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HomeMy WebLinkAbout7.03 Vector Control Services Agreement CITY OF DUBLIN 5 0— AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 26, 1990 SUBJECT: 1990-91 Vector Control Services Agreement (Report Prepared by: Lou Ann Riera-Texeira) EXHIBITS: 1. Current Agreement 2. Letter dated May 10, 1990, from Harry A. Scott, District Manager, Vector Control Services District 3. Resolution Amending Agreement Between Alameda County and the City of Dublin for the Provision of Vector Control Services for Fiscal Year 1990-91 RECOMMENDATION: Review the service level and provide comments to staff. Adopt Resolution Amending Agreement Between Alameda County and the City of Dublin for the Provision of Vector Control Services for Fiscal Year 1990-91. FINANCIAL Total contract costs for 1990-91 are estimated to be STATEMENT: $26,510. Sufficient funds are included in the proposed 1990-91 budget. BACKGROUND: Since March 1, 1988, the City of Dublin has contracted with Alameda County on an annual basis for vector control services. Prior to March _of 1988, services were provided on an as needed basis by the local'County Health Inspector. The City contracts directly with the County in lieu of participating in the countywide Vector Control Services District. The City funds vector control services through the City's General Fund. As a result, Dublin property owners receive the same level of service as residents served by the Vector Control Services District, but do not pay the assessment as part of their property tax bill, as do other Service Area participants. The County provides these services through the Vector Control Division of the Department of Health Services. Services include: 1. Enforcing City Ordinances, State Health and Safety Codes and Administrative Code Sections pertaining to vector control, including refuse and animal wastes. 2. Inspecting and poisoning of creek areas for rats. 3. Investigating public complaints and requests for service involving insect, rodent and other animal vectors as well as conditions. conducive to harboring vectors. 4. Conducting neighborhood surveys where there are high numbers of public complaints concerning vectors. 5. Collecting rodents for laboratory examination for plague and for flea counts. 6. Inspecting potential sources of vectors and vector borne diseases, i.e. , parks, pet shops, kennels, and shopping centers. 7. Investigating reported outbreaks of vector borne diseases. 8. Surveillance of Rabies control and investigation of dog bites. The City of Dublin has an ongoing contract with Alameda County for the provision of these services (Exhibit 1). The current agreement requires an annual revision to adjust contract costs. DISCUSSION: The County has supplied the City with a summary of the services provided during Fiscal Year 1989-90 and with service/cost projections for Fiscal Year 1990-91 (Exhibit 2) . The focus of Vector Control Services is to provide general information to the public as well as areawide Vector Control services. The County provides both District initiated activities and responds to citizen requests for service. Vector Control does not provide interior baiting or trapping on private property. As indicated in the attached correspondence, during Fiscal Year 1989-90, the County spent approximately 375 hours responding to citizen requests for service, in addition to hours spent on various administrative and District initiated activities. Of the 375 hours of service provided this year, the County spent 40% of their time on plague control, 37% of their time on Rabies control, 12% of service hours on solid waste management activities, and the remaining 11% of their time on insect and general vector control activities. The County estimates increasing the number of service hours provided to the City from 375 to 400 (7%) . The primary increases will be in the areas of domestic rodents/plague control and in general vector control services. The chart below presents a comparison of actual service hours provided during 1988-89, the estimated service hours for FY 1989-90, and the projected service hours for FY 1990-91. Fiscal Year 1988-89 represents the first full year of operation at the current service level. As shown below, the estimated service level for 1989-90 is consistent with the projected service level for 