HomeMy WebLinkAbout7.5 Interview Engineering Firm Finalist of ;220 4D
AGENDA 'STATEMENT
Meeting Date: November 22 , 1982
SUBJECT Engineering Services - Status Report
EXHIBITS ATTACHED Request for Proposal
RECOMMENDATION 'S Call a special meeting to interview engineering firm
finalists
FINANCIAL STATEMENT: None
DESCRIPTION : On November 15 , 1982 the City received eleven responses
to its Request for Proposal for Engineering Services.
Staff is presently reviewing those proposals and plans
on recommending a group of finalists for the City Council
to review. It is Staff' s recommendation that the inter-
views be conducted at a special meeting in order to give
the City Council adequate time to review the qualifica-
tions of each firm. It is recommended that the City
Council consider holding such a meeting on Tuesday,
December 7 , 1982 .
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COPIES TO:
ITEM NO. /,5
Y
THE CITY OF DUBLIN
P.O. Box 2340
Dublin, CA 94568 (415) 829-4600
REQUEST FOR PROPOSAL
ENGINEERING SERVICES
The City''of Dublin was incorporated on February 1 , 1982. Since incorporation,
F> the City has contracted with the Alameda County Public Works Agency for
engineering 'services. However, the City is desirous .of contracting for City
engineering services with a qualified private engineering firm. It is believed
that a private firm will be in a better position to function as an advocate for
the City's interest,' and further, would not.be tied to County policies which
might- impact engineering decisions within the City.
SERVICES AND RESPONSIBILITIES
.. The services and respons-ibilities which the City is desirous of contracting
for include the following:
A. Administrative Duties
1 . The engineering firm will be appointed to perform the statuatory re-
sponsibilities of City Engineer.
2. The engineering firm will be requested to analyze the City's engineering
needs and recommend programs to the City Manager consistent with the
economic capabilities of the City.
3. Attend meetings with City Staff,. public officials, community leaders,
developers, contractors, and the general public as required by the City.
4. , At the direction of the City, review and comment on planning programs
,,and land development projects which are not only located within the
City, but also located outside the City .and may have an impact on the
City
. 5. . .When directed, supervise the accounting of State Highway User Funds
from the standpoint of meeting State requirements for the expenditure of
�. ' such funds.
6. Advise the City Manager as to engineering and construction financing
available. from other governmental agencies and when so directed, prepare
and initiate application for such findings.
7. Recommend ordinances and regulations pertaining to engineering matters.
8. Establish working relationships and coordination with other public
agencies and private utilities involving engineering matters affecting
the City.
ENGINEERING SERVICES - REQUEST FOR PROPOSAL - Page 2
B. Traffic and General Engineering Services
1 . Perform those traffic studies requested by the City.
2. Recommend solutions to street design problems.
3. Provide general engineering consultation in connection with ,traffic
circulation,' street signs, noise impact, etc.
C. Development Review .
1 . Review -proposed developments and make recommendations pertaining to
engineering considerations.
2. '. Perform the statutory functions of City Engineer pertaining to the review
and checking of land division maps. This includes, but is not limited to
the following:
a. Examine each tract map of each subdivision within the City, with
respect to its conformity with the tentative map or maps, any
approved alterations, and applicable City records and ordinances.
The City Engineer would be required to certify the map.
b. Examine each parcel map of each division of land within the City
with respect to its conformity with the tentative map or maps, any
approved alterations, and applicable City records and ordinances.
The City Engineer would be required to certify the map.
c. Provide detailed plan checking of tract and parcel maps.
3. Check improvement plans for facilities under the jurisdiction of the City
that are prepared by private developers.
4. Establish performance and labor and material bond amounts when required
and require the posting of such securities and other development fees
within the proper time sequence of such development review.
5. Provide field inspection during the construction of such improvements
by private developers and at the proper time recommend notices of
completion and acceptance of the work.
6. Provide such necessary and related functions that are the normal practice
of the City in the City Engineering review of private developments.
