HomeMy WebLinkAbout6.2 Budget&FinPln
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 28, 1995
SUBJECT:
EXHIBITS ATTACHED:
RECOMMENDATION: 1.
2.
/\ ~ / 3.
({)fiT 4.
5.
6.
7.
Public Hearing: Adoption of the 1995-96 Annual Budget and
Financial Plan (Prepared by: Richard C. Ambrose, City Manager)
1.
2.
Resolution Adopting 1995-96 Budget
1995-96 Preliminary Budget and Financial Plan (Provided
under separate cover)
Letter from Dublin Substance Abuse Council Dated
April 5, 1995
Letter from Livermore Amador Valley Transit Authority Dated
May 5, 1995
Letter from the Dublin Fine Arts Foundation Dated March 27,
1995
Letter from Tri-Valley Community Television Corporation
Dated February 24, 1995
3.
4.
5.
6.
8.
Open Public Hearing .
Receive Budget Overview from Staff
Receive Presentations from community groups/
organizations requesting funding
Review Preliminary Budget by Program
Receive Public Comments
Close Public Hearing
Determine which Community Groups/Organizations' funding
requests should be funded for Fiscal Year 1995-96
Determine which services should be funded for Fiscal Year
1995-96
Adopt Resolution approving 1995-96 Annual Budget
9.
FINANCIAL STATEMENT: Total recommended appropriations for Fiscal Year 1995-96 are
$23,590,848. Total anticipated net expenditures are $20,844,020.
DESCRIPTION: The Fiscal Year 1995-96 Preliminary Budget & Financial Plan
represents a balanced budget which does not rely on General Fund Reserves to finance City
services or capital improvements for the upcoming Fiscal Year. The total recommended
appropriations for Fiscal Year 1995-96 are $23,590,848. These appropriations are comprised of
the following components:
Operating Budget
Debt Service
Capital Improvements
Internal Services
Total Anticipated Expenditures
Appropriations to Reserves
T ota11995-96 Appropriations
$ 16,494,417
1,604,480
4,349,603
266,004
$ 22,714,504
$ 876.344
$ 23,590,848
As explained in the Preliminary Budget & Financial Plan, the recommended total anticipated
expenditures of $22,714,504 and the total net expenditures of $20,844,020 differ for the
following reasons:
1. The City is required to budget the City's debt service payment for the Civic Center of
$1,604,480 in the Dublin Information Inc. fund number 601, and the City's annual rental
payment of $1,604,480 is required to be budgeted in the General Fund for payment to Dublin
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ITEM NO..6. Z
COPIES TO:
CITY CLERK
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FILE ~
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When the City of Dublin joined with adjacent jurisdictions to form the Livermore-Amador Valley
Transit Authority, it was agreed that the City of Dublin and the City of Livermore would make
one-year contributions for paratransit services. The initial year contribution was extended for
several years; however, the City has not made a contribution to the Transit Authority for this
purpose since Fiscal Year 1992-93.
Staff is recommended that the City Council not fund the request for funding, in that the
Livermore-Amador Valley Transit Authority is a separate legal entity with its own source of
funds with which to run both the Dial-A-Ride and fixed route transit service.
Dublin Fine Arts Foundation
The City has received a request from the Dublin Fine Arts Foundation to contribute $10,000 in
general operations, and to approve a three for one matching grant for the Foundation's Arts in
the Parks Program not to exceed an additional $10,000. In order for the City to contribute this
additional $10,000, the Foundation must raise $30,000 from other sources.
In Fiscal Year 1993-94, the City funded the Dublin Fine Arts Foundation in the amount of $8,000.
In Fiscal Year 1994-95, the Foundation had requested an increase from $8,000 to $10,000 as a
result of work associated with the Arts in ~he Parks program. This request for Fiscal Year 1995-
96 increases the requested commitment from the City to the Fine Arts Foundation program for
the Arts in the Parks program.
Staff has included in the Budget, pursuant to Council direction, two higher service levels.
Higher service level one identifies $10,000 for general operations. Higher service level two
identifies an amount not to exceed an additional $10,000 for a total contribution not to exceed
$20,000.
Staff is recommending that the Council fund the same level of funding as in Fiscal Year 1995-
96.
Tri-Valley Community Television Corporation
The City has received a request from the Tri-Valley Community Television Corporation for a
contribution of $21,236 plus the $1,000 annual grant provided by Via com to fund the Tri-Valley
Community Television Corporation's activities for Fiscal year 1995-96. These activities include:
580/680 News 4 days per week, Mayor's Report approximately twice a month, and Valley Forum
approximately 30 programs.
The City's contribution is based on a formula agreed to last year, which divides expenses
equally and labor apportioned based on the number of subscribers in each community. The
City of Dublin's contribution for Fiscal Year 1995-96 is slightly less than in Fiscal Year 1994-95.
Community Television's request is included in the higher service level, per Council direction.
It is Staffs recommendation that the Council fund the level of funding requested by Tri-Valley
Community Television Corporation.
SERVICES TO BE FUNDED
Within the 1995-96 Budget, approximately $1.1 million in higher service levels is identified. It is
Staffs recommendation that $791,000 in higher service levels be considered and adopted by
the City Council. A summary of the 1995-96 higher service level options are identified in page
xiii and xiv in the Preliminary Budget document. A detailed description of those additional
service levels is included in the appropriate budget activities.
UNANTICIPATED EXPENSES
The current State of California Government budget does not include any revenue takebacks
from cities at this time; however, the State is considering programs that would reduce County
funds. There is a remote possibility that through the discussions in the Legislature a proposal
could result that could impact the cities.
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Information, Inc. This annual rental payment is shown in the Building Management activity
of the General Fund.
2. The costs associated with the Internal Service Fund are also included in the City operating
budget as charges to the City's operating departments for the operation maintenance and
replacement of equipment that has a life in excess of one year.
The Preliminary Budget for Fiscal Year 1995-96 is funded by $22,946,429 in current revenues
and $644,419 from Restricted Reserves.
The 1995-96 Preliminary Budget also includes certain transfers between funds for the following
purposes:
1. A transfer of $327,804 from the General Fund to the Street Light Assessment Fund for the
purpose of acquiring street lights from PG&E during Fiscal Year 1995-96.
2. A transfer of $75,000 from the General Fund to the Capital Project Fund for the purpose of
loaning the Capital Project Fund funding to accomplish certain Eastern Dublin related
studies to advance the progress of development of Eastern Dublin.
3. A transfer from the General Fund to Dublin Information Inc. to fund those public information
programs that Dublin Information Inc.. undertakes annually.
4. A transfer from the Community Development Block Grant Fund to the General Fund to offset
administrative costs associated with Community Development Block Grant program.
5. A transfer from Dublin Information Inc. Fund to the General Fund to reduce the City's rental
payment in the amount of the interest on the Restricted Reserve Fund associated with the
Civic Center financing.
The 1995-96 Preliminary Budget is predicated upon the City Council continuing the same level
of assessments and fees for assessment districts and other citywide activities. In other words,
all assessments and similar fees are frozen as part of the recommended Preliminary 1995-96
Budget.
The 1995-96 Budget also includes a recommended appropriation of $876,344 to various fund
reserves. It is important to note that, with the exception of the $75,533 recommended to be
appropriated to the General Fund Reserve, all other appropriations to reserves have legal
restrictions as to how the funds can be used.
COMMUNITY GROUPS/ORGANIZATIONAL REQUESTS
Identified in the Fiscal Year 1995-96 Budget are a number of community groups/organizations'
requests for funding from the City of Dublin. These requests are as follows:
Dublin Substance Abuse Council
The City has received a request from Mr. Bob Kreider, representing the Dublin Substance
Abuse Council to fund Red Ribbon Week and Dry Grad Night activities for the 1995-96 school
year. The amount requested for Dry Grad Night is $2,500. The amount requested for Red
~ibbon Week activities is $2,000.
During Fiscal Year 1994-95, the City funded the same level of requests. For Fiscal Year 1995-96,
this amount is shown as a higher service level in the Preliminary Budget.
Staff is recommending that the Council fund the request in the amount of $4,500 to the Dublin
Substance Abuse Council.
Livermore-Amador Valley Transit Authority
The City has received a request from the Livermore-Amador Valley Transit Authority for $1,500
to help fund expanded Dial-A-Ride services to run in the evenings and on Sundays.
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In addition, the City has the possibility of incurring additional costs during Fiscal Year 1995-96
associated with collective bargaining which will occur with the Deputy Sheriffs Association of
Alameda County and Dougherty Regional Fire Authority during Fiscal Year 1995-96.
In addition to the $75,000 appropriation to Reserves identified in the Budget, the Budget also
includes a larger than normal Contingent Reserve in the Non-Departmental Account 1080 to
accommodate any increased cost associated with the issues identified above.
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RESOLUTION NO. - 95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***************************
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 1995-96
WHEREAS, the City Council of the City of Dublin is desirous of establishing an annual
Budget and Financial Plan for Fiscal year 1995-96; and
WHEREAS, the Dublin City Council has reviewed and considered the Budget
documents and has received input from the public; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made a part
of this Resolution, reflects the 1995-96 Program Budget for the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby find, determine, declare and resolve as follows:
1. The Dublin City Council does hereby adopt the 1995-96 Budget for the City of Dublin as
outlined in Exhibit A.
2. The City Manager is hereby authorized to make expenditures and appropriations in
accordance with the Budget as adopted, with the exception of those expenditures which
require prior Council approval in accordance with adopted City ordinances, rules and
regulations. Such approval shall be procured as described, except as follows: The City
Manager will be allowed to transfer funds from the Contingent Reserve (Activity 1080) to
operating department health and welfare accounts when required due to employee
turnover or change in status, City Council approved funding for increases in employee
salaries and benefits, and City Council approved funding for increases in contractor labor
rates.
PASSED, APPROVED AND ADOPTED this 28th day of June, 1995.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
h/doclcc-mtg/628budg
EXHIBIT 1
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SUMMARY OF APPROPRIATIONS
Recommended
Service Level (1)
1995-96
EXHIBIT A
Adopted
Service Level
1995-96
HEALTH & WELFARE
Waste Management
TOTAL - HEALTH & WELFARE
$ 1.223.345
$ 1,223,345
$
$
TOTAL OPERATING BUDGET
$16,494,417
$
.
Program/Activity
ENTERPRISE FUND
Dublin Information Inc
TOTAL - ENTERPRISE FUND
CAPITAL IMPROVEMENT BUDGET
General Improvements
Community Improvement Projects
Parks
Street Projects
TOTAL - CAPITAL IMPROVEMENT BUDGET
INTERNAL SERVICES FUND BUDGET
TOTAL EXPENDITURES - ALL FUNDS
APPROPRIATIONS TO RESERVES
General Fund
Criminal Activity
Vehicle Abatement Fund
Traffic Safety
State Gas Tax Fund
ISTEA
Park Dedication
Landscape Assessment District
TOTAL - APPROPRIATIONS TO RESERVES
TOTAL APPROPIA TIONS
Recommended.
Service Level (1)
1995-96
$ 1.604.480
$ 1,604,480
$ 115,884
97,802
164,665
3.971.252
$ 4,349,603
$ 266,004
$22,714,504
$ 75,533 $
2,000 $
14,790 $
1,280 $
196,313 $
112,108 $
473,555 $
765 $
$876,344 $
$23,590,848 $
Adopted
Service Level
1995-96
$
$
$
$
$
$
$
$
$
(1) Includes $791,016 in recommended Higher Service Levels. Those budget activities which are shaded include
funding for a recommended Higher Service Level.
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CITY OF DUBLIN
PRELIMINARY BUDGET
AND
FINANCIAL PLAN
1995-96
JUNE 1995
Guy S. Houston, Mayor
David C. Burton, Vice Mayor
Valerie A. Barnes, Council member
Lisbeth Howard, Council member
Paul C. Moffatt, Council member
SUBMITTED BY
Richard C. Ambrose
City Manager
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TABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message
Budget Summary by Fund................................................,....................................
Historical Comparison of Revenues by Source..................................................... ii
Historical Comparison of Expenditures by Program................................ .............. xi
Summary 1995-96 Higher Service Level Options.................................................. xiii
Summary 1995-96 Community Group/Organizational Budget Request................. xv
Position Allocation Plan........................................................................ ................. xvi
Appropriations Limit.............................. ........ ........................................................ xix
GENERAL GOVERNMENT
City Council.....................,.....................................,............................................... 1
City Manager/Clerk...........................,................................................................... .6
Legal Services....................................................................................................... 9
Administrative Services......................................................,.................................. 12
Building Management............................................................................................ 19
Insurance.. '" I........................................................................................................ 21
Elections.,................................ I......,..................................................................... 23
Non-Departmental..................................,......,.......................................,........ I...... 25
PUBLIC SAFETY
Police Services............................................................................. I........................ 27
Crossing Guards................................................................................................... 39
Animal Control................ I..................................................... I................................ 41
Traffic Signals & Street Lighting ............................................................................ 43
Disaster Preparedness.......................................................................................... 47
Fire Services........................................................................................,................ 53
TRANSPORTATION
Public Works Administration........................................... ....................................... 57
Street Maintenance............................................................................................... 60
Street Sweeping......... I.......................................................................................... 64
Street Tree Maintenance....................................................................................... 67
Street Landscape Maintenance.................................... I........................................ 70
Paratransit Service....................... I........................................................................ 75
HEALTH & WELFARE
Waste Management.............................................................................................. 78
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TABLE OF CONTENTS
(Continued)
CULTURE & LEISURE SERVICES
Library Service.............................................................................................. I....... 80
Cultural Activities................................................................................................... 82
Heritage Center....................................................,................................................ 86
Dublin Cemetery................................................ I.................................................. 89
Park Maintenance ........ .... ..... I.................... ............................... ........ ...... .............. 92
Community Television............................... I........................................................... 98
Park & Community Services........... ...... ............... ........ .................. ........................ 102
COMMUNITY DEVELOPMENT
Planning ......................... I...................................................................................... 107
Building & Safety................................................................................................... 114
Engineering............................... I........................................ ................................... 117
Economic Development:....................................................................................... 120
ENTERPRISE FUND
Dublin Information Inc ........................................................................................... 123
CAPITAL IMPROVEMENT BUDGET
General Improvements. .,..................................,..........................,......................... 125
Community Improvement Projects...... I................................................................. 126
Parks.................. I............................. I.................................................................... 127
Street Projects.. I............................. I........................... .......................................... 128
I NTERNAL SERViCES..................................................................................................... 129
IMPROVEMENT ASSESSMENT DiSTRiCTS.................................................................. 131
DEPARTMENTAL SERVICE SUMMARI ES...................................... ................................ 133
City of Dublin Organizational Chart ....................................................................... 134
Administrative Services......................................................................................... 135
City Council................................................................. .......................................... 138
City Manager's Office................ I............................................. I............................. 139
Community Development...................................................................... ................ 141
Fire............. I.......................................................................................................... 143
Legal Services...............,....................................................................................... 144
Parks & Community Services .............................. .................................................. 145
Police.......................................................................... ..........,............................... 148
Public Works......................................................................................................... 149
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11;~~0'\)~\ CITY OF DUBLIN __
I n ---- %', ~~~ //)j.___~___~_..__m____'___ --~~ .
',(" :;.~<\>,/ po. Box 2340, Dublin, California 94~)68 ·
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City Offices, 100 CiVIC Plaza, Dublin, California 94568
June 15, 1995
Honorable Mayor and City Council members:
Presented herewith is the Fiscal Year 1995-96 Preliminary Budget and Financial Plan for Council review
and consideration.
On March 7, 1995, the City Council held a Budget Study Session and provide Staff with valuable input in
preparing this year's budget. The Council requested that Staff follow the guidelines described below:
1.
The level of service provided during Fiscal Year 1994-95 should be used as the Current Service
Level for developing the base level of service for Fiscal Year 1995-96.
2.
The cost of accomplishing all high priority objectives identified by the City Council during its
Goals & Objectives Study session should be included in the budget as Higher Service Levels if
they cannot be accomplished with those resources in the Current Level of Service.
3.
Community Group requests should be included in the budget as Higher Service Levels.
4.
Capital Expenditures should be funded primarily from Special Revenue funds.
5.
Staff should provide the Council with options in funding assessment district operations.
6.
The format of the budget should be substantially in the same format as Fiscal Year 1994-95.
1995-96 Recommended Budget Overview
The Preliminary Budget for Fiscal Year 1995-96 has once again been prepared on a pay-as-you-go
basis with respect to the General Fund. In other words, no General Fund Reserves are proposed to be
used to fund any portion of the Ooerating or Capital Budget. Reserves from special revenue funds that
are restricted in use are proposed to be used where necessary and appropriate.
Total recommended appropriations for all funds for Fiscal Year 1995-96 are $23,590,848. Total
recommended net expenditures for Fiscal Year 1995-96 are $20,844,020. The difference between total
appropriations and net expenditures are due to the following factors: 1) the legal requirement that the
City budget both the Civic Center lease payment to Dublin Information Inc. and the Dublin Information
Inc. Civic Center Debt Service payment; 2) Internal Service Fund Expenditures which are funded by
charges to the City's Operating Departments and reflected already in each Department's Operating
Budget; and 3) anticipated appropriations to restricted fund reserves in the amount of $876,344.
Administration (510) 833-6650 . City Council (510) 833-6605 . Finance (510) 833-6640 . Building Inspection (510) 833-6620
Code Enforcement (510) 833-6620 . Engineering (510) 833-6630 . ParkS & Community Service (510) 833-6645
Police (510) 833-6670 . Public Works (510) 833-6630 . Planning (510) 833-6610
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As shown below Fiscal Year 1995-96 recommended net expenditures reflect on increase of $5,365,869
or 34.7% more than estimated net expenditures for Fiscal Year 1995-96.
Operating *
Debt Service
Capital
TOTAL
NET EXPENDITURE COMPARISON
1994-95 1995-96
$12,665,372 $14,889,937
1,566,410 1,604,480
1.246.369 4.349,603
$15,478,151 $20,844,020
Difference
$2,224,565
38,070
3.103.234
$5,365,869
+17.6%
+2.4%
+24.9%
+34.7%
*
Excludes Civic Center Lease Payment
The primary factors contributing to the difference between the 1995-96 recommended expenditures and
1994-95 estimated expenditures are as follows:
1)
2)
3)
4)
Delays encountered in completing the Dublin Blvd. Widening Project
Implementation of a new Garbage Service Program in 1996
Provision of Services to Eastern Dublin
Delays encountered in the acquisition of PG&E Street Lights
$2.6 million
.525 million
.515 million
.431 million
These four items alone account for more than $4 million or $75.8% of the increase over 1994-95
estimated expenditures.
The Fiscal Year 1995-96 Budget is funded by approximately $21,134,318 in net revenues and $586,046
in Reserves from Restricted Funds (not including those needed to replace equipment in the Internal
Service Fund).
The Fiscal Year 1995-96 Budget as recommended would enable the City to appropriate an additional
$876,344 to Reserves. Of this amount $75.533 is available to be appropriated to the General Fund
Reserves while the balance could be appropriated to the restricted fund of origin.
OPERATING BUDGET
The recommended Fiscal Year 1995-96 Net Operating Budget totals $14,889,937. This includes
$14,120,157 necessary to maintain Current Service Levels and $791,016 in recommended Higher
Service Levels (see pages xiii through xiv). These totals vary from the Historical Comparison of
Expenditures on page xii because of the deduction of the Civic Center lease payment which also is also
shown in Debt Service.
The Operating Budget for 1995-96 is approximately 17.6% higher than estimated operating expenditures
for 1994-95 for the following reasons.
GENERAL GOVERNMENT
The total recommended net expenditures for General Government are $1,646,872 for Fiscal Year 1995-
96. This represents an increase of $180,384 or 12.3% over estimated net expenditures for Fiscal Year
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1994-95. However, the increase in General Government expenditures is only 5.5%, if the $100,025
recommended Contingent Reserve is not included.
Significant changes in General Government for Fiscal Year 1995-96 include the following:
1. Reduced Legal Service Costs due to the completion of work on several large planning projects.
2. Full Year funding of the Office Assistant II position in Administrative Services which was vacant
for nearly five months.
3. Processing fees required to submit employee and volunteer fingerprints to the State of California
Department of Justice for those employees and volunteers involved with contact with minors.
4. Supplemental accounting services to assist the Assistant City Manager with the implementation,
mitigation fees, and financial agreements associated with developments.
5. Minor improvements and repairs to the Civic Center, Shannon Center and Senior Center.
6. Inclusion of a budgeted contingent reserve for unanticipated expenses.
PUBLIC SAFETY
The total recommended net expenditures for Public Safety are $7,234,943 for Fiscal Year 1995-96. This
represents an increase of $799,983 or 12.4% over estimated net expenditures for Fiscal year 1994-95.
Significant changes in Public Safety for 1995-96 include the following:
1. Increased Police Contract indirect costs due to a change in the indirect rate (5.73% to 6.47%).
2. Increased costs for Police Dispatch Services due to a change in the Sheriff's Department's cost
allocation methodology which was commenced last fiscal year.
3. A recommended Higher Service Level to fund two patrol officers for Eastern Dublin Annexation
#1 which becomes effective October 1, 1995.
4. A recommended Higher Service level to fund a half time Community Safety Assistant position to
implement the City's Graffiti Task Force recommendations.
5. Increased crossing guards costs as a result of a change in contractors.
6. The first debt service payment on the new Tri-Valley Animal Shelter and increased operational
costs associated with the Animal Shelter and Field Services.
7. Increased Street Lighting Energy costs.
8. A recommended Higher Service level for traffic signal and street lighting costs associated with
the installation of new traffic signals and street lighting in the Eastern Dublin Specific Plan area.
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9. The full year funding of the Community Safety Assistant position which was vacant in Disaster
Preparedness and Police for over six months during Fiscal Year 1994-95.
10. A recommended Higher Service level for a Disaster Exercise Consultant.
11. A recommended Higher Service level to install RACES equipment to enhance Disaster
Preparedness.
12. A recommended Higher Service level related to the opening of Fire Station No. 3 on the Santa
Rita Property.
13. The implementation of First Responder Paramedic Services.
In addition to the costs identified above, the City could also experience increased costs during Fiscal
Year 1995-96 for both Police and Fire since negotiations with some of the affected bargaining units have
not been concluded.
TRANSPORTATION
The total recommended net expenditures for Transportation are $1,066,776 for Fiscal Year 1995-96.
This amount represents an increase of $116,134 or 12.2% over estimated net expenditures for Fiscal
Year 1994-95.
Significant changes in Transportation for 1995-96 include the following:
1. Recommended Higher Service levels to provide street maintenance, street sweeping, street tree
maintenance, and street landscaping maintenance to the Eastern Dublin Specific Plan area.
2. The installation of wildflowers along the Dougherty Road berm.
3. Replacement of missing plant material in the City's landscaped areas.
4. A labor rate increase of 5% for the City's Public Works Maintenance Contractor (MCE).
5. Increased street repair associated with the resumption of the City's normal street overlay
program.
HEALTH & WELFARE
The total recommended net expenditures for Health and Welfare are $1,223,345 for Fiscal Year 1995-
96. This represents an increase of $526,554 or 75.6% over estimated net expenditures for Fiscal Year
1994-95.
Significant changes in Health & Welfare for 1995-96 include the following:
1. Measure D subsidies for single family, multi-family, and commercial recycling services.
2. Contribution of Measure D funds to offset the capital costs associated with implementation of
residential greenwaste collection program in January 1996.
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3. Subsidy of the purchase of new Capital Equipment associated with the provision of automated
garbage collection which will enable the City to maintain low garbage rates.
CULTURE & LEISURE SERVICES
The total recommended net expenditures for Culture & Leisure Services are $1,956,279 for Fiscal Year
1995-96. This represents an increase of $176,784 or 9.9% over estimated net expenditures for Fiscal
Year 1994-95. Significant changes in Culture & Leisure Services include the following:
1. An increase in Library Contract Service costs due to the phased imposition of Library overhead
charges on the Library Contract.
2. The full year funding of a part-time Heritage Center Director.
3. The full year funding of maintenance for the Heritage Center complex.
4. A recommended Higher Service Level to provide additional tree trimming at the Dublin Cemetery.
5. A recommended Higher Service Level for televising City Council meetings.
6. Full year funding for the Office Assistant II position at the Shannon Community Center which was
vacant for a portion of the year.
7. Increased Capital Equipment costs to fund replacement of the diving structure at the Dublin Swim
Center and replacement of worn equipment at Shannon Center Playground, Preschool and
Teens.
COMMUNITY DEVELOPMENT
The total recommended net expenditures for Community Development are $1,761,722 for Fiscal Year
1995-96. This represents an increase of $424,726 or 31.8% over estimated net expenditures for Fiscal
year 1994-95.
Significant changes in Community Development include the following:
1. A recommended Higher Service Level which would fund the newly created position of
Community Development Director in conjunction with formation of a Community Development
Department.
2. A recommended Higher Service Level which would fund consulting services to accomplish a
number of Eastern Dublin special studies which would facilitate development in the Eastern
Dublin Specific Plan area.
3. Full year funding of two Associate Planner positions which were vacant for a portion of Fiscal
Year 1994-95.
4. A recommended Higher Service Level to fund a half-time Zoning Investigator in accordance with
the recommendations from the Graffiti Task Force.
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5. The addition of a half-time contract Building Inspector in anticipation of additional new
construction during Fiscal Year 1995-96.
6. The full year funding for the Assistant Civil Engineer position which was vacant for approximately
seven months during Fiscal Year 1994-95.
7. Services, supplies, and equipment associated with the purchase of two vehicles for use by the
Public Works Inspectors for anticipated offroad inspections.
8. Significant increases in private development plan checking and inspection services associated
with development in Eastern and Western Dublin.
DEBT SERVICE
The total Debt Service for the Civic Center for Fiscal Year 1994-95 is $1,604,480. The City is also
legally required to budget the full lease payment to Dublin Information Inc. in order that Dublin
Information Inc can make the required Debt Service payment. It is anticipated that in Fiscal Year 1995-
96 the Debt Service payment will be offset by $104,800 in interest earnings in the Civic Center Reserve
Fund.
In accordance with the advice of the City's Independent Auditor, all debt service associated with
Improvement Districts has been excluded from the Annual Budget. A section on Improvement District
Activities has been included for information only. (See pages 130-131)
CAPITAL IMPROVEMENTS
Staff has prepared an update to the 1994-99 Capital Improvement Program (see separate document) for
Fiscal Year 1995-96.
The recommended Capital Budget for Fiscal Year 1995-96 consists of twenty-one projects at a
recommended cost of $4,349,603. This represents an increase of $3,103,234 over Fiscal Year 1994-95
estimated expenditures. Approximately 91 % of the total Capital Budget is in the Street Program area.
The Capital Budget also includes additional automation projects to improve employee productivity and
service to the community, major building repair projects which are needed, projects/studies which will
enable the City to plan for the expansion of services into Eastern Dublin, and contributions to non-profit
organizations that service the Tri-Valley area.
The financing of the Capital Budget is derived from the following sources:
Project Specific Grants
Traffic ImpacUMitigation Fees
SpeciaIRevenue(Re~ricted
Funds)
Loans from General Fund
General Fund Revenues
TOTAL
$2,542,694
753,621
465,461
59%
17%
11%
402,804
185.023
$4,349,603
9%
~
100%
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Use of General Fund revenues are limited to building repairs, operational equipment, sidewalk repair
and the annual overlay program. With respect to the Annual Overlay Program by spending
approximately $110,039 in General Fund revenues, the City becomes eligible to receive $40,000 in SB
300 Grant Funds.
Loans from the General Fund include a $327,804 transfer to the Street Light Assessment District for the
purpose of acquiring more than 1,300 PG&E street lights and by doing so reducing the Street Lighting
Assessments to the Dublin Community in the future. The Council will need to determine whether this
transfer should be a loan to be recovered from those savings generated by reduced energy costs or a
permanent expenditure from the General Fund.
The 1995-96 Budget also includes loans for studies associated with Eastern Dublin which can be
recovered once the Eastern Dublin Traffic Impact Fee and the Public Facility Impact Fee are adopted by
the City Council.
REVENUES
Estimated Net Revenues (all funds) for Fiscal Year 1995-96 total $21,134,318, if the City Council adopts
the recommended Higher Service Level Budget. This represents an increase of $3,368,890 or 19% over
estimated revenues for Fiscal Year 1995-96. Approximately 90% of this increase will occur in the City's
Special Revenue (Restricted) funds.
General Fund Revenues for Fiscal Year 1995-96 are estimated at $15,115,955. This represents an
increase of $345,774 or 2.3% over estimated General Fund Revenues for Fiscal Year 1994-95.
Although this rate of growth seems relatively small, it should be noted that 1994-95 estimated revenues
are expected to exceed the revenue estimates upon which the 1994-95 Budget was based by
$1,155,769.
The most significant factors responsible for increased City revenues are as follows.
1. A rebound in the economy resulting in increased sales taxes, especially from high volume
retailers. In 1995-96 sales tax revenues will dip slightly due to retail corporations construction of
additional stores in adjacent communities and the loss of Unisource due to their inability to find
adequate space in Dublin to accommodate their expansion program.
2. Increase revenue from Franchise Taxes.
3. Increased Building Permit Fees associated with new construction.
4. Increased interest revenue due to the improvement in the rate of return on investment.
5. Increased plan check and inspection fees associated with development related public
improvement and construction.
6. Annexation Fees associated with the Eastern Dublin Annexation #1.
7. Increased ISTEA TDA and SB 300 Grant Funds associated with 1995-96 Street Improvements.
8. Park Dedication In-Lieu Fees associated with new residential construction.
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9. BART mitigation funds and Traffic Impact Fees associated with Street Improvement Projects.
As was the case during Fiscal Year 1994-95, Staff is proposing no increase in the Storm Water Utility
Fee, Landscape Assessment District Assessments, or Citywide Street Lighting Assessment.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1995-96 is $23,690,214. Those recommended appropriations
which are funded by Proceeds of Taxes are approximately $11,314,585 less than the City's limit.
STAFFING
Included in this year's Preliminary Budget is the Fiscal Year 1995-96 Position Allocation Plan (see pages
xvi - xviii).
As indicated in the Position Allocation Plan, the 1995-96 staffing required to support the Current Service
Level is 83,54 positions, which is 1.42 more than Fiscal Year 1994-95. This increase is primarily
attributable to the reclassification of the Preschool Instructor from temporary part-time to permanent
part-time, the addition of a half-time Building Inspector to keep pace with the anticipated level of
construction, and minor adjustments to positions throughout all the City's maintenance areas. For Fiscal
Year 1995-96, Staff is also recommending an additional 4.69 positions associated with recommended
Higher Service Levels which would increase the total City and Contract personnel to 88.23 positions.
These additions are described in detail in the Higher Service Levels for each affected activity.
DEPARTMENTAL SERVICE SUMMARIES
During Fiscal Year 1994-95, Staff presented the Council with summaries which identified the services
provided by each Department, the Budget Activities for which each Department is responsible, the
personnel each Department had to perform those services, and the source of revenues from which each
Department activities are funded. These summaries provide an added perspective to the workload for
each Department Head and are also included in Fiscal Year 1995-96 Budget. (see pages 133-151)
BUDGET ISSUES
For Fiscal Year 1995-96 the following issues have been identified for Council consideration during the
Annual Budget Hearing process:
1. Which Higher Service Levels should be funded?
2. Which Community Group/Organization funding requests should be funded?
3. Review and prioritization of those Capital Projects proposed for Fiscal Year 1995-96.
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I ~L....( C.1Y--
I Richard C. Ambrose
City Manager
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CONCLUSION
Fiscal Year 1995-96 can be charactized as "the Year of Transition" for the City of Dublin. This year the
City will face the prospect of development commencing in the Eastern Dublin Specific Plan Area and the
implementation of the initial services necessary to serve that development. In facing this year's budget
issues, the Council should feel confident that the City is on a sound financial footing with a balanced
budget and adequate reserves to face the future.
During Fiscal Year 1995-96, it will be important to implement those fees required by the Specific Plan
which will enable the City to recover those costs associated with getting development started in the
Eastern Dublin area.
I would like to express my appreciation to our hard working Staff, Commissioners, volunteers, and above
all the City Council for their dedication to providing outstanding services to our community.