1990-91. SERVICE HOURS Program Category 1988-89 1989-90 1990-91 (actual) (estimated) (estimated) Solid Waste Management 22.7 45 45 (garbage, rubbish and animal waste) Domestic Rodents/Plaque 192.5 150 180 Control - (rats, mice, ground squirrels, etc. ) Rabies & other animals 101.0 140 120 General Vector Control 25.2 20 35 Insects 21.3 20 20 (flies, fleas) TOTAL HOURS 362.7 375 400 Fiscal Year Costs $19,496 $24,249 $26,510 In addition to the above projections, the County estimates an increase in the number of "equivalent benefit units" served from 6,983 to 7,192 (3%) and an increase in the "benefit assessment rate" from $3.58 to $3.80 (6%) . The number of Dublin "equivalent benefit units" indicated in the proposed amendment to the existing agreement (Exhibit 3) is an estimate. The actual number is based on the County Assessors records at the time the County levies the property tax surcharge for those cities which are part of the special district. The "benefit assessment rate" is equivalent to the rate paid by each residential unit in those cities participating in the Vector Control Services District. The proposed increase in the "benefit assessment rate" for 1990-91 (6%) is slightly lower than last year's increase (8.4%) . The special terms and conditions relating to the calculation of Vector Control services are outlined in Exhibit 3. Sufficient funds for the increased programs costs are included in the proposed 1990-91 budget. Staff has reviewed the summary of services and concurs with the County's projections. Staff recommends funding Vector Control services at the projected program cost of $26,510 for FY 1990-91. This level represents a 9% increase over FY 1989-90. The current agreement between the County and the City provides for an automatic renewal of services. The proposed amendment to the agreement provides for an increase in both the number of Dublin "equivalent benefit units" as well as an increase in the "benefit assessment rate." Staff recommends that the Council review the proposed amendment' and adopt the attached resolution amending the agreement between Alameda County and the City of Dublin for the provision of Vector Control services for FY 1990-91. Contract Reference No . C O N T R A C T �.. C� Cx THIS CONTRACT , made and entered into this day of o- 1988 , by and between the County of Alameda , a public body , corporate and politic of the State of California , and on behalf of the County Service Area , hereinafter referred to as "COUNTY" and City of Dublin , a municipal corporation , hereinafter referred to as "CITY" . W I T N E S S E T He WHEREAS , CITY which is not located within the boundaries of the County Service Area for Vector Control ( V .C . No . 1984-1 ) , requests Vector Control Services from the County Service Area and agrees to pay for the costs of such services from its general funds; and WHEREAS , the County Service Area is willing to provide such services . NOW , THEREFORE , it is mutually agreed as follows : 1 . The term of the contract begins on the 1st day of July 1988 and ends on the 30th day of June , 1989 . 2 . COUNTY shall perform the following Vector Control Services within CITY : a . Enforcement of CITY Ordinances and State Health and Safety Code and Administrative Code Sections pertaining to vector control including refuse and animal wastes . b . Inspection and poisoning of creeks for rats . C . Investigation of public complaints and requests for services concerning insect , rodent and other animal vectors as well as conditions conductive to harboring vectors . d . Neighborhood surveys where there are high numbers of public complaints concerning vectors . e . Collection of rodents for laboratory examination for plague and for flea counts . f. Inspection of potential sources of vectors and vector borne diseases such as Shopping Centers , Parks , Pet Shops and Kennels . V �1 g . Investigation of reported outbreaks of vector borne diseases such psittacosis . h . Surveillance of Rabies control . 