HomeMy WebLinkAbout6.3 MAD 83-1 Hear Date CITY CLERK
' File # b 3 o - S O
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 3, 1997
SUBJECT: Public Hearing: Citywide Street Lighting
Maintenance Assessment District 83-1
Report Prepared by: Lee S. Thompson,Public Works Director
EXHIBITS ATTACHED: 1) Resolution approving engineer's report, confirming diagram
and assessment, and ordering levy of assessment
2) Engineer's Report (Assessment Diagram to be posted at
meeting)
RECOMMENDATION: n 1) Open public hearing
• G 2) Receive Staff presentation and public comment
3) Question Staff and the public
4) Close public hearing and deliberate •
5) Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
FINANCIAL STATEMENT:
1997-98 Sources
And Use of Street Light Maintenance District Funds
Revenues: -
Gross Amount Proposed to be Assessed: $139,363
Estimated Interest Revenue: 5,750
Estimated Other Revenue(reimbursements) 2,000
Prior Year Collections and Penalties 3,190
Less Estimated Collection and Delinquency Cost: (5,059)
Net Total Revenues $145,244
Expenditures:
Street Light Acquisition, including Litigation $ 45,000
Contract Maintenance and Utilities: 117,295
• Administration and Engineering: 3,000
Total Operating Expenses: $165,295
COPIES TO:
ITEM NO.
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DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting
Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the
City,Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-owned street
lights in order to reduce maintenance costs. The 1996-97 assessment was reduced from the 1995-96 level
by 30%.
Earlier this year, the City Council received a presentation and recommendations regarding the effect of
Proposition 218 on the City's assessment districts. At that time, the Council determined that the street
light maintenance assessment for 1997-98 would remain at the same level as the 1996-97 assessment. The
time schedule for processing the assessments has been accelerated from previous years, however, with the
public hearing proposed to be held in June rather than in August.
For Fiscal Year 1997-98, no change is recommended with respect to the method of determining the
assessments. The assessment for a single-family house is estimated to be $13.26, which is the same as the
1996-97 assessment. As shown on page 5 of the Engineer's Report, the assessment for a commercial
property is a factor of 5.5 multiplied by the single family rate or$72.93 multiplied by the acreage of the
property. Vacant parcels pay one half the rate of developed parcels.
In 1996-97, $103,000 of the reserve in this District was utilized to fund a portion of the cost of the street
light acquisition. Staff is proposing to utilize an additional $45,000 for this purpose in 1997-98. A
sufficient reserve will remain for future pole replacement funding. The City owns a total of 1,987 street
lights, a number of which exceed 30 years of age. -
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving engineer's report, confirming diagram and assessment, and ordering levy of assessment
•
Page 2
RESOLUTION NO. -97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 10-97,a Resolution Directing Preparation of Annual Report for City of
Dublin Street Lighting Maintenance Assessment District No. 83-1 (the"District"),this Council designated the City
Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and
pursuant to the Landscaping and Lighting Act of 1972;and
WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and
found to be sufficient in every particular,whereupon it was determined that said report should stand as Engineer's Report
for all subsequent proceedings under and pursuant to the aforesaid Resolution and that June 3, 1997, at 7:00 p.m. in the
Council Chambers,Dublin Civic Center, 100 Civic Plaza, Dublin, California,was appointed as the time and place for a
hearing by the Council on the question of the levy of the proposed assessment,notice of which hearing was published and
posted in accordance with the Landscaping and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to
be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this
Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment
prepared by and made a part of the report of said engineer to pay the cost and expenses thereof;
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve that:
(a) The property owners owning more than fifty percent of the area of assessable land within the
District had not, at the conclusion of said hearing,filed written protests against the said proposed levy, or against the
Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to
pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs and expenses
thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk,which map is
made a part hereof by reference thereto.
PASSED,APPROVED AND ADOPTED this 3rd day of June, 1997.
AYES:
NOES:
ABSENT:
Mayor
A1-1'EST:
Deputy City Clerk E H1 y
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO 1983-1
FISCAL YEAR 1997-98
ENGINEER'S REPORT
(0. OF DUB
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CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
♦ 1
ASSESSMENT
WHEREAS, on March 4, 1997, the City Council of the City of Dublin, California,
pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution
Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the
acquisition and maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of acquisition of and maintenance of said improvements and the
cost and expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Preliminarily As Finally
As Filed Approved _ Approved
Cost of Maintenance $118,295 $118,295
Street Light Acquisition 45,000 45,000
Incidental Expenses 85,663 85,663
TOTAL COST $248,958 $248,958
Estimated 1997-98 Interest -
Income Applied to 1997-98
Operating Costs $5,750 $5,750
Reimbursement from Pole
Knockdowns 2,000 2,000
Estimated Surplus from 1996-97
Fiscal Year 101,845 101,845
NET TO BE ASSESSED FOR
FISCAL YEAR 1997-98 $139,363 $139,363
Assessment per factor
rate of"1" $13.26 $13.26
2
1 `
As required by said Act, a diagram is hereto attached showing the exterior boundaries
of said street light maintenance assessment district and also the lines and dimensions of each lot or
parcel of land within said landscaping maintenance assessment district as the same existed as of
January 1, 1997, each of which lots or parcels having been given a separate number upon said
diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels of
land within said street light maintenance assessment district by apportioning that amount among the
several lots or parcels in proportion to the estimated benefits to be received by each such lot or
parcel from the acquisition and maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram
and assessment numbers appearing herein are the diagram numbers appearing on said diagram,to
which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference to
its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year
1997-98 and includes all of such parcels excepting those portions thereof within existing public roads
or rights of way to be acquired in these proceedings for public road purposes. For more particular
description of said property, reference is hereby made to the deeds and maps on file and of record in
the office of the County Recorder of said County. Because the names of the several owners are
unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of
land assessed, the amount assessed thereon, and the number of the assessment.
Dated: May 16, 1997
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1997-98
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1997-98 is as follows:
Maintenance
(1) Electric Energy $71,590.00
(2) Contract With Caltrans 350.00
(3) Contract With Alameda County 24,260.00
(4) California Street Light Association 1,095.00
(5) Other Repairs and Maintenance Costs
including pole painting 20,000.00
(6) Administration 1,000.00
. $118,295.00
Street Light Acquisition Costs $45,000.00
Incidentals
(1) Engineer's Report and Proceedings $2,000.00
(2) Cost of Collection (County of Alameda) 2,369.00
(3) Delinquencies 2,690.00
(4) Contingencies/Reserve 78,604.00
$85,663.00
TOTAL:. $248,958.00
4
METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of"factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of"1" will be calculated by dividing the total
assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are
assigned as follows:
Use (x = any single digit number) Factor-Rate (x 1/2 if vacant)
Ox Exempt 0
lx& 73 Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x(except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the
apportionment for a factor rate of 1.
5
CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1997-98
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on May 16, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with
the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said
City by its Resolution No. 55-97 duly adopted by said Council on May 20, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with
the diagram thereto attached, was finally approved and confirmed by the City Council of said City by
its Resolution No. -97 duly adopted by said Council on June 3, 1997.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1997.
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