature \ \ date CITY COUllCIL