3 - a . CITY has appropriated funding for Vector Control Services in its annual Budget . b . County has calculated the CITY ' s payment based on the formula contained in Exhibit A'. C . CITY shall pay to COUNTY the amount shown on Exhibit A in paragraph 11( c ) as "Net Revenue . " Payment by CITY to COUNTY shall be invoiced in equal installments during the Fiscal Year . d . Payment shall be due within sixty ( 60) days after receiving an invoice from COUNTY for services . e . Monies paid by CITY shall be expended by COUNTY solely to provide those vector control services as described hereinabove . f. The "Net Revenue" as shown on Exhibit A shall automatically be adjusted on "an annual basis , " as set forth, in paragraphs 5 , 6 , 7 and Exhibit A . COUNTY shall provide a preliminary estimate to CITY of anticipated adjustments to "Net Revenue" by April 15th of each year . COUNTY shall notify CITY in Writing of the "Final Net Revenue" for the Fiscal Year within 10 days of County Public Hearing to establish Benefit Assessment Rate for area included in V .C . No . 1984-1 . 4 . COUNTY shall keep a record of the money received from CITY . Such monies will be deposited to the revenue account of the County Service Area for Vector Control ( V -C - 19811-1 ) 5 . Upon written request , CITY shall. have access to COUNTY ' S financial records regarding this contract . 6 . a . COUNTY shall defend and hold harmless CITY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of COUNTY , its officers , employees or volunteers in the performance of this contract . b . CITY shall defend and hold harmless COUNTY , its officers , and employees against any and all liability for injury or damage caused by any act or omission of CITY , its officers , employees or volunt.eers in the performance of this contract . -2- 7 . This contract shall. be automatically renewed each fiscal year . However , COUNTY and CITY shall have the right to terminate this contract with or without cause at any time upon giving at least 30 days written notice prior to the effective date of such termination . 8 . This contract can be amended only by written agreement of CITY and COUNTY . 9 . Neither COUNTY nor any of its employees shall by virtue of this contract be an employee of CITY for any purpose whatsoever , nor shall it or they be entitled to any of the rights , privileges , or benefits of CITY employees . COUNTY assumes exclusively the responsibility for the acts of its employees as they relate to the services to be provided during the course and scope of their employment . 10 . COUNTY shall assign a liaison to CITY with respect to the performance of this contract . 11 . COU14TY assures that it will. comply with Title VI of the Civil Rights Acts of 1964 and that no person shall , on the grounds of race , creed , color , handicap , sex or national origin be excluded from participation in , be denied the benefits of, or be otherwise subjected to discrimination under the contract . Y —3— IN WITNESS , CITY and COUNTY here to have executed this contract on the first day and year mentioned above . COUNTY F ALAMEDA /f CITY OF DUBLIN BY Q4 I I V Chairperson , Board of Sup rvisors Mayor APPROVED AS TO FORM: Richard J . Moore , County Counsel AT BY 6 _ BY -4 Deputy County Counsel City Clerk , CITY DUBLIN DATE: APPR D A TO FORM: BY City Attorney I hereby certify under penalty of perjury that the chairperson of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on j�l'l1i 01 19�i� , and that a copy has been delivered to the Chairperson as provided by Government Code Section 25103 • DATED: (q0V 1 1988 pt'SU 'f m 17j cn --W/. A I MEHRWEIN, Clerk , Board of Supervisors Deputy y —4— MAY 11 ' 90 15 : 49 FROM ALCO HAZMAT PAGE . 002 ALAMEDA COUNTY HEALTH CARE SERVICES f1 AGENCY - DAVID J. KEARS, Agency Director A DEPARTMENT OF ENVIRONMENTAL HEALTH 1 Vector Control Services District 7977 Capwell Drive Oakland, California 94621 (415)667-7557 May 10 , 1990 Ms . Lou Ann Riera-Texeira Administrative Assistant to the City Manager City of Dublin P .0 Box 2340 Dublin, Ca 94568 Dear Ms . Riera-Texeria: Per your request-, the following information is provided for the Vector Control Services -District . Field work hours in Dublin for FY 1987-88 , 1~Y 1988-9 (actual) , FY 1989-90 ( estimate) , and 1990- 91 (estimate) . Hours P_ rogr_am_ Cglegory 989-90 1990_l actual actual ( est .) ( est . ) 4 mos . 1 . Solid - waste management (garbage., . rubbish and 110 .0 22 .7 45 45 animal waste) 2 . Domestic and other 52 .2 192 .5 150 180 rodents , plague -control ( rats, mice) ground squir- rels 3 . Rabies & other 59 .2 101 140 120 animals 4 . General Vector 1.7 . 1 25 .2 20 35 control & other Vector .Borne Diseases. 