HomeMy WebLinkAbout7.2 Library Services CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 12, 1.983
SUBJECT Additional Library Services Contract
EXHIBITS ATTACHED 1 ) Resolution
2 ) Contract
RECOMMENDATI N Adopt resolution approving agreement and authorizing
Mayor to execute agreement
FINANCIAL STATEMENT: Cost for 9 months Monday service - $29 ,600
DESCRIPTION At its meetings of April 11 , 1983 and June 28 , 1983 ,
the Dublin City Council approved the concept of funding additional hours on
Monday mornings/afternoons at the Dublin Library. The City Council allocated
$29 , 600 in its 1983-84 Fiscal Year Budget for the additional hours .
Since that time , Staff and the County Librarian have worked together in
developing an agreement between the City and the County of Alameda for
provision of additional Library services . The agreement provides that the
County will add 7 hours of Library service at the Dublin Branch Library each
Monday, excluding County observed holidays , fro;n 10 : 00 a .m. to 5 : 00 p.m. The
contract would be effective from October 1 , 1983 to June 30 , 1984 . In the
event that something occurs which would change the County Library ' s funding
level and as a result impact the level of service provided at the Dublin
Branch Library, both the City and the County have the right to terminate or
renegotiate the agreement .
The contract is based upon a projected volume of activity at the Dublin
Branch Library. If the volume should be higher than anticipated, the
contract permits the County Librarian to return to the City Council to
negotiate a mid-year funding adjustment to pay for Staff that might be needed
to handle the increased activity.
The County Librarian has suggested that October 17 , 1983 be the first Monday
on which the Library opens due to a County holiday on October 10 , 1983 , and
the need to have sufficient time to train new Library personnel .
RECOMMENDATION
It is Staff ' s recommendation that the City Council adopt the attached
resolution which approves the agreement between the City of Dublin and the
County of Alameda for additional Library services, and authorizes the Mayor
to execute said agreement .
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17 �7 COPIES T0: Ginnie Cooper
ITEM NO.
RESOLUTION NO. * - 83
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA
FOR ADDITIONAL LIBRARY SERVICES
WHEREAS, the services provided at the Dublin Library have been
reduced by the County due to lack of funding; and
WHEREAS , the City Council of the City of Dublin is desirous of
improving Library services to the community; and
WHEREAS , the Dublin City Council has authorized the expenditure of
$29 ,600 for Fiscal Year 1983-84 in order to open the Dublin Branch Library on
Mondays from 10 : 00 a .m. to 5 : 00 p.m. ; and
WHEREAS , the County of Alameda has agreed to provide the additional
Library hours at the Dublin Branch of the Alameda County Library System.
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council hereby
approves the attached contract between the City of Dublin and the County of
Alameda for additional Library services and further authorizes the Mayor to
execute said agreement .
PASSED, APPROVED AND ADOPTED this 12th day of September , 1983 .
AYES :
NOES:
ABSENT:
Mayor
. ATTEST:
City Clerk
CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS , current funding level for County Library Services prevent
increasing the number of open hours per week at the Dublin Branch of the
Alameda County Library System, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library
open more than the current 37 hours per week , and
WHEREAS, the members of the Dublin City Council have authorized funding
for the increases in staffing and utility costs required to open the Dublin
Branch seven ( 7 ) additional hours for a total of 44 open hours per week ;
therefore,
The City of Dublin and the County of Alameda agree to provide seven ( 7 )
additional hours per week of Library Services at the Dublin Branch of the
Alameda County Library System subject to the following terms and . conditions .
TERMS AND CONDITIONS
1 ) Effective Dates : This contract will be in effect from October 1, 1983 to
June 30 , 1984 .
2 ) Services Described : The County of Alameda agrees to provide seven ( 7 )
additional hours of Library Services at the Dublin Branch Library each
Monday, excluding County observed holidays , .from 10 : 00 a .m, to 5 : 00 p.m.
3 ) Payments : The City of Dublin agrees to pay the County of Alameda $29 ,600
in 3 quarterly installments as follows :
December 31 , 1983 - $9 , 867 . 00
March 31 , 1984 - $9 , 867 . 00
June 30 , 1984 $9 , 866 . 00
4 ) Extension : All terms and conditions of this contract may be extended, by
mutual agreement, on a year-to-year basis, provided the amount paid by
the City of Dublin to the County of Alameda is adjusted annually to
reflect increases/decreases to the costs connected with providing the
services .
5 ) Mid-Year Adjustment : The cost of providing seven ( 7 ) additional hours of
Library Services is based on a projected volume of activity. Should the
volume be higher than anticipated, the County Librarian may return to the
Dublin City Council in February 1984 to negotiate a mid-year funding
adjustment to pay for additional staff .
6 ) Quarterly Activity Reports : Quarterly Activity Reports will be provided
by the County Librarian to the Dublin City Council .
7 ) Option to Terminate or Renegotiate Contract : This contract is predicated
on the assumption that Library Service levels will remain constant .
Should any circumstance arise which changes both County Library funding
levels and levels of service , either party shall have the right to
terminate or renegotiate this agreement by giving at least thirty ( 30 )
days written notice .
8 ) Liability:
a ) All persons employed in the performance of such services and
functions for City of Dublin shall be County employees, and no City
employees as such shall be taken over by the County and no person
hereunder shall have any City pension, Civil Service, or other status or
right .
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b) The City shall not be called upon to assume any liability for the
direct payment of any salary, wages, or other compensation to any County
personnel performing services hereunder for the City, or any liability
other than that provided for in this agreement .
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness
arising out of his/her employment .
c) The County will assume liability and pay cost of defense and hold the
City harmless from loss , costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto to
the extent that such liability is imposed on the City by the provisions
of Section 895 . 2 of the Government Code of the State of California . In
addition, when liability arises pursuant to Section 830 et seq. , of the
Government Code, by reasons of a dangerous condition of public property
of the County, the County shall assume liability and pay cost of defense
and hold the City harmless from loss, costs or expenses caused by the
negligent or wrongful act or omission of County officers, agents and
employees, whether or not arising in the performance of an agreement
between the parties hereto .
CITY; COUNTY :
City Manager Chairman, Board of Supevisors
CITY OF Dublin COUNTY OF ALAMEDA
6500 Dublin Boulevard Administration Building
Dublin, CA . 94568 1221 Oak Street
Oakland, CA 94612
IN WITNESS WHEREOF :
The parties hereto have executed this agreement the day and year first above
written, and County has hereunto caused its corporate name to be signed by
its Chairman of the Board of Supervisors, who is hereunto duly authorized the
day and year first above written.
CITY OF DUBLIN COUNTY OF ALAMEDA
By. By:
Mayor Chairman of the Board of Supervisors
City of Dublin County of Alameda
State of California State of California
ATTEST:
By: By:
City Clerk Clerk of the Board of Supervisors
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