Respectfully submitted,
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1995-96 SUMMARY BY FUND
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Dublin Street Light Landscape San Ramon Landscape
Park Measure Measure D Garbage Capital Information Assessment Assessment Rd Spec Plan Assessment Inlemel
Dedication B SB 300 NPDES Recycling Service Projects Inc, District District Assessment District Sarvice
Fund #215 Fund 1/217 Fund #220 1/222 Fund 1/224 Fund 1/225 Fund 1/300 Fund 11601 Fund 1/710 Fund #711 Fund #712 Fund #713 Fund 1/830
126,000
14,120 230 5,820 9,075 1,709,280 6,720 1,230 2.460 6,720 18,375
40,000 102,000
170,100 648,970 183,656
615,000 4,500 678,621 4,000 5,600
189,755 53,600 52,750
629,120 126,230 40,000 174,600 107,820 658,045 678,621 , ,709,280 200,475 54,830 2,460 59,470 207,631
9,770 4,955 168,975 288,505 100,000 2,312 11,529 58,373
75,000 17,797 327,804
(104,800)
629,120 136,000 40,000 179,555 276,795 946,550 753,621 1,622,277 628,279 54 ,830 '4,772 70,999 266,004
4,870
1,225 191,602 4,772
77,563 3,577 53.425 70,169
276,795 946,550
11,702
101,992 2,100 640 830
179,555 276,795 946,550 17,797 197,279 54,065 4,772 70,999
1,604,480
25,000
155,565
136,000 40,000 728,621 431,000
155,565 136,000 40,000 753,621 431,000
266,004
155,565 136,000 40,000 179,555 276,795 946,550 753,621 1,622,277 628,279 54,065 4,772 70,999 266,004
473,555 765
629,120 136,000 40,000 179,555 276,795 946,550 753,621 1,622,277 628,279 54,830 4,772 70,999 266,004
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HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
I GENERAL FUND #001 1993-94 1994-95 1994-95 1995-96 1995-96
PROPERTY TAXES
I Current Year Secured $ 3,275,335 $ 3,300,000 $ 3,350,000 $ 3,397,000 $ 3,397,000
Current Year Unsecured 309,248 305,000 285,300 284,000 284,000
Prior Year Secured 130,738 115,000 121,000 122,200 122,200
I Prior Year Unsecured 13,648 12,500 20,000 14,000 14,000
Supplemental Property Tax 80,037 75,000 76,850 77 ,900 77,900
Property Tax Penalties 0 0 45,500 34,000 34,000
I PilotTax 44,096 42,000 41,286 39,000 39,000
Sub~Total $ 3,853,102 $ 3,849,500 $ 3,939,936 $ 3,968,100 $ 3,968,100
I TAXES OTHER THAN PROPERTY 5,969,342 $ 5,892,000 $ 6,500,000 $ 6,400,000 $ 6,400,000
Sales & Use Tax $
Real Property Transfer Tax 65,259 68,500 56,500 78,000 78,00q
I Hotel Transient Occupancy Tax 88,318 90,000 110,000 112,000 112,000
Franchise Taxes 481,163 479,800 481 ,174 615,500 615,500
Sub-Total $ 6,604,082 $ 6,530,300 $ 7,147,674 $ 7,205,500 $ 7,205,500
I LICENSES & PERMITS
I Building Permits $ 249,829 $ 273,000 $ 242,000 $ 468,000 $ 468,000
Animal Licenses 4,622 4,700 4,100 4,100 4,100
Encroachment Permits 20,584 16,100 25,000 17,000 17 ,000
I Recycling Transporter Permits 50 50 50 50 50
Business License 65,911 67,500 75,900 76,500 76,500
Sub-Total $ 340,996 $ 361,350 $ 347,050 $ 565,650 $ 565,650
I FINES & FORFEITURES
Parking Penalties $ 22,508 $ 25,000 $ 24,000 $ 25,000 $ 25,000
I Other Court Fines 10,913 12,000 8,900 9,000 9,000
Other Fines & Penalties 896 500 1,600 1,000 1,000
Sub-Total $ 34,317 $ 37,500 $ 34,500 $ 35,000 $ 35,000
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REVENUE FROM USE OF MONEY & PROPERTY
Ilnterest $ 877,290 $ 916,600 $ 1,004,000 $ 1,043,000 $ 1,043,000
Rents & Concession
Heritage Center 0 0 0 5,500 5,500
I Field 6,505 18,500 32,240 23,640 23,640
Building 44,388 45,000 42,660 45,510 45,510
Pool 7,433 6,000 5,780 7,200 7,200
ISub-Total $ 935,616 $ 986,100 $ 1,084,680 $ 1,124,850 $ 1,124,850
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HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
I 1993-94 1994-95 1994-95 1995-96 1995-96
INTER-GOVERNMENTAL REVENUES - STATE
IMotor Vehicle In-Lieu Tax $ 863,094 $ 888,600 $ 950,000 $ 950,000 $ 950,000
Off Highway Vehicle In-Lieu Fee 393 425 424 450 450
Homeowner's Property Tax Relief 82,226 81,300 80,800 81,000 81,000
ISUb- Total $ 945,713 $ 970,325 $ 1,031,224 $ 1,031,450 $ 1,031,450
CHARGES FOR SERVICE
Izoning & Subdivision Fees $ 18,249 $ 167,750 $ 418,400 $ 214,550 $ 214,550
Plan Check & Inspection Fees 44,327 32,000 94,600 170,900 170,900
Sale of Maps & Documents 10,391 8,000 8,000 8,000 8,000
Ispecial Police Services 9,813 11,600 12,000 12,000 12,000
Fire Service Charges 75,021 62,600 64,036 64,200 64,200
Park & Recreation Fees
I Heritage Center 0 0 0 1,500 1,500
Recreation Instruction 61,228 61,400 59,815 61,000 61,000
Preschool 39,038 39,000 37,590 45,675 45,675
I Special Events 9,715 12,800 10,105 11,320 11,320
Playgrounds 47,320 63,560 61,620 70,440 70,440
Teens 1,961 4,000 4,800 5,100 5,100
I Adult Sports 76,612 94,400 57,300 78,420 78,420
Seniors 21,993 24,500 24,470 24,550 24,550
Aquatics 82,149 83,000 83,280 93,125 93,125
I Youth Sports 23,973 27,100 25,170 26,535 26,535
Building Use Insurance 2,545 2,500 2,100 2,650 2,650
Jone 7 Drainage Fees 295 200 130 2,990 2,990
UI Program 5,095 4,500 2,000 2,000 2,000
Booking Fees Recovery 3,744 4,400 2,900 3,000 3,000
J01id Waste Fee 44,609 47,000 48,500 56,250 56,250
Interment Fees 2,660 7,870 4,485 6,325 6,325
Annexation Services 0 0 0 0 135,500
rUb-Total $ 580,738 $ 758,180 $ 1,021,301 $ 960,530 $ 1,096,030
OTHER REVENUES
lale of Real & Personal Property $ 2,348 $ 2,000 $ 50,109 $ 0 $ 0
ontributions 4,421 5,007 2,907 2,525 2,525
Miscellaneous 150,411 97,500 103,000 49,000 49,000
leimbursement 105,831 7,650 1,800 31,850 31,850
eimbursement-Public Damage 12,557 9,000 6,000 6,000 6,000
Sub-Total $ 275,568 $ 121,157 $ 163,816 $ 89,375 $ 89,375
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HISTORICAL COMPARISON OF REVENUES BY SOURCE
ACTUAL
I 1993-94
CRIMINAL ACTIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 1,078 $
Sub-Total $ 1,078 $
BUDGET
1994-95
ESTIMATED
1994-95
CURRENT
SERVICE LEVEL
PROJECTED
1995-96
RECOMMENDED
HIGHER SERVICE
LEVEL PROJECTED
1995-96
o $
o $
870 $
870 $
o $
o $
o
o
I OTHER REVENUES
Miscellaneous
Sub-Total
I TOTAL - CRIMINAL
ACTIVITIES FUND
$
$
11,993
11 ,993 $
2,000 $
2,000 $
o $
o $
2,000 $
2,000 $
2,000
2,000
VEHICLE ABATEMENT FUND #201
I REVENUE FROM USE OF MONEY & PROPERTY $ 1,200 $ 980 $ 1,790 $
Interest $ 263 1,790
Sub-Total $ 263 $ 1,200 $ 980 $ 1,790 $ 1,790
IINTERGOVERNMENTALREVENUE-STATE
I Vehicle Abatement Subvention $ 15,639 $ 18,400 $ 19,600 $ 19,000 $ 19,000
Sub-Total $ 15,639 $ 18,400 $ 19,600 $ 19,000 $ 19,000
TRAFFIC SAFETY FUND #205
I FINES & FORFEITURES
Vehicle Code Fines $ 33,964 $ 31,900 $ 25,000 $ 26,000 $ 26,000
Sub-Total $ 33,964 $ 31,900 $ 25,000 $ 26,000 $ 26,000
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 18 $ 0 $ 760 $ 0 $ 0
I Sub-Total $ 18 $ 0 $ 760 $ 0 $ 0
TOTAL-TRAFFIC SAFETY FUND $ 33,982 $ 31,900 $ 25,760 $ 26,000 $
STATE GAS TAX FUND (#206)
IREVENUE FROM USE OF MONEY & PROPERTY
Interest $ 10,949 $
Sub-Total $ 10,949 $
23,200 $
23,200 $
22,760 $
22,760 $
30,700 $
30,700 $
30,700
30,700
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I HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
I 1993-94 1994-95 1994-95 1995-96 1995-96
INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 141,061 $ 145,500 $ 150,000 $ 150,000 $ 150,000
I State Gas Tax (2106) 114,077 111 ,1 00 110,000 112,000 112,000
State Gas Tax (2107) 208,594 201,200 205,000 213,000 213,000
State Gas Tax (2107.5) 6,000 6,000 6,000 6,000 6,000
I Sub-Total $ 469,732 $ 463,800 $ 471,000 $ 481,000 $ 481,000
TOTAL - GAS TAX FUND $ 480,681 $ 487,000 $ 493,760 $ 511,700 $ 511,700
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
liNTER-GOVERNMENTAL REVENUE - FEDERAL $ 64,137 $ 89,995 $ 54,402 $ 54,402
Community Development Block Grant $ 86,681
Sub-Total $ 86,681 $ 64,137 $ 89,995 $ 54,402 $ 54,402
ITOTAL - CDSG FUND $ 86,681 $ 64,137 $ 89,995 $ 54,402 $ 54,402
SURFACE TRANSPORATION ACT (ISTEA) FUND (#210)
liNTER-GOVERNMENTAL REVENUE - FEDERAL
ISTEA Funds $ 0 $ 2,265,291 $
Sub-Total $ 0 $ 2,265,291 $
206,710 $
206,710 $
2,492,000 $
2,492,000 $
2,492,000
2,492,000
ITRANSPORTATION DEVELOPMENT ACT (TDA) FUND (#211)
INTER-GOVERNMENTAL REVENUE - STATE
rrticle 3 Grant (Bicycle/Pedestrian) $
ISUb- Total $
o $
o $
o $
o $
o $
o $
75,000 $
75,000 $
75,000
75,000
lARK DEDICATION (#215)
EVENUE FROM USE OF MONEY & PROPERTY
Interest $ 3,471 $ 2,200 $ 2,170 $ 14,120 $ 14,120
rUb-Total $ 3,471 $ 2,200 $ 2,170 $ 14,120 $ 14,120
OTHER REVENUE
lark Dedication In-Lieu Fees $ 0 $ 0 $ 0 $ 615,000 $ 615,000
ub-Total $ 0 $ 0 $ 0 $ 615,000 $ 615,000
I
- v-
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
IMEASURE B FUND (#217) 1993-94 1994-95 1994-95 1995-96 1995-96
TAXES OTHER THAN PROPERTY
Isales & Use Tax $ 117,623 $ 116,000 $ 122,000 $ 126,000 $ 126,000
Sub-Total $ 117,623 $ 116,000 $ 122,000 $ 126,000 $ 126,000
IREVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,727 $ 0 $ 0 $ 230 $ 230
Sub-Total $ 2,727 $ 0 $ 0 $ 230 $ 230
ITOTAL - MEASURE B FUND $ 120,350 $ 116,000 $ 122,000 $ 126,230 $ 126,230
AA BOND FUND (#218)
INTERGOVERNMENTALREVENUE-EBRPD
IMeasure AA Grant $ 17,051 $
Sub-Total $ 17,051 $
116,608 $
116,608 $
118,434 $
118,434 $
o $
o $
o
o
IB 300 GRANT FUND (#220)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 10,594 $ 0 $ 0 $ 0 $ 0
ISub-Total $ 10,594 $ 0 $ 0 $ 0 $ 0
isNTER-GOVERNMENTAL REVENUE. STATE $ 13,046 $ 26,276 $ 40,000 $ 40,000
B 300 Grant $ 107,379
Sub-Total $ 107,379 $ 13,046 $ 26,276 $ 40,000 $ 40,000
IoUBUN BOULEVARD EXTENSION FUND (#221)
REVENUE FROM USE OF MONEY & PROPERTY
Jterest $ 1,365 $ 0 $ 0 $ 0 $ 0
ub-Total $ 1,365 $ 0 $ 0 $ 0 $ 0
V N
ale of Real & Personal Property $ 19,312 $ 280,000 $ 0 $ 0 $ 0
Reimbursements 2,756 0 0 0 0
rUb-Total $ 22,068 $ 280,000 $ 0 $ 0 $ 0
TOTAL - DUBLIN BLVD EXT FUND
I
- vi.
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
I 1993-94 1994-95 1994-95 1995-96 1995-96
NATIONAL POLLUTION DISCHARGE & ELIMINATION SYSTEM (#222)
IUSE OF MONEY & PROPERTY $ 706 $ 0 $ 120 $ 0 $ 0
Interest
-- -
Sub-Total $ 706 $ 0 $ 120 $ 0 $ 0
IINTERGOVERNMENTAL REVENUE - COUNTY
NPDES Grant $ 38,266 $ 0 $ 0 $ 0 $ 0
ISub-Total $ 38,266 $ 0 $ 0 $ 0 $ 0
CHARGES FOR SERVICE
IStorm Water Utility Fee $ 162,200 $ 172,956 $ 165,000 $ 170,100 $ 170,100
Sub-Total $ 162,200 $ 172,956 $ 165,000 $ 170,100 $ 170,100
tTHER REVENUE $ 0 $ 14,000 $ 0 $ 4,500 $ 4,500
ontribution
Sub~Total $ 0 $ 14,000 $ 0 $ 4,500 $ 4,500
~OTAL-NPDESFUND
$ 2,961 $ 9,200 $ 9,475 $ 5,820 $ 5,820
$ 2,961 $ 9,200 $ 9,475 $ 5,820 $ 5,820
INTERGOVERNMENTAL - REVENUE COUNTY
Recycling Fees - County $ 87,719 $ 150,000 $ 159,000 102,000 $ 102,000
rUb-Total $ 87,719 $ 150,000 $ 159,000 $ 102,000 $ 102,000
OTHER REVENUES
liscellaneous Revenue $ 0 $ 0 $ 6,250 $ 0 $ 0
ut-Total $ 0 $ 0 $ 6,250 $ 0 $ 0
Interest $ 2,330 $ 0 $ 8,190 $ 9,075 $ 9,075
rUb-Total $ 2,330 $ 0 $ 8,190 $ 9,075 $ 9,075
CHARGES FOR SERVICE
lenalties $ 0 $ 0 $ 2,650 $ 2,650 $ 2,650
arbage Service Fees 580,258 524,400 566,230 646,320 646,320
Sub-Total $ 580,258 $ 524,400 $ 568,880 $ 648,970 $ 648,970
I - vii-
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE lEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED lEVEL PROJECTED
I 1 993-94 1994-95 1994-95 1995-96 1995-96
OTHER REVENUE
I Miscellaneous $ $ $ 280,473 $ 0 $ 0
Sub-Total $ 0 $ 0 $ 280,473 $ 0 $ 0
I TOTAL - GARBAGE SERVICE FUND $ 582,588 $ 524,400 $ 857,543 $ 658,045 $ 658,045
I CAPITAL IMPROVEMENT FUND (#300)
OTHER REVENUES
Reimbursements $ 51,146 $ 431,509 $ 224,085 $ 678,621 $ 678,621
I Sub-Total $ 51,146 $ 431,509 $ 224,085 $ 678,621 $ 678,621
TOTAL-CAPITAL IMPROVE, FUND $ 51,146 $ 431,509 $ 224,085 $ 678,621 $ 678,621
DUBLIN INFORMATION INC. FUND (#601)
I REVENUE FROM USE OF MONEY & PROPERTY $ 104,368 $ 105,065 $ 104,800 $ 104,800
Interest - Reserve Fund $ 105,348
Interest Income $ 867 $ 0 $ 0 $ 0 $ 0
I Rents & Concessions 1,458,500 1,553,744 1,461,345 1,604,480 1,604,480
Sub-Total $ 1,564,715 $ 1,658,112 $ 1,566,410 $ 1,709,280 $ 1,709,280
I STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
SPECIAL BENEFIT ASSESSMENTS
I Special Assessments $ 186,530 $ 182,615 $ 189,755 $ 189,755 $ 189,755
Sub-Total $ 186,530 $ 182,615 $ 189,755 $ 189,755 $ 189,755
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 8,159 $ 7,700 $ 8,270 $ 6,720 $ 6,720
Sub-Total $ 8,159 $ 7,700 $ 8,270 $ 6,720 $ 6,720
IOTHER REVENUES
Reimbursement-Public Damage $ 12,255 $ 5,725 $ 6,540 $ 4,000 $ 4,000
ISub-Total $ 12,255 $ 5,725 $ 6,540 $ 4,000 $ 4,000
TOTAL-STREET LIGHTING
DISTRICT FUND
I
I
- vii; -
I
I
HISTORICAL COMPARISON OF REVENUES BY SOURCE
ACTUAL
I 1993-94
LANDSCAPE ASSESSMENT DISTRICT (#711)
SPECIAL BENEFIT ASSESSMENT
I Special Assessments $
Sub-Total $
54,968 $
54,968 $
IREVENUE FROM USE OF MONEY & PROPERTY
Interest $ 986 $
Sub-Total $ 986 $
ITOTAL-LANDSCAPE ASSESSMENT
DISTRICT FUND $
BUDGET
1994-95
CURRENT
SERVICE LEVEL
PROJECTED
1995-96
RECOMMENDED
HIGHER SERVICE
LEVEL PROJECTED
1995-96
ESTIMATED
1994-95
53,050 $
53,050 $
53,600 $
53,600 $
53,600
53,600
53,600 $
53,600 $
1,000 $
1,000 $
760 $
760 $
1,230
1,230
1 ,230 $
1 ,230 $
SAN RAMON RD. SPECIFIC PLAN ASSESSMENT DISTRICT (#712)
ISPECIAL BENEFIT ASSESSMENT $ 40,469 $ 0 0
Special Assessments $ 1,146 $ 0
ISub-Total $ 1,146 $ 0 $ 40,469 $ 0 0
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,556 $ 0 $ 3,150 $ 2,460 $ 2,460
ISub-Total $ 2,556 $ 0 $ 3,150 $ 2,460 $ 2,460
ILANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 54,789 $ 52,600 $ 52,750 $ 52,750 $ 52,750
ISub-Total $ 54,789 $ 52,600 $ 52,750 $ 52,750 $ 52,750
REVENUE FROM USE OF MONEY & PROPERTY
Ilnterest $ 6,817 $ 6,300 $ 6,860 $ 6,720 $ 6,720
Sub-Total $ 6,817 $ 6,300 $ 6,860 $ 6,720 $ 6,720
$ 2,014 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 2,014 $ 0 $ 0 $ 0 $ 0
lOT AL-LANDSCAPE ASSESSMENT
DISTRICT FUND $
INTERNAL SERVICE FUND (#830)
~EVENUE FROM USE OF MONEY & PROPERTY
.nterest $ 15,382 $
Sub-Total $ 15,382 $
I
11,600 $
11,600 $
19,060 $
19,060 $
18,375 $
18,375 $
18,375
18,375
- ix -
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED LEVEL PROJECTED
I 1993-94 1994-95 1994-95 1995-96 1995-96
CHARGES FOR SERVICE
IEquiPment Usages $ 128,214 $ 124,608 $ 127,153 $ 183,656 $ 183.656
Sub-Total $ 128,214 $ 124,608 $ 127.153 $ 183,656 $ 183.656
10THER REVENUES
Sale of Real & Personal Property $ 7,616 $ 1,090 $ 1,090 $ 5,600 $ 5,600
Miscellaneous Revenue 0 0 1,038 0 0
ISub-Total $ 7,616 $ 1,090 $ 2.128 $ 5.600 $ 5,600
TOTAl- INTERNAL SERVICE FUND
TOTAL REVENUE - ALL FUNDS $ 17,454,460 $ 20,418,659 $ 19,375,114 $ 22,810,929 $ 22,946,429
ILESS LEASE INCOME TO 011 (1,458,500) (1,553,744) (1,461,345) (1,604,480) (1,604,480)
LESS INTERNAL SERVICE (151.212) (137,298) (148,341 ) (207,631) (207,631)
lOTAL AVAILABLE REVENUE" $ 15.844,748 $ 18.727,617 $ 17,765,428 $ 20,998,818 $ 21,134,318
t Does not include Interfund Transfers, or use of Reserves
I
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I
-x-
I HISTORICAL COMPARISON OF EXPENDITURES
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVEL BUDGET
I GENERAL GOVERNMENT 1993-94 1994-95 1994-95 1995-96 1995-96
City Council $ 102,612 $ 120,014 $ 116,765 $ 115,712 $ 121,612
I City Manager/Clerk 257,763 260,109 258,700 281 ,336 281,336
Legal Services 235,554 174,670 189,494 133,638 152,388
Administrative Services 394,630 483,811 455,956 504,401 538,101
Building Management 1,772,004 1,880,234 1,782,020 1,937,430 1,937,430
Ilnsurance 149,792 134,000 118,800 119,800 119,800
Elections 10,818 12,475 6,079 660 660
Non-Departmental 37 5,796 19 100,025 100,025
I TOTAL-General Government $ 2,923,210 $ 3,071,109 $ 2,927,833 $ 3,193,002 $ 3,251,352
PUBLIC SAFETY
Police Services $ 2,982,683 $ 3,292,702 $ 3,233,842 $ 3,383,544 $ 3,585,781
I Crossing Guards 0 48,340 38,558 47,749 47,749
Animal Control 92,215 103,750 78,455 195,340 195,340
Traffic Signal & Street Lighting 272,489 289,815 274,943 287,310 298,651
I Disaster Preparedness 25,728 32,967 15,251 37,735 44,685
Fire 2,632,169 2,797,315 2,793,911 2,853,209 3,062,737
TOTAL-Public Safety $ 6,005,284 $ 6,564,889 $ 6,434,960 $ 6,804,887 $ 7,234,943
I TRANSPORTATION $ 285,245 $ 300,548 $ 298,302 $ 317,412 $ 317,412
Public Works Administration
Street Maintenance 159,698 239,852 244,317 309,830 324,200
I Street Sweeping 69,986 73,630 70,938 72,505 73,655
Street Tree Maintenance 52,575 59,930 56,810 57,072 57,722
Street Landscape Maintenance 263,431 277,900 280,275 280,137 293,787
I Paratransit Services 0 0 0 0 0
TOT AL- Transportation $ 830,935 $ 951,860 $ 950,642 $ 1,036,956 $ 1,066,776
HEALTH & WELFARE
I Waste Management $ 542,698 $ 667,237 $ 696,791 $ 1,223,345 $ 1,223,345
TOTAL-Health & Welfare $ 542,698 $ 667,237 $ 696,791 $ 1,223,345 $ 1,223,345
I CULTURE & LEISURE SERVICES
Library Service $ 165,000 $ 177,536 177,536 $ 194,188 $ 194,188
Cultural Activities 8,000 10,000 10,000 0 10,000
I Heritage Center 2,234 26,563 8,633 40,561 40,561
Dublin Cemetery 8,069 16,490 17,100 19,100 22,100
Park Maintenance 562,329 579,619 581 ,432 577,617 600,037
Community Cable 1V 20,279 23,893 23,643 24,236 33,836
I Recreation 954,510 1,011,070 961,151 1,055,557 1,055,557
TOTAL-Culture &
Leisure Services $ 1,720,421 $ 1,845,171 $ 1,779,495 $ 1,911,259 $ 1,956,279
I
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- xi M.
I
I HISTORICAL COMPARISON OF EXPENDITURES
I CURRENT RECOMMENDED
SERVICE LEVEL HIGHER SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVEL BUDGET
I 1993-94 1994-95 1994-95 1995-96 1995-96
COMMUNITY DEVELOPMENT
I Planning $ 511,180 $ 611,170 $ 649,531 $ 644,369 $ 850,903
Building & Safety 252,992 266,000 259,569 330,219 330,219
Engineering 337,269 336,642 365,483 477,092 477,092
Economic Development 6,329 73,132 62,413 103,508 103,508
I TOTAL-Community
Development $ 1,107,770 $ 1,286,944 $ 1,336,996 $ 1,555,188 $ 1,761,722
TOTAL OPERATING BUDGET $ 13,130,318 $ 14.387.210 $ 14,126,717 $ 15,724.637 $ 16,494,417
I DEBT SERVICE
Civic Center
TC?T AL-Debt Ser.ti?~~~dget
........ "',.,....;...'...... ..,..,...
I'.:..::.:..".::,:..':.:,:...:."""""""""'".,..',.....,.....,'...'...'""""", ................. "'" ...................... """
:,.,:.:.;.:::.:::.;:::::::::::::::::::::::.:::::::::.:::.~.:.:.~.;.:.:.::::~.:.;>~~~{t{~~~:~:~::~:~~:~:~:f}~:~:::~:;::::::::::;:::,':':':':':':::::::::~:~:::~:~:~:~:~:~:~:;:;:;:::::::~:::::~:::::;::""""""""":.'.;.:.;.::::::::;;;:::;;;:::.
CAPITAL IMPROVEMENT BUDGET
General Improvements
Icommunity Improve. Projects
Parks
Street Projects
1,~~~;~~~::~Udg~~"" $
~ ~ ~ ~ ~ ~~ ~~i~::::: :j::;:jijjij:1~i:1i::' . :.~.:. :.;.;.: .:.;.;.:.;.;.;.;.;.;.; ~:~: ~:~:::::~:: :;:::::~:: :~: ~:~:~:~::: ~.... ',',',',', ",..; .;,: :;., .~~ ~ ~~~~~~~~~ ~;~~~~~~ ~ ~ ~ ~~ j j~:;~~~~~~~~~i;i!i~; :::;::':':". ':.:.:.: ':.:.:.:. ;~])~~::[~~~~~~~~~~~~ ~~ ~~ ~ )ij i~ ~~ ~ ~ ~ ~ ~ ijjj ;jj
IINTERNAL SERVICE FUND BUDGET
TotallSF Funds $
TOTAL EXPENDITURES-
IALL FUNDS
Less Civic Center Rent Payment
ILess Internal Service Fund
NET TOTAL EXPENDITURES
ALL FUNDS
I
Edited:
r/12/9514:51
I
I
I
$
$
1,468,686 $
1,468,686 $
1,604,480
1,604,480
...................................................,..'.';':':
$
o $
91,781
166,509
860,095
93,089 $
83,393
265,256
3,399,716
80,383 $
83,393
253,473
829,120
1,118,385 $
3,841,454 $
1,246,369 $
..................
...,..............
",...............
.,................
.. .."...........
193,359 $
264,837 $
260,698 $
$
15,910,748 $ 20,059,911 $ 17,200,194 $
$
$
(1,458,500) $ (1,553,744) $ (1,461,345) $
(193,359) $ (264,837) $ (260,698) $
$
14,258,889 $ 18,241,330 $ 15,478,151 $
- xii-
115,884
97,802
164,665
3,971,252
4,349,603
............ ....
.................
.................
.................
.................
" .................
':~::: .. . . .. .; :;: :;; ;;;;;;;:;;;: ;;;;;:;:;:;:::;
.:.:.:.:.:.:::;:::;:'
.:.:.:...:.:.:.:.:.:.:.:...:...:.......:........'.'.'...'.'.'.':';,;,;,;':';.;,;.;.:.;.:..........
..................
. . . . . . . . . . . . . . . . . . . .. ... .
........................
...................
..,..,...........
.;:.....;..
266,004 $
21,944,724 $
(1,604,480) $
(266,004) $
20,074,240 $
$
$
1,604,480
1,604,480
,..,."........................
,.,.,.".",................
,.."..""".,..........
,,,. "",,,,,,,.
$
115,884
97,802
164,665
3,971,252
$
4,349,603
266,004
22,714,504
(1,604,480)
(266,004)
20,844,020
I
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1.
I
12.
13.
14.
I
15.
16.
I
7.
I
8.
I
9.
I
10.
I
11.
I
112.
1
1
SUMMARY
1995-96 HIGHER SERVICE LEVEL OPTIONS
CITY COUNCIL
a. DSAC - Red Ribbon Week/Dry Grad Night
b. Expand Dublin Pride Week Activities
Amount Recommended
$ 4,500 Yes
1,400 Yes
18,750 Yes
LEGAL SERVICES
a. Inclusionary & Zoning Ordinance/Eastern Dublin
Implementation Measures
ADMINISTRATIVE SERVICES
a. Fingerprinting Program
b. Supplemental Accounting Services
4,000
29,700
Yes
Yes
POLICE SERVICES
a. (2) Patrol Officers (9 months) - Eastern Dublin Annexation Area #1
b. Half-Time Community Safety Assistant - Graffiti
c. (2) Patrol Officers (12 months) - (Santa Rita Development)
d. Administrative Assistant - (Police Support Services)
174,269
27,968
221,038
69,770
Yes
Yes
No
No
TRAFFIC SIGNALS & STREET LIGHTING
a. Lighting/Signals - Eastern Dublin
11,341
Yes
DISASTER PREPAREDNESS
a, Disaster Exercise Consultant
b. Install RACES Equipment
2,250
4,700
Yes
Yes
FIRE SERVICES
a. Fire Station NO.3 - Eastern Dublin
209,528
Yes
STREET MAINTENANCE
a. Street Maintenance - Eastern Dublin
14,370
Yes
STREET SWEEPING
a. Street Sweeping - Eastern Dublin
1,150
Yes
STREET TREE MAINTENANCE
a. Street Tree Maintenance - Eastern Dublin
650
Yes
STREET LANDSCAPE MAINTENANCE
a. Landscape Maintenance - Eastern Dublin
b. Dougherty Road Berm Wildflowers
c. Replacement Plant Material
4,890
2,300
6,460
Yes
Yes
Yes
PARATRANSIT
a. Contribution to Paratransit Services
1,500
No
- xiii -
1
113.
1
114.
115.
116.
1
117.
1
CULTURAL ACTIVITIES
a. Contribution to DFA Operating Costs
b. Contribution to DFA "Art in the Parks" Program
DUBLIN CEMETERY
a. Additional Tree Trimming at Cemetery
PARK MAINTENANCE
a. Operate City Fountains (4 hrs per day, 5 days per week)
b. Operate City Fountains (8 hrs per day, 5 days per week)
c. Operate City Fountains (12 hours per day, 5 days per week)
COMMUNITY CABLE TELEVISION
a. CTV Programming
b. Televise City Council Meetings
PLANNING
a. Community Development Director/Eastern Dublin
Implementation Studies
b. Half-Time Zoning Investigator - Graffiti Abatement
I TOTAL COST ALL HIGHER SERVICE LEVELS
Amount Recommended
$ 10,000
10,000
3,000
22,420
6,600
5,400
21,236
9,600
179,003
27,531
Yes
No
Yes
Yes
No
No
Yes
Yes
Yes
Yes
$1,105,324
I'tQ!AHRg~Wii:t{FBJ:fMMs.NgsgHI~.tt.sB,~FB'KjR.E,'4RMEg~:lNRHgj:.lRg::J.NJ~ggg5i~:i:,::,,~'''::.:':':!\~~,:~91~'':''::':.i::i:[::~:'~~
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- xiv-
I
I
I GROUP
I
I
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I
Dublin Substance
Abuse Council
Livermore Amador Valley
Transit Authority
Dublin Fine Arts
Foundation
Tri-Valley Community
Television
SUMMARY
1995-96 COMMUNITY GROUP/ORGANIZATIONAL
BUDGET REQUEST
REQUEST
Dry Grad Night
Red Ribbon Week
Paratransit Subsidy
Operational Contribution
"Art in the Parks" Program
Subsidy
Community Television
Programming
TOTAL AMOUNT REQUESTED
- xv-
AMOUNT
REQUESTED
$ 2,500
2,000
1,500
10,000
10,000
21,236
$ 47,236
AMOUNT BUDGET
RECOMMENDED LOCATION
$ 2,500
2,000
o
10,000
o
21,236
$ 35,736
City Council
Paratransit
Services
Cultural
Activities
Community
Television
I FISCAL YEAR 1995-96 POSITION ALLOCATION PLAN
Total
I 1995-96 1995-96 1995-96
Allocated Allocated Allocation Difference
City Contract Current Compared
I DEPARTMENT CLASSIFICATION Positions Positions Service Level T 0 1994-95
City Manager City Manager 1,00 1.00
City Clerk 1.00 1.00
I Secretary 1J2Q 1J2Q
Sub-Total 3.00 3.00 0.00
I Administrative Asst City Mgrt 1.00 1.00
Services Admin Ser Dir
Asst to the 1.00 1.00
City Manager
I Admin Asst 1.00 1.00
Mgmt Asst 0,00 0.00
Fin Tech II 2.00 2.00
I Off Asst II (FT) 1.00 1.00
Off Asst II (PT) Q,QQ M.Q
Sub-Total 6.50 6.50 0.00
I Police Services Captain 1.00 1.00
Lieutenant 1.00 1.00
I Patrol Sergeant 5.00 5.00
Detective Sergeant 4.00 4.00
Patrol Officer 16.00 16.00
I Traffic Officer 2.00 2.00
Sheriffs Technician 1.00 1.00
Specialist Clerk 2.00 2.00
Secretary 1.00 1.00
I Comm Safety Asst M.Q Q,QQ
Sub-Total 0.50 33.00 33.50 0.00
I Disaster Comm Safety Asst M.Q M.Q
Preparedness Sub-Total 0.50 0.50 0.00
Public Works Public Works Dirt 1.00 1.00
I Administration City Engineer
Administrative Aide 1.00 1.00
Office Asst II 1.00 1.00
I Maintenance Super (MCE) LQQ .1.Q.Q
Sub-Total 3.00 1.00 4.00 0.00
I Street Maint Landscape Laborer II 0.20 0.20
(MCE) Landscape Laborer III ~ ~ Q.Q9
Sub-Total 1.19 1.19 0.09
I Bldg Maint Building Leadman 1.00 1.00
(MCE) Landscape Laborer II 0.28 0.28 0,03
Landscape Laborer III Q.QQ Q.QQ &.W
I Street Tree Sub-Total 1.28 1.28 (0.23)
Landscape Laborer II 0,51 0.51 (0.09)
Maintenance Landscape Laborer III Q..2.Q lU2 .QQZ
I (MCE) Sub-Total 0.76 0.76 (0.02)
- xvi.
I
I Total
1995-96 1995.96 1995-96
Allocated Allocated Allocation Difference
I City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1994-95
I Street Landscape Landscape Foreman 1.00 1.00
Maintenance Landscape Laborer I 1.00 1.00
(MCE) Landscape Laborer II 0.55 0.55
Landscape Laborer III QJ] QJ] Me
I Sub-Total 2.68 2.68 0.06
Heritage Center Heritage Center Director (PT) 0.50 0.50
I Landscape Laborer II (MCE) Me Me M5
Sub.Total 0.50 0.06 0.56 0.05
Park Maintenance Landscape Foreman 0.97 0.97
I (MCE) Landscape Laborer I 0.98 0.98
Landscape Laborer II 1.30 1.30
Landscape Laborer III U2 U2 Q..1Q
I Sub-Total 4.57 4.57 0.16
Landscape Foreman 0.03 0.03
Dublin Cemetery
(MCE) Landscape Laborer I 0.02 0.02
I Landscape Laborer II 0,10 0.10 0,01
Landscape Laborer III QJ.Q Q.J.Q M5
Sub-Total 0.25 0.25 0.06
I Parks & Parks & Community Services 1.00 1.00
Community Director
I Services Recreation Supervisor 1.00 1,00
Recreation Coordinator 3.00 3.00
Pre-School Instructor (Part-Time) 0.75 0.75
Admin Secretary 1.00 1.00
I Office Asst II 1QQ 1QQ
Sub-Total 7.75 7.75 0.75
I Planning Planning Director 1.00 1.00
Senior Planner 2.00 2.00
Associate Planner 2.00 2.00
Assistant Planner! 1.00 1.00
I Zoning Investigator
Admin Secretary 1.00 1.00
Office Asst II 1.00 1.00
I Intern (Part-Time) 0,50 0,50
Clerk-Typist (Part-Time) Q",QQ ~
Sub-Total 9.00 9.00 0.00
I Building & Safety Chief Building Official 0.50 0.50
(Taugher & Building Inspector 1.50 1.50
Associates) Admin Secretary 1QQ .LQ.Q
I Sub-Total 1.00 2.00 3.00 0.50
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- xvii *
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I Engineering
I Economic Dev
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1995-96 1995-96
Allocated Allocated
City Contract
CLASSIFICATION Positions Positions
Sr Civil Engineer 1,00
Public Works Inspector 2.00
Assistant Civil Engineer 1JlQ
Sub-Total 4.00
Economic Dev Manager 1.00
TOTAL 36.75 46.79
Total
1995-96
Allocation
Current
Service Level
Difference
Compared
To 1994-95
1.00
2.00
1.Q.Q
4.00
0.00
83.54 1.42
1.00
1994-95 1995-96 Difference
36.00 36.75 0,75
46.12 ~ Ml
82.12 83.54 1.42.
RECOMMENDED HIGHER SERVICE LEVEL PERSONNEL CHANGES
SUMMARY (CURRENT SERVICE LEVELl
SUMMARY (HIGHER SERVICE LEVELl
1995-96
Recommended
{Hiaherl
38.75
~
88.23
0.26
2.00
0.50
0.06
. 0.14
0.22
0.01
1.00
MQ
(540 hours)
City Employees
Contract Employees
TOTAL
Contract Accountant (Admin Services)
Patrol Officer (Police Services)
Community Safety Asst (Police Services)
LUI (Park Maintenance)
LUll (Street Maintenance)
LUll (Street Landscape Maintenance)
LUll (Street Tree Maintenance)
Community Development Director
Assistant Planner
TOTAL HIGHER SERVICE LEVEL CHANGES
1994-95
City Employees
Contract Employees
TOTAL
36.00
46.12
82.12
4.69
Total
Difference
2.75
~
6.11
NOTE: All of the designated personnel perform duties directly from City facilities. This listing does not account for the
I temporary part-time Parks & Community Services Department staff which varies between 30-75 additional employees. It
also does not include all contract personnel who perform work under contract to the City of Dublin at off-site locations
including Contract Engineering, MCE Corporation (Public Works); Alameda County employees performing Police
I Services and traffic signal maintenance services; or legal services provided by Meyers Nave Rieback Silver Wilson.
The City of Dublin also provides personnel, labor relations, workers' compensation, and administrative support for the
Dougherty Regional Fire Authority. The Authority has 54 employees which are not included above, since the Authority
I represents a separate entity,
It should also be noted that the 1994-95 Approved Positions shown above include those positions approved in June
I of 1994. _ xviii _
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1995-96 - CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the statues of 1987, as amended, each government entity is
required to include the Appropriations Limit in the annual budget. This limit may also be referred to as
the Gann Limit or Proposition 4 Limit. The City of Dublin has calculated the limit in accordance with
Article XIII B of the California Constitution. The details of the calculation are shown on the following
page.
As noted on the calculation detail which follows, the 1995-96 adjustment has been applied to an
"Adjusted" 1994-95 Appropriations Limit. The adjustment was necessary to conform the calculation to
updated data available from the Alameda County Assessor. The "adjusted" 1994-95 Limit is
approximately $1,483,380 more than the Limit adopted by the City Council on June 21, 1994 (Resolution
53-94). The increase is due to a revision of the factors selected to calculate the 1994/95 Appropriation
Limit. At the time the limit was adopted, data was not available on the change in "Non-Residential
Assessed Value;" therefore, the adopted limit used the change in "State Per Capita Income." The
Assessed Value information is now available and the "Adjusted" 1994/95 Appropriations Limit utilizes
this factor, instead of the change in Per Capita Income.
The new 1995-96 Appropriations Limit is $23,690,214. At the time that the calculation was completed,
the Alameda County Assessor did not have complete information on the increase in Non Residential
Assessed Valuation for the City of Dublin. In the event that this factor would increase the limit by more
than the change in Per Capita State Income, an adjustment may be recommended in the future.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law applies
only to those appropriations that are funded by "Proceeds of Taxes." Proceeds of Taxes are narrowly
defined by State Law. Interpretations resulting from judicial rulings have also influenced the
methodology used to calculate the impact of the Limit.
The recommended 1995-96 Preliminary Budget (including the recommended Higher Service Levels),
includes appropriations of $12,375,629 which would be categorized as funded by Proceeds of Taxes.
The appropriations subject to the Appropriations Limit are $11,314,585 below the allowed amount
calculated for Fiscal Year 1995-96.
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CALCULATION OF FISCAL YEAR 1995-96
APPROPRIATIONS LIMIT
A. SELECTION OF OPTIONAL FACTORS
#1. Population - City vs. County
1/1/94
11.1&5
25,145
1,349,763
% Increase
City of Dublin
24,924
.89%
OR
Alameda County
1,332,779
1.27%
.'.'..,..",.:""":i,[:i::n~i:[:[~[~,,i::::::~:::::::::::::~:~::::n:::::~[:[~:~~t~~m~]jig~9r~1::::$::.Qgq"ty:::egpqt~~:9n:::'gmwm*1fg1;I:::::::i::::,[~::::::::::::::::::n::[:[~[:[~~::::::::::U~~:~::::::::::~:::::::::~:::':::::':":,,)'
. .. ..... .... .......
#2. State Income vs. City Non-Residential Building
Change in State Per Capita Income
::: 4.72%
QR
Change in Non-Residential Assessed Valuation ::: 3.30%*
*
(Complete information not available from Alameda County Assessor. The calculation was based on
Assessed Value information as of April 12, 1995)
..... ....
..,.............",.
...............".,
:,.::::,:'::~::::~:::::::':~:::~:::::::::::::::::~:::::::::::::::::~!JiptifJ.,JJ!p!pr.,lg.'5:'[$gU~":pir::lg!;pltil::Jlo&pmw"ffi,:1::,it4sZgW':":":::::::
CALCULATION OF GROWTH LIMIT ADJUSTMENT
B,
The formula for calculating the adjustment is as follows:
Selected Factor #1 + 100
100
:::
x
Selected Factor #2 + 100
100
:::
Y
(X) x (Y) ::: Fiscal Year 1995-96 Appropriations Limit Adjustment Factor
1 .27 + 1 00
100
:::
1.0127
4.72+ 100
100
:::
1.0472
::::::l:l:::::::::::::::::::n:~:~::~~:::(::i':/~:~:i~:~~~:~~::::::1:~P:1:i:7:::x:::1:;P:li~:::ffi:::I:~QgQ;::I::~F!!Gi~:::~~t::~1:~~~f:tiE4!1J.i!tm!:6.t:~:F'9.t9r::::::::~:::~:~:::::::::::::~:::::::::::,:::::::::~:::.:,:.:::.:,'.:,,::::::::::,::',::::::::")
C. CALCULATION OF APPROPRIATIONS LIMIT
Fiscal Year 1994-95 Adiusted Appropriations Limit:: $ 22,338,721
Fiscal Year 1994-95 Revised Adjustment Factor x 1.0605
':::::::::::::::::::::::::::::::::::::::::::::'::::::::::::::::::::::::::::]~~~!~i~:::H~~~i:r:~~!~::~::~~~tt!~::::~Im!~::::::::;::::::::::::::::::::::::::::::,::::::::::::$:::~~~~~g,~g~;I:::::::::::::::::::::::::::::::::::~::::::::::::::::::::~:~:::::::::::::::::::::::::::::::::::~:::::::::~:::~::::::::::::::::::::::::::::::;lit::::::::
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of Dublin. The City Council is
responsible for enacting legislation, establishing policies, and providing guidance and direction for
actions which affect the quality of life in the City. Local elected officials also represent the City at a
variety of forums at the County, Regional, State and National levels, in order to make certain that the
interests of the City of Dublin and cities in general are promoted.
The budget for City Council activities for Fiscal Year 1994-95 was $120,014. It is estimated that the City
Council will spend approximately $116,765 in Fiscal Year 1994-95.
The budget necessary to provide the Current Service Level for City Council activities for Fiscal Year
1995-96 is $115,712. This budget includes Councilmember salaries and fringe benefits; the City's
independent financial audit; Councilmember attendance at various meetings and conferences on behalf
of the City; a Council team building workshop; necessary supplies, postage, printing/binding, books and
publications, legal notices, and office equipment for the Council to effectively perform its responsibilities.
In addition, the Fiscal Year 1995-96 budget includes funding for a number of community promotion
activities including a Dublin Sister City gift, Dublin Pride Week and participation in the Alameda County
Fair.
The proposed budget includes memberships and dues for the following organizations:
Alameda County Mayors' Conference
League of California Cities
East Bay Division - League of California Cities
Association of Bay Area Governments
Dublin Sister City Association
The Current Service Level budget for City Council activities for Fiscal Year 1995-96 is approximately 1 %
less than the estimated expenditures for Fiscal Year 1994-95. It should be noted that the Fiscal Year
1994-95 City Council budget included funding for the Dublin Substance Abuse Council.
Two Higher Service Levels are also presented in the 1995-96 budget. Higher Service Level 1 includes
funding for the Dublin Substance Abuse Council. The cost associated with this increment is $4,500.
Higher Service Level 2 includes funding to expand Dublin Pride Week activities. The cost associated
with this increment is $1,400. The total recommended budget for Fiscal Year 1995-96 is $121,612.
~
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 115,712
(001 )
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
5 5
CUMULATIVE
TOTAL
$ 115,712
JOB
CLASSIFICATION
Councilmembers
:'m9~~1:::: '//./"...,:::/$".11 $/l11~\\\\:::\$::11&l112):::.'.:.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
DESCRIPTION 1993~94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
Salaries, PartTime $ 25,419 $ 25,320 $ 25,369 $ 25,320
Retirement 3,322 3,493 3,500 3,493
Group Insurance 34,140 34,027 35,624 37,269
Worker's Compensation 291 189 173 173
S.U.I. 0 0 0 0
F.I.C.A 211 210 257 297
TOTAL PERSONNEL SERVICES $ 63,383 $ 63,239 $ 64,923 $ 66,552
SERVICES & SUPPLIES
Office Supplies $ 112 $ 350 $ 500 $ 250
Postage 338 125 80 125
Copier Supplies 0 0 0 0
Operating Supplies 0 0 0 0
Advertising 0 0 1,242 500
Printing & Binding 649 850 400 650
Books & Publications 5 50 50 50
Memberships & Dues 9,108 9,585 9,320 9,785
Travel, Conferences & Mtgs 3,952 9,565 5,000 6,850
Training 0 5,000 5,000 5,000
Legal Notices 0 250 250 250
Professional Services 20,059 21,500 21,500 22,500
Community Promotion 5.006 9.500 8.500 3.200
TOTAL SERVICES & SUPPLIES $ 39,229 $ 56,775 $ 51,842 $ 49,160
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
.[*q1t~g:~Hi~Ytt~(.:~P~ID::{:::.i:;::'.' :.:::::::::.:::::j::'*:.:~P~~~~~'[".'['$.'.1~9i~1"?) ""''''''*'1~tt!~[[:,:,',j,:,:,[,[[,[:[,:,:,[:::[,::':['1:1,~~"t1,g..:,[
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I rtt~'t!\~t~~'ttitg]~~$m:::::::::::::::::.", :'::::::':: :::,:,:':::"",:,:,::::,,::::,..:::?:'\:?:}:'" :::m:m:i::m::::::::::::::::::::::::::::::$::::::::'~~~~:::::::::::::::nu:::::::::::::'
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CITY OF DUBLIN
1995.96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 4,500
CUMUlA TIVE
TOTAL
$ 120,212
JOB
ClASSIFICA TION
Councilmembers
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
o 5
ACTIVITY
CITY COUNCil ~ 1010
General
(001 )
?J):;ij~]:" u:rr :uu:..r)$r4;~QQ'.\::....'.r?:.:"."?:$:.'~Q-J2'.z:...:.?::.'::::::
The Dublin Substance Abuse Council is requesting $4,500 to partially fund Red Ribbon Week ($2,000)
and Dry Grad Night ($2,500) activities. This budget increment would fund those activities for the
1995-96 school year.
HIGHER
SERVICE CUMULA TIVE
lEVEL 1 TOTAL
DESCRIPTION 1995-96 1995-96
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 25,320
Retirement 0 3,493
Group Insurance 0 37,269
Workers' Compensation 0 173
S.U.I 0 0
F.I.CA 0 297
TOTAL PERSONNEL SERVICES $ 0 $ 66,552
SERVICES & SUPPLIES
Office Supplies $ 0 $ 250
Postage 0 125
Copier Services 0 0
Operating Supplies 0 0
Communications 0 0
Advertising 0 0
Printing & Binding 0 500
Repairs & Maintenance 0 650
Rentals/Leases 0 0
Books & Publications 0 50
Memberships & Dues 0 9,785
Mileage & Auto Allowance 0 0
Travel, Conferences & Meetings 0 6,850
Training 0 5,000
Telephone 0 0
Legal Notices 0 250
Professional Services 0 22,500
Community Promotion 4.500 7,700
TOTAL SERVICES & SUPPLIES $ 4,500 $ 53,660
CONTRACT SERVICES $ 0 $ 0
CAPITAL OUTLAY $ 0 $ 0
:::U:?:$::1:~;g,1~:n
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General $ 1,400
(001 )
}TQt~d:'}::::::::::::JJJ}U ::}:}}}}:::}}}::$.?}1l4QQ}\:::}:r::}?:::::il4~1~$1ZJm~J\\
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
o 5
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 121,612 Councilmembers
The City Council's budget currently provides funding for a number of Community Promotion activities,
including funding for Dublin Pride Week.
During the 1995 Goals & Objectives Session, the City Council identified promoting and expanding Dublin
Pride Week as a "high" priority objective. This budget increment funds the expansion of Dublin Pride
Week activities to include the following:
1. Expand distribution of Dublin Pride Week promotional items to include commercial sector; and
2. Implement a "tree planting" event involving local schools and community groups.
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1"TotACACTIVli"'lJ:n:)s"I"::/"" ....
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DESCRIPTION
HIGHER
SERVICE
LEVEL 2
1995-96
CUMULA TIVE
TOTAL
1995-96
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S,U.I
F.I.C.A.
TOTAL PERSONNEL SERVICES
$
0 $ 25,320
0 3,493
0 37,269
0 173
0 0
0 297
0 $ 66,552
$
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Professional Services
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
$ 0 250
0 125
0 0
0 0
0 0
0 500
0 650
0 0
0 0
0 50
0 9,785
0 0
0 6,850
0 5,000
0 0
0 250
0 22,500
1 0400 9.100
$ 1,400 $ 55,060
$ 0 $ 0
$ 0 $ 0
CAPITAL OUTLAY
,:"""""",,1:; ":",1,.4PP,, '"
.... .... .....
........................
.........................
........................
.........................
........................
........................
........................
.........................
...".,...,.""..,.....
..,.."""",...,."....
..,.,',',',',','.',',.,',',','.'.'..,'.',.,',....
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CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the Chief Executive Officer. This includes the
responsibility for overseeing the day-to-day operations and implementing all policies adopted by the City
Council. This office provides support to all areas of City operations including: assuring the enforcement
of City Ordinances; supervision and evaluation of employees; evaluation of all contract services;
recommendation to the City Council of ordinances and policies which address the effective operation of
the City; provision of advisory recommendations for the City Council; preparation and administration of
the City's Budget and Five Year Capital Improvement Program as approved by the City Council; and
representation of the City before intergovernmental bodies and organizations.
In addition to those responsibilities described above, the City Manager's Office will continue to provide
support services in the areas of contract administration and Economic Development. The City Manager
activity also includes the City Clerk function. This position has the responsibility for: administering
municipal elections; maintaining conflict of interest and financial disclosure records submitted by pUblic
officials; preparing and maintaining minutes of City Council meetings; coordinating City Commission
appointments; and maintaining the official records of the City. The budget required for the provision of
the current service level for Fiscal Year 1995-96 is $281,336.
This is approximately $22,636 or 8.75% more than estimated expenditures for Fiscal Year 1994-95.
This increase is primarily attributable to the following: 1) an increase in personnel costs; 2) an increase
in the Internal Service Charges as a result of replacing computer and copier equipment; and 3) contract
service costs associated with codification of the City's ordinances.
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
General (001) $ 281,336
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
CITY MANAGER/CLERK -1020
SERVICE LEVEL
CURRENT
CUMULATIVE
TOTAL
$ 281,336
JOB
CLASSIFICA TION
City Manager
City Clerk
Secretary
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
1 1
1 1
.....Total.:::....... ..::.....:>.. /...........).....$..~$1.~a~~:\)}y;).,$..2~1\aa$/
This budget provides funding to maintain the current level of service of those programs included in the
City Manager/City Clerk Department including the day-to-day operations of the City, supervision and
evaluation of City employees, City Council support, administration of the City's Budget and Five Year
Capital Improvement Program, representation of the City before intergovernmental bodies and
organizations, contract administration, some Economic Development support, and City Clerk functions.
This is accomplished by funding the City Manager, City Clerk, and Secretary positions, services and
supplies necessary to support the City Manager's Office, maintenance of the City's Law Library, the City
Manager and City Clerk's participation in their respective professional associations including the City
Clerk's attendance at the International Institute of Municipal Clerks Conference in Albuquerque, New
Mexico and contract services associated with codification services and management support functions.
In addition to providing administrative and City Council support services, this budget will allow
completion or substantial progress on the following goals:
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6.
Medium 7.
Medium 8.
Medium 9.
1995 GOALS
Pursue the development of a major commercial center in Eastern
Dublin.
Coordinate implementation of Eastern Dublin Implementation
Programs.
Update the City's Five Year Capital Improvement Program.
Continue to provide Staff support and monitor agencies and
proposals.
Revise City Council meeting day, time, and agenda.
Upgrade copier equipment.
Review Fire Service Consolidation proposal.
Coordinate Team Building Session for City Council.
Develop records retention program.
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CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
Salaries, Full Time $ 187,477 $ 188,419 $ 187,796 $ 203,970
Salaries, Overtime 1,353 1,805 1,805 1,891
Retirement 25,124 24,524 24,480 26,582
Group Insurance 15,520 15,126 14,847 14,349
Worker's Compensation 6,445 4,022 3,665 4,012
F.I.C.A 528 518 518 561
TOTAL PERSONNEL SERVICES $ 236,447 $ 234,414 $ 233,111 $ 251,365
SERVICES & SUPPLIES
Office Supplies $ 1,207 $ 1,380 $ 1,380 $ 1,450
Postage 1,166 1,500 1,200 1,260
Copier Supplies 1,126 1,050 2,244 2,360
Operating Supplies 0 0 0 0
Printing & Binding 307 250 250 300
Repairs & Maintenance 316 350 344 375
Books & Publications 917 1,025 950 1,000
Memberships & Dues 1,046 1,020 1,211 1,290
Mileage/Auto Allowance 5,444 5,450 5,530 5,550
Travel, Conferences & Mtgs 2,057 2,590 2,000 2,850
Training 115 500 500 500
Internal Service Fund 2.939 2580 2.580 7.536
TOTAL SERVICES & SUPPLIES $ 16,640 $ 17,695 $ 18,189 $ 24,471
TOTAL CONTRACT SERVICES $ 4,548 $ 8,000 $ 7,400 $ 5,500
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0 $ 0 $ 0
Machinery & Equipment 128 0 0 0
TOTAL CAPITAL OUTLAY $ 128 $ 0 $ 0 $ 0
I .....'tq'tA4,~Q'trv!m~Q$'t..::.: .':,'::::::::::..::<:/:':.'..:::$~Rt~t~.~.
. . . . . , . . . . . . . . . . . . . . . . . .
~!:ij::::i:i:i!i~;:~:~~ !:; j); !j;iii!:: :i:)j::;~:
.:..$,g~Pi1P~:"",:....:"::.:$?q$~Zq4:U""""''['[['''$.~~1.~~~~/
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LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback, Silver & Wilson. In addition to having
individual partners who are specifically designated as City Attorney and Assistant City Attorney, the firm
has several practicing attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation;
provides labor relations legal services to Dougherty Regional Fire Authority; and provides legal counsel
on development review issues.
The total estimated expenditures for Fiscal Year 1994-95 are $189,494. This is approximately $14,824
greater than the 1994-95 budget. This increase is primarily due to greater than anticipated legal
services related to implementation measures associated with the Eastern Dublin Plan. Fiscal Year
1994-95 legal services costs will be offset by approximately $88,500 in Zoning and Subdivisions Fees.
This results in a net legal services cost for Fiscal Year 1994-95 of $100,994, compared to a net
budgeted cost of $132,120.
The budget required to fund the Current Service Level for Fiscal Year 1995-96 totals $133,638. This
amount will be offset by approximately $60,000 in Zoning and Subdivision Fees for a total net legal
services cost of $73,638 for Fiscal Year 1995-96.
This budget also includes a Higher Service Level for Fiscal Year 1995-96 which would fund legal
services related to the Eastern Dublin Implementation measures, the inclusionary zoning ordinance and
the comprehensive zoning ordinance review. This Higher Service Levels total $18,750. Appoximately
$15,000 of these costs would be recovered once the City Council adopts an Eastern Dublin
Implementation Fee.
The recommended total 1995-96 Legal Services budget, including Current and Higher Service Levels is
$152,388
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:t6TAUAeftvttVdOSTt .. :.:.:.::...:..:.'.'.:.:.:.:.:.:.:.'.:.'...:.'.:.:.'.:.'..:.........$..'.:..':..:~.:.:..:...3.:.:..:.'.:.5....:...'t'..5..,....5,.....,.~..,.".,'....,
.......................... ..".'N.,......,.......,....:.:.'...'.:':.:.:....................................... ,.:':".',;.;.;
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
LEGAL SERVICES -1030
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 133,638
CUMULATIVE
TOTAL
$ 133,638
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City Personnel are included in this activity.
General
(001 )
.:Tt>ta] ............'uur::}r....::.,,'.,..$:1:33~6~lIi.. ..
't::,:'$M33,63~U
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
Retirement $ 3,144 $ 3,170 $ 3,194 $ 6,388
Group Insurance 0 0 0 0
TOTAL PERSONNEL SERVICES $ 3,144 $ 3,170 $ 3,194 $ 6,388
PROFESSIONAL SERVICES
General $ 63,170 $ 150,000 $ 61,200 $ 65,000
Litigation 169,240 17,500 19,400 11,250
Fire Authority (DRFA) 0 4,000 1,500 3,000
Reimbursements 0 0 70,800 48,000
E. D. Plan Implementation 0 0 33.400 0
TOTAL PROFESSIONAL SERVICES $ 232,410 $ 171,500 $ 186,300 $ 127,250
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
:.:".:$'1't,~~tp :..U..,.:.....::.::':::.::::$,1,@,~~!~!:,:::::.:::....:$'.~;~~~~~~':..
- 10-
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CITY OF DUBLIN
1995~96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
LEGAL SERVICES - 1030
SERVICE LEVEL
HIGHER 1
RECOMMENDED
COST BY FUND
FUND INCREMENT
TOTAL
$ 18,750
CUMULA TIVE
TOTAL
$ 152,388
PERSONNEL SUMMARY
JOB I INCREMENT 1 CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
General
(001 )
TQt~J:::::::::::::::::;H:::::::::m:::::::::::n::::::::\U)H\$\)1$il$Q ::\:)$':1.$~~$~::
Implementation of the Higher Service Level depends on the amount of legal work related to the Eastern
Dublin Specific Plan Implementation, the inclusionary zoning ordinance and the comprehensive zoning
ordinance. Approximately $15,000 of the costs related to this higher service level would be
reimbursable once the City Council adopts an Eastern Dublin Implementation Fee. The total cost of the
current and higher service levels is $152,388
DESCRIPTION
HIGHER
SERVICE
LEVEL
1995-96
CUMULATIVE
TOTAL
1995~96
TOTAL PERSONNEL SERVICES
$
o
$
6,388
TOTAL PROFESSIONAL SERVICES
$ 18,750
$ 146,000
TOTAL CAPITAL OUTLAY
$
o
$
o
... .. ....... . ..........
...............................
..............................
...............................
. . . . . . , . . . . . . . . . . . . . . . . . . . . . . .
...............................
..............................
...............................
..............................
..........................
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::::::::::::>U:::$.d$;!'$P'
.. .UU::::::::::::::::::::~:::1:$~~#~ij:::::
- 11 -
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ADMINISTRATIVE SERVICES
The Administrative Services Department was created in Fiscal Year 1993-94 as a result of a
reorganization of the City Manager's Office and the Finance Department. The Department includes the
following three operating divisions: 1) Finance Division - Performs all finance related functions including:
accounts payable, accounts receivable, treasury, payroll, business license administration, parking
citation administration, purchasing, and maintenance of other related City financial records; 2) Central
Services Division - Provides support for the following program areas and activities: Personnel
Administration and Labor Relations (for City organization as well as Dougherty Regional Fire Authority),
Waste Management, Data Processing, Public Information, Risk Management/Insurance, Legislative
Analysis, Cable Television, Supervision of Disaster Preparedness programs, and special projects; and 3)
Administration Division - Provides oversight of all activities covered by the Department and also provides
support to the City Manager on administrative projects such as contract reviews and negotiations,
supervision of Animal Control contract, etc.
The current 1994-95 service level staffing in the Administrative Services Department includes: 1
Assistant City Manager/Administrative Services Director (supervises entire Department plus day-to-day
operating responsibility for supervision of the Finance Division); 1 Assistant to the City Manager
(supervises the functions and activities of the Central Services Division); 2 Finance Technician II
positions; 1 Management Assistant position; 1.5 Office Assistant II positions, and .5 Community Safety
Assistant position. The Community Safety Assistant position is shown in the Disaster Preparedness
Budget. The proposed 1995-96 Current Service Level Budget includes the promotion of the
Management Assistant to an Administrative Assistant. The classification better represents the
independent nature of the position as the assigned duties have been expanded to meet the needs of the
Department, particularly in the area of Data Processing.
The budget necessary to provide the Current Service Level for the Administrative Services Department
in Fiscal Year 1995-96 is $504,401. A breakdown by division including all fund types is shown below:
ADMINISTRATIVE SERVICES DEPARTMENT
Current Service Level - All Funds by Division
Central Central Total
Finance Services Services (J P A) Administration Admin. Services
Personnel Services $ 213,508 $ 106,627 $ 31,436 $ 63,103 $ 414,674
Services & Supplies 18,444 16,539 2,405 5,054 42,442
Contract Services 44,300 2,000 0 0 46,300
Capital 985 0 ----.U ----.U 985
Grand Total $ 277,237 $ 125,166 $ 33,841 $ 68,157 $ 504,401
This Budget is partially offset by $132,750 in estimated revenue for Fiscal Year 1995-96. This includes
$76,500 in City Business License revenue and $56,250 in Garbage Administration Fees. This results in
a Current Service Level net cost of $371 ,651.
Two Higher Service Levels are presented for City Council consideration. It is recommended that both
increments be included in the adopted bUdget. Higher Service Level 1 covers the cost of a state
mandated program requiring the fingerprinting of all employees and volunteers who have contact with
children. The total cost of this increment is $4,000. Higher Service Level 2 includes obtaining
approximately 540 hours of professional accountant services on a contract basis. The current staffing
level and range of projects handled by this Department requires additional assistance to develop
accounting systems to implement Eastern Dublin Cost Recovery Fees, Tax Exchange Agreements, and
to properly maintain the City financial records. The additional support will also provide part-time back-up
when the Administrative Services Director is on vacation. The total cost of Higher Service Level 2 is
$29,700.
The total recommended Fiscal Year 1995-96 Budget including Higher Service Level 1 and Higher
Service Level 2 is $538,101. - 12 _
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PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
1995~96 PRELIMINARY BUDGET
ACTIVITY
ADMINISTRATIVE SERVICES - 1040-1043
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 465,715
(001 )
CUMULATIVE
TOTAL
$465,715
JOB
CLASSIFICA TION
Asst City Manager!
Admin Serv Dir
Asst to the City Mgr
Administrative
Assistant
Finance Tech II
Office Asst II
(Full-Time)
Office Asst II
(Part-Time)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0 1,0
Fire JPA
(General 001)
Dublin Info Inc
(601 )
33,841
33,841
1.0
1.0
1.0
1.0
4,845
4,845
2.0
1.0
2.0
1.0
.5
.5
])it~l::,::::::::::::::::::':::': ::,($.!iM~40.1H :'::::/,:..$~Q4;41)1.".
This budget provides funding to maintain the current level of support to the Administrative Services
Department. The total cost of funding this level is $504,401. This is a total of $48,445 more than
estimated 1994-95 expenses or a 10.6% increase. The factors affecting the increased cost include: 1)
Full year funding of 1994-95 Performance Pay Adjustments; 2) Inclusion of 1995-96 Performance Pay
Adjustments; 3) Full year funding of the Office Assistant II position which was vacant for 4'/2 months in
1994~95; 4) Increased Internal Service Fund charges due to the new office equipment added in 1994-95;
and 5) Full year funding of a Property Tax Consultant.
In addition to providing Financial, Central Services, and Administrative support to the City and the
Dougherty Regional Fire Authority, this budget will allow for completion or substantial progress on the
following goals:
City Council
Priority
High 1.
High 2.
High 3.
High 4.
High 5.
High 6,
High 7.
High 8.
High 9.
Medium 10.
Medium 11.
Medium 12.
Medium 13.
Low 14.
1995 GOALS
Complete Brown Bag Training for Development Services Staff.
Improve Follow-up on Accounts Receivable.
Coordinate selection by City Council of Independent Audits.
Implement policies and procedures for administering the City's fixed assets.
Investigate feasibility of televised video newsletter.
Design and publish 2 newsletters as part of Recreation Brochure.
Prepare a report on opportunities for regional Animal Control Patrol Services.
Coordinate any required revisions to Source Reduction and Recycling
Element.
Coordinate with garbage service provider on new agreement and services.
Revise Accounting Procedures.
Update Performance Evaluation Process.
Update Purchasing Ordinance.
Participate in Management Committee overseeing Animal Shelter.
Complete Employee Handbook.
It is important to note that several unknown factors may impact the progress made towards the goals
identified above. These include: the amount of time required of the Assistant to the City Manager
associated with Dougherty Regional Fire Authority activities; and the funding of the Higher Service
Levels.
- 13 -
I CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
I DESCRIPTION 1993-94 1994-95 1994.95 1995.96
PERSONNEL SERVICES
I Salaries. Full Time $ 226.330 $ 256.328 $ 244,335 $ 281,443
: Salaries, Full-Time (JPA) 19.002 22.892 22.892 24.943
Salaries. Part-Time 14,302 14,729 15.412 16,825
I Salaries. Overtime 203 406 1,020 637
Retirement 31.316 35.840 34.335 39,442
Retirement (JPA) 2,412 3.023 3.023 3,292
Group Insurance 36,759 43.315 39,495 39.824
I Group Insurance (JPA) 2,057 3,019 2.715 2,672
Workers' Compensation 2,889 2.000 1,764 2,048
Workers' Compensation (JPA) 169 169 155 169
I F.I.C.A. 2.241 2.743 2,598 3.019
F.I.C.A (JPA) 265 331 331 360
TOTAL PERSONNEL SERVICES $ 337,945 $ 384,795 $ 368,075 $ 414,674
I SERVICES & SUPPLIES
Office Supplies $ 2,458 $ 2.850 $ 2,100 $ 2,300
Office Supplies (JPA) 19 50 85 90
I Postage 2.858 2.775 4,220 4.500
Postage (JPA) 86 105 180 195
Postage (011) 75 1.200 85 345
I Copier Supplies 449 820 850 1.000
Copier Supplies (JPA) 0 50 100 120
Operating Supplies 1.554 1.200 1.200 750
I Advertising 521 700 1,460 1.585
Advertising (JPA) 137 300 100 150
Printing & Binding 2,796 5,060 6.185 5,070
Printing & Binding (011) 0 3.820 0 1.000
I Repairs & Maintenance 155 305 106 310
Books & Publications 332 580 450 350
Books & Publications (JPA) 1.034 750 0 750
I Memberships & Dues 365 375 370 400
Memberships & Dues (JPA) 0 220 210 220
Mileage/Auto Allowance 3,200 3.225 3,055 3.115
I Mileage/Auto Allowance (JPA) 104 150 115 130
Travel. Conferences & Mtgs 1.789 2.020 1 ,480 2,450
Travel. Conferences & Mtgs (JPA) 63 100 160 150
Training 3,175 8.000 8,181 8.530
I Training (JPA) 14 100 615 600
Small Tools 94 100 0 100
Internal Service Fund 4.232 4,961 4,961 8.232
I TOTAL SERVICES & SUPPLIES $ 25,510 $ 39,816 $36,268 $ 42,442
CONTRACT SERVICES
I General $ 29,486 $ 47.800 $ 42,400 $ 42.800
COP Trustee / Arbitrage Report (011) 1.561 8,850 7.360 3.500
TOTAL CONTRACT SERVICES $ 31,047 $ 56,650 $ 49,760 $ 46,300
I CAPITAL OUTLAY
F u rn itu re/F ixtu res $ 0 $ 1.150 $ 1,178 $ 985
Machinery & Equipment 128 1.400 675 0
I TOTAL CAPITAL OUTLAY $ 128 $ 2,550 $ 1,853 $ 985
TQTlg.\~9Tri(mY:::gQ~m::::::::::::::::::::::::::::::::::::::n:~::i) :}?f)n:$:~~~~(i30m? . .. n:.'.,i$4$$:,~$~ .... ...... ........... .........