5 . Insects ( flies , fleas 0 21 .3 20 20 e.tc . ) Totals 238 .5* 362 .7 375 400 * This -is an - annualized rate of 715.. 56 . High number of hours reflects program initial survey time and program start up . Exhi hi + C?�- r1AY 11 ' 90 15 : 50 FKQM HLUU HH,fMH I resat , ue�� Ms . Lou Ann Riera-Texeira May 10 , 1990 Page Two Attached is the proposed contract exhibit A. for 1990-91 . The exhibit includes an estimated 3% increase in benefit units and increase of the Benefit Assessment Rate from $3 .58 to $3 .80 . The benefit rate increase was primarily necessitated by a 15 .5% Increase in salaries for our Vector Control personnel. . If you have any further questions feel free to call me at 667- 7557 . Sincerely , AcI'1 A. Scott District Manager HAS: jmw PRELIMINARY EXHIBIT A CITY OF DUBLIN CONTRACT SPECIAL TERMS AND CONDITIONS VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA - FY 1990-91 Ca l nt11 a ti nn of Dublin Allocation: 1 . No . of Dublin "Equivalent Benefit Units" ( if City were included in the County Service Area) 7 , 1924 2 . FY 1990--91 Benefit Assessment $3 .80/Benefit Unit Rate for C .S.A . 3 . Ca,lez? atjon of Net Revenue.- at 'total Annual Poteiptia`l Revenue Formula: # of Benefit Units x Annual Benefit Assessment Rate= Total Potent ia_1___Rggynua: $27 ,330 .00 (7192 x $3 .80/BU) b . r_P.g 3% Delinauencv Allowance_ $ 820 .00 c . Net Revenue $26 ,510 .00 4 . The. Board of Superv.isor-s - shall adjust the rate annually , which shall equal the benefit assessment rate established for the County Service Area . 5 . The County Assessor shall determine annually the number of "Equivalent Benefit Units" within CITY . ' 6 . The above ne-t revenue ( 4c) which is the amount of money - allocated by CITY in Paragraph 3-of the contract shall be adjusted annually , in accordance with Section 4 and 5 of this Exhibit . *Projected 3% increase from 1989-90 . t: +: TOTAL PAGE . 004 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ------------------------- AMENDING CONTRACT BETWEEN THE CITY OF DUBLIN AND ALAMEDA COUNTY FOR THE PROVISION OF VECTOR CONTROL SERVICES WHEREAS, since March 1, 1988, the City of Dublin has contracted with Alameda County on an annual basis for Vector Control services; and WHEREAS, in lieu of participating in the countywide Vector Control Services District, the City of Dublin contracts directly with the County for these services, and pays for program services with General Fund monies rather than assessing Dublin property owners; and WHEREAS, the City Council wishes to continue to contract with Alameda County for the provision of Vector Control Services; and WHEREAS, Section 7 of the current agreement between the City and the County provides for automatic renewal of the contract; and WHEREAS, it is necessary to amend the agreement in order to update the contract SPECIAL TERMS AND CONDITIONS. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Dublin does hereby amend the agreement between the City of Dublin and Alameda County for the provision of Vector Control Services, dated September 26, 1988, by incorporating Exhibit A, which is attached hereto and shall be considered as a part of this Resolution. BE IT FURTHER RESOLVED, that this shall be effective 1990 and shall supersede Exhibit A contained in the current agreement. PASSED, APPROVED and ADOPTED this day of 1990. AYES: NOES: ABSENT: Mayor City Clerk FXbtbt44' - 3. w. EXHIBIT A CITY OF DUBLIN CONTRACT SPECIAL TERMS AND CONDITIONS VECTOR CONTROL SERVICES FROM COUNTY SERVICE AREA FY 1990-91 Calculation of Dublin Allocation: 1. No. of Dublin "Equivalent Benefit Units" 7,192 (if City were included in the County Service Area) 2. FY 1990-91 Benefit Assessment Rate for $ 3.80 C.S.A. 3. Calculation of Net Revenues: a. Total Annual Potential Revenue Formula: # of Benefit Units x Annual Benefit Assessment Rates= Total Potential Revenue: $27,330 (7,192 x $3.80/BU) b. Less 3% DelinquencV Allowance 820 c. Net Revenue $26,510 4. The Board of Supervisors shall adjust the rate annually, which shall equal the benefit assessment rate established for the County Service Area. 5. The County Assessor shall determine annually the number of "Equivalent Benefit Units" within the CITY 6. The above net revenue (4c) which is the amount of money allocated by the CITY in Paragraph 3 of the contract shall be adjusted annually, in accordance with Sections 4 and 5 of this Exhibit.