HomeMy WebLinkAbout6.5 MAD 83-1 Hear Date CITY CLERK
File # 0-646-1
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 23, 1996
SUBJECT: • Public Hearing: Citywide Street Lighting
Maintenance Assessment District 83-1
Report Prepared by: Lee S.Thompson,Public Works Director
EXHIBITS ATTACHED: 1) Resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
2) Engineer's Report and Assessment Diagram
RECOMMENDATION: 1) Open public hearing
Receive Staff presentation and public comment
ifily2)3) Question Staff and the public
4) Close public hearing and deliberate
5) Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
1996-97 Sources
And Use of Street Light Maintenance District Funds
Revenues:
• Gross Amount Proposed to be Assessed: $134,696
- _Estimated Interest Revenue: - 10,400 ..
,-Estimated Other Revenue(reimbursements). 4,000
Less Estimated Collection and Delinquency Cost: (7.341)
Net Total Revenues $141,755
Expenditures:
Street Light Acquisition, including Litigation $103,000
Contract Maintenance and Utilities: 125,692
Administration and Engineering: 8.163
Total Operating Expenses: $236,855
The above figures indicate a negative balance for FY 1996-97; however,the estimated cash balance at the
end of 1995-96 for this assessment district is $176,557. The balance for 1996-97 is therefore estimated at:
COPIES TO:
ITEM NO. 64150(1/
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1995-96 Balance: $176,557
Plus 1996-97 Revenue: 141,755
Less 1996-97 Expenditures: (236,855)
Estimated 96-97 Balance: $ 81,457
The individual assessments are proposed to be lowered by almost 30% due to the City's acquisition
of PG&E-owned street lights.
DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting
Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984,the
City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In
1995-96,the City of Dublin and other agencies in Alameda County took possession of PG&E-owned
street lights in order to reduce maintenance costs.
For Fiscal Year 1996-97,no change is recommended with respect to the method of determining the
assessments. The District boundary, which includes the incorporated limits of the City of Dublin, is
amended to include the Eastern Dublin Specific Plan area which was annexed during 1995-96. The
assessment for a single-family house is estimated to be $13.60, which is a reduction of 29.7%from the
previous level of$19.34 per year. As shown on page 5 of the Engineer's Report,the assessment for a
commercial property is a factor of 5.5 multiplied by the single family rate or$74.80 multiplied by the
acreage of the property. Vacant parcels pay one half the rate of developed parcels.
Staff is recommending that the City maintain a fund balance in the Street Light Fund to have funding in
the future to replace light poles. The City owns a total of 1,987 street lights. A number of these poles
exceed 30 years of age.
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Staff recommends that the City Council conduct a public hearing, deliberate;-and adopt the resolution
approving engineer's report, confirming diagram and assessment, and ordering levy of assessment
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Page 2
RESOLUTION NO. -96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS,by its Resolution No.24-96, a Resolution Directing Preparation of Annual Report for City of
Dublin Street Lighting Maintenance Assessment District No. 83-1 (the"District"),this Council designated the City.
Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and
pursuant to the Landscaping and Lighting Act of 1972;and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular,whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 23, 1996, at 7:00 p.m.in the
Council Chambers,Dublin Civic Center, 100 Civic Plaza,Dublin, California,was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment,notice of which hearing was published and
posted in accordance with the Landscaping and Lighting Act of 1972;and
WHEREAS, at the appointed time and place, said hearing was held,and all persons interested desiring to
be heard were given an opportunity to be heard,and all matters pertaining to said levy were heard and considered by this
Council,and this Council thereby acquired jurisdiction.to order said levy and confirmation of diagram and assessment
prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Dublin.does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not,at the conclusion of said hearing,filed written protests against the said proposed levy,or against the-
, Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to
pay for the costs and expenses thereof;
(b) The public interest,convenience,and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof,and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk,which map is
made a part hereof by reference thereto.
PASSED,APPROVED AND ADOPTED this 23rd day of July, 1996.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
s FISCAL YEAR 1996-97
ENGINEER'S REPORT
oF
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19 — — * 82
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CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
EXHIBIT
ASSESSMENT
WHEREAS, on February 23, 1996, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the
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acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE,the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved Approved
Cost of Maintenance $131,755 $131,755
Street Light Acquisition 103,000 103,000
Incidental.Expenses 90,898 90,898 -
TOTAL COST ;. .,, -$325,653 $325,653
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Estimated 1996-97 Interest.