.................$4Sa.S11
......... .... .. . ........................................$504401
........... . ...................... .. n. n.
. . , . . . . . . . . . . ...................... ... ...
...................... .. ...
:~:::~:~:~:~::::::...::~::::...:...::;...::~:.....~:...:~:..: .................... . n.
::=:::::=:=:=:::=:::=:=:::=:=:=:=:=:=:=:..,:::::..:..:...:::::..:,:::...:...::::..:::::::
I - 14 -
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040.1043
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
General (001) $ 4,000
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
CUMULATIVE
TOTAL
$469,715
JOB
CLASSIFICA TION
Asst. City Mgr
IAdmin Serv Oir
Asst to the City Mgr
1.0
ORFA
(General 001)
011 (601)
33,841
1.0
2.0
1.5
4,845 Admin Assistant
Finance Tech II
Office Assistant II
~~~~~j~:~!:~~~~~~~~fj~ij;:$::~.g. $HQ1~~~~~~ ~mm9*,J:~ ~~ ~ ~:~~: ..:.:.......:.:.:.: ::~~~~~~~~~~~~~~~~[~~~:l:l:[::::::::':':
[bfal:;::
...................
i;:~.,." :::::::::i~~~:[~1i~f:
,:,:.:,;.;.;,:
//$.4;QPQ-"
This Higher Service Level provides for the processing fees required to submit employee and
volunteer fingerprints to the State -of California Department of Justice. The law requires that cities
submit fingerprints for all employees and volunteers who have direct contact with minors. The costs
shown only reflect the filing fees; Police Services Staff time will be required to actually conduct the
fingerprinting. This program is legally mandated under State law.
The following goal will be accomplished by funding this Higher Service Level:
1995 GOALS
City Council
Priority
High
1.
Develop and implement Fingerprinting program for all volunteers
and employees who have direct contact with minors,
- '15 -
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HIGHER CUMULATIVE
SERVICE TOTAL
DESCRIPTION LEVEL 1 1995.96
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 281,443
Salaries, Full.Time (JPA) 0 24,943
Salaries, Part-Time 0 16,825
Salaries, Overtime 0 637
Retirement 0 39,442
Retirement (JPA) 0 3,292
Group Insurance 0 39,824
Group Insurance (JPA) 0 2,672
Workers' Compensation 0 2,048
Workers' Compensation (JPA) 0 169
F.I.C.A. 0 3,019
F.I.C.A (JPA) ~ 360
TOTAL PERSONNEL SERVICES $ 0 $ 414,674
SERVICES & SUPPLIES
Office Supplies $ 0 $ 2,300
Office Supplies (JPA). 0 90
Postage 0 4,500
Postage (JPA) 0 195
Postage (011) 0 345
Copier Supplies 0 1,000
Copier Supplies (JPA) 0 120
Operating Supplies 0 750
Advertising 0 1,585
Advertising (JPA) 0 150
Printing & Binding 0 5,070
Printing & Binding (011) 0 1,000
Repairs & maintenance 0 310
Books & Publications 0 350
Books & Publications (JPA) 0 750
Memberships & Dues 0 400
Memberships & Dues (JPA) 0 220
Mileage/Auto Allowance 0 3,115
Mileage/Auto Allowance (JPA) 0 130
Travel, Conferences & Mtgs 0 2,450
Travel, Conferences & Mtgs (JPA) 0 150
Training 0 8,530
Training (JPA) 0 600
Small Tools 0 100
Filing Fees 4,000 4,000
Internal Service Fund -----.U 8,232
TOTAL SERVICES & SUPPLIES $ 4,000 $ 46,442
CONTRACT SERVICES
General $ 0 $ 42,800
COP Trustee / Arbitrage Report (011) -----.U 3,500
TOTAL CONTRACT SERVICES $ 0 $ 46,300
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 985
Machinery & Equipment -----.U 0
TOTAL CAPITAL OUTLAY $ 0 $ 985
::,mQ!4q.l!mlYJ'tY;!<<~~1!.:.:.:.:.!.:.:.:.!.:.:.:.:.:::.:.:.:.:::.:.:::.!.:::!!.!!~.!i:i.!'!.j:!~:'!~:::::!::::!!:!:!:!!!!!!!:!:!.. i':.:::::::::::::::::':':!:!:::::!:::::::::I.:.!~~P*:::::::.:.:.:.:.:.:.:.:.:.:~:.!jj.j!j.j.j:!j!!::::!!:!!::!:.:,!j!~::::::!.!.!!:'i.:191;j91:::!::
- 16 -
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CITY OF DUBLIN
1995.96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE lEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
COST BY FUND
FUND INCREMENT
TOTAL
General (001) $ 29,700
CUMULATIVE
TOTAL
$ 499,415
JOB
CLASSIFICA TION
Asst. City Mgr /Admin
Serv Oir
Asst to the City Mgr
1.0
ORFA
(General 001)
011 (601)
33,841
4,845 Admin Assistant 1.0
Finance Tech II 2.0
Office Assistant II 1.5
Contract Accountant 540 hours
:}::~}}:?$~~~~;1gm::HmJ.~A~::::}}:~}}}}}}}:~}:::::?:}}}}}H~~}:?::?::i}}::}}}}}:??i:?~~::'}j::::i:::i::i:}jim:iif~:~:i::::iiii:iiiiii:""",
:[[::::}}:::[::::::[::::[::[:))?'".,'::'))::::::::::;':::::::::::/'\':::'):'))::::':::':::::"::::::::::::::::::;':"::m[:::::::$4q::mqlj$::::r@::m:~4Q)"~P"::::~:::~:~:::
:<:::::':::::::~::~i~~I1PP:i
i~~~1~~~j~J [[ f[r[1~~~1~~~~rr i]11~ ~ ~ j~ ~ j :~m~~~~ ~~~1~1~ m;: [[~~~~~1~~i1in
This Higher Service Level will provide approximately 540 hours of contract accounting assistance.
The current staffing in the Finance Division is extremely limited to provide all of the support services
necessary for an entity with a budget in excess of $20 million. The Administrative Services
Director/Assistant City Manager is required to provide support on a variety of administrative projects
not directly related to Finance. The Finance and accounting needs are also growing more complex
with the implementation of several mitigation fees and financial agreements associated with
developments.
In addition to meeting the on-going responsibilities associated with Finance, the following City Council
goal will be accomplished by funding this Higher Service Level:
1995 GOALS
City Council
Priority
Medium
1.
Identify means to recover the cost of implementation associated
with the Eastern Dublin Specific Plan.
.17 .
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Full-time (JPA)
Salaries, Part-Time
Salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
Workers' Compensation (JPA)
F.LCA
F.LC,A (JPA)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
Postage
Postage (JPA)
Postage (011)
Copier Supplies
Copier Supplies (JPA)
Operating Supplies
Advertising
Advertising (J P A)
Printing & Binding
Printing & Binding (011)
Repairs & maintenance
Books & Publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs
Travel, Conferences & Mtgs (JPA)
Training
Training (JPA)
Small Tools
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
COP Trustee / Arbitrage Report (011)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
:":TOrAlfAtttUittV::cOsl;:::{
:::::::.;.::..;.;.;:;:;.,:;":;.;.:",;,,::,,:,:,,,:,-,.,:::;.;::"'.;-:::.:::-:-:=:=:-:=:=:::-:-::::;-:-:::::-:-:::::-:=:=::::::::
HIGHER
SERVICE
LEVEL 2
CUMULATIVE
TOTAL
1995-96
$
$ 281,443
24,943
16,825
637
39,442
3,292
39,824
2,672
2,048
169
3,019
360
$ 414,674
$
o
o
o
o
o
o
o
o
o
o
o
o
o
$
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 2,300
90
4,500
195
345
1,000
120
750
1,585
150
5,070
1,000
310
350
750
400
220
3,115
130
2,450
150
8,530
600
100
4,000
8.232
$ 46,442
$
$ 29,700 $ 72,500
0 3,500
$ 29,700 $ 76,000
$ 0 $ 985
0 0
$ 0 $ 985
::::::::::::::::::::::::::,::'::::::::::::::::::'::::::'::;:':::'::':::::'::::"''''''::::,:,:::,:,',:,,:,,'';'::'::':"::':"':':iIlo";2;" .....';;.;.;.:......',':':::"::'":'::::'::':",'::,:"",,,':':::::::::::':::' """"'1:' 5~'a "1 01'"
:/::':':::::::::::::::::?:::::::::::::::::::::::::::::::::,:::::::::::::::::,:::::::::::::::::?:::::::::?:::::::::::::!t,.,RHM~<:::::::::::::::::'::<:::'::?':':'<::::::::::::d~i!:~:::::::::~:i~"'~']:""""'i':'
- 18-
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BUILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and the City's Public Works
Corporation Yard, including supply, utility, telephone, contract service, and repair costs associated with
both buildings. This budget also funds the lease payment to Dublin Information, Inc., for rental of the
Civic Center as well as contract service costs from MCE Corporation for all five of the City's buildings.
The current budget for Fiscal Year 1994-95 is $1,880,234. Estimated expenditures for Fiscal Year 1994-
95 are $98,214 less than the adopted budget. This can be attributed to decreased energy usage
because of the mild winter and the difference between the actual lease payment and the budgeted lease
payment for the Civic Center.
The proposed budget for Fiscal Year 1995-96 based on the current level of service is $1,937,430. This
budget represents an approximate 8.7% increase over the previous fiscal year. This increase is
primarily attributable to the following factors:
1. The City is legally required to budget the entire amount of the lease payment, which is
$1,604,480, although a portion of the payment will be offset by interest on the 1988 Certificate of
Participation Reserve Fund. The actual payment for Fiscal Year 1995-96 is estimated to be $1,499,680,
which is approximately $38,767 over the estimated payment for Fiscal Year 1994-95. .
2. Several repairs and improvements to City facilities. These include sun control for the west side
of the Civic Center Police Wing; development of as-builts and an operations manual for the Police Wing
security system; repair of the rear elevator in the Civic Center Administrative Wing; replacement of
carpet with tile in two Police offices, and repair of conditions which caused leaks or flooding in the Civic
Center, Shannon Center, and Senior Center.
3. Inflationary increases in utility cost and in the rates of some of the contract services.
A Capital Project is being proposed for 1995-96 which will fund an evaluation of City facilities in order to
determine levels of preventive and predictive maintenance for various mechanical equipment and
systems. The study will also determine life cycles for these systems and equipment and other building
components such as carpeting, tile, and paint. The information obtained from the evaluation will assist
in determining staffing levels for building management and maintenance, and in setting up an Internal
Service Fund for future replacement of major building components. Once the results of the evaluation
have been received and analyzed, adjustments to the 1995-96 Building Management staffing level and
contract services budget may be recommended.
- 19-
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
BUILDING MANAGEMENT -1050
SERVICE LEVEL
CURRENT
General
(001 )
$ 1,937,430
CUMULATIVE JOB
TOTAL CLASSIFICATION
Contract
$ 1,937,430 Building leadman
landscape
laborer II
landscape
laborer III
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
1.00
1.00
.28
,28
){rQ~~l~~}~~~~~~\??????: ~>/Hi\\?$4'~t~1~4~QH ?\?\/H?$a~;~~:m~~~t f't~J};H
.....
,..."....."...,
,'.','..,'..,.,'..,..'.','.'......
,,,.,,,.,,,.,,,,. '" """
...,...,.............,.........1..'..2. .8........'...'.'....................
......,........." ."..".........
."..,.......,. -, ....."".......
."............. ... ......"...,....
."..,-,...,..,. ,. .,.....".,......
;:;:;::;;:;:;:;:;=;:::;:;:::;::::" .~., ,'" .'::;:::::::;:::::::::;:;;::;;::::
This budget finances one full time Contract Building Leadman who is responsible for the maintenance,
security, minor improvement, and contract supervision related to the Civic Center, Corporation Yard,
Shannon Center, Senior Center, and Dublin Swim Center. In addition, this increment provides for a part-
time assistant for the Leadman and also for supplies, utilities, and contract services associated with the
operation and maintenance of the Civic Center and Corporation Yard.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1993-94 1994-95 1994-95 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 374 $ 450 $ 450 $ 600
Operating Supplies 5,419 6,385 5,595 6,630
Advertising 0 0 0 0
Printing & Binding 0 0 0 0
Repairs & maintenance 78 1,200 840 1,500
Rental & leases 1,458,593 1,553,744 1,461,345 1,604,480
Gas & Electric 121,026 127,000 111,683 119,000
Water & Sewer 7,093 7,240 7,641 7,850
Telephone 28,754 30,500 30,500 29,500
Filing Fees 432 485 660 550
TOTAL SERVICES & SUPPLIES $ 1,621,769 $ 1,727,004 $ 1,618,714 $ 1,770,110
CONTRACT SERVICES
MCE $ 90,637 $ 89,980 $ 90,790 $ 90,720
Janitorial 35,280 35,280 35,780 35,780
Other 24,318 22.430 25.560 23.120
TOTAL CONTRACT SERVICES $ 150,235 $ 147,690 $ 152,130 $ 149,620
CAPITAL OUTLAY
Improvements $ 0 $ 5,540 $ 11 ,176 $ 15,600
Furniture/Fixtures 0 0 0 2,100
Machinery & Equipment 0 0 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 5,540 $ 11,176 $ 17,700
'::::'tQ'i~~::~~i~rnM:pg$.,t~:::~~:::::::~:::::::::~::~:::::::::::::::::::::~:::~:::::::U::~::~~;~$:::~:~tL~j~~:~:~~:::~:::::::::$:::1:~~~g~~g:::::~::::/::~~::U:;:;:$::;~:~t~~j~~~)!;:::::/::::::::::::::::::::$.'::1:;~~t:~4~~~:~
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INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing arrangement offered
by ABAG PLAN Corporation. This group includes 31 cities in the Greater Bay Area and offers coverage
to the limit of $5 million per occurrence. In addition to General Liability coverage, the policy also
includes Errors and Omissions Coverage for the City.
The budget necessary to provide the Current Level of coverage for Fiscal Year 1995-96 totals $119,800.
This represents approximately a 1 % increase from estimated expenditures for Fiscal Year 1994-95. The
City experienced relatively few losses in 1994-95 accounting for a 12% decrease in actual expenditures
compared to the 1994-95 budget.
The proposed insurance budget for Fiscal Year 1995-96 is comprised of the fOllowing components:
County Contract Services - The City pays a separate surcharge on all County contract services for
liability insurance. This surcharge covers services provided by Alameda County including Police, Animal
Control, and Traffic Signal Maintenance Services. The estimated cost for Fiscal Year 1995-96 is
$23,198.
Property Insurance - This coverage covers all City owned facilities, including the Civic Center, Parks,
Corporation Yard, Swim Center, and Shannon Community Center. The estimated cost is $12,365.
Tenant Insurance - This insurance is offered as a service to individuals or groups who utilize City
facilities. The user pays the City for the cost of the premium and the City absorbs the taxes and all
administrative costs. It is projected that $2,650 in expenses associated with this program will be offset
by revenue generated from user fees.
General Liability Insurance - The City's General Liability Insurance coverage as noted above is
provided through a risk sharing pool. The total premium estimated for 1995-96 is $56,163. In addition,
ABAG PLAN will return an equity dividend based on the performance of the pool and the City of Dublin's
loss history. In Fiscal Year 1993-94, the City received an equity dividend of $57,548. In Fiscal Year
1994-95, the City received a dividend of $93,484. In Fiscal Year 1995-96 the City will receive a dividend
of $36,694. This dividend is reflected in the General Fund as a Miscellanous Revenue.
Claims Expense - The City has a $50,000 deductible for general liability claims. Included in this
deductible as a claims cost is any expense related to legal counsel. Based on outstanding claims, loss
reserves, and loss history, Staff recommends a budget of $24,600 for Fiscal Year 1995-96.
- 21 -
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
INSURANCE - 1060
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
CUMULA TIVE
TOTAL
General
(001 )
$119,800
$119,800
i:Iotijf/,::::::////://. "::"",$11g;~$q(Emt\t"", :::",$'1~;89q//)/),
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1993-94 1994~95 1994-95 1995-96
SERVICES & SUPPLIES
Insurance Premiums $ 129,712 $ 109,000 $ 109,200 $ 95,200
Insurance Claims Expense 20.080 25,000 9,600 24,600
TOTAL SERVICES & SUPPLIES $ 149,792 $ 134,000 $118,800 $119,800
'....T. '0....']" 'A""L""""A"'"'''C''' T....I'VJ'." 'ty..'......C.""O"""S'''.]..''.'..''.'..'..'.
... , ,-,. . . . ........
.. . ".,. .. ........
,.,. ,."., . .........
,.., ., '"' ... .. . .........
:::;:::,.... ..;:..:.... ..';:..."......::..::..:.......::=..::::-...... ..::.:::::::::=:::::::::
:::::;:::::::::;:::::j:::::
::,:::~:::'::::U::::~~:~~'~4~}Z~~:'::'~:~~ :::,:"::
:::::::~~:'~!;'QP9 :,,:::::,:::,:,::,:$.::~'j~~'99 :'":,'",:,:::,::::$,:,~,1~;~9Q.",,
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ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel associated with
this task is identified in the City Manager/City Clerk (Department #1020) budget.
During Fiscal Year 1994-95, the City held a municipal election which was consolidated with the
Statewide General Election in November, 1994. Costs were considerably lower than budgeted due to
the fact that costs were shared with several local agencies who also had issues/candidates on the ballot.
No elections are scheduled for Fiscal Year 1995-96. The total Fiscal Year 1995-96 recommended
budget is $660.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
ACTIVITY
ELECTIONS - 1070
COST BY FUND
FUND INCREMENT
TOTAL
$ 660
CUMULA TIVE
TOTAL
$ 660
General
(001 )
)T9tiill." ....."","'O:-...,i... ...............\..$f!~Q))............:... :.:,)::':$'~~Q~)
ACTUAL
DESCRIPTION 1993-94
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Postage $ 0
Operating Supplies 0
Printing & Binding 1,937
Mileage/Auto Allowance 66
Training -43.5
TOTAL SERVICES & SUPPLIES $ 2,438
CONTRACT SERVICES
County Registrar of Voters $ 8.380
TOTAL CONTRACT SERVICES $ 8,380
TOTAL CAPITAL OUTLAY $ 0
CONTINGENT RESERVE $ 0
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel associated with this are funded in City
Manager/City Clerk - 1020.
U!U~tij<~;:
BUDGET
1994-95
$ 0
$ 0
40
2,000
125
550
$ 2,715
$ 9,760
$ 9,760
$ 0
$ 0
CURRENT
SERVICE
ESTIMATED LEVEL
1994-95 1995-96
$ 0 $ 0
$ 0 $ 0
37 0
928 0
9 120
---A2.5 .MQ
$ 1,399 $ 660
$ A&.6..Q $~
$ 4,680 $ 0
$ 0 $ 0
$ 0 $ 0
.....[...0....];. .A........U......A......C.....IJ.....V.....J..IV..........C...O.......S...]...............'...""""'."""'.'.'.
... . n. .. . ..... ....".."..."....
... ....... .. . ..,.....""".,...
.... . ... .... ....... . .......,."......".
... ... ... ...... ....... .".,.".,,,,,,,,,,,
.... . ...... ... ... . ..""""""..""
:::::::...::....;.;:...:.:,........::...:::...:.....:::"':"'::"'::"'::":::::"::::::""':':""";;"",;:;.,:::;:;:;:;:;:;:;:::::::;::::::::::::::::
. , . ... .. .. ..... ... ... ... ... ...
:.:::H..~::1,Pi~11::::::...::..::....H)::.:.:...:..:.:1:1.~M?~):.:.....:.:...:::':. ::::~::..:I..I~~?~,....H:~~~~.~:~~,..... . :":::$:::ypq::
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NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items which are not allocated to another Budget
Activity. For Fiscal Year 1995-96 this budget includes: property tax payments for Zone 7 Bonded
Indebtedness on Civic Center property; filing fees associated with Dublin Information Inc.; and a
Contingent Reserve to cover unanticipated expenses which may occur during Fiscal Year 1995-96.
The recommended budget for the Non-Departmental Activity for Fiscal Year 1995-96 totals $100,025.
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ItO'tAUAO'tIVrrvtOST ... .. ......
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 100,000
General
(001 )
Dublin Info
Inc(601)
25
(T6tal\\)\i(::\~:
"."" . .....".",,,....
,.. :r////$J1QO~:()~$\~::,,:::::::::,,:
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Filing Fees
Property Tax
TOTAL SERVICES & SUPPLIES
TOTAL CAPITAL OUTLAY
CONTINGENT RESERVE
..........................................................,...,..."..."...
.............,......................."........,..,.,.,..",.""""",...
.....................................................................,.,".
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
NON.DEPARTMENTAL -1080
SERVICE LEVEL
CURRENT
CUMULA TIVE
TOTAL
$ 100,000
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No personnel are included in this activity.
25
~r$i~QQ~Q~G\
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
$ 0 $ 0 $ 0 $ 0
$ 5 $ 5 $ 5 $ 5
32 35 14 20
$ 37 $ 40 $ 19 $ 25
$ 0 $ 0 $ 0 $ 0
$ 0 $ 5,756 $ 0 $ 100,000
.$ .. ':':31\"::'::::
::::::;:::;: :':':':':':.:.:'~':.:.:.:. ;.:
","'::::: ,:,',:$'::':::~~;~M:::::::~:::::~~,:U::~:~::n (:~~U:::: ~\~(/1":> :::,:::::::~:~. ):::::::::~:::~:~:~.~~~~~~::~':
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POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda County Sheriffs
Department. The County Sheriff, under consultation with the City, designates the Commanding Officer
who functions and is empowered to act as the City's Police Chief. Patrol, criminal investigation, crime
prevention and business office functions are performed from the Civic Center location. Dispatch and
some data processing functions are handled at the Alameda County Sheriffs Department located at the
Eden Township Substation (San Leandro). In addition to Sheriffs Department Personnel, a part-time
civilian City employee assists with Crime Prevention Programs.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $3,383,544. This
represents a 4.6% increase or $149,702 over estimated expenditures for Fiscal Year 1994-95. This
increase is primarily attributable to the following: 1) Full year funding for the part-time Community
Safety Assistant, which was vacant for six months during Fiscal Year 1994-95; 2) Increased Internal
Service Fund Charges associated with computer and copier equipment replacements; 4) Increases in
contract charges by Alameda County in the following areas: Personnel (to fund full year costs associated
with two new positions - Sheriff Technician and Patrol Officer - added in FY 1994-95), Indirect Costs
and Dispatch Services. The Current Service Level does not include increases in Personnel costs
associated with the Deputy Sheriffs Association collective bargaining agreement which will be
implemented during Fiscal Year 1995-96.
The major portion of this Budget is related to contract services provided by the Alameda County Sheriffs
Department. The basis for increased costs is attributable to increases in Personnel, Indirect costs and
Dispatch Services. The County has implemented changes in the methodology used to allocate certain
costs among all users. Last year, the County Sheriff informed the City that due to these changes, the
cost of Dispatch Services is expected to increase by 20% per year through Fiscal Year 1998-99.
Two Higher Service Level increments are included in the recommended 1995-96 Budget. Higher
Service Level 1 increases total County contract personnel staffing by two sworn Patrol Officers positions
effective October 1, 1995. The cost associated with this increment is $174,269. These positions will
provide the necessary personnel and equipment needed to serve the Eastern Dublin annexation area.
Higher Service Level 2 adds an additional non-sworn Community Safety Assistant (20 hours per week).
This position will be utilized to address graffiti and related crime prevention activities identified by the
Graffiti Task Force. The cost associated with this increment is $27,968. The total recommended Police
budget for Fiscal Year 1995-96, including Higher Service levels 1 and 2, is $3,585,781.
In addition to the recommended budget, two additional Higher Service Levels are identified. Higher
Service Level 3 adds two full time Patrol Officers; which, in conjunction with Higher Service Level 1,
completes the formation of a "police beat" to serve the first completed development in Eastern Dublin.
Since the City does not anticipate the completion of development on the Santa Rita property during
Fiscal Year 1995-96, it is not recommended that Higher Service Level 3 be funded at this time. If
development should accelerate in Eastern Dublin, a budget adjustment would be required during Fiscal
Year 1995-96. The total cost associated with Higher Service Level 3 is $221,038. Higher Service Level
4 adds a new full-time non-sworn Administrative Assistant position. This new position will supervise the
Police Support Services including records and property management functions to keep pace with the
growth in the Department activity. The cost associated with this increment is $ 69,770. Once again,
until development on the Santa Rita property occurs, it is not recommended that Higher Service Level 4
be funded at this time.
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The following comparison identifies workload indicators from calendar years 1993 and 1994.
INDICATOR
ACTUAL
1.9.9..3
ACTUAL
.1.lliM
Calls for Service
Reports Written
Citations Issued
Arrests
Citizen Inquiry/Person
Citizen InquiryfTelephone
School Presentations
Group Talks & Service Organizations
Neighborhood Watch Groups
Merchant Alert Members
Narcotic Arrests
Narcotic Seizures
Narcotic Investigated
Cases Assigned to Investigations
Investigation/Complaints Filed
Investigations/Search Warrants Obtained
Total Major Part I Crimes
37,499
3,143
7,767
1,066
5,286
26,497
247
54
88
111
48
$62,442
332
1,346
868
38
742
34,697
3,227
6,599
1,018
5,061
21,230
204
32
80
105
32
$38,600
351
1,506
990
35
819
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICE - 2010
COST BY FUND
FUND INCREMENT
TOTAL
General $ 3,377,544
(001 )
CUMULATIVE
TOTAL
$ 3,377,544
Vehicle
Abatement
(201 )
6,000
6,000
Tpt~numr}>\>/\\': }":H":)':>:$?3:~~;M4I ?\:it:...$:3";ae~H$44
JOB
CLASSIFICATION
C1IY
Community Safety
Asst
CONTRACT
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriffs Tech
Tt)@.'i:::::,::r::::::::>H::::HH :.:.::
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.5
1.0
1.0
5.0
4.0
16.0
1.0
2.0
2.0
1.0
::t\t,)),:ta:lJt)()
.5
1.0
1.0
5.0
4.0
16.0
1.0
2.0
2.0
1.0
......33.5........."".
...... .. ......."......
\\r~:. .::. .:~ ..tt:~:~:~::::::::::::::::
This budget finances the current staffing level. In addition to the personnel costs identified above, the
City also pays its prorated share of personnel costs of the Alameda County Eden Township Substation
and Headquarters as shown below:
.08 - FTE - Undersheriff
Prorated Share Dispatch Center
This budget increment also finances: 1) the cost of operating eight (8) patrol vehicles, nine (9) unmarked
and undercover vehicles; 2) necessary services and supplies to support the operations of the Police
Department; 3) additional equipment to improve the overall operation of Police programs and the Police
facility; and 4) County contract overhead charges.
With the current staff level, the Police Department can accomplish or make substantial progress on the
following goals:
City Council
Priority
High 1.
High 2.
High 3.
High 4.
1995 GOALS
Increase the number of active Merchant Alert participants and
Neighborhood Watch groups.
Implement policy & procedure to increase capacity for police storage of
criminal records.
Evaluate the cost/benefit of the Cops FAST Grant.
Evaluate DARE Program & Dublin's existing Drug Education Awareness
Program.
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.".xQt.~p:~pmttM:,:gQ~;n????:::/::: ::':::: ???:?$:~~~~~;$$~}W':.... ?:\?,::~~~~~t:Q~;:::::::?: :::::::::~::j~~a~$.j~?:)?)\:: ":::::~::@;~I!~;~M'U
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CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
Salaries, Full Time $ 15,317 $ 21,378 $ 10,438 $ 22,384
Retirement 2,034 2,827 1,375 2,959
Group Insurance 1,194 1,647 861 1,606
Workers' Compensation 954 726 323 696
S.U.1. 0 0 0 0
F.I.C.A 235 309 150 323
TOTAL PERSONNEL SERVICES $ 19,734 $ 26,887 $ 13,147 $ 27,968
SERVICES & SUPPLIES
Office Supplies $ 2,090 $ 4,650 $ 2,182 $ 3,700
Postage 1,296 1,250 1,600 1,650
Copier Supplies 2,045 2,000 3,300 4,125
Operating Supplies 6,581 9,805 8,060 10,155
Communications 3,617 4,500 3,800 5,100
Advertising 262 100 95 100
Printing & Binding 1,807 3,270 2,850 3,100
Repairs & Maintenance 1,472 1,800 2,365 1,320
Rental & Leases 12,851 12,970 12,300 13,000
Books & Publications 2,326 2,910 2,774 3,230
Memberships & Dues 90 310 290 330
Mileage/Auto Allowance 94 200 100 290
Travel, Conferences & Mtgs 752 2,700 200 3,830
Training 429 500 500 500
Telephone 3,142 3,300 3,100 3,300
Legal Notices 0 0 0 0
Internal Svc Chg - Office 6,468 8,208 8,208 16,452
Internal Svc Chg - Vehicles 92.185 92 400 93.428 101.727
TOTAL SERVICES & SUPPLIES $ 137,507 $ 150,873 $ 145,152 $ 171,909
CONTRACT SERVICES
Personnel $ 2,376,190 $ 2,590,842 $ 2,555,002 $ 2,572,813
Vehicles 12,164 16,065 11,276 16,491
Indirect Costs 148,898 152,294 150,183 171,328
Dispatch 174,787 220,354 220,354 264,424
Admin ~ Financial Svcs 14,512 14,769 14,512 14,769
Services & Supplies 20,916 36,094 40,199 43,962
General 8,447 11,154 11,900 12,736
Booking Fees 65.670 67.800 66.867 68.292
TOTAL CONTRACT SERVICES $ 2,821,584 $ 3,109,372 $ 3,070,293 $ 3,164,815
CAPITAL OUTLAY
F urn itu re/F ixtu res $ 3,570 $ 600 $ 500 $ 7,097
Machinery & Equipment 288 4.970 4.750 11.755
TOTAL CAPITAL OUTLAY $ 3,858 $ 5,570 $ 5,250 $ 18,852
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULA TIVE JOB INCREMENT CUMULA TIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 174,269 $3,551,813 ~
(001 ) Community Safety .5
Asst
Contract
Captain 1.0
Vehicle 6,000 Lieutenant 1.0
Abatement Patrol Sergeant 5.0
(201 ) Detective Sergeant 4.0
Patrol Officer 2.0 18.0
Secretary 1.0
Traffic Officer 2.0
Specialist Clerk 2.0
Sheriffs Tech 1.0
Total $ 174,269 $ 3,557,813 Total 2.0 35.5
This budget increment finances two (2) full-time Patrol Officer positions for nine months (the effective
date of Eastern Dublin Annexation #1), along with a new patrol vehicle and radar equipment, and
additional dispatch services resulting from increased radar contact. These Officers will provide police
services to the Eastern Dublin Annexation Area. The addition of two Officers represents the first phase
in the overall staffing plan and patrol beat system designed to serve the Eastern Dublin Annexation
Area.
These positions will perform a variety of law enforcement tasks. Working under the Watch
Commander, the Patrol Officers will enforce federal, state, and local laws and ordinances; respond to
calls for public service; conduct investigations; issue citations; make arrests; and prepare the required
reports.
The addition of these positions will enable the City to maintain the existing level of police services
within the currently developed portion of the City. Further, the addition of these positions will allow for
completion of Significant progress toward the fOllowing goal previously adopted by the City Council:
1995 GOALS
City Council
p ri 0 rity
High
1.
Implement a police beat system.
This Higher Service Level is recommended.
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Il~!~g~;il\lg:::H9,~m::::::ii~i~
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.I
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Internal Svs Chg H Office
Internal Svs Chg - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Personnel
Vehicles
Indirect Costs
Dispatch
Admin-Financial Services
Services & Supplies
General
Booking Fees
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
... ""'....."....
......................................
HIGHER
SERVICE
LEVEL 1
1995-96
CUMULATIVE
TOTAL
1995-96
$ 0
0
0
0
0
0
$ 0
$ 525
0
0
525
0
0
0
0
0
0
0
0
0
0
0
0
0
10.029
$ 11,079
$ 22.384
2,959
1,606
696
o
.323
$ 27,968
$ 4,225
1,650
4.125
10,680
5,100
100
3.100
1,320
13,000
3.230
330
290
3,830
500
3,300
o
16,452
111.756
$ 182,988
$108,140 $ 2,680,953
0 16,491
6,997 178,325
13,945 278,369
0 14,769
0 43,962
0 12,736
0 68.292
$ 129,082 $ 3,293,897
$ 1,000 $ 8,097
33.1 08 44.863
$ 34,108 $ 52,960
::i::}::)j::::::::::::::::/:nii:::I~~~1.~I~~~~~://~ H
:$.~;~~Z;~1:~i:ii'
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 27,968 $ 3,579,781 CitY.
(001 ) Community Safety .5 1
Asst
Contract
Captain 1
Vehicle 6,000 Lieutenant 1
Abatement Patrol Sergeant 5
(201 ) Detective Sergeant 4
Patrol Officer 18
Secretary 1
Traffic Officer 2
Specialist Clerk 2
Sheriffs Tech 1
Total $ 27,968 $ 3,585,781 Total .5 36
This budget increment finances a one half-time Community Safety Assistant position, a non-sworn
position. This position is necessary in order to accomplish the goals and objectives developed by the
City's Graffiti Task Force. The Task Force previously identified a number of activities in the areas of
eradication, enforcement and education aimed to confront the City's graffiti problem.
This position will serve as the contact person with the Valley Volunteer Center, which will coordinate
the assignment of volunteers to periodically assist with the removal of graffiti; and provide educational
programs through Merchant Alert and Neighborhood Watch programs to help prevent graffiti. This
Higher Service Level is recommended.
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IrOTJ.dl'AOtIVnSt):dOST':i:
:.:,:..,.....,...,.,.,.....,.,.,...,.,.,...,.,.,.,-,.,,'.'.'...........'.'.',. ;.,,:-:-:.:.:.:.:.;.:.:.:.:.:-:-:.:.:.:.:.:.:.:.:.:.:,:.:,:.:-:': ......
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.I
F.I.CA
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Communications
Advertising
Printing & Binding
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Internal Svs Chg - Office
Internal Svs Chg ~ Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Personnel
Vehicles
Indirect Costs
Dispatch
Admin-Financial Services
Services & Supplies
General
Booking Fees
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
HIGHER
SERVICE
LEVEL 2
1995-96
CUMULATIVE
TOTAL
1995-96
$ 22,384
2,959
1,606
696
o
323
$ 27,968
$ 44,768
5,918
3,212
1,392
o
646
$ 55,936
$
$ 4,225
1,650
4,125
10,680
5,100
100
3,100
1,320
13,000
3.230
330
290
3,830
500
3,300
o
16,452
111.756
$ 182,988
$
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$
o
o
o
o
o
o
o
o
o
$ 2,680,953
16,491
178,325
278,369
14,769
43,962
12,736
68.292
$ 3,293,897
$
$
o
o
o
$ 8,097
44.863
$ 52,960
$
:.H::::(::U[::::U:::::::::::::::j::::::::::::jjj::::::::::j:'::::::j:::::~~~~gl-:_-:::.j..:j.:.j.::::.:.:.:.:.j::j:jj:j::HU:.:[~i~I~~tl~::::::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED)
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULA TIVE JOB INCREMENT CUMULA TIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
General $221,038 $ 3,800,819 Qty.
(001 ) Community Safety 1
Asst
Contract
Captain 1
Vehicle 6,000 Lieutenant 1
Abatement Patrol Sergeant 5
(201 ) Detective Sergeant 4
Patrol Officer 2 20
Secretary 1
Traffic Officer 2
Specialist Clerk 2
Sheriffs Tech 1
Total $221,038 $ 3,806,819 Total 2 38
Higher Service Level 3 finances two full-time Patrol Officer positions for a full year (12 months), along
with a new patrol vehicle and radar equipment, and the necessary supplies and dispatch services to
support these positions. These Officers, in conjunction with the two Patrol Officers included in Higher
Service Level 1 will complete the formation of a police beat to serve the first completed development in
Eastern Dublin. However, since the City does not anticipate the completion of development on the
Santa Rita property during Fiscal Year 1995-96, it is not recommended that Higher Service Level 3 be
funded at this time.
- 35-
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HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 1995-96 1995-96
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 44,768
Retirement 0 5,918
Group Insurance 0 3,212
Workers' Compensation 0 1,392
S.U.I 0 0
F.I.C.A. 0 646
TOTAL PERSONNEL SERVICES $ 0 $ 55,936
SERVICES & SUPPLIES
Office Supplies $ 700 $ 4,925
Postage 0 1,650
Copier Services 0 4,125
Operating Supplies 700 11,380
Communications 0 5,100
Advertising 0 100
Printing & Binding 0 3,100
Repairs & Maintenance 0 1,320
Rentals/Leases 0 13,000
Books & Publications 0 3,230
Memberships & Dues 0 330
Mileage & Auto Allowance 0 290
Travel, Conferences & Meetings 0 3,830
Training 0 500
Telephone 0 3,300
Legal Notices 0 0
Internal Svs Chg - Office 0 16,452
Internal Svs Chg - Vehicles 12.333 124.089
TOTAL SERVICES & SUPPLIES $ 13,733 $ 196,721
CONTRACT SERVICES
Personnel $ 144,186 $ 2,825,139
Vehicles 0 16,491
Indirect Costs 9,718 188,043
Dispatch 18,593 296,962
Admin-Financial Services 0 14,769
Services & Supplies 0 43,962
General 0 12,736
Booking Fees 0 68.292
TOTAL CONTRACT SERVICES $ 172,497 $ 3,466,394
CAPITAL OUTLAY
Furniture/Fixtures 0 $ 8,097
Machinery & Equipment 34.808 79.671
TOTAL CAPITAL OUTLAY $ 34,808 $ 87,768
I ,:~:'.ltp.'t#B:'~g!:~~g:.@!$X::.:::i:::i...........i:j:....i...i...::i:..:........:.:.j.:.:.~:..~..~~...:jjj....~.~.:::~:.i::::..'.:~' '"
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',.':m:,.:'....::;~1i~~!~:......j.......j.........j...j.j...j.:;j.j:j:::::::'i".~;lpi@1~...j.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
JOB
CLASSIFICATION
Q!y
Community Safety
Asst
Administrative Asst
Contract
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriffs Tech
Total
SERVICE LEVEL
HIGHER 4
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
PROGRAM
PUBLIC SAFETY
ACTIVITY
POLICE SERVICES - 2010
1
1
1
1
5
4
20
1
2
2
1
39
COST BY FUND
FUND INCREMENT
TOTAL
General $ 69,770
(001 )
CUMULA TIVE
TOTAL
$ 3,870,589
This budget increment finances one full-time Administrative Assistant position. This position is needed
to accomplish mandated support functions in the areas of records, information and property
management. Federal and state mandates continue to increase the need for enhanced records
management and statistical reporting systems.
Vehicle
Abatement
(201 )
6,000
Currently, the Police Services support staff and Vacation Relief Sergeant perform some of the basic
records, information and property management functions. However, due to the increase in Juvenile
Investigations, it will be necessary for the Relief Sergeant to devote more time to investigations, crime
prevention and related police activities. This results in less time available for records and property
management functions. This Administrative Assistant position would relieve sworn personnel from
performing these functions.
Total
$ 69,770
$ 3,876,589
Also, the state mandates ongoing training in the area of computerized law enforcement information
systems. With the current staffing, level Dublin Police Services is unable to meet the state mandates.
Due to limited staff and limited training, the City of Dublin is unable to fully utilize a number of Bay Area
"on-line" law enforcement software applications. These applications are designed to assist Police
Services in the areas of investigations; crime analysis; and suspect-associate, suspect-vehicle and
suspect-residence identifications.
This position will assist the City in meeting various state mandates in the areas of records management
and in establishing and implementing a training program to fully access and utilize the law enforcement
computer applications. As proposed, the Administrative Assistant position is a managerial, non-sworn
City position. This position will perform a variety of administrative and support functions including
overseeing the existing clerical and Sheriff Technician staff; overseeing property, evidence and records
management systems; managing Dublin's input into the County's automated police records system;
and preparing a variety of mandated reports relating to D.U.I cost recovery, hazardous materials
incidents and juvenile secure detention reports.
This position is not recommended until the first development project in Eastern Dublin is complete.
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I ,;"igi#~\t~S:t~rmit:~~~w:::~:::::::,
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.I
F.I.CA
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Commu n ications
Advertising
Printing & Binding
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Internal Svs Chg - Office
Internal Svs Chg - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Personnel
Vehicles
Indirect Costs
Dispatch
Admin-Financial Services
Services & Supplies
General
Booking Fees
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
...... .......... ....
rr~rrrrrr}mrmmrrj~jj:Hi~~li~~~i1~~tjjjU1i(@:~
HIGHER
SERVICE
LEVEL 4
1995-96
CUMULATIVE
TOTAL
1995-96
$ 48,351
6,439
7,555
327
o
698
$ 63,370
$ 93,119
12,357
10,767
1,719
o
1.344
$119,306
$ 150
o
o
150
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 300
$ 5,075
1,650
4,125
11,530
5,100
100
3,100
1,320
13,000
3,230
330
290
3,830
500
3,300
o
16,452
124.089
$ 197,021
$ 0
o
o
o
o
o
o
o
$ 0
$ 2,825,139
16,491
188,043
296,962
14,769
43,962
12,736
68.292
$ 3,466,394
$ 3,000
3.100
$ 6,100
$ 11,097
82.771
$ 93,868
:,;:::::m-:':,~:'::::I:'~::~~~U~:::::::::~::::::::::;:::::;~::'--@m-::-:-;:I,!;~~~~~~::;:;
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CROSSING GUARDS
The City of Dublin currently provides five adult crossing guards to assist elementary students in crossing
heavily traveled streets on their way to and from school. These services are provided through a contract
with a temporary services agency. The agency provides the recruitment, training, supervision, and
substitute personnel associated with this program.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $47,749. This
provides for a total of 4,050 hours of adult crossing guard services. This estimate is based on providing
services on the average of 4.5 hours per day based on the Dublin Unified School District (DUSD)
schedule for School Year 1995-96. The actual number of required service hours may be less depending
on the final DUSD schedule for the 1995-96 School Year.
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?'tOTAfiAbTIVrrttOS"ti,:::::: ::::::::n:::::::::::::?::::?U:~:::::.::::::::...:::: '0:):: :::(i.(.$"\U~@Q ,m'm::::il:::.,~~\~~~::::::.. :.::..:",:::::::::::["::::I'it;~ii,
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CITY OF DUBLIN
1995~96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
CROSSING GUARDS - 2020
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 47,749
CUMULA TIVE
TOTAL
$ 47,749
JOB
CLASSIFICATION
CONTRACT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
Crossing Guards
o
o
::Tqt~J""
",,,:',, "[,$47;14$}m,),:"}m),.$.:::~1~7:~L: L""",,:: :::[9~J:':"H)
. . . . . . . . . . . . . . . . . . . . . . .
.......................
..............,.,.............................
....,.,.......,........................
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1993-94 1994-95 1994-95 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 552 $ 272 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 552 $ 272 $ 0
TOTAL CONTRACT SERVICES $ 0 $ 47,788 $ 38,286 $ 47,749
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
- 40-
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ANIMAL CONTROL
The City contracts with the Alameda County Sheriffs Department for Animal Control Services provided
within the boundaries of the City. This includes: patrol, enforcement of animal related laws and
ordinances, investigation of dog bites and attacks, collection of stray animals, and Shelter services. The
Administrative Services Department is responsible for the oversight and evaluation of services rendered.
In addition, personnel from this office have direct responsibility for conducting Vicious Dog Hearings and
serving as a liaison with Sheriffs Department Personnel. In 1995-96, the City will take on a greater role
due to the opening of the new Animal Shelter.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $195,340. This
represents an increase of 149% over 1994-95 estimated service costs. The increase is primarily
attributable to the following factors: 1) the Sheriffs Department has added additional staff to operate the
new Shelter; also, there will be an increase in operating costs associated with the larger facility; 2) 1995-
96 represents the first year a debt service payment ($59,835) will be made by the City for its
proportionate share of the new facility; 3) all participants in the new Shelter are being charged one-time
fees for the purchase of furniture and computers at the new shelter; and 4) the use of field services in
Fiscal Year 1994-95 were low due to weather and available Sheriffs Department staffing.
The Cities of Dublin, Livermore and Pleasanton, in conjunction with Alameda County, developed a new
Valley Animal Shelter which is scheduled to begin operation in early 1995-96. The County will not bill for
the shelter construction costs until Fiscal Year 1995-96. Based upon the current distribution of shelter
usage, Dublin's share of the debt service may decrease once final construction costs are known. Each
year the cost of debt service will fluctuate based on the percentage of live animals handled from each of
the participating jurisdictions.
Historically, the City of Dublin's share has fluctuated as shown below:
1991-92
15.5%
SHARE OF SHELTER OPERATING COSTS
1992-93
16.5%
1993-94
16.5%
1994-95
14.3%
1995-96
14.75%
The Animal Control costs are partially offset by revenues generated from animal licenses. The following
table identifies revenues generated:
ACTUAL 1992-93
$ 4,796
ACTUAL 1993-94
$ 4,622
ESTIMATED 1994-95
$ 4,100
PROJECTED 1995-96
$ 4,100
The following workload indicators identify statistics calculated on a fiscal year basis:
Impounded
Bites
Complaints
Citations
Injured
Total Dead Pick Up
Vet Dead Pick Up
Vicious Dog Hearings
ANIMAL CONTROL WORKLOAD INDICATORS
ACTUAL 1992-93
556
35
69
93
22
948
633
5
ACTUAL 1993-94
483
37
64
85
4
907
477
10
- 41 ~
ESTIMATED 1994-95
479
31
64
90
6
847
543
5
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
ANIMAL CONTROL - 2030
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 195,340
CUMULA TIVE
TOTAL
$ 195,340
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity. This
activity is administered by the Administrative Services
Department.
General
(001)
. J'''t. J"" "
, ...... n. .....
. . . . . . . . . . . .
... ..........
... ..........
",<,...,:.q...~..,}:,:,:,:,""""
........,,;:;:::::;:::::::::::
:u~...1:~~;a4Qr.....r.%C$)1.~$~~40?
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1993-94 1994-95 1994-95 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Postage $ 0 $ 100 $ 0 $ 0
Printing & Binding 0 650 0 0
TOTAL SERVICES & SUPPLIES $ 0 $ 750 $ 0 $ 0
CONTRACT SERVICES
Shelter Service $ 42,207 $ 49,000 $ 35,555 $ 76,900
Field Service 50.008 54.000 42.900 53.340
TOTAL CONTRACT SERVICES $ 92,215 $ 103,000 $ 78,455 $ 130,240
CAPITAL OUTLAY
Building $ 0 $ 0 $ 0 $ 57,835
Furniture/Fixtures 0 0 0 3,625
Machinery/Equipment 0 0 0 3.640
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 65,100
::::::::::::::: ::;;:::;:::;:;:;~i:::::;:;:;::::::;;;; :;;;
.:.:..1~~~~1~'.::: ..:....:...:.:...~.:.~~~~t$9 .:.:.,.::,.............'..?...$::t~.;~?~.:: ..??11~~;~!m:
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TRAFFIC SIGNALS AND STREET LIGHTING
This budget finances the maintenance, repair, and energy costs associated with the operation of traffic
signals and commercial and residential street lighting throughout the City. Traffic signal maintenance
services are provided to the City by Alameda County.
The street lighting costs proposed for Fiscal Year 1995-96 for the Current Service Level total $189,196.
These costs will be funded by the Dublin Street Light Maintenance Assessment District No. 83-1. Those
lighting costs funded by the District and shown in this budget represent the major cost associated with
the District. The proposed street lighting budget for 1995-96 exceeds estimated expenditures for
1994-95 by approximately 0.8%. This increase is attributable to a potential electric rate increase and a
small increase in the number of lights, but is offset to some degree by a reduction in the repair budget,
as some major repairs accomplished in 1994-95 will not be repeated in 1995-96.
Traffic signal maintenance and energy costs proposed for Fiscal Year 1995-96 total $98,114. Signal
costs are proposed to increase by approximately 12%. This is due to several factors: (1) a forecast
energy rate increase; (2) increased usage caused by improvement of five downtown intersections as
part of the Dublin Boulevard Widening project; (3) the Dougherty/Sierra signal being on line for an entire
year; and (4) the anticipated installation of two new signals for the BART parking lot access roads.
The cost of both traffic signal and street lighting maintenance is partially offset by reimbursements for
accident damage repairs. In addition, one quarter of the cost of maintenance of the Dublin
Boulevard/San Ramon Road intersection signal is reimbursed to the City by Caltrans.
A Higher Service Level is proposed for Fiscal Year 1995-96 to fund additional traffic signals and street
lighting for the Eastern Dublin Specific Plan Area. The additional cost for this Higher Service Level is
$11,341, resulting in a total recommended budget of$298,651 for this activity.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1993-94 1994-95 1994-95 1995.96
Traffic Signals 20 21 21 23
Street Lights (PG&E Owned) 1,355 1,362 1,355 1,355*
Street Lights (City Owned) 414 417 424 452*
Street Lights (Caltrans Owned) 3 3 3 3
Total Street Lights 1,772 1,782 1,782 1,810
* It is anticipated that the streetlight acquisition will be completed during Fiscal Year 1995-96, and at that
time, these numbers would be revised to zero for PG&E-owned and 1,807 for City-owned street lights.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
SERVICE LEVEL
CURRENT
ACTIVITY
TRAFFIC SIGNALS & STREET LIGHTING - 2040
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB I INCREMENT 1 CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
Traffic Safety $ 24,720 $ 24,720 No City personnel are included in this activity .
(205)
Gas Tax 68,622 68,622
(206)
Assessment 189,196 189,196
Dist (710)
San Ramon 4,772 4,772
Rd (712)
.....T6fil?. $ 287H:U 0 . .................. $ 287310.
.. .. . . . .. . . . h,?t... .iJ........./
. :;:~::~~:j::: :::: .:.:.... . . . . . . .. . ,
................... " \\" ):::. ::-., .::":f. '::"':' .):i
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Operating Supplies (Fund 710)
Memberships (Fund 710)
Conferences & Mtgs (Fund 710)
Gas/Electric-Signals (Fund 205)
Gas/Electric-Signals (Fund 206)
Gas/Electric-Signals (Fund 712)
Gas/Electric-Street Lighting
(Fund 710)
Filing Fees (Fund 710)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Lighting (Fund 710)
Traffic Signals (Fund 206)
Traffic Signals (Fund 712)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements (Fund 710)
TOTAL CAPITAL OUTLAY
ACTUAL BUDGET
1993-94 1994-95
$ 0 $ 0
$ 106 $ 480
750 750
95 95
0 47,840
46,323 0
2,512 2,460
174,999 177,400
25 0
$ 224,810 $ 229,025
$ 7,910 $ 14,850
35,954 42,950
1.604 2.150
$ 45,468 $ 59,950
$ 2.211 $ 840
$ 2,211 $ 840
ESTIMATED
1994-95
$
o
CURRENT
SERVICE
LEVEL
1995-96
$
o
$ 0
750
95
44,000
o
2,400
174,313
o
$ 221,558
$ 11,165
38,600
2.300
$ 52,065
$ 1.320
$ 1,320
$ 0
750
95
24,720
27,661
2,472
181,251
o
$ 236,949
$ 7,100
40,961
2.300
$ 50,361
$
$
o
o
::.TQ]~~:.AgmrrM:::gg~'t:.::n::.:::.::.::::,.:.:...':.:::::::_::::.:::~::i7~~~~:::n::..:.::.).nH"'::::..I?~~~'~~:::::'nu.';.:::::::::::::::I::gt!}m:;::::.:.;.::::.d.::;:"':::.:.:.:;.:~~~7,~jq:.:::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
COST BY FUND
FUND INCREMENT
TOTAL
$
CUMULA TIVE
TOTAL
$ 24,720
SERVICE LEVEL
HIGHER
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
PROGRAM
PUBLIC SAFETY
ACTIVITY
TRAFFIC SIGNALS & STREET LIGHTING - 2040
Traffic Safety
(205)
Gas Tax
(206)
Assessment
Dist (710)
San Ramon
Rd (712)
"Tiot" ....(...................... .....""""""'''$''.11' "34' .,,,.
'" ,"... ..................... .n.'..'...."...... '" , " . ..,
... ,.......,...,.......... .""............... '"'' '"
:/::, , " , !il, ,:::::~:::::::::'::::::?::;::::(:::::~: ~:~:::::~:~:::::>~::::::::::::): ..:::::::}: (ii;:" ,:)::::::::::::)):::::::::
o
8,935
77,557
2,406
191,602
4,772
:i:$)2$~h9~1:i
This Higher Service Level would fund the operation of five proposed traffic signals and 60 proposed
street lights in the Eastern Dublin Specific Plan Area.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
HIGHER
SERVICE
LEVEL
1995-96
CUMULATIVE
TOTAL
1995-96
Traffic Signals
5
28
Street Lights (PG&E Owned)
Street Lights (City Owned)
Street Lights (Caltrans Owned)
Total Street Lights
0*
60*
o
60
1,355*
512*
3
1,870
* It is anticipated that the streetlight acquisition will be completed during Fiscal Year 1995-96, and at that
time, these numbers would be revised to zero for PG&E-owned and 1,867 for City-owned.
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HIGHER
SERVICE CUMULA TIVE
LEVEL TOTAL
DESCRIPTION 1995-96 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies (Fund 710) $ 0 $ 0
Memberships (Fund 710) 0 750
Conferences & Mtgs (Fund 710) 0 95
Gas/Electric-Signals (Fund 205) 0 24,720
Gas/Electric-Signals (Fund 206) 4,760 32,421
Gas/Electric-Signals (Fund 712) 0 2,472
Gas/Electric-Street Lighting
(Fund 710) 2,406 183,657
Filing Fees (Fund 710) 0 0
TOTAL SERVICES & SUPPLIES $ 7,166 $ 244,115
CONTRACT SERVICES
Street Lighting (Fund 710) $ 0 $ 7,100
Traffic Signals (Fund 206) 4,175 45,136
Traffic Signals (Fund 712) 0 2.300
TOTAL CONTRACT SERVICES $ 4,175 $ 54,536
CAPITAL OUTLAY
Improvements (Fund 710) $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0
t(ttADA~'trvltvcb$'t::C::'::::::::::::i:$11~~41:::::::::i'$~~~;~$M
. . . . . . . . .. ...................... . . . . . . . . . . . . . . . . . . . . .. .................. .... .......... . . . . . . . . .. ... . . . . . . . . . . . . . . . . . . . . . . . . . . .. .... . . . . . . . . . . .
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster preparedness and emergency
response. Major activities include: a part-time Community Safety Assistant position to address
preparedness issues, public information and neighborhood preparedness, and specialized training.
The estimated expenditures for Fiscal Year 1994-95 are $15,251. The budget necessary to provide the
Current Service Level for Fiscal Year 1995-96 is $37,735. This represents an increase over the
estimated 1994-95 expenditures of $22,484. The primary reason for the proposed increase includes
funding of the Community Safety Assistant for the full year. Due to Staff turnover, the Community Safety
Assistant position was vacant for 6 months during Fiscal Year 1994-95. It should be noted that the
recommended budget for Fiscal Year 1995-96 also includes funding to purchase three hand held
portable radios to replace outdated units.
During Fiscal Year 1995-96, Staff anticipates that the following goals and objectives will be
accomplished under the Current Service Level:
1995 GOALS
City Council
Priority
High
1.
Present a revised multi-functional Hazard Plan for City Council
approval pursuant to SB 1841.
High
2.
Complete Basic Emergency Preparedness Training Program for all
departments.
Medium
3.
Prepare a report on the effectiveness of the Neighborhood
Preparedness Program and identify alternative means to providing
information.
In all preparedness activities, City Staff will continue to work cooperatively with other agencies, including
the Dougherty Regional Fire Authority, to provide disaster preparedness information.
Two Higher Service Levels are also recommended for inclusion in the 1995-96 budget. Higher Service
Level 1 includes funding for consulting services associated with developing and implementing an
Emergency Operations Center (EOC) training exercise. The cost associated with this increment is
$2,250. Higher Service Level 2 includes funding to install the amateur radio equipment (RACES) and
increase power to the EOC emergency generator. The estimated cost associated with this increment is
$4,700.
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I CAPITAL OUTLAY
F u rn itu re/Fixtu res
I Machinery & Equipment
TOTAL CAPITAL OUTLAY
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PROGRAM
PUBLIC SAFETY
COST BY FUND
FUND INCREMENT
TOTAL
$ 36,510
General
(001 )
Dublin Info
Inc (601)
1,225
CITY OF DUBLIN
1995~96 PRELIMINARY BUDGET
ACTIVITY
DISASTER PREPAREDNESS - 2050
CUMULA TIVE
TOTAL
$ 36,510
JOB
CLASSIFICATION
Community Safety
Asst (Part-Time)
1,225
::TQtaJ:)::::~:::U$';i'7~tag .:U$3'7i7;itt ,Tolat:
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Postage (011)
Operating Supplies
Printing & Binding
Printing & Binding (011)
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
ISF Charge
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
.,
,.;...,.;,;....';.",'.'.....,.,...
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.5 .5
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
1993~94 1994-95 1994~95 1995~96
$ 15,317 $ 21,378 $ 10,438 $ 22,385
2,033 2,827 1,375 2,959
1,194 1,647 861 1,606
954 726 323 695
235 309 150 324
$ 19,733 $ 26,887 $ 13,147 $ 27,969
$
21
o
o
15
14
o
o
15
94
o
778
o
937
$
250
100
650
200
760
500
50
20
250
100
1,500
o
$ 4,380
$
100
100
700
50
330
525
50
20
350
110
1,500
516
$ 4,351
$
$
120
20
o
262
710
o
35
20
122
15
o
o
$ 1,304
$
$
o
o
$ 5,058
$
o
$
800
o
800
$
o
5.415
$ 5,415
$
o
o
o
$ 800
900
$ 1,700
$
:??tQ;r~g::~girilrnYQP$T?'::.::::::::::I:::.~~~(g~::....:..U:....:::::::U::.:.:.:$:::::@g~~~?::::.:..:uu..n...U$(4~~~j::U:::::U:::::::::::::.:::::::::::::::::U:$.::.:~7lti~'::
$
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I This Higher Service Level is recommended.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
DISASTER PREPAREDNESS - 2050
COST BY FUND
FUND INCREMENT
TOTAL
$ 2,250
CUMULA TIVE
TOTAL
$ 38,760
JOB
CLASSIFICATION
Community Safety
Asst (PartpTime)
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
o .5
General
(001 )
Dublin Info
Inc (601)
:\T~t.~J.:~:J~:::~\:JJ~~~~~\\\: ~:::::~::::::
1,225
:\:\J~$}~2~?iQ':~:)
::$::;a~M~~~}:T*tiJ?J\
This Higher Service Level finances consulting services associated with developing and implementing
an Emergency Operations Center training exercise. This exercise is designed to improve emergency
response efforts in the event of a disaster.
This budget increment will enable the City to meet the following goal previously established by the
City Council:
1995 GOALS
City Council
Priority
High
Undertake table top simulation exercise.
- 49-
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.I
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Postage (011)
Copier SeNices
Operating Supplies
Communications
Advertising
Printing & Binding
Printing & Binding (011)
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Internal Svs Chg - Office
Internal Svs Chg - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
EMS
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
tttOtAtrACttlVli1t::CO$1;...n>'
...........,.,..... .".........,.. ;;;::::;: ;.:.:.:.:.:,:.
;.;,:::;:;:::::::::
,..,."."",.......... .
..",......,.......
HIGHER
SERVICE
LEVEL 1
1995-96
CUMULATIVE
TOTAL
1995-96
$
o
o
o
o
o
o
o
$ 22,385
2,959
1,606
695
o
324
$ 27,969
$
$
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 100
100
700
o
50
o
o
330
525
o
o
50
20
350
110
1,500
o
o
516
o
$ 4,351
$
$ 2.250 $ 2.250
$ 2,250 $ 2,250
$ 0 $ 0
0 5.415
$ 0 $ 5,415
..... ....... ....... ...... ... ..................
""2' '250 .,.,.,.,.,.,:,.:.,.",:::::,:,:,::,,:,:,:,:,:,:,:,:,.,:,:::':':':':"':':":""$" "':"3" "9' ""''''9""'S"" "5' "".:::.,
:.:.$.3:......: ..,..,.:',~,',:",i<.:::>>.::..;...
- 50-
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
COST BY FUND
FUND INCREMENT
TOTAL
General $ 4,700
(001 )
Dublin Info
Inc (601)
:::::;nSjJ}}}}i/H(:Hm)HiJ)JJ~}f\)$H~:;~hrOOm
CUMULATIVE
TOTAL
$ 43,460
JOB
CLASSIFICA TION
Community Safety
Asst (Part-Time)
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
o .5
PROGRAM
PUBLIC SAFETY
ACTIVITY
DISASTER PREPAREDNESS - 2050
1,225
:H~~$iH~9~~:::'''fplj.::::::::J:::):))():~)HH.HH::~
This Higher Service Level finances costs associated with time and materials required to hook-up the
emergency generator and to install the RACES equipment to serve the Emergency Operations Center
(EOC).
This budget increment will enable the City to meet the following goal previously identified by the City
Council.
1995 GOALS
City Council
Priority
High
Complete operational plan for use of amateur radio equipment.
This Higher Service Level is recommended.
- 51 -
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.I
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Postage (011)
Copier Services
Operating Supplies
Communications
Advertising
Printing & Binding
Printing & Binding (011)
Repairs & Maintenance
Rentals/Leases
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Telephone
Legal Notices
Internal Svs Chg - Office
Internal Svs Chg w Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
EMS
MCE
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
""'1'"' "'O'''''T'''~''''''U'''''''A''''''CT'''''''IV''''''''ITY:''''''''''''C''''O.......S....T..........
.. . .... .. . ..... ....
::;:~:': :, '. ,: ":" ,". .::::;., "::.;.;: :::= {:. -:':" ':'. :: {:=:=:
...............................,..,....,..""""",.
..................................,....,.".,.",...,
......................................... ....,..,,,,
".,',",',.,.,'.,..;....,.,,'...,'.,,',.........,'.,.,'"..;.,.:.....:.:.:.:.:.:.:.:.:.:.:.:.:.:.:...:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:':':.:.:.:.:.:':.:.:.:.:,:.:.;.:,:.:,.,',','..
HIGHER
SERVICE
LEVEL 2
1995.96
CUMULA TIVE
TOTAL
1995~96
$ 0
o
o
o
o
o
$ 0
$ 22,385
2,959
1,606
695
o
324
$ 27,969
$ 0
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 0
$ 100
100
700
o
50
o
o
330
525
o
o
50
20
350
110
1,500
o
o
516
o
$ 4,351
$ 0 $ 2,250
4.700 4.700
$ 4,700 $ 6,950
$ 0 $ 0
0 5.415
$ 0 $ 5,415
:::::!::j :~:::::::~:):~:i::::::I:~~::::}tWt~~UU:::::i1:Hi
- 52-
..',',',',','.'..,'...','.'........
:::::::::::::::::::::::::::::::::::::::::~::
'" \$ 4,4'6'S5'"
....... ........ ..
.".... .... . . ...
{)'m}.//:.::.)...,.,.....,
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FIRE SERVICES
Fire Services are provided to the City of Dublin by the Dougherty Regional Fire Authority (DRFA). DRFA
is a joint powers authority jointly operated by the Cities of Dublin and San Ramon. The DRFA Board of
Directors is comprised of three City Councilmembers from each City. Administrative oversight of the
Authority is accomplished through a Management Committee consisting of the City Managers of both
Cities. The City of Dublin provides in-kind personnel and labor relations services to the Authority. The
City of San Ramon provides in-kind financial administration and risk management services to the
Authority. All other services are provided by Authority employees.
In May 1995, the DRFA Board of Directors adopted the Authority's Preliminary Budget for Fiscal Year
1995-96. This Preliminary Budget requires the approval of the City Councils of Dublin and San Ramon
before the Authority can adopt the Final Budget. The total proposed Authority Budget for Fiscal Year
1995-96 is $5,727,747.
A comparison of the 1995-96 Preliminary Authority Budget to previous years is shown below:
Actual Budget Estimated Recommended
Budget 1993-94 1994-95 1994-95 1995-96
Operating $ 4,626,789 $ 4,701,842 $ 4,752,442 $ 5,280,293
New Capital Equipment 204,030 625,880 603,910 58,174
Replacement Equipment 1 ,400 168,080 168,080 389,280
Capital Improvement Projects 312.762 36.200 121.682 0
TOTAL $ 5,144,981 $ 5,532,002 $ 5,646,114 $ 5,727,747
As indicated above, the Preliminary Budget for Fiscal Year 1995-96 is estimated to be $5,727,747 or
1.4% more than estimated expenditures for Fiscal Year 1994-95. This increase is primarily attributable
to costs associated with the opening of Fire Station No. 3 in Eastern Dublin, the implementation of a
First Responder Paramedic Program and labor contract wage increases. This budget also provides for
the replacement of existing fire apparatus with two new fire engines.
The proposed funding for the 1995-96 Preliminary Budget is as follows:
Member Agency Contributions
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Fire Impact Fees
Interest & Other Revenues
TOTAL REVENUES
$ 5,332,617
25,000
40,900
41,500
158,400
140.590
$ 5,739,007
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Pursuant to the Joint Powers Agreement, each City contributes annually to the DRFA budget based
upon their respective share of the assessed valuation served by the Authority. Shown below is a
comparison of each agency's assessed valuation and resulting contribution.
Adjustment
1994-95 1995-96 1994-95 1995-96 1995-96
Assessed 1995-96 Preliminary Support EMS Adjusted
Agenda ~ % Contribution Service Reimbursement Contribution
Dublin $1,581,365 57.4 $3,084,601 $ 11,036 $(32,900) $3,062,737
San Ramon 1.173.446 A2..& 2.288.916 (11.036) ( 8.000) 2.269.880
TOTAL $2,754,811 100.0 $5,373,517 $ 0 $(40,900) $5,332,617
The total anticipated increase in the City of Dublin's contribution for Fire Service in 1995-96 is $268,826
or 9.6% greater than the City of Dublin's estimated contribution for Fiscal Year 1994-95.
This budget includes salary and fringe benefit increases for Fire Department personnel through
December 31, 1995 only and, therefore, could be further impacted by the results of the Authority's labor
negotiations with Fire employees beyond that date.
- 54-
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. . .. .......... .. ,. " . ...........
~:ttQX!'g:~~1nYrnx:gQ$ro
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PROGRAM
PUBLIC SAFETY
cos
FUND
T BY FUND
INCREMENT
TOTAL
$ 2,853,209
General
(001 )
:)r6tal'~::.:::::~
...,...............
:::::::::::::::..$~~~~~Q9U
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
FIRE SERVICES - 2060
SERVICE LEVEL
CURRENT
CUMULATIVE
TOTAL
$ 2,853,209
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Although no City personnel are funded in this activity, in
kind Administrative, Personnel, & Legal Support
Services are provided to the Fire Authority by Personnel
within the City Manager, Administrative Services & City
Attorney Activities.
...". .S..2.SJ:!":!:.",.Og........
... .:):(\,\,~9~~" .... ,?:(()
This budget increment provides funding for the City of Dublin's proportionate share of the 1995-96
Dougherty Regional Fire Authority budget necessary to fund the Current Service Level.
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Dougherty Regional Fire Authority
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1993-94 1994-95 1994-95 1995-96
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 2,632.169 $ 2.797.315 $ 2.793.911 $ 2.853.209
$ 2,632,169 $ 2,797,315 $ 2,793,911 $ 2,853,209
$ 0 $ 0 $ 0 $ 0
',,' ',', .'. .,.".,.,.:..':~,~:~~:.:::i::~~~~~;,~~n:::::::::::::::::::::::,.~~'t~l:~~1.$.:.i.g;Z~~;~1:1m
'."'$.'...'.2......8. ...:~".f:2.....:na'.""
~j ~j~ ~ ~~~j~:~j~ ~~~~~:i:;:!:ii:::...:\,.. ,:~.,., .~~~:::. .:~:~ ::~~~~
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
FIRE SERVICES - 2060
SERVICE LEVEL
HIGHER
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Although no City personnel are funded in this activity,
in kind Administrative, Personnel, & Legal Support
Services are provided to the Fire Authority by
Personnel within the City Manager, Administrative
Services & City Attorney Activities.
COST BY FUND
FUND INCREMENT
TOTAL
General $ 209,528
(001 )
CUMULATIVE
TOTAL
$ 3,062,737
::T9\At~i!i!f:r?"", ,:~::"$:~:~~~~(ij)~$~i:m:ffm:::~:~:::~:~~:::$.)~;Q$~~ia7f:~:
This budget increment finances Dublin's proportionate share of the Dougherty Regional Fire Authority
Budget for Fiscal Year 1995-96 which is attributable to opening Fire Station No.3 on the Santa Rita
Property and implementation of the First Responder Paramedic Program which makes that Station
opening possible.
DESCRIPTION
HIGHER
SERVICE
LEVEL
1995-96
CUMULATIVE
TOTAL
1995-96
TOTAL PERSONNEL SERVICES
$
$
o
$
$
o
o
o
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Dougherty Regional Fire Authority
TOTAL CONTRACT SERVICES
$ 209.528
$ 209,528
$ 3.062.737
$ 3,062,737
TOTAL CAPITAL OUTLAY
$
o
$
o
%:mt~tL~~1ml:rnM:::~g$.1t:i::}:~:i:::~:i::::::::::::::::::::::::::::::::::::::}:%::::::::::::::::::::::::::::~:~:~:::::~::::::::::~:::;:::j~:::::~:::::::::::i:::::i:::;::::::$;:;::~q~~~~~::m~::::~:::i::::::::}:;::::::::::::::::::::::::::::::j$n~~q~~t.t3tm:~
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PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director/City Engineer who is responsible for the
administration of Engineering, Public Works Inspection, General and Traffic Engineering Services,
Capital Project Design and Implementation, Street Sweeping, Traffic Signal Maintenance, Public Works
Maintenance Services, and Building Management. The budget also provides the full-time services of a
contract Maintenance Supervisor who directly supervises Street Maintenance, Landscape Maintenance,
Street Tree Maintenance, Park Maintenance, and Building Maintenance performed by MCE Corporation
and various subcontractors. Support services of an Administrative Aide and an Office Assistant II are
also a part of this budget.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $317,412. This
represents an increase of $19,110 or 6.4% over estimated expenditures for Fiscal Year 1994-95. This
increase is due to an increase in City personnel costs, MCE labor rate increases, and an increase in the
Internal Service Fund Allocation to cover replacement costs associated with upgrading the computers.
The personnel in this budget would have the responsibility for the following 1995 City goals:
City Council
Priority
High
High
High
High
High
High
High
High
High
High
High
High
Medium
1995 GOALS
1.
Reinspect 100% of industrial sites as required under the NPDES
Permit by June 30, 1995.
Implement four new community volunteer projects.
Report to City Council on the Downtown Traffic Impact Fee.
Work with CalTrans and Alameda County Transportation Authority
to complete design of 1-580/1-680 Interchange Improvements and
Downtown Hook Ramps.
Work with Tri-Valley Transportation Council to develop a Regional
Transportation Impact Fee.
Ensure BART Station/parking lot design is compatible with City
Street network.
Update City's Subdivision Ordinance.
Assist in the development of a major commercial center in Eastern
Dublin.
Repair water fountain and operate part-time.
Prepare Alignment Study for Eastern Dublin major arterials.
Update review of Heindel Study to reimburse Pleasanton for 1-580
Improvements.
Conduct roadway realignment study for road parallel & south of
Dublin Boulevard.
Revise City's Grading Ordinance.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 312,060
CUMULATIVE
TOTAL
$ 312,060
JOB
CLASSIFICATION
CITY
Public Wks Director
Admin Aide
Office Asst II
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
NPDES (222)
Assessment
Dist 710
Assessment
Dist 711
Assessment
Dist713
fTotal}/-{:}}:;}:{::::::::}}:/:::}::::}$;:~17M1~:;:"
298
3,577
298
3,577
1
1
1
1
1
1
860
860 CONTRACT
617
617 Maintenance Supt
1
,:",:",:;,;:;,}::;;:: :.$:~1.7}41.~:.:1t9l@l/.:/::}'}';';;;";';';'-"""
This budget increment finances the current level of service and includes the Public Works Director,
Contract Public Works Maintenance Superintendent, Administrative Aide, and one Office Assistant II. It
also includes the necessary services and supplies, training, and equipment to support this activity.
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UmOTAtiAcTrvnwyqp$rJ;/:U:U:U))))J
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Legal Notices
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Maintenance Supervision
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
$ 152,431 $ 156,987 $ 155,168 $ 170,170
559 1 ,434 1 ,435 1,721
19,704 20,647 20,468 22,443
17,242 17,834 17,646 17,437
5,244 3,476 3,126 3,434
1.630 1.665 1.641 1.802
$ 196,810 $ 202,043 $ 199,484 $ 217,007
$ 711
1 ,486
474
61
473
o
240
2,506
705
o
o
1,520
$ 8,176
$ 950
1,700
600
100
600
50
85
2,630
760
630
60
1.320
$ 9,485
$ 950
3,700
1,205
100
500
50
90
2,550
700
250
844
1.320
$ 12,259
$ 1,000
2,200
1,265
100
525
50
95
2,650
1,000
250
500
4.920
$ 14,555
$ 80.131 $ 88.270 $ 85,800 $ 85.650
$ 80,131 $ 88,270 $ 85,800 $ 85,650
$ 0 $ 750 $ 759 $ 200
128 0 0 0
$ 128 $ 750 $ 759 $ 200
t!~mmji~jijj!:ij
~:U:::~~/:~:~'~~ij~ '-i:i.:"::"~QQ;m,,:::,:.':,I,~g~;~p'~::,:::.'::::::::::::::::::::~: j:J:~~~":::~17{4j'€:::
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STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance; storm patrol and clean-up;
emergency and temporary curb, gutter and sidewalk repair; traffic, street and Neighborhood Watch sign
repair and installation; striping and marking; guardrail repair; weed control; bike path maintenance; and
the City's annual slurry seal program.
The Street Maintenance Services are provided by a variety of Contractors. MCE Corporation provides
a number of the services identified above, with the exception of 1) major annual street patching project
and associated striping; 2) slurry seal project; and 3) thermoplastic striping project. The 1994-95 original
budget was $281,509. Funding from this budget associated with the Annual Overlay and Dougherty
Road/Sierra Lane Improvement projects was transferred to the Capital Improvement Program budget.
The revised budget for 1994-95 is therefore $239,852.
The budget necessary to fund the Current Service Level for Fiscal Year 1995-96 totals $309,830. This
represents an increase of $65,513 (26.8%) over Fiscal Year 1994-95 estimated expenditures. This
increase is primarily attributable to street repair including removal and replacement of asphalt and
striping and marking activities associated with the street overlay project. In 1994-95 the City resumed its
full street overlay program which was previously impacted by the Village Parkway reconstruction project.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1993-94 1994-95 1994-95 1995-96
Emergency Pothole Patching 180 hrs 150 hrs 162 hrs 140 hrs
Catch Basins Cleaned 266 ea 299 ea 195 ea 251 ea
Storm Patrol & Clean Up 180 hrs 256 hrs 549 hrs 337 hrs
Install New Signs 49 ea 73 ea 34 ea 36 ea
Signs Repaired 131 ea 139 ea 528 ea 522 ea
Bike Path Maintenance 305 hrs 206 hrs 260 hrs 260 hrs
Curb Painting 4,977 If 6,652 If 6,000 If 6,120 If
Roadside Spraying 36 ac 32 ac 32 ac 25 ac
Remove & Replace Asphalt *32,700 sf 106,000 sf 78,907 sf 86,000 sf
Slurry Seal (Bid as Separate 80,814 sy 79,000 sy 85,288 sy 84,444 sy
Contract)
* Does not include work accomplished with the Village Parkway Overlay/Reconstruction Project.
One Higher Service Level is also recommended for inclusion in the Fiscal Year 1995-96 budget. The
cost associated with the Higher Service Level is $14,370. The Higher Service Level will fund increased
street maintenance activities associated with the Dublin Boulevard Extension and Eastern Dublin
Annexation project area.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET MAINTENANCE. 3020
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 145,090
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 145,090 CONTRACT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
Gas Tax
(206)
NPDES
(222)
3,610
161,130 Landscape
Laborer II
3,610 Landscape
Laborer III
.20
.20
161,130
.99
.99
C:T9UU:::::::/HH1/C:::: :::m:::::(://mmu;:$:~~;'~Q::H::::m:::))H:C/~::~Q!J;a~Q UT9tiF::::::::::}}}}/}//ff3:{ ;:::::::':}:::::::a:~1~::::::)t:)}m)U :((((::::n4~t : '."."...,
This activity funds the Current Service Level for all street maintenance activities.
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1993-94 1994~95 1994-95 1995.96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Street Repair $ 50,453 $ 106,553 $ 106,535 $161,980
Drainage Maintenance 7,156 10,500 4,050 5,150
Storm Patrol & Clean~up 4,867 7,860 16,300 10,450
Curb, Gutters & Sidewalks 1,093 940 740 820
Sign Repair & Installation 16,003 16,830 20,100 23,360
Striping & Marking 18,829 32,328 31,118 42,060
Guardrail Repair 0 0 186 200
Weed Control 18,720 14,190 14,610 13,690
Bike Path Maintenance 7,067 5,190 6,980 7,430
Spill Clean-up 0 6.190 4.800 4.690
TOTAL CONTRACT SERVICES $124,188 $ 200,581 $ 205,419 $ 269,830
CAPITAL OUTLAY
Improvements Other Than Buildings $ 35.510 $ 39.271 $ 38.898 $ 40.000
TOTAL CAPITAL OUTLAY $ 35,510 $ 39,271 $ 38,898 $ 40,000
:::::ltgt~~::IC1tIYI)tgg$w::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::i?:i:::::::::I::1:91~~~~::::::::::::::::::::::::::::::::::$:::~~~$~:::::::::i:i:::::?:::::::::::::I::~II:;11:Z;::::::?:::::::::i:::::::::::::::::::I::~~I~$.~~i::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET MAINTENANCE - 3020
SERVICE LEVEL
HIGHER
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT
TOTAL
General $ 14,370
(001 )
Gas Tax
(206)
NPDES
(222)
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 159,460 CONTRACT
161,130 Landscape
Laborer II
3,610 Landscape
Laborer III
.20
.14 1.13
~\Tqt~U'::::::::::~::m@:::::::::~':::: ::::::::::~::::\::::m@:::::$::1i4~atC:FJ:::::@@::@::@@@~:a~4~PQ( rf~h@i{:@}::::::::::m@::::i(:::@
::::d~~;J@i
: ;::::~::::::::::::
.............
This Higher Service Level increment funds costs associated with increased street maintenance activities
in the Eastern Dublin Annexation project area. It is anticipated that activity will increase in the following
service areas: street repair, drainage maintenance, storm patrol, sign repair and installation, striping
and marking, weed control and spill clean-up.
Funding for this Higher Service Level is recommended. Funding for this Higher Service Level will result
in increases to the workload/performance measures as shown below:
INDICA TOR
INCREMENT TOTAL
CUMULATIVE TOTAL
Emergency Pothole Patching
Catch Basins Cleaned
Storm Patrol & Clean Up
Install New Signs
Signs Repaired
Bike Path Maintenance
Curb Painting
Roadside Spraying
Remove & Replace Asphalt
Slurry Seal (Bid as Separate Contract)
7 hrs
1 ea
66 hrs
18 ea
12 ea
o hrs
10 If
31 ac
o
o
147 hrs
252 ea
403 hrs
54 ea
534 ea
260 hrs
6,130 If
56 ac
86,000 sf
84,444 sy
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DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Repair
Drainage Maintenance
Storm Patrol & Clean-up
Curb, Gutters & Sidewalks
Sign Repair & Installation
Striping & Marking
Guardrail Repair
Weed Control
Bike Path Maintenance
Spill Clean-up
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements Other than Building
TOTAL CAPITAL OUTLAY
::::::::::::::::::::::::::/:::::::::::::::;:::;:: .....
............. "
................,...
. . . . . . . . . . . . . . . .
.:.:.,.:.:-:.:.:/:~:~:~:~:~:~:::::::::::::::~.:::':~:.::;::::::.:.:.:......... . .
- 63-
HIGHER
SERVICE
LEVEL
1995-96
$ 0
$ 0
$ 810
850
1,690
o
2,660
210
o
7,450
o
700
$ 14,370
$ 0
$ 0
$' : 14,3:70
CUMULATIVE
TOTAL
1995-96
$ 0
$ 0
$ 162,790
6,000
12,140
820
26,020
42,270
200
21,140
7,430
5.390
$ 284,200
$ 40.000
$ 40,000
:-",$"j~~~g9P
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STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private contract with A-1
Enterprises. This is the fourth year of a five-year contract which became effective in July of 1992.
Street Sweeping Services are provided to commercial streets once a week and to residential streets
twice a month. During the heavy leaf fall months, additional sweeping is performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work, which began two
years ago, requires monthly reports from the sweeper in terms of quantity of debris picked up and
obstacles to the sweeping effort, such as parked cars. The Urban Runoff Committee's Best
Management Practices (BMP) pUblication recommends specific street cleaning frequencies and
methods. Dublin's current level of service is consistent with the NPDES recommendations.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $72,505. This
represents an increase of $1,567 over estimated expenses for Fiscal Year 1994-95. This increase is
attributable to an increased rate charged by the contractor based on the Consumer Price Index, as well
as forecast additional curb miles for the BART Station access roads. A Higher Service Level is
recommended to provide street sweeping services to those areas that are part of the Eastern Dublin
Specific Plan and have been annexed to the City. The estimated cost of this Higher Service Level for
Fiscal Year 1995-96 is $1,150. A total street sweeping budget of $73,655 for Fiscal Year 1995-96 is
recommended.
This activity is funded entirely by the NPDES Storm Water Fee, which must be adopted annually by the
City Council. No reduction in service is recommended, because the current service level assists the City
in meeting its obligations under the Federal Clean Water Act, and the service is not a General Fund
Activity.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
1993-94
3,920.2
624.0
82.0
BUDGET
1994895
ESTIMATED
1994-95
ESTIMATED
1995-96
Curb Miles Swept
Major Intersections Swept
Callouts (Hours)
4,081.6
624.0
70.0
4,002.8
624.0
56.5
3,959.9
624.0
60.0
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:::;rQ]P;P..AQ]WtTM:.QQ$.l1.....,,:./m:!:m!:::!::::r::!:::::::::::::::'$::i~~1~~::::::::::::::U:::::::::::j:~~::~::::::$?t~~~~:::::::::::::!!!!:::j::U;::U;:~IUt~,~~A!!!!!
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET SWEEPING - 3030
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$72,505
CUMULA TIVE
TOTAL
$72,505
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
NPDES
(222)
::WTptJr::m:m::i .. ':::$7?,()Q~: ....... .::m:m::rrr$12~$Q$:ru:m: ..
DESCRIPTION
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED LEVEL
1993-94 1994-95 1994-95 1995-96
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 69.986 $ 73.360 $ 70.938 $~
$ 69,986 $ 73,360 $ 70,938 $ 72,505
$ 0 $ 0 $ 0 $ 0
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Sweeping
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
..... .... . .
...................
...................
...................
...................
...................
...................
...................
...................
....,..,...,.......
. . . . . . . . . . . . , . . . . . .
.,.""......,.."
"""""....." .
$ ~.S05
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1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET SWEEPING - 3030
SERVICE LEVEL
HIGHER
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
NPDES $1,150
CUMULATIVE
TOTAL
$73,655
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City Personnel are included in this activity.
:::n:t~md:::::::\,',::::::m:::m::$n1$Q .... ........ :::::::::)/::$ra~$$$ ."
This service level will fund costs associated with street sweeping in the eastern Dublin project area.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
HIGHER
SERVICE
LEVEL
1995-96
CUMULATIVE
TOTAL
1995-96
Curb Miles Swept
Major Intersections Swept
Callouts (Hours)
68
o
o
4,027.9
624.0
60.0
DESCRIPTION
HIGHER
SERVICE
LEVEL
1995-96
$ 0
$ 0
$ 0
$ 1,150
$ 0
CUMULATIVE
TOTAL
1995-96
PERSONNEL SERVICES
$
$
$
o
o
SERVICES & SUPPLIES
CONTRACT SERVICES
o
TOTAL CONTRACT SERVICES
$ 73,655
CAPITAL OUTLAY
$
o
1]jii!tgTlp~~lgtJ!~~~y!~m~~~i~~j1~~jj~~~~~~~1~jj1~1ij\:ifi[~~~~i~]j~j~j~!~~~~~~~~ ..
"::::':::':':::::::::::::::::::::;::::::::::1:1:::::::1:~1:~~t::::':::-m:::":':':':::::::::::::::::::;:::U:::::::::::::::::::::::::::::::::I::~~~g!"
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STREET TREE MAINTENANCE
This budget funds Street Tree Maintenance Services which are provided to the City under contract with
MCE Corporation. Services provided by MCE include comprehensive maintenance of City trees planted
in the public right-of-way; trimming of residential street trees which impede street repair and street
sweeping activities; trimming of trees obstructing traffic signs and sidewalks; and limited tree spraying
and removal.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $57,072.
Approximately 16% ($9,107) of the total activity is funded by the City's two landscape assessment
districts.
The Fiscal Year 1995-96 Budget represents an approximate .46% increase over the estimated
expenditures for Fiscal Year 1994-95.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR ACTUAL BUDGET ESTIMATED ESTIMATED
1993-94 1994-95 1994-95 1995-96
City Owned Street Trees 2,895 ea 2,918 ea 2,918 ea 2,918 ea
Residential Street Trees 4,991 ea 4,991 ea 4,991 ea 4,991 ea
Tree Brush Cutting 110 hrs 198 hrs 200 hrs 200 hrs
Tree Replacement 31 ea 31 ea 55 ea 48 ea
Tree Staking 178 ea 321 ea 418 ea 417 ea
Tree Pruning 1,576 ea 1 ,441 ea 1,656 ea 1653 ea
Tree Fertilizing o ea 20 ea 497 ea 375 ea
Tree Trimming (Subcontractor) 48 ea 70 ea 80 ea 80 ea
Tree Watering 549 ea 903 ea 520 ea 595 ea
Tree Removal 55 ea 36 ea 27 ea 36 ea
A Higher Service Level is also recommended for inclusion in the 1995-96 budget. The Higher Service
Level budget increment provides funding for costs associated with roadside vegetation, tree removal,
and pruning in the Eastern Dublin Annexation project area. The cost associated with this budget
increment is $650.
- 67-
2,125 Landscape
Laborer II
6,982 Landscape
Laborer III
::$:.$'nQ'l~.) :::::::::::::\n:::::mm:ii:\:$'::$Z~~tl~\ Yr&Ul::::::::::i:::i:::::ii)}::::::::i: im!:i::::i:i::iiiii:iiii\\#7$)):.
PROGRAM
TRANSPORTA TION
COST BY FUND
FUND INCREMENT
TOTAL
$ 47,965
General
(001 )
Assessment
Dist #711
Assessment
Dist # 713
ii'm9#R'i\\:\ ::::::::::::::}::}}
2,125
6,982
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #713
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
STREET TREE MAINTENANCE - 3040
SERVICE LEVEL
CURRENT
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 47,965 CONTRACT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.51
.51
.25
.25
ACTUAL
1993-94
CURRENT
SERVICE
BUDGET ESTIMA TED LEVEL
1994-95 1994-95 1995-96
$ 0 $ 0 $ 0
$ 0 $ 0 $ 0
$ 50,040 $ 47,640 $ 47,965
2,210 2,110 2,125
7.680 7.060 6.982
$ 59,930 $ 56,810 $ 57,072
$ 0 $ 0 $ 0
$
o
$
o
$ 45,768
639
~
$ 52,575
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1995-96 PRELIMINARY BUDGET
COST BY FUND
FUND INCREMENT
TOTAL
$ 650
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 48,615 Contract
SERVICE LEVEL
HIGHER
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
PROGRAM
TRANSPORTA TION
ACTIVITY
STREET TREE MAINTENANCE - 3040
General
(001 )
Assessment
Dist #711
Assessment
Dist #713
.....IatiJ:U...:.m.........m::.mu........ ..........U.::.:......m.):...
2,125 Landscape .51
Laborer II
6,982 Landscape .01 .26
Laborer III
:.:::::::::?:)m::u.))m~t$lW7~(2C....mQwJ::..):::::.::)::::::).:::)))WUUq.U?..........::......~()1).U)...
..$,.................
. . . . . . . . . . .. . .
. . . . . . . . . ,
.. ....... ..
. . . . . . . . . .
,n n.,... ..
"""'"' .
":'" ..::,:::::::,J~5(t
This service level will fund costs associated with roadside vegetation, tree removal, and pruning in the
eastern Dublin project area.
HIGHER
SERVICE CUMULATIVE
LEVEL TOTAL
DESCRIPTION 1995-96 1995-96
PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 0 $ 0
TOTAL CONTRACT SERVICES $ 650 $ 57,722
CAPITAL OUTLAY $ 0 $ 0
..1t(1;jf~:\~Q1tlYrFif:.:.~Q~m:...............................................:.........:...:.....:.......:.:...:.....:,:,.......................:.:.::.:::.:.::....::.:::.::..:~.:::::.::..::....~~~:...:.........:...................................:......:..:.........................:.:.:.:.:...:.:.:.:.:.:~...~~tg?....:
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians (exclusive of street
trees). Street Landscape Maintenance is provided to the City under contract with MCE Corporation,
while trash receptacle pick-up is provided to the City under contract with A-1 Sweeping. Services
provided by MCE include landscape maintenance, turf care, irrigation and drainage maintenance, weed
control, litter pick-up and sign removal.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $280,137.
Approximately 40.3% ($113,010) of the total activity is funded by special assessments to property
owners in the vicinity of Stagecoach Road and Dougherty Road. These Assessment Districts were
formed to fund maintenance activities normally performed by homeowners associations at the request of
the developers.
The Fiscal Year 1995-96 budget is slightly lower (.49%) than the Fiscal Year 1995-96 budget. This is
due to a combination of slightly higher labor costs offset by a decrease in subcontractor costs.
INDICATOR
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
1993-94 1994-95 1994-95 1995-96
20.57 ac 20.57 ac 20.57 ac 20.57 ac
531 ea 531 ea 531 ea 531 ea
9,029 ea 9,029 ea 9,029 ea 9,029 ea
17 ea 17 ea 17 ea 17 ea
68 hrs 40 hrs 115 hrs 115 hrs
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED ESTIMATED
1993-94 1994-95 1994-95 1995-96
6 6 5 5
Monthly Monthly Monthly Monthly
35 37 35 37
52 52 52 52
Landscaped areas
Irrigation Stations
Irrigation Heads
Trash Receptacles
Banner Installation
ACTIVITY
Litter Pick-up (times/year
Manual Weed Removal
Mowing Turf (times/year)
Trash Receptacle Pick-up
Three Higher Service Level increments are also included in the 1995-96 Budget. Higher Service Levell
increases this budget by $4,890 and provides funding for increased street landscape maintenance
activities in the Dublin Boulevard Extension and East Dublin Annexation project areas. Higher Service
Level 2 provides an additional $2,300 to plant wildflowers on Dougherty Road. Higher Service Level 3
provides an additional $6,460 to replace missing shrubs and perform a second turf aeration.
The recommended total 1995-96 Street Landscape Maintenance Budget, including 3 Higher Service
Levels is $ 293,787.
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:-:-:-:-:.:-:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:':.:.:-:.:.:.:.:.:.:.:.:.:.:.:-:.:-:.:.:.:.:.:.:-:-:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:,:;:;:;::;;:;:;:::;::::-;,:,;"-
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
SERVICE LEVEL
CURRENT
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULA TIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
General $ 1 67, 1 27 $ 167, 1 27 CONTRACT
(001 )
Assessment 50,440 50,440 Landscape 1 .00 1 .00
Dist #71 1 Foreman
Assessment 62,570 62,570 Landscape 1 .00 1 .00
Dist #71 3 Laborer I
Landscape .55 .55
Laborer II
Landscape 1 3 1 3
Laborer III
..:..m&t~J:H:::~..i.~t.~?~[::......./[. /[::.......~/[%:.../[/[~::$[.~~P;1~t HHHH.$H .... ...... . :.::[Q~l:~[.[....../[~:[?[/[[.:?...%::..i[ [:::...:..::.::::.::::[/[~~~~:..??~[~[[[[............
.t:...~?!M~7) ..... ?~~3
,:.:.:.:.;. ....",..,... ...............
DESCRIPTION
ACTUAL
1993-94
BUDGET
1994-95
ESTIMA TED
1994-95
CURRENT
SERVICE
LEVEL
1995-96
TOTAL PERSONNEL SERVICES
$
o
$
o
$
o
$
o
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Dist #711
Assessment Dist #713
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Dist #711
Assessment Dist #713
Subtotal (Water & Sewer)
$ 1,563 $ 1,520 $ 1,520 $ 1,600
554 570 425 450
1 .254 1.280 1.280 1.350
$ 3,371 $ 3,370 $ 3,225 $ 3,400
$ 28,472 $ 30,900 $ 30,000 $ 32,250
16,078 17,700 16,100 17,500
19431 17.460 23.900 21.500
$ 63,981 $ 66,060 $ 70,000 $ 71,250
0 9.199 9.475 6.110
$ 67,352 $ 78,629 $ 82,700 $ 80,760
$ 128,262 $ 126,341 $ 127,045 $127,167
31,491 31,340 31,940 32,490
36.326 40.225 38.590 39.720
$ 196,079 $ 199,271 $ 197,575 $ 199,377
$ 0 $ 0 $ 0 $ 0
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #713
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
:'''.'::.:.'..'..:.:.:.'I.'~i~~F'!j..:.;.:....:.........................:~.:.~~i~~..'...:.,.,.:.:.....:..:...:.,.'...I:'.~lf;~~~:.::I..'.:.:.:.:...:...:...:.:.:.:.:.:.I..~!Q;,:~~.....
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I TOTAL CAPITAL OUTLAY
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTA TION
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$ 4,890
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 172,017 CONTRACT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
Assessment
Oist #711
Assessment
Oist #713
50,440
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
1":6tal':?/??%':~\HH(?)
..,..,............................
1.00
62,570
1.00
.55
.09
.22
:}f:9t~1'::::::::))))).H(rHHH.....:::)?~::~H~~Q} .Hm....HJ:~.~$;P~ZH
This Higher Service Level increment provides funding for additional street landscape maintenance
activities in the Dublin Boulevard Extension and East Dublin Annexation project areas. SpeCific activities
will include litter pick-up, removal of illegal signs, hazards and related beautification activities. The cost
associated with this Higher Service Level is $ 4,890. This Higher Service Level is recommended for
funding.
DESCRIPTION
HIGHER
SERVICE
LEVEL 1
1995-96
CUMULATIVE
TOTAL
1995-96
TOTAL PERSONNEL SERVICES
$
o
$
o
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Oist #711
Assessment Dist #713
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Oist #711
Assessment Oist #713
Subtotal (Water & Sewer)
$ 0 $ 1,600
0 450
----.U 1.350
$ 0 $ 3,400
$ 0 $ 32,250
0 17,500
0 21.500
$ 0 $ 71,250
----.U 6.110
$ 0 $ 80,760
$ 4,890 $ 132,057
0 32,490
--.0 39.720
$ 4,890 $ 204,267
$ 0 $ 0
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Oist #713
TOTAL CONTRACT SERVICES
.~:::Xg!#.~::~Slt;l.11l::~!~x..;:..j.......:::.:::.::..:::::.:::::::::::::.::..:.:.:....:....'..:.:.:...:.:.:.'..::,.:..:.:...........::.:........ .....
.I.~@!~.::;:.:::.:.:::::.::...:~jjjjn...:j.:.::.::..:.:.:.:.:.:....:::..:..........:..........::..::...........:.:..I..I.I~i~~~..
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liUAY,$:~jj!g_jmm8Wj
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULA TIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
General $ 2,300 $ 1 74,31 7 CONTRACT
(001 )
Assessment 50,440 Landscape 1 .00
Dist #71 1 Foreman
Assessment 62,570 Landscape 1 .00
Dist #71 3 Laborer I
Landscape .55
Laborer II
Landscape .01 .23
Laborer III
:'ft~mn/m :::h,)$:"~~~()/' mm :::j'::H}$:~Jlli~~1:/ l'otil((: ~t~~ ~~jjjt~(::;::;; .. ?????~n1 ~ .;.;~::~::::::::;::: :;::::::; ::{:j2l71l?/ ::::::::;:::~::
:::::::;:;:;::::::::: ~::. ,',' .~~;::::~:::::::::::::
......... " ..............,.,.. ,'........ ......"""....... :.;.;.:.: ...........",......... ',','.
......... .... ... .... ..... . . . . . . . . . . . . ...... .......
This Higher Service level increment funds costs (labor and materials) associated with wildflower seeding
on the east side of Dougherty Road. The estimated cost is $2,300.
DESCRIPTION
HIGHER
SERVICE
LEVEL 2
1995-96
CUMULA liVE
TOTAL
1995~96
TOTAL PERSONNEL SERVICES
$
o
$
o
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Dist #711
Assessment Dist #713
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Dist #711
Assessment Dist #713
Subtotal (Water & Sewer)
TOTAL CAPITAL OUTLAY
$ 0 $ 1,600
0 450
0 1.350
$ 0 $ 3,400
$ 0 $ 32,250
0 17,500
~ 21 .500
$ 0 $ 71,250
~ 6.110
$ 0 $ 80,760
$ 2,300 $ 134,357
0 32,490
----1l 39.720
$ 2,300 $ 206,567
$ 0 $ 0
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #713
TOTAL CONTRACT SERVICES
~ ~ [~ ~ ~ ~ ~ ~ ~ [~\ jj jj~ ~~~~~~~~~~~~~~~j~j~jj\j\~~i\\\ \ ~ \ \ /
i:::':::::I!:!~~"pg:::::::.!j:j:j:::j::::::!::::::::::::::::-:::':'j:'j:j:j::::!:tt::!:::!:::::,:,:::'!'::::!:::::I.!:Hrt~~%I::::::
-73 -
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I ::::::~PIIJ;G~gjjmOt1]~g$lli:::::::::::::::::::::::::::::::::rr'f
I
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 6,460 $ 1 80,777 CONTRACT
(001 )
Assessment 50,440 Landscape 1 .00
Dist #71 1 Foreman
Assessment 62,570 Landscape 1 .00
Oist #71 3 Laborer 1
Landscape .55
Laborer II
Landscape 1 2 .35
Laborer III
/J]#~F\// ............ : ~: ~: ~: ~ :~: ~ :~:~:~Uiitt~~j /(~..~;~Q:: ::::':::(H:U:U:J$:2~~rlAT:U .JT&ti'J::Ji:U)::: ~ ~ ~ ~ \ ~?~ ~~ ~~~~~~~~~~j~j~jjjjjjj]j: :/:):.::)))):U;~1Z:.:i:):..':})~~ ii~~~m~~j~~~~~~~~ :rZ90',rrr::m.::::.:.:.
.......... , ............. . ....... ......... ...................."."...
................... . ..
This Higher Service Level increment funds costs associated with replacing 395 missing shrubs and
performing second turf aeration. The cost associated with this Higher Service Level is $6,460.
DESCRIPTION
HIGHER
SERVICE
LEVEL 3
1995-96
CUMULATIVE
TOTAL
1995-96
TOTAL PERSONNEL SERVICES
$
o
$
o
SERVICES & SUPPLIES
Gas & Electric
General Fund
Assessment Oist #711
Assessment Dist #713
Subtotal (Gas & Electric)
Water & Sewer
General Fund
Assessment Dist #711
Assessment Dist #713
Subtotal (Water & Sewer)
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #713
TOTAL CONTRACT SERVICES
$ 0 $ 1,600
0 450
~ 1.350
$ 0 $ 3,400
$ 0 $ 32,250
0 17,500
--0 21.500
$ 0 $ 71,250
----.U 6.110
$ 0 $ 80,760
$ 6,460 $ 140,817
0 32,490
----.U 39.720
$ 6,460 $ 213,027
$ 0 $ 0
Community Promotion
TOTAL SERVICES & SUPPLIES
TOTAL CAPITAL OUTLAY
j r ~ ~ ~ ~ ~ ~ ~ ~~~ ~ ~ ~) i~j\i;~[[1~[~i[i~~~~~~~~~~~~~~~~~~~~~~~~ ~~~ ~~~[~ ~~~~ ~~ ~ ~ ~ ~~
...:.$::~;~~::::::::::t:r:...
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ j~~j~~~~~~~~~~~j]1~1\]l~;[ ~[~ij\\j~j~\/j j]
:::::::::::::::::::$::;gl~l~?::
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PARATRANSIT SERVICE
On July 1, 1988, the Livermore-Amador Valley Transit Authority (LA VT A) assumed responsibility for the
provision of Paratransit Services in the City of Dublin. As a result of this transfer, LA VT A directly
receives the City's Transportation Development Act annual allocation for paratransit services.