7. Review engineering aspects of planning applications.
D. Capital Projects
1 . Upon specific and separate authorization by the City, prepare plans and
specifications for City projects.
2. Provide plan checking of and construction observation during the course
of construction of City undertaken projects.
ENGINEERING SERVICES - REQUEST FOR PROPOSAL - Page 3
3. Provide special engineering reports as to such related matters as traffic
studies, assessment district formation, annexations, etc.
COLLECTION OF FEES
All fees to be collected from any private developer, engineer, or architect in
connection- with the carrying out of the functions set forth above, if collected
by engineer shall be collected in the name of the City. Engineer shall employ
record keeping measures acceptable to the City. If fees are collected by the
City, engineer shall. review the appropriate ordinances and fee schedules in effect
: by City and shall provide to the persons designated by the City for collection of
fees, ' the amount of such fees to be collected.
GENERAL CONDITIONS
A. Engineering firm shall provide no services for any private client within the
corporate boundaries or sphere of influence of the City during the term of
the agreement.
B. City shall not be called upon to assume any liability for the direct payment
of any salary, wage or other compensation to any person employed by the engineering
firm performing services for the City.
C. Engineering firm shall hold harmless the City from damages, costs or expenses
that may arise because of damage to property or injury to persons received
or suffered by reason of the operation of engineering firm which may be
occasioned by any negligent act or omission to act which amounts to negligence
on the part of the engineering firm or any of its agents, officers and employees
and subcontractors.
D. - Engineering firm agrees to provide at its own expense general liability in-,
surance in an amount not less than $1 ,000,000.00 and further name the
City as an additional insured.
E. Engineering firm shall .provide the City with evidence that it has Worker's
Compensation Insurance covering all its employees and professional liability
insurance in the amount of $1 ,000,000.00
F. Engineering firm shall assume liability for the wrongful or negligent acts,
errors and omissions of its officers, agents and employees and subcontractors
in regard to any functions or activity carried out by them on behalf of the
City.
G. The services of the engineering firm may be terminated by the City at any
time with or without cause. In the event of such termination, the engineering
firm shall be compensated for such services up to the point of termination.
Such compensation for work in progress would be prorated as to the percentage
of progress completed at the date of termination.
If the engineering firm terminates its services to the City, it must provide
the City with written notice at least three months in advance of such termina-
tion.
ENGINEERING SERVICES - REQUEST FOR PROPOSAL - Page 4
QUALIFICATIONS
In all replies to this Request for Proposal the following qualifications must
be documented:
1 . Provide evidence of at least two registered Civil Engineers on staff..
2. Provide evidence of registered Traffic Engineer on staff..
3. Must have at least 5-10 years experience in civil engineering with munici-
pal _applications.
4. Identifying staffing in firm that would be utilized in providing services
to the City.
5. Must be able�to demonstrate past experience in reviewing subdivisions.
6. .Must be able to demonstrate experience in dealing with the regulations of .
the California Environmental Quality Act.
7. Provide evidence of ability to provide mapping services and further provide
City with a sample of such work.
8. Must be able to demonstrate ability to provide design services for public
buildings and improvements.
9. Must be willing to hold office hours and further be available to attend
..Commission and City Council meetings when requested to do so by the City.
10. Must indicate to what extent it plans on subcontracting out the services
required by the City.
11 . : Must provide City with at least 3 municipal references. to which engineering
firm provided service.
. COMPENSATION
All proposals should include the compensation required by the engineering firm
to provide the .services ,listed .above. Cost of. services performed should be in ,
the.-form of an hourly rate and/or. retainer.
DEADLINE ..
All proposals should be submitted to the City offices no later than 5:00 p.m.
November 15, 1982. Any questions regarding this proposal should be directed
to Richard Ambrose, City Manager at 829-4600.
Dublin City Offices
6500 Dublin Boulevard, Suite 100
Dublin, CA 94568