Income Applied to 1996-97
Operating Costs _ $10,400 $10,400
Reimbursement from Pole
Knockdowns 4,000 4,000
Estimated Surplus from 1995-96
Fiscal Year 176,557 176,557
NET TO BE ASSESSED FOR
FISCAL YEAR 1996-97 $134,696 $134,696
Assessment per factor
rate of"1" $13.60 $13.60
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As required by said Act, a diagram is hereto attached showing the exterior boundaries
of said street light maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said landscaping maintenance assessment district as the same existed as of
March 1, 1996, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount among the
several lots or parcels in proportion to the estimated benefits to be received by each such lot or
parcel from the acquisition and maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram
and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
a-- which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to
its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
_ . 1996-97 and includes all of such parcels excepting those portions thereof within existing public roads
or rights of way to be acquired in these proceedings for public road purposes. For a more particular
description of said property,reference is hereby to the deeds and maps on file and of record in
- : the office ofthe County Recorder of said County:Because the'
names of the several owners are
unlmownto me,I hereby place the word "unknown" opposite the number of each lot-of parcel of _ _
land assessed,the amount assessed thereon, and the number of the assessment.
Dated: July 23; 1996 __ _ . -__
ityEn
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1996-97
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1996-97 is as follows:
Maintenance
(1) Electric Energy $70,207.00
(2) Contract'With Caltrans 350.00
(3) Contract With Alameda County 51,540.00
(4) California Street Light Association 1,095.00
(5) Other Repairs and Maintenance Costs 2,500.00
(6) Administration 6,063.00
$131,755.00
Street Light Acquisition Costs $103,000.00
Incidentals
(1) Engineer's Report and Proceedings $2,100.00
(2) Cost of Collection(County of Alameda) 2,290.00
(3) Delinquencies 5,051.00
(4) Contingencies/Reserve 81,457.00
$90,898.00,
TOTAL: _ $325,653.00
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METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of"factor rates" assigned to different land uses. --
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The establishment of the apportionment of a factor rate of"1" will be calculated by dividing the total
assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are
assigned as follows:
Use (x =any single digit number) Factor Rate(x 1/2 if vacant)
Ox Exempt 0
lx& 73 Single Family Residential& Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x(except 65) Institutional 5.5/ac.
7x(except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
Cemeteries 0
xx9 ' Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the
apportionment for a factor rate of 1.
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1996-97
I,the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report,including Assessment, in the amounts set forth in Column(1), with the diagram thereto
attached, was filed with me on June 11, 1996.
f. I
I, the City Clerk of the City of Dublin, California, hereby certify that a e foregoing.Assessment, with
the diagram thereto attached,was preliminarily approved and confirmed by the City Council of said
City by its Resolution No. 59-96 duly adopted by said Coun it on June 996.
E_CL.
I,the City Clerk of the City of Dublin, California, hereby certify at the foregoing Assessment, with
the diagram thereto attached,was finally approved and confirmed by the City Council of said City by
its Resolution No. -96 duly adopted by said Council on July 23, 1996.
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_ I,the City Clerk of the City ofDublin, California,hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1996. -
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NOTE.THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP ASSESSMENT DIAGRAM
BY REFERENCE TO ROLL IN E FECT MARCH COUNTY ASSESSORS' ESTABLISHED COUNTY BY RE
BY WITH THE OFETHE STREET LIGHTING MAINTENANCE
1996 ALAMEDA COUNTY BOARD I, OF,, EXCEPT AS MO ASSESSMENT DISTRICT 83-
EFFECTIVE FEBRUARY I,1962,.EXCEPT AS MODIFIED BY
SUBSEQUENT ANNEXATIONS.
• FISCAL'YEAP.1996-97 . CITY OF DUBLIN
ALAMEDA COUNTY, STATE OF CALIFORNIA
SANTINA B THOMPSON
CONSULTING CIVIL ENGINEERS,INC.
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