During Fiscal Year 1993-94, the City discontinued its sUbsidy to LAVTA.
LAVTA has requested that the City resume its subsidy of $1,500 for Fiscal Year 1995-96. This request is
presented in the Higher Service Level. In addition to funding the LAVTA budgetary shortfall. the subsidy
will be used to help compensate LAVTA for the costs associated with expanding Dial-A-Ride services to
meet the requirements of the Americans with Disabilities Act.
Staff is not recommending that the subsidy request be approved.
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"tgX~:~Bg::~~~~ill'~:~~:~:;~::~::::::~:::::::,;;,:;:,-::::~:~~;:n;:n,::;,:-"::':'~::;:::~::::L::::':~:::~::;:::;:::::::,::;':'::::::::~:::I:::;:;~:::,;::,;:~':':::::::~';:;:~~U:::,::;,L:~:::::::::':::::~':;::;:;:~:::\:%;:;:::::::::::::~::~:~::::I::::?::::::::~t;
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
ACTIVITY
PARATRANSIT SERVICE~ 3060
SERVICE LEVEL
CURRENT
COST BY FUND
PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB I INCREMENT 1 CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
General $ 0 $ 0 No City personnel are included in this activity .
(001 )
:/[4t;iJ;IU::\:: :}~:~:~:~~~:~:~:~:~:~:~: "'_$",uuuuuQ :.:.:.:.:.;,;,;,:.:. f:rUt$Um ~::::::r:Jgtr~r;
rtL. ~~~~m~~~mmmrrt..
:.::~.:::- ...... ... ..... n ... .....
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1993-94 1994-95 1994-95 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
LAVTA $ 0 $ 0 $ 0 $ 0
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
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CITY OF DUBLIN
1995.96 PRELIMINARY BUDGET
PROGRAM
TRANSPORTA TION
ACTIVITY
PARATRANSIT SERVICE- 3060
SERVICE LEVEL
HIGHER
(NOT RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$ 1,500
CUMULA TIVE
TOTAL
$ 1,500
PERSONNEL SUMMARY
JOB IINCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
General
(001 )
:i9t~~:::~::::~:::::::::::::::::\::~I~::::::~:;$:~m:a~~p~I:::::m::::::::::::::::::::: ::::I:::mm,:;~p",m:~~~:mI ,.""
This Higher Service Level would resume the General Fund subsidy to Livermore-Amador Valley Transit
Authority (LA VT A) for the provision of Paratransit Services in the City of Dublin for Fiscal Year 1995-96.
This service level is not recommended.
HIGHER
SERVICE CUMULA TIVE
LEVEL TOTAL
DESCRIPTION 1995-96 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
TOTAL CONTRACT SERVICES $ 1,500 $ 1,500
TOTAL CAPITAL OUTLAY $ 0 $ 0
:::::::::::::::::::::::::::::m::::::::::::I:::::::"1:i~qq::::::::::::::::::::C:::::::::::::::::::::n::i:::::::::::::::::::::::::::::::':::::::::::~:::$:::::m:~~~:: ""'"
-77 -
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WASTE MANAGEMENT
This budget reflects costs associated with basic garbage service including the first can of residential
garbage service, curbside recycling, and quarterly special garbage clean-ups. Further, this budget funds
costs associated with the support required to monitor waste management activities and implementation
of programs as identified in the City's adopted Source Reduction and Recycling Element (SRRE). All
staffing related to this activity is included in the Administrative Services Department budget.
The estimated expenditures for Fiscal Year 1994-95 are $696,791. The estimated expenses are
approximately $29,554 (4.4%) over the approved budget for Fiscal Year 1994-95. This is primarily
attributable to a larger than anticipated rate increase, which was adopted by the City Council in
February, 1995. Adequate funds were available in Fund 225 (Garbage Collection Fees) due to 1) lower
delinquency rate than originally anticipated; and 2) a larger than expected carry over Fund Balance from
Fiscal Year 1993-94. The General Fund expenses associated with the procurement of the new
franchise are estimated to be less than budgeted.
The budget necessary to fund Waste Management activities in Fiscal Year 1995-96 is $1,223,345. This
is affected significantly by one-time expenditures associated with the new franchise agreement. The
new rate structure and agreement will be effective for only six months of Fiscal Year 1995-96, beginning
January 1, 1996. An estimated $655,550 will be used for basic residential garbage service including
curbside recycling, and special garbage clean-ups. An expanded curbside automated green waste
collection system is scheduled to be initiated in January 1996. These services will be funded by garbage
fees collected on the residential property tax bill ($646,320). The recycling services are subsidized by
the City through the use of Measure D monies in the amount of $37,500. An additional $7,935 in
Measure D monies will be used to subsidize the rate paid by multi-family property owners for recycling
services.
The City recommended budget also assumes that the City will make one-time contributions to offset
capital expenditures associated with the start-up of new programs. From Measure D monies, the City
will provide a grant of $35,000 to assist with the purchase of equipment necessary for a commercial
recycling program. The focus of the program will be to offer services to smaller generators who may not
otherwise receive services. The 1995-96 Fiscal Year budget also provides for a contribution of $195,000
in Measure D funds to offset the capital cost associated with the residential green waste collection
program scheduled to begin in January 1996.
In Fiscal Year 1994-95, Waste Management Company, the City's franchised garbage hauler, transferred
apprOXimately $284,000 to the City, representing several years of earnings by the Company in excess of
the allowed rates. The Fiscal Year 1995-96 budget has programmed these monies plus estimated
interest earnings ($291,000 total interest and balancing account), to offset Company capital expense,
associated with the capital equipment necessary to provide automated garbage collection.
Activities in Fiscal Year 1995-96 will not require any contribution from the City's General Fund.
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PROGRAM
HEALTH & WELFARE
COST BY FUND
FUND INCREMENT
TOTAL
$ 276,795
Measure D
(224 )
Garbage
Service (225)
946,550
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
WASTE MANAGEMENT - 5020
CUMULATIVE
TOTAL
$ 276,795
946,550
.....TtitiJlr..' r...m'r$n.~~.~~3M. .)n .i)....$:::1;~~~;~4S..:
SERVICE lEVEL
CURRENT
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
Personnel support tor this activity is included in the
Administrative Services Department.
The 1995-96 recommended budget includes funds to accomplish the Goals and Objectives listed below:
City Council
Priority
High
Low
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage (224)
Printing & Binding (224)
Mileage/Auto Allow(224)
Travel, Cont & Mtg (224)
Legal Notices (001)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund (001)
Measure D (224)
Garbage Fund (225)
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
..:itQT.Ap.:tMil1MOOM:::q~~J;:::i:iii:i:::I:-:'
1995 GOALS
Coordinate with the garbage service provider the implementation of
services under the new franchise agreement.
Conduct a survey of the participation in the curbside/multi-family
recycling programs.
1.
2.
ACTUAL
1993-94
$
$
o
o
102
o
76
178
$
BUDGET
1994-95
CURRENT
SERVICE
LEVEL
1995-96
ESTIMATED
1994-95
o
$ 0
o
$
o
$
$ 750
350
120
150
100
$ 1,470
$
$
o
o
30
130
80
240
790
350
85
135
o
1,360
$
$
$ 0 $ 27,000 $ 18,533 $ 0
96 97,384 91,068 275,435
542 424 541.383 586.950 946.550
$ 542,520 $ 665,767 $ 696,551 $ 1,221,985
$ 0 $ 0 $ 0 $ 0
:.:.:-.:i:-:,j::~4.t.~~~Q,.:::::::i::::.:::i:i::iii.i.:::_~:@~'t~~~~:.:-:':::.:::.:i:::::::n::::::::ij::~~ij~7~~L..:.:.:.i..%:i:::1:~lg~.;~I~i::ii
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LIBRARY SERVICES
This budget funds the contract agreement with the Alameda County for additional hours of library
service at the Dublin Library.
For Fiscal Year 1994-95, the Library was open to the public for 31 hours per week. Of this total, the
City funded 14 hours per week as follows: seven (7) additional hours each Monday, excluding County
observed holidays, from 1 :00 p.m. to 8:00 p.m., five (5) additional hours each Wednesday, excluding
County observed holidays, from 1 :00 p.m. to 6:00 p.m., and four (4) additional hours alternate
Saturdays, excluding County observed holidays, from 12 noon to 4:00 p.m. The total estimated cost to
the City for Fiscal Year 1994-95 is $177,536.
The proposed contract agreement for Fiscal Year 1995-96 based on the current level of service is
$194,188. This represents an increase of $16,652 or 9.4% over Fiscal Year 1994-95. This increase is
primarily attributable to the cost of negotiated salary increases for County Library employees and a
cost increase in the indirect costs. As per the policy of the Board of Supervisor's, all County contracts
must include indirect costs. This is the second year of a three year phase-in of the full indirect cost
rate. In Fiscal Year 1994-95, the first year, the rate was 5% of the contract amount. For Fiscal Year
1995-96, the rate increases to 10% of the contract amount, and for Fiscal Year 1996-97 the full indirect
cost rate will be assessed. (Currently the actual indirect cost rate is 12.37% and is recalculated
annually based on prior year actual costs.)
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & lEISURE SERVICES
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE lEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 194,188
CUMULA TIVE
TOTAL
$ 194,188
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
General
(001 )
::::Total))
".. .., ....."..,
..........$ .1.94 .1.88.
.".."". . , . .. .
.)U\..:~.~~~.: -.J:..... _ .-
: .:.:.:.:.:,;.:, "~'::":'
)i$::~...Q4;1-~.~.'"
i:~~j :it~:it:
This budget increment provides funding for 14 additional hours of library service per week at the Dublin
Branch of the Alameda County Library.
ACTUAL BUDGET ESTIMATED
DESCRIPTION 1993-94 1994-95 1994-95
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0
CONTRACT SERVICES
County Library $ 165.000 $ 177.536 $ 177.536
TOTAL CONTRACT SERVICES $ 165,000 $ 177,536 $ 177,536
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0
- 81 -
CURRENT
SERVICE
LEVEL
1995-96
$
o
$
o
$ 194.188
$ 194,188
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CULTURAL ACTIVITIES
This budget funds City contributions to cultural activities. During Fiscal Year 1994.95, the City provided
funding in the amount of $10,000 to the Dublin Fine Arts Foundation. These funds were used to offset
the costs associated with the programs sponsored by the Foundation.
During 1994. the Foundation accomplished the following:
. Added a permanent sculpture, Q.ai[, by Katherine Keefer to the Dublin Sculpture Park.
. Received on long-term loan the work, ~, by Peter Voulkos for the Dublin Sculpture Park..
. Provided art enrichment to Wells Middle School 7th and 8th graders.
. Entered into a partnership with Dublin Unified School District to work with artists and students to
create permanent works of art in all schools.
. Commissioned an artist to work with 500 elementary students to create a temporary installation at
the Dublin Civic Center.
. Created rotating exhibitions in Civic Center including "Art & The Environment," "From Guitar...to Art,"
and "Fierce Art".
. Showcased interesting collections of Dublin residents in the Civic Center.
. Involved 22 community organizations in creating artistically decorated tote bags to promote concern
for the environment.
. Organized neighborhood selection committees to choose artists who would create art for Kolb Park,
Alamo Creek Park and Stagecoach Park.
. Offered the opportunity to commemorate individuals, businesses and organizations with engraved
tiles on the Living History Wall.
For Fiscal Year 1995-96, the Dublin Fine Arts Foundation is requesting a contribution to general
operations of $10,000. This request is identified in Higher Service Level I and is recommended for
funding. In addition, the Foundation is asking that the City approve a three-for-one matching grant for
the Art-in-the-Parks program not to exceed $10,000. As proposed by the Foundation, in order to
achieve the full $10.000 matching funds, the Foundation must raise $30,000 from other granting
authorities, businesses, individuals and community groups. This request for an additional $10,000 is
identified in Higher Service Level 2 and is not recommended for funding.
If the funding requests from the Dublin Fine Arts Foundation are approved, then it will be possible to
accomplish the following medium priority goal "Work with Dublin Fine Arts Foundation on 1995 projects."
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CUL lURE & LEISURE SERVICES
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE lEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 0
CUMULATIVE
TOTAL
$ 0
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
General
(001 )
J"9UU:: ..
Per the direction of the City Council, requests for funding from outside groups are to be identified as
higher service levels. Thus, no funding has been identified in the current service level for Cultural
Activities.
CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1993.94 1994-95 1994-95 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Contribution to Dublin Fine Arts $ ....8..Q.QQ $ 10.000 $ 10.000 $ 0
Foundation
TOTAL CONTRACT SERVICES $ 8,000 $ 10,000 $ 10,000 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
.,::,.:: :U..::..:.:::.~.::.'~9Q9..j::.:.....:.~::1p~9Q~t::..j::j.
$'10~bO(f::. . ..:(..:j:jj:::j,j.::::$.j.jj.qr
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB I INCREMENT I CUMULATIVE
TOTAL TOTAL CLASSIFICA TION TOTAL TOTAL
General $1 0,000 $1 0,000 No City personnel are included in this activity .
(001 )
?[Qt~J ................... ......... $1 .. .... .'>'.'.'.'.":".'.'>$10:::000.""'>'>'.'>'.'.'.
.................... .........." ......
...................
.................... ............ . ....
> ..,O;OQP>:
...................
.................... ............ .., "..........
...................
.................... ....... :::::::::::::::::::::::::....-:...::-..., ...', ,':" ::;::::::::::::::-:.:.:."
...................
....................
................. .
This budget increment represents a higher level of service by providing funding in the amount of $10,000
to the Dublin Fine Arts Foundation to be used for general operations of the Foundation. This higher
service level is recommended for funding.
DESCRIPTION
HIGHER
SERVICE CUMULA TIVE
LEVELl TOTAL
1995-96 1995-96
$ 0 $ 0
$ 0 $ 0
$ 1 0.000 $ 10.000
$ 10,000 $ 10,000
$ 0 $ 0
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contribution to Dublin Fine Arts
Foundation - Operations
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
.'.mQ:t~~~w~P:T!Ma:::qQ~m
~.:.: .:.;. :.:::::::::::.;,:.:.'
",....'.',',.".,
::::;::::::::::;:;:::::;:::::,..' :~~~:~r:!:~:?~:
;.:::'.'..:...:.:.:.:::I:::'.9~P99i:::::::::::.i: i:i' ...
H...:.::U:::.:::.:.~::.1:P;99P,;,::
..............-................................:.:.:.:.;
:::: :::::::: ::: ::::::::: :;: :;~::;;;;:: ::;:;:;:=:::::::::
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I PROGRAM
CULTURE & LEISURE SERVICES
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE lEVEL
HIGHER 2
(NOT RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
COST BY FUND
FUND INCREMENT
TOTAL
$ 10,000
CUMULATIVE
TOTAL
$ 20,000
General
(001 )
::q..Qtij~/)t.
............ ....
. . . . . . . . . . .. .,..
. . . . . . . . . . .. ....
HHH$M.OiQ~~[H?:)i..::.ii/iH.$ZQ",QQl)H/ii)
This budget increment represents an additional higher level of service by providing another $10,000 to
the Dublin Fine Arts Foundation for the "Art in the Parks" program. This higher service level is not
recommended for funding.
DESCRIPTION
HIGHER
SERVICE CUMULA TIVE
lEVEL 2 TOTAL
1995-96 1995-96
$ 0 $ 0
$ 0 $ 0
$ 10.000 $ 20.000
$ 10,000 $ 20,000
$ 0 $ 0
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contribution to Dublin Fine Arts
Foundation - Art-In-The-Parks
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
.[~)tAt:;.:~~![J!l{ftYQQ$m:: ..
::.::.::~:::::::i::.:.:::::.~t:~:~:.:.i:.:::~:.:~i::~:~:::~::::}~:~:~:~:~:~:~:~I::.1;9~9gq:~:.:~:.:::::~:::~i~:::~:~:~:~:::~:~:~:~:::::~:~:~:~:~:~:~:J~:~:~t:~:~:~:~:~:~:::i::i~:~:~:~:::i:~:i:~:iii:i:i:i:iii:::~i:~:~:1::i~~~'99:~:::
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HERITAGE CENTER
This budget funds the maintenance and operation of the buildings located at the Heritage Center
including the Original Murray Schoolhouse and the Old St. Raymond's Church.
During Fiscal Year 1995-96, it is anticipated that the following goals can be accomplished within the
Current Service Level.
1995 GOALS
City Council
Priority
High
1.
Implement the recommendations of the Heritage Task Force
regarding the best way to operate programs at the Heritage Center.
Determine best use of Dublin Historical Preservation Association in
operating the Heritage Center.
Low
2.
The estimated cost to the City for Fiscal Year 1994-95 is $8,633. This represents an approximate
$18,000 reduction from the adopted Fiscal Year 1994-95 budget which is mainly attributable to the fact
that the renovation of the Heritage Center was behind schedule resulting in a delay in the hiring of the
Heritage Center Director.
The proposed budget for Fiscal Year 1995-96 is $40,561 and includes funding for a full years operation
of the Heritage Center. It is anticipated that $7,000 in revenue will be generated through program fees
and building rentals. Thus, the net cost to the City for operation of the Heritage Center for Fiscal Year
1995-96 is $33,561.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
HERITAGE CENTER - 8012
SERVICE LEVEL
CURRENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 40,561
(001 )
CUMULA TIVE
TOTAL
$ 40,561
JOB
CLASSIFICATION
.cJ.IY
Heritage Center
Director
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.50 .50
CONTRACT
Landscape
Laborer II
.06
.06
..TQt~hU}\............:.:..~iim.... ....U}::U. ...........$4~h~1 .'.:'}.$4Q~$1 ' ..'+9nIt.}}}',...,..........
This budget increment funds the operation of the Heritage Center for a full year. It includes a half-time
Heritage Center Director to manage the Heritage Center and develop programs and activities at the
Heritage Center. Additionally, this budget increment provides funding for the increased costs associated
with the operation of the Heritage Center once the renovation of the church and schoolhouse are
complete.
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.i:r(j:r~~i\~~t~ttYiCOST;/_::::::::::::::.:...22??
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Part-Time
Retirement
Group Insurance
Workers Compensation
S.U.I
F.I.C.A.
F.I.C.A. OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Repairs & Maintenance
Books & Publications
Memberships
Mileage/Auto Allowance
Conferences/Meetings
Gas & Electric
Water & Sewer
Telephone
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
MCE
Other
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery/Equipment
TOTAL CAPITAL OUTLAY
ACTUAL
1993-94
BUDGET
1994-95
ESTIMATED
1994-95
CURRENT
SERVICE
LEVEL
1995-96
$ 0
o
o
o
o
o
o
$ 0
$ 1,160
1,496
4,097
381
o
162
692
$ 17,988
$ 1,600
214
o
50
o
23
o
$ 1 ,887
$ 17,705
2,280
6,099
584
o
257
41
$ 26,966
$ 0
o
o
80
o
o
11
o
o
o
887
17
o
$ 995
$ 200
50
75
1,150
450
o
25
o
105
o
1,700
310
500
$ 4,565
$ 200
50
75
250
300
o
o
o
15
o
750
170
350
$ 2,160
$ 100
200
150
1,300
250
o
25
130
150
50
1,960
250
420
$ 4,985
$ 1,239 $ 710 $ 2,440 $ 3,570
0 1.870 500 2840
$ 1,239 $ 2,580 $ 2,940 $ 6,410
$ 0 $ 1,430 $ 1,430 $ 2,200
0 0 216 0
$ 0 $ 1,430 $ 1,646 $ 2,200
/n:U$:::;;::.:~~,.::::)n .. .... .$. ..26,563:?:;.::?;i;::;:~}??~:;~.~~.;;:::?:;::::;:::::::.:..:;.:.:..:$::'~i~~1:
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DUBLIN CEMETERY
This budget funds grounds maintenance for the Heritage Center, as well as burial expenses for the
Dublin Cemetery.
The estimated cost to the City for Fiscal Year 1994-95 is $17,100 which is approximately 3.7% over the
approved budget for Fiscal Year 1994-95. This increase can be attributed to the following factors: 1)
increased leaf clean-up due to a multi-year accumulation of leaves; 2) increased storm patrol due to the
heavy winter storms; and 3) increased burial costs due to an underestimation of the actual time
associated with burials. Burials at the Dublin Cemetery are provided jointly by the City's maintenance
contractor, MCE, and a contract backhoe operator.
The proposed budget for Fiscal Year 1995-96 is $19,100 which represents an approximate 12.4%
increase over the estimated Fiscal Year 1994-95 budget. Of this amount, $13,500 is allocated for
grounds maintenance and $5,600 is allocated for burial expenses. This budget will be offset with
$6,325 from internment fees and $3,500 in interest from the Cemetery Endowment Fund. Thus, the net
cost to the City for the current level of service is $9,275.
A Higher Service Level has also been developed for Fiscal Year 1995-96 which would increase the cost
of this budget by $3,000 for a total budget of $22,100. This Higher Service Level would increase
contract tree trimming for approximately 10 trees which are located precariously close to the buildings
and the creek. Due to the potential property damage and/or liability that could occur if a branch were to
break or a tree fall over, this Higher Service Level is recommended for funding. The net cost to the City
for the Higher Level of Service is $12,275.
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JOB
CLASSIFICATION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
':':'m)11~MQ(h)m)mm:>nTQt.il::::)~m\mm:mi{im..{r).
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I TOTAL PERSONNEL SERVICES
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PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
$19,100
General (001)
:'Totitr rr:rr......r:m\:$1~~lQQ
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
DUBLIN CEMETERY - 8013
CUMULA TIVE
TOTAL
$19,100
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.03
.03
.02
.02
.10
.10
.10
.10
This budget increment funds grounds maintenance for the Heritage Center and burial expenses for the
Dublin Cemetery.
DESCRIPTION
SERVICES & SUPPLIES
Operating Supplies
Printing & Binding
Books & Publications
Legal Notices
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Grounds Maintenance
Burials
Vault Service
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
::i::)f.o)tXJD'XcJ:11lnW!'coslfo:'\\:.
ACTUAL
1993-94
BUDGET
1994-95
$
$
o
o
$
$
100
o
o
o
100
203
32
162
18
415
$
$
ESTIMA TED
1994-95
CURRENT
SERVICE
lEVEL
1995-96
$
$
o
o
$
$
100
o
o
o
100
o
o
o
o
o
$
$
$ 7,654 $ 8,690 $11,910 $ 13,500
0 2,900 2,690 2,400
0 4.800 2.400 3.200
$ 7,654 $ 16,390 $ 17,000 $19,100
$ 0 $ 0 $ 0 $ 0
::.::::,:..:~..:.:~:j.;g~!:.::::::::.:,:.::::.::::,:::,:::,:::,:::::$.::1.~~I~g::::':~::.i:.:.::::~::.:~~i:::~:~:::::~:.:.I::~::tam:~:::::::::::::Y:::.:::U::::U::::::::::::::i~::1~i1g9:.~:~.
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
DUBLIN CEMETERY - 8013
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$3,000
CUMULATIVE
TOTAL
$22,100
JOB
CLASSIFICA TION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer 1/
Landscape
Laborer 1/1
i/(Q.J~I:f:::m::::.m::m:......~:.;.~:;':i:::~:i:i.~;:;~:~;;H:~;::::;~:i;;;::;U::::::::i:i~:~ij~:i::ii:iii::iiiiii:~\'!'::i:':iUiii:i::::ifii:i:iiii:i)ii~ZS....
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General (001)
.00
.03
.00
.02
.00
.10
.00
.10
:::::w6.t,emmt:m:':..'...........i.:.......:.: .im.:.i...:;;:..::ii~..$~~tiQQ::j:~;::::.:UU:::~::: U::i:i:i:i:i::::ii:i,$~~~1..ij(giiii::ii..'mii:::
.;.:.;.;.;.;.;.;
/~:!:~:!:!:![
This budget increment represents a higher level of service by providing for increased contract tree
trimming for approximately 10 trees at the Heritage Center. Due to the age of the trees and the
proximity of the trees to the buildings and creek, this higher service level is recommended for funding.
DESCRIPTION
HIGHER
SERVICE
lEVEL 1
1995-96
CUMULATIVE
TOTAL
1995.96
TOTAL PERSONNEL SERVICES
$ 0
$ 0
0
0
0
$ 0
$ 3,000
0
0
$ 3,000
$ 0
$
o
SERVICES & SUPPLIES
Operating Supplies
Printing & Binding
Books & Publications
Legal Notices
TOTAL SERVICES & SUPPLIES
$
o
o
o
o
o
$
CONTRACT SERVICES
Grounds Maintenance
Burials
Vault Service
TOTAL CONTRACT SERVICES
$ 16,500
2,400
3.200
$ 22,100
TOTAL CAPITAL OUTLAY
$
o
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PARK MAINTENANCE
This Budget funds Park Maintenance Services for the following parks and recreational facilities:
Alamo Creek Park
Dolan Park
Dublin Sports Grounds
Mape Park
Shannon Park
Swim Center Grounds
Civic Center Grounds
Dougherty Hills Open Space
Kolb Park
Senior Center Grounds
Stagecoach Park
Park Maintenance Services are provided to the City under contract with MCE Corporation. Services are
provided either directly by MCE or through a subcontract administered by MCE and include: turf care,
irrigation and drainage maintenance; weed control, tree and shrub maintenance, litter pick-up, park
equipment maintenance and facility maintenance. Parking lot sweeping is performed under a separate
contract with A-1 Sweeping.
The current budget for Fiscal Year 1994-95 is $579,619. Estimated expenditures for Fiscal Year 1994-
95 exceed the adopted budget by $1,813 (or .3%). This increase can be attributed to the following
factors: 1) increased contract costs associated with storm related activities; 2) renovation of softball field
#1 which was not included in the budget but is necessary due to poor playing conditions; and 3) an
increase in the cost of the replacement of the Swim Center doors.
The budget required to fund the current level of service for Fiscal Year 1995-96 is $577,617. This
represents a decrease of approximately $3,815 from the previous fiscal year expenditures. The two
main factors which contribute to the decrease are: 1) elimination of DHS Football Field Maintenance (2
months of maintenance were included in Fiscal Year 1994-95); and 2) reduced contract costs associated
with storm related activities.
For Fiscal Year 1995-96, three Higher Service Levels have been developed which would provide funding
to operate the courtyard and plaza fountains at the Civic Center and the entry fountain at the Shannon
Community Center. The following table identifies the costs associated with each Higher Service Level.
Shannon Center Entry Fountain
Civic Center Courtyard Fountain
Civic Center Plaza Fountain
ANNUAL OPERATING COST
Fountain Repairs (one-time cost)
TOTAL COST ~ FY 95/96
Higher Service Level 1
(4 hours/day)
$2,780
$2,510
$12,830
$18,120
$4,300
$22,420
Higher Service Level 2
(8 hours/day)
$3,180
$3,010
$18,530
$24,720
$4,300
$29,020
Higher Service Level 3
(12 hours/day)
$3,580
$3,510
$23,030
$30,120
$4,300
$34,420
It should be noted that Staff has been in contact with a fountain contractor who has indicated that it may
be possible to modify the pump for the Civic Center Plaza Fountain resulting in operational cost savings
to the City. These savings could be used to increase the hours of fountain operation or be used to
decrease the amount of the budget.
The total recommended budget for Park Maintenance Services, including funding for Higher Service
Level 1, is $600,037.
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WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1993-94 1994-95 1994-95 1995-96
Turf (Acres) 41.26 41.26 38.25 38.25
Bedding (Acres) 6.63 6.63 6.38 6.38
Shrubs 6,651 6,651 6,590 6,590
Trees 1,764 1,764 1,728 1,728
Irrigation Stations 360 360 351 351
Irrigation Heads 5,275 5,275 5,185 5,185
Open Space (Acres) 107.42 107.42 107.42 107.42
Total Park (Acres) 172.05 172.05 167.55 167.55
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
ACTIVITY/FREQUENCY 1993-94 1994-95 1994-95 1995-96
Mowing TimeslYear 44 43 43 43
Edging TimeslYear 12 11 10 11
Fertilize TimeslYear 4 4 2 2
Manual Weed Beds TimeslYear Monthly Monthly Monthly Monthly
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.::.i:g!~J4.~41iJ!~mrtt~g$i:::::::::::::::::;......:.:::::::::;:::.:.:::::
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PROGRAM
CULTURE & lEISURE SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
$ 577,617
General
(001 )
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
PARK MAINTENANCE - 8020
SERVICE LEVEL
CURRENT
CUMULATIVE
TOTAL
$ 577,617
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
.97
.97
.98
.98
1.30
1.30
1.32
1.32
:UTQl~Fm~:::::::::?::::u~..::... :.{:$.~77K~1'l{{:.{:{$$n~Q'7::}fi }r~p:li:i.:}...........
::{:ttfU!i\~l:::::m::ir{::::
This budget increment represents the current level of service and provides funding for park maintenance
services at the following City facilities: Alamo Creek Park; Civic Center Grounds; Dolan Park; Dougherty
Hills Open Space; Dublin Sports Grounds; Kolb Park; Mape Park; Senior Center Grounds; Shannon
Park; Stagecoach Park; and Swim Center Grounds.
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Operating Supplies
Gas & Electric
Water & Sewer
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
MCE
A-1 Sweeping
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
F u rn iture/Fixtu res
TOTAL CAPITAL OUTLAY
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED lEVEL
1993-94 1994-95 1994~95 1995-96
$ 0 $ 0 $ 0 $ 0
$ 397 $ 350 $ 350 $ 350
13,968 14,650 11,600 12,800
126.695 141.000 129.000 135.700
$ 141,060 $ 156,000 $ 140,950 $ 148,850
$ 413,716 $ 407,604 $ 413,417 $ 415,970
4.326 4.415 4.415 4.547
$ 418,042 $ 412,019 $ 417,832 $ 420,517
$ 3,227 $ 6,100 $ 17,150 $ 8,250
0 5.500 5.500 0
$ 3,227 $ 11,600 $ 22,650 $ 8,250
::I:.~~g~~g~::::::::::::::::::::::::::.::i:::~.:.~~~~~'1.~:;:::::::.::.;;;:::...I~~'1:~~gjj:nj::;j:::::::::::::i:::::;:..:.:::.::..::~:::~tt~~'1i':::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
COST BY FUND
FUND INCREMENT
TOTAL
General $ 22,420
(001 )
...mahO"{{::.'. .::ii.{i$.i~~~Q~~:??11?1{
JOB
CLASSIFICATION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
U?i{1($m~PQ;~~:Z?~~:~??:~~. ..:.rq~E~1:....."~.{m.::.:.:::{H ...........
CUMULA TIVE
TOTAL
$ 600,037
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.97
.98
.06
1.36
1.32
..............................e3...............................
j~ [~~:f~~~ ~ ~ ~~~ ~ ~~~~~~~~~~:~~ ~,~ ,: ,,: ~~~~~~r~:~i~i~!~~:~~ ~~~~ ~::
This budget increment represents a higher level of service to operate the fountains at the Civic Center
and Shannon Center for four hours per day, five days per week. The estimated costs by fountain are as
follows: (1) Shannon Center Entry Fountain - $2,780; (2) Civic Center Courtyard Fountain - $2,510;
and (3) Civic Center Plaza Fountain - $12,830 (operations) and $4,300 (repairs). The total cost of this
Higher Service Level is $22,420.
This Higher Service Level is recommended.
HIGHER
SERVICE CUMULA TIVE
DESCRIPTION LEVEL 1 TOTAL
1995-96 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 350
Gas/Electric 6,700 19,500
Water/Sewer 320 136.020
TOTAL SERVICES & SUPPLIES $ 7,020 $ 155,870
CONTRACT SERVICES
MCE $ 15,400 $ 431,370
A-1 Sweeping 0 4.547
TOTAL CONTRACT SERVICES $ 15,400 $ 435,917
CAPITAL OUTLAY
Improvements $ 0 $ 8,250
F u rn itu re/Fixtu res 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 8,250
/1t9T.~~..~Q1t.VmM:::g~$.tf........:....:.::.:::..::::..~~:...~:::::.::::.:..:..:11:.
:::::::::: :::: ::: :;:::::::;::~::::::::::::::::::::::::::::::::::::::~;~:~;
""""""""...
.:.:-:.:.:.:-:.:-:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.;,;,:.:.:,:,:.;.:.:.:.:.:.:.:.:.:.:.:
........................,.,...".....",..
................",.",.".,.",..........
...,.,.,...."."....,..........'.'.'...'.'.'.'...'.'..........,.,'..,..',....'.......
:.....m1.1.:.?~;i?p::':i:::.::.:::.:.......:.::::::U:::::.::::::::::::..::~.::m...:..:..$.H9~PI7.:::.:
- 95-
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
COST BY FUND
FUND INCREMENT
TOTAL
$ 6,600
CUMULATIVE
TOTAL
$ 606,637
JOB
CLASSIFICA TION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
........ 'm...'''' I......."...'....'."""...".".
.......... ,..., ...",,,..,,.....................
..At))f?f???ffrrrrrr.......
General
(001 )
TQt~J}~~tm...t:j~{):t:::).:}}t:):::::$::$;$pqj~~)j:nj))):.HHi.)$$pg~$a7
SERVICE LEVEL
HIGHER 2
(NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
.97
.98
1.36
1.32
:::??}:ff?4ja3/}}?~:}}\
..............................""",.,
............... ..." ..."
This budget increment represents a higher level of service to operate the fountains at the Civic Center
and Shannon Center for four additional hours per day, for a total of mht hours per day, five days per
week. The estimated costs by fountain are as follows: (1) Shannon Center Entry Fountain - $3,180; (2)
Civic Center Courtyard Fountain - $3,010; and (3) Civic Center Plaza Fountain - $18,530 (operations)
and $4,300 (repairs). The total incremental cost of this Higher Service Level is $6,600.
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 1995.96 1995-96
TOTAL PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 350
Gas/Electric 6,600 26,100
Water/Sewer 0 136.020
TOTAL SERVICES & SUPPLIES $ 6,600 $ 162,470
CONTRACT SERVICES
MCE $ 0 $ 431,370
A-1 Sweeping 0 4.547
TOTAL CONTRACT SERVICES $ 0 $ 435,917
CAPITAL OUTLAY
Improvements $ 0 $ 8,250
F u rn itu re/Fixtu res 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 8,250
..........-.;...
?::::::::::::t:::::I::~i~()(f:.:::.:::.::::::::::~~:::j:::~:.:::::::::::?:::.:::.:::.:.:.:.:::::.::$:PP.9~~~::::::
. . . . . . . . . . . . . . . .. ....... ..... .....................
.................................................... .
.....................................................
.....................................................
...............................___u.................
.....................................................
.............-.....................---...............
................................--........ ... ......
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I CAPITAL OUTLAY
Improvements
I Furniture/Fixtures
TOTAL CAPITAL OUTLAY
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
$ 5,400
CUMULA TIVE
TOTAL
$ 612,037
JOB
CLASSIFICATION
CONTRACT
Landscape
Foreman
Landscape
Laborer I
Landscape
Laborer II
Landscape
Laborer III
ttatil????:.:{.\.}
.........................
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
.97
.98
1.36
1.32
:mciti;l:J.::':HH::///::::/\:r::u::::::::::u:::::$~:~$~4tQ.Q.:::::::~::??~/nJ:/((($~:$1~Q~7}...
.::~:::::::::::::.:::::.::::4;tia~:(:~?iH.::::::m::
This budget increment represents a higher level of service to operate the fountains at the Civic Center
and Shannon Center for four additional hours per day, for a total of twelve hours per day, five days per
week. The estimated costs by fountain are as follows: (1) Shannon Center Entry Fountain - $3,580; (2)
Civic Center Courtyard Fountain - $3,510; and (3) Civic Center Plaza Fountain - $23,030 (operations)
and $4,300 (repairs). The total incremental cost of this Higher Service Level is $5,400.
DESCRIPTION
HIGHER
SERVICE
LEVEL 3
1995-96
CUMULATIVE
TOTAL
1995-96
TOTAL PERSONNEL SERVICES
$
o
$
o
SERVICES & SUPPLIES
Operating Supplies
Gas/Electric
Water/Sewer
TOTAL SERVICES & SUPPLIES
$ 0
5,400
~
$ 5,400
$
350
31,500
136.020
$ 167,870
CONTRACT SERVICES
MCE
A-1 Sweeping
TOTAL CONTRACT SERVICES
$
$
o
o
o
$ 431,370
4.547
$ 435,917
$ 0
~
$ 0
$
$
8,250
o
8,250
.:::'t~i~g:~~i~~:::~~$;t.::::::::::::C::::::::::::::::::::::::::::::.:::i::::::::::::::n::~:::[::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.::~::~mP4n:...:.:.::::::.::.:::::::::::::::.:::::/::::::::::::::::.:::$.::;~~;~~::::::
- 97-
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COMMUNITY TELEVISION
The Tri-Valley Community Television Corporation (TVCTC) is a non-profit entity which provides public,
educational, and government cable television access. The TVCTC Board of Directors is comprised of
representatives from the Cities of Dublin, Livermore, Pleasanton and San Ramon.
The total budget to fund the Current Service Level for Fiscal Year 1995-96 is $3,000. This amount
includes $2,000 in costs related to regulating the basic service tier per the Cable Television Act of 1992.
This expenditure represents Dublin's portion of the total cost of regulation which is shared between the
Cities of Livermore, San Ramon and Pleasanton. An additional $1,000 is an annual grant from Viacom
Cablevision which is forwarded to Tri-Valley Community Television.
Higher Service Level 1 funds the request from the Board of Directors of the Tri-Valley Community
Corporation. Starting in Fiscal Year 1994-95, the Board of Directors began a funding plan which is
based on the number of subscribers. As a result of this methodology the cost of Higher Service Level 1
for Fiscal Year 1995-96 is $21,236.
In accordance with City Council adopted Goals and Objectives, the Fiscal Year 1995-96 budget also
includes a Higher Service Level 2 which provides for televising Dublin City Council meetings at a cost of
$9,600 per year.
The total cost of the Current Service Level as well as Higher Service Level 1 and 2 for Fiscal Year
1995-96 is $33,836.
- 98-
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'TOT'AltAC11VI"tYCOSTi'
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PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
$ 3,000
General
(001 )
CITY OF DUBLIN
1995~96 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY 1V - 8030
SERVICE lEVEL
CURRENT
CUMULA TIVE
TOTAL
$ 3,000
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
TotiF.: :'$~~QQQ:. ...... .i.'$~;QM'
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Maintenance Grant
Rate Review
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
.... ....... ...
..................
...................
. . . . . . . . . . . - . . . . . .
...................
..................
. . . . . . . . . . . . . - . . . . .
..................
.................,.
."...,.,..,.....,
....,............,.
....",.....,..,..
..,.."".,.....",
CURRENT
SERVICE
ACTUAL BUDGET ESTIMA TED lEVEL
1993.94 1994-95 1994-95 1995-96
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 20,279 $ 21,893 $ 21,893 0
0 1,000 1,000 1,000
0 1.000 750 2000
$ 20.279 $ 23.893 $ 23.643 $ 3.000
:::i.:::;.::..~.~q.~ig.:::.:::::::,:i:::i::::::.:n:::::i::::$.:~~~~~.,:.:i:.:::.:::::::::::::::::::::::::::I::.~~;~4~i:::::::::::::::::::::::::::::::..:.:.:::.::::::I:::::::~:~;P~P:::::
- 99.
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':i:g!lg~gl'Jyttl:::H~$.ili::::::.':::::::i:::::::::::::::::::::::::j:::::::::::::i:i::;':::.:::::.::::i:::::::::;:::::::::::::;i.::::i:::::::::::j::::iUH.:::::::::::::::jJ::.:::::I::U~~~~I~:::::::::::::::::::::i:::i:::::;:::::HH::;::::::::::::i::::::ij:::::::j::i:::;U..::i;::::i:::.~::~i~~j:j::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
COMMUNITY TV - 8030
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
CUMULA TIVE
TOTAL
PERSONNEL SUMMARY
JOB T INCREMENT 1 CUMULATIVE
CLASSIFICATION I TOTAL I TOTAL
No City personnel are included in this activity.
General
(001 )
$ 21,236
$ 24,236
:...TtitjJl//mj...:.mjjj.;:.j ..: ......:......:..$::~1.;?~Q;.:.::.;::.:.:.:m:::.: mm:/mmr::$m24;~a$:mj::::jj::;
This Higher Service Level would provide for a base level of funding for the Tri-Valley Community
Television Corporation (CTV). The City cooperates with the Cities of Pleasanton, Livermore and San
Ramon to fund CTV. The cost to the Cities is based on the number of subscribers in each jurisdiction.
Based on the number of subscribers Dublin's share and the cost of this Higher Service Level in Fiscal
Year 1995-96 is $21,236.
HIGHER
SERVICE CUMULA TIVE
lEVEL 1 TOTAL
DESCRIPTION 1995-96 1995-96
PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 21,236 $ 24,236
CAPITAL OUTLAY $ 0 $ 0
- 1 00 -
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I .u.tt~TAcAenvnm\~~$.':t:/::j~j]j::~:::::iU:::::::i:i:j:::::.:://i)~:~:._..2:::j::.:2.:2.:::.:?:U:::::::::::::::::::~:::::$::~::~;~~~~:.......:::j:::::j:.m::I::j:m.::.j::.:::.:::::::?i:~:::::::::::~::::::j:::::)~'j~~~i~~9::
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
COMMUNITY TV - 8030
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND
FUND INCREMENT
TOTAL
CUMULA TIVE
TOTAL
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
General
(001 )
$ 9,600
$ 33,836
/Ttital')?
.....................
".;
. .........
i)$.~h~()Q\ .. .. . .:)"$~:};Q:)9i\./
Implementation of this Higher Service Level will provide for tape delayed television coverage of City
Council meetings. The television coverage would take place using three camera locations in the City
Council Chambers. It is intended that the City Council meeting would be shown on Wednesday
following the City Council meeting. The total cost to televise 26 City Council meetings is estimated to be
$9,600.
1995 GOALS
City Council
Priority
High
1. Televise City Council meetings.
HIGHER
SERVICE CUMULATIVE
lEVEL 2 TOTAL
DESCRIPTION 1995-96 1995.96
PERSONNEL S~RVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 9,600 $ 33,836
CAPITAL OUTLAY $ 0 $ 0
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PARKS AND COMMUNITY SERVICES
The Parks and Community Services Department is responsible for planning and implementing a
comprehensive program of recreational opportunities for all ages. The Department is also responsible
for the management of the Shannon Community Center, the Dublin Senior Center, the Dublin Swim
Center and, in addition, schedules the use of the Dublin Sports Grounds and the Dublin Unified School
District athletic fields and gymnasiums.
During Fiscal Year 1995-96, it is anticipated that the following goals can be accomplished within the
Current Service Level:
City Council
Priority
High
High
High
High
High
High
Medium
Medium
Medium
1995 GOALS
1.
Update the Agreement between the City and the School District
regarding use of school facilities.
Implement the recommendations of the Teen Task Force regarding
programs/activities for teens, provided funding is available.
Coordinate construction of scorebooths and batting cages by
Dublin Little League at the Dublin Sports Grounds.
Work with the School District to identify a location, funding
mechanism and design for a City/District gymnasium/recreation
center.
Complete study to establish a Public Facilities Fee Program for the
City of Dublin.
Coordinate construction of Snack Bar by Dublin Swim Team
Parent's Committee at Dublin Swim Center.
Develop a Parks Implementation Plan for Eastern Dublin.
Provide marketing assistance to Children's Theater Workshop and
investigate opportunities for cooperative programming.
Secure outside funding and implement Fee Assistance Program.
2.
3.
4.
5.
6.
7.
8.
9.
The estimated net cost to the City for Fiscal Year 1994-95 is estimated to be $513,414. This represents
an estimated 2.9% reduction in the net cost of the adopted budget. This reduction can be attributed to
decreased personnel costs resulting from the extended absence of an employee due to a work-related
injury, as well as minor decreases in part-time salaries and utilities.
The proposed budget for Fiscal Year 1995-96 based on the current level of service is $1,055,557. It is
anticipated that $495,040 will be generated in revenue resulting in a net cost to the City of $560,517.
This represents an approximate 8.4% increase over the net cost for Fiscal Year 1994-95. This increase
can be attributed to the following factors:
. Increased personnel costs including 1) salary and benefit increases; 2) additional part-time hours
due to program expansion; 3) full-year funding of Office Assistant II; and 4) change in status of
Preschool Instructor from part-time temporary to part-time permanent.
. Increased copier, printing and operating supply costs due to increases in the cost of paper and paper
products.
. Minor increases in utility costs at Shannon Center, Dublin Senior Center and Dublin Swim Center.
. Increased capital equipment costs to fund replacement of diving structure at Dublin Swim Center and
replacement of worn equipment for Shannon Center, playgrounds, preschool and teens.
- 102 -
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The Current Service Level budget by program is shown below:
Current
Service
Level Estimated Net Program
1995-96 Revenue ~
Administration $ 202,596 $ 0 $202,596
Playgrounds 101,916 70,915 31,001
Shannon Center 123,348 45,510 77,838
Preschool 48,258 46,025 2,233
Teens 31,262 5,100 26,162
Adult Sports 81,399 102,060 < 20,661 >
Youth Sports 35,792 26,535 9,257
Special Events 33,210 11,320 21,890
Senior Center 108,323 26,250 82,073
Leisure Enrichment Classes 82,691 61,000 21,691
Aquatics 206.762 1 00.325 1 06.437
$1,055,557 $495,040 $560,517
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM ACTIVITY
CULTURE & lEISURE SERVICES PARKS & COMMUNITY SERVICES
8040-8100
JOB
CLASSIFICA TION
Parks &
Community
Services Director
11,702 Recreation
Supervisor
Recreation
Coordinator
Admin. Secretary
Office Asst II
Preschool
Instructor
....,.".-~m~9{;~~~li .:::~::::::::;~;:::::~:..~[:.~~e~~;~~l .I9~E:::::U~::H::HiU\U .:.::::: ....:; \;...) ..7~7a:\::. .. .:.:7lf~::..::::.:.:../.'.
<<<?:::}: }}.};.....}\ ....-.-...,...,....,........ .:.:.:.:.:..,::::.:< :mR.rtTim~:.i::.::;:.. :.::::::: :HHU~::::~::))~Q~~~h~~::\ -. .\i.~q~~9$ij~~.:~..~~.<~
COST BY FUND
FUND INCREMENT
TOTAL
$ 1,043,855
CUMULA TIVE
TOTAL
$ 1,043,855
General
(001 )
Dublin Info
Inc (601)
11,702
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.00 1.00
1.00
1.00
3.00
3.00
1.00
1.00
.75
1.00
1.00
.75
This increment finances the fOllowing activities: 1) Recreation Administration; 2) Shannon Center
Operation; 3) Playgrounds; 4) Preschool; 5) Teens; 6) Youth and Adult Sports; 7) Special Events; 8)
Senior Center Operation and Senior Programs; 9) Leisure Enrichment Classes; and 10) Dublin Swim
Center Operation and Aquatics Programs.
In addition to the full time Staff shown above, this Budget includes the following part time Staff: Building
Attendants (2,342 hours); Playground Leaders (8,732 hours); Preschool Aides (1,344 hours); Teen
Leaders (1,741.5 hours); Adult Sports Leaders (3,030 hours); Youth Sports Leaders (2,160 hours);
Special Events Leaders (320 hours); Senior Center Aides (1,040 hours); Leisure Enrichment Class
Instructors (272 hours); and Aquatics Staff (9,984.5 hours).
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
1993-94
PROGRAM PARTICIPANTS
PLAYGROUNDS
Summer
Afterschool
Camp Shannon
Winter Wonderland
PRESCHOOL
Classes
Day Camp
TEENS
Wells, noontime
Wells, afterschool
Special Events
ADULT SPORTS
Softball Teams
Basketball Teams
Volleyball Teams
Open Gym
65/day 80/day 88/day 90/day
64/day 70/day 85/day 94/day
13/day 14/day 17/day 17/day
40/day 45/day 25/day 35/day
180 180 180 180
89 100 106 120
27/day 50/day 45/day SO/day
13/day 25/day 13/day 15/day
184 260 118 140
134 139 86 118
25 48 32 36
11 24 16 24
337 900 325 900
-104 -
BUDGET
1994-95
ESTIMATED
1994-95
BUDGET
1995.96
I ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1993-94 1994-95 1994p95 1995-96
I YOUTH SPORTS
T-Ball Leagues 90 90 88 90
Basketball Leagues 207 210 235 250
I Sports Camps 286 395 391 450
SPECIAL EVENTS
Halloween 106 140 81 105
I Tree Lighting 150 200 300 200
Breakfast w/Santa 282 400 296 400
St. Patrick's Day Celebration 7,000 7,000 4,000 7,000
I Eggstravaganza 301 350 341 360
Flea Markets 70 105 50 100
SENIOR CENTER
I Center Avg. Daily Attendance 71/day 78/day 65/day 72/day
Meals (Lunch) 2,600 2,900 3,050 3.400
Trips 88 240 160 160
Classes, Etc. 12,329 14,500 9,500 10,000
I Special Events 1,047 1,200 1,277 1,270
lEISURE ENRICHMENT CLASSES
Number Conducted 220 240 238 243
I Participants 1,866 2,200 1,796 1,832
AQUA TICS
Rec Swim 26,512 27,000 22,644 24,000
Lessons 1,903 1,850 1,796 1,800
I
VOLUNTEER HOURS
Preschool 1,550 2,700 1,583 1,500
I Youth Sports 744 360 932 977
Special Events 395 250 353 355
Senior Center 3,470 3,500 4,000 4,050
I Aquatics 1,000 1,250 1,500 1,500
FACILITY USE PERMITS ISSUED
Shannon Center
I Weekday 13 18 10 10
Weekend 57 62 45 47
Continuous 48 50 57 61
I Civic Center
Paid 32 40 28 28
Unpaid* 210 180 182 183
I Dublin Sports Grounds 48 40 50 50
* Includes use by City or use scheduled by City on behalf of other entities (i.e. EDAB, Tri-Valley Community Fund,
Sister City Association, Fine Arts Foundation, etc.)
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I CURRENT
SERVICE
I DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1993-94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
I Salaries, Full Time $ 286,807 $ 295,177 $ 285,130 $ 320,377
Salaries, Part~Time 219,015 245,992 227,076 252,590
Salaries, Overtime 2,179 2,639 3,240 2,933
Retirement 37,346 39,026 37,705 44,700
I Group Insurance 36,182 37,160 36,667 42,503
Workers' Compensation 33,272 22,410 18,962 19,994
F.I.CA - medi 5,747 6,254 5,841 6,580
I F.I.CA -oasdi 13,584 15,249 14,083 14,570
S.U.1. 306 0 114 0
TOTAL PERSONNEL SERVICES $ 634,438 $ 663,907 $ 628,818 $ 704,247
I SERVICES & SUPPLIES
Office Supplies $ 1,992 $ 1,7 52 $ 1,680 $ 1,807
Postage (Fund 001) 2,737 2,613 3,853 4,002
I Postage DII (Fund 601) 3,519 4,243 4,408 4,502
Copier Supplies 2,623 3,360 3,669 3,871
Operating Supplies 38,492 40,545 39,633 43,284
I Advertising 1 ,484 1,931 1,249 1,542
Printing & Binding (Fund 001) 1,633 2,835 2,574 2,959
Printing & Binding DII (Fund 601) 7,683 6,400 6,747 7,200
Insurance 560 1,390 750 1 ,400
I Repairs & Maintenance 1,190 1,925 6,677 9,050
Rental & Leases 6,183 7,570 7,130 7,325
Books & Publications 120 213 178 160
I Memberships & Dues 725 870 875 875
Mileage/Auto Allowance 2,880 3,380 3,327 3,668
Travel, Conferences & Mtgs 2,213 3,100 1,850 4,710
I Training 140 971 826 1,008
Gas/Electric 59,349 58,920 54,565 58,076
Water/Sewer 17,305 16,517 16,024 16,825
I Telephone 5,629 5,640 4,890 5,497
Legal Notices 25 50 400 250
Internal Service Fund 9.425 1 0.320 10.320 12.324
TOTAL SERVICES & SUPPLIES $ 165,907 $ 174,545 $ 171,625 $ 190,335
I CONTRACT SERVICES
Recreation Administration $ 1,222 $ 0 $ 0 $ 0
I Playgrounds 760 1,858 3,013 4,545
Shannon 39,072 38,190 39,400 38,400
Preschool 240 657 628 460
Teens 175 1,925 1,984 2,150
I Adult Sports 20,610 31,500 23,282 20,802
Youth Sports 2,545 2,518 2,445 930
Special Events 3,363 3,900 3,005 3,915
I Senior Center 19,163 22,160 23,467 21,543
Recreational Instruction 31 ,322 33,770 32,405 31,720
Aquatics 31.319 29.225 24.750 24.750
I TOTAL CONTRACT SERVICES $ 149,791 $ 165,703 $ 154,379 $ 149,215
CAPITAL OUTLAY
F u rn itu re/Fixtu res $ 3,737 $ 2,915 $ 2,573 $ 10,210
I Machinery & Equipment 637 4.000 3.756 1.550
TOTAL CAPITAL OUTLAY $ 4,374 $ 6,915 $ 6,329 $ 11,760
.i:::&9iAP.~~~.ttM.A~~'t:..::n. ,',',',',',' ::::::::::: ~::~:::::::: ::.$~~!i!?'~::::::::. .-$j::~.;~11:;~Z~ ."$!:[:[j~~'~~:~1 :::::::::j.::;..$1:;~:~~;'~Zj:.
I ,::::;:;::::::::::::::::::;;::.:..,.". .:.:::.::::;
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PLANNING
The City's Planning Department provides supervision and enforcement for the development process
within the community. This includes the development and recommendations of policies and regulations
related to the development process. The Planning Department is directly responsible for providing Staff
support for the following activities: preparation of updates and amendments to the General Plan;
development of Ordinances for consideration by the Planning Commission and the City Council;
administration of the California Environmental Quality Act (CEQA); processing of development
applications; and administration and enforcement of the City's Zoning and Property Maintenance
Ordinances.
A five member Planning Commission, appointed by the Mayor with the approval of the City Council,
conducts reviews of development proposals and provides recommendations to the City Council. In
some cases, the Planning Commission has the ability to take the final action on an application, unless
appealed to the City Council. The Planning Director serves as Staff to this Commission. The Planning
Director is responsible for coordinating and supervising the completion of staff reports, agendas and
meeting minutes associated with the Planning Commission.
The estimated expenditures for Fiscal Year 1994-95 are $649,531. The cost of the Planning Activity is
partially offset by revenue in the amount $329,900 in Zoning and Subdivision Fees and $3,000 in
Community Development Block Grant Funds (CDBG). The net cost for the Planning Activity in Fiscal
Year 1994-95 is $316,631. The bUdgeted net cost for Fiscal Year 1994-95 was $479,370.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $644,369. These
costs will be offset by approximately $154,550 in Zoning and Subdivision Fees and $6,600 in CDBG
Funds. The net cost for Fiscal Year 1995-96 Current Service Level is projected to be $483,219.
For Fiscal Year 1995-96, it is proposed in Higher Service Level 1 that a Community Development
Department be created. The new department will consist of the Planning and Building Divisions for the
purpose of improving coordination between both functions and as a necessary step to prepare for the
development which will take place in Eastern Dublin. This Higher Service Level would fund a new
position of Director of Community Development and would fund consultant studies associated with
Eastern Dublin Implementation Measures. The cost for this Higher Service Level for Fiscal Year 1995-
96 is $179,003 of which $80,000 would be recovered once the City Council adopts an Eastern Dublin
Implementation Fee.
The Higher Service Level 2 funds a new part-time Code Enforcement Officer that was proposed by the
Graffiti Task Force. The Code Enforcement Officer will handle graffiti related enforcement activities, as
well as other zoning code enforcement duties. The total cost of Higher Service Level 2 is $27,531.
The total recommended cost of the Fiscal Year 1995-96 Current Service Level and Higher Service
Levels 1 and 2 is $850,903. The net cost of funding all service levels for Fiscal Year 1995-96 would be
$689,753.
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $ 644,369
(001 )
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
PLANNING - 9010
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 644,369 Planning Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Office Asst II
Intern (Part-Time)
(1000 hrs.)
Clerk Typist (Part-
Time) (1000 hrs.)
\T*t~F\\:{{:U}...~~~~~~~.:. t::H::::.:):::H}.:~....$:~44~:36~{: }}\.:::??}\:::$..~\0;3$~..;tQ@f:.::' .:::".:::..:;::::::::.
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
2
2
1
2
2
1
1
1
.5
1
1
.5
.5
.5
The 1995-96 recommended budget includes funds to accomplish the objectives listed below.
City Council
Priority
High
High
High
High
Medium
1995 GOALS
Zoning Ordinance Amendment RE: Outdoor Sales
Aggressively monitor activities of other regional/local agencies
which directly impact the City.
Meet jointly with representatives from other agencies.
Eastern Dublin Detailed Planned Development District Rezonings.
Schaefer Ranch General Plan Amendment.
1.
2.
3.
4.
5.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
F.I.C.A. .OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies $
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Repairs & Maintenance
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Legal Notices
Professional Services
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES $
CONTRACT SERVICES
Contract Planning
Alameda County Mortgage Cert Pgm
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
Machinery & Equipment
TOTAL CAPITAL OUTLAY
.....To'tAlliAdttVttV:bOS't
.... :."......:..'.1.~,,('!9 ....:.:.....$.~"~1t9 ::......:.::.$.~4~.~~1 ..............Ui...'~44~~~~.....
ACTUAL
1993.94
BUDGET
1994-95
$ 308,442
10,557
842
39,876
33,655
11.857
3,575
660
$ 409,464
$ 392,260
18,100
1,192
51,830
48,919
10,049
4,840
1.122
$ 528,312
2,232 $ 2,440
1,784 2,100
759 875
307 475
1,718 1,900
669 800
1.218 1,300
297 450
3,093 3,040
3,389 4,765
976 1 ,400
1,499 1,500
70,248 50,000
75 1,500
8.115 5.088
96,379 $ 77,633
$ 967 $ 0
4.000 4000
$ 4,967 $ 4,000
$ 0 $ 825
371 400
$ 371 $ 1,225
- 109 -
CURRENT
SERVICE
ESTIMATED LEVEL
1994-95 1995-96
$ 365,126 $417,165
15,447 15,130
2,268 2,613
48,627 55,110
42,772 42,435
8,473 9,705
4,439 5,087
777 938
$ 487,929 $ 548,183
$ 2,200 $ 2,310
2,200 2,330
1,600 2,080
200 210
4,200 4,000
800 840
1,300 700
450 475
2,980 3,050
4,500 5,900
1,550 1,950
3,185 3,345
123,300 50,500
2,800 1,300
5.088 11.736
$ 156,353 $ 90,726
$ 0 $ 0
4.000 4.000
$ 4,000 $ 4,000
$ 825 $ 1 ,460
424 0
$ 1,249 $ 1,460
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 179,003
General
(001 )
..T~UUi" r.$r..17~;Q~
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
PLANNING - 9010
CUMULATIVE
TOTAL
$ 823,372
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
1.0
JOB
CLASSIFICA TION
Community
Development
Director
Planning Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Office Asst II
Intern (Part-Time)
(1000 hrs.)
Clerk Typist (Part-
Time) (1000 hrs.)
,. ...i.'...'..~~.;~l~:::...:.))}rT()!!r,,: ....... ..........::::...
1.0
2.0
2.0
1.0
1.0
1.0
.5
.5
:.:.:.10.0
This Higher Service Level results in the re-organization of the existing Planning and Building
Departments into a Community Development Department to enhance inter-departmental coordination
and adequately prepare the City for development in Eastern Dublin. The Higher Service Level would
fund the newly created position of Community Development Director who would oversee planning and
building activities.
In addition, this Higher Service Level will fund technical consultant studies related to Eastern Dublin
Implementation Measures. This Higher Service Level is anticipated to cost $179,003. Approximately
$80,000 of these costs will be recovered once the City Council adopts an Eastern Dublin Implementation
Fee.
This Higher Service Level will allow completion or substantial progress on the following goals:
City Council
Priority
High
High
High
1995 GOALS
1.
Carry Out Eastern Dublin Implementation Program by undertaking
the following major projects:
a. Scenic Corridor Policy
b. Kit Fox Habitat Management Plan
c. Stream Corridor Restoration Program
d. Grazing Management Plan
e. School Impact Mitigation Plan
f. View Shed Analysis
g. Develop a Noise Monitoring Fee
Comprehensive Zoning Ordinance Revision
Prepare Inclusionary Zoning Ordinance and Other Housing Element
Implementation Programs
2.
3.
-110-
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F.I.C.A.
F.I.C.A. - OASDI
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Printing & Binding
Repairs & Maintenance
BooKs & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Legal Notices
Professional Services
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
-111-
HIGHER
SERVICE
LEVEL 1
1995-96
CUMULATIVE
TOTAL
1995-96
$
$ 482,240
15,130
2,613
63,752
48,004
10,145
6,104
938
$ 628,926
$
65,075
o
o
8,642
5,569
440
1,017
o
80,743
$ 200
0
0
0
0
0
0
0
1,710
1,350
0
0
95,000
0
0
$ 98,260
$ 0
$ 0
0
$ 0
$ 2,510
2,330
2,080
210
4,000
840
700
475
4,760
7,250
1,950
3,345
145,500
1,300
11.736
$ 188,986
$
4,000
$
1 ,460
o
1,460
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
PLANNING - 9010
COST BY FUND
FUND INCREMENT
TOTAL
General $ 27,531
(001 )
CUMULA TIVE
TOTAL
$ 850,903
....xond ::.....:.:. \.H.$:~7;~M.'i..n...:......m$.~~;~p:i}nn
JOB
CLASSIFICATION
Community
Development
Director
Planning Director
Senior Planner
Associate Planner
Assistant Planner/
Zoning Investigator
Admin. Secretary
Office Asst II
Intern (Part-Time)
(1000 hrs.)
Clerk Typist (Part-
Time) (1000 hrs.)
UTc>t.l\iii\:: ;.;;.;.;.;.;
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1.0
.5
1.0
2.0
2.0
1.5
1.0
1.0
.5
.5
:.\:10~S\'''''''..\
.......,....................
This Higher Service Level provides for a part-time Assistant Planner that would be in charge of Code
Enforcement Activities. The position is necessary to enforce a new graffiti ordinance which was
recommended by the Graffiti Task Force. This position would also assume other zoning and code
enforcement duties which have be reduced in Fiscal Year 1994-95 due to the level of development and
planning activities.
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PERSONNEL SERVICES
I Salaries, Full Time
Salaries, Part-Time
Salaries, Overtime
Retirement
II Group Insurance
Workers' Compensation
F.I.C.A.
I F.I.C.A. - OASDI
TOTAL PERSONNEL SERVICES
II
I
II
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II
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II
I
I
II
II
I
DESCRIPTION
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Services
Operating Supplies
Printing & Binding
Repairs & Maintenance
Books & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Legal Notices
Professional Services
Filing Fees
Internal Service Fund
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
HiTofAtJAdtlVttY-dOS1\..
..,........................,.......
. . . . . . . . . . . . . . . . . . . . . . , . . . . . . . . . . . .
....................,.............,
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , .
...................................
.........................".......,
...................................
...................................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . . . . .
......................,...,.,......
.........................,.........
'.'.'.....'.'.'...'.'.'.'.'.'.'.....'.'.'.'.'.','.',.,'.'.',',','.'.',
.....:...............:.........:.:.:.:.:.....:.:...:.:',':-:':':-:':':':':':':':':':':':':':':':':':':':':':':.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.;,:,:.:.:.;
HIGHER
SERVICE
LEVEL 2
1995-96
CUMUlA TIVE
TOTAL
1995-96
$ 0
16,628
o
2,217
4,122
513
239
o
$ 23,719
$ 482,240
31,758
2,613
65.969
52,126
10,658
6,343
~
$ 652,645
$ 200
o
o
100
o
o
o
o
285
o
230
o
o
o
o
$ 815
$ 2,710
2,330
2,080
310
4,000
840
700
475
5,045
7,250
2,180
3,345
145,500
1,300
11.736
$ 189,801
$
o
$ 4,000
$ 2,997
o
$ 2,997
$ 4.457
o
$ 4,457
:~.:.:.:i:::~:::i:.)::;:UU:::~:::U:...)::::::::~:U#!~~j.:jj::~r::: ..j:.:.....--i~~~9~~P!.:.:
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BUILDING & SAFETY
Building and Safety services are presently provided to the City under contract. The services provided
include: building inspection, construction plan checking, and housing code enforcement activities.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $330,219. This
represents an increase of $70,650 or 27.2% over the Fiscal Year 1994-95 estimated expenditures. This
increase is primarily attributable to: 1) an increase in personnel costs; 2) additional printing and binding
costs associated with updating business forms; 3) an increase in the Internal Service Fund resulting
from computer equipment replacement and upgrading; and 4) an increase in contract service hours. It is
estimated that an additional 1,000 hours of contract service hours will be required. This increase is
associated with increased residential and commercial development activity within the City (i. e., Hansen
and Donlon residential development and Homart commercial projects).
The 1995-96 Budget will allow the Building & Safety Department to respond to projected requests for
Building and Safety services, as well as continue the pUblic education programs implemented in Fiscal
Year 1992-93. The public education programs are designed to assist homeowners who undertake
projects without the assistance of a building contractor.
The proposed workload is structured in anticipation that the following" projects will be under construction
during Fiscal Year 1995-96:
. Hansen (Residential)
· Donlon (Residential)
. Valley Christian Center
. PetSmart (Retail)
. PetCo (Retail)
· Pay less Shoe Source (Retail)
. MCE - Corporate Facility Office
. Homart
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1993-94 1994~95 1994-95 1995-96
Building Valuation $ 11,653,246 $ 13,000,000 $ 13,270,000 $ 49,400,000
Permits Issued 721 760 720 850
Inspections 3,056 3,400 2,800 3.960
Dwelling Units Issued 44 0 0 118
Dwelling Units Finaled 0 0 0 118
Contract Cost $201,733 $ 213,000 $ 207,000 $ 271,000
Contract Cost Per Inspection $ 66.01 $ 62.65 $ 73.93 $ 68.43
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
$ 330,219
General
(001 )
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
BUilDING & SAFETY - 9020
SERVICE LEVEL
CURRENT
CUMULA TIVE
TOTAL
$330,219
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
CITY
Admin. Secretary
CONTRACT
Building Official
Building Inspectors
(Total 4,000
contract hrs.)
...:/rQtaU\::J\:~.~.).'.".'.
......... ........ .. ......
1.0
1.0
.5
1.5
.5
1.5
HT<mU..:'.i\..\\ ..$.~.~.l);Z1:~).)\ .: \\..$~~~;~19
This budget increment finances the current level of service and enables the City to keep pace with the
anticipated development activities slated for Fiscal Year 1995-96. The increment includes one full-time
Administrative Secretary (City employee), the services of one contract Building Official (1,000 hours) and
1.5 Full-time contract Building Inspectors (3,000 hours). The Building Official provides plan checking
and overall supervision of the Building & Safety Department. Also included in this budget are the
necessary services and supplies to support the Building & Safety Department.
In addition to maintaining pace with the construction activity in the City for Fiscal Year 1995-96, this
Department will undertake the following goals adopted by the City Council:
City Council
Priority
High 1.
High 2.
Medium 3.
Medium 4.
1995 GOALS
Adopt 1994 Uniform Building, Plumbing & Mechanical Code and
1993 National Electrical Code.
Provide seminars for business community related to the American
Disabilities Act (ADA) impact on new construction.
Provide 2 homeowner improvement education seminars.
Develop process for recovery of property from earthquake
damaged buildings.
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
S.U.1.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Training
Legal Notices
Internal Service Fund
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
F u rn itu re/Fixtu res
TOTAL CAPITAL OUTLAY
.... .... ..... . ... .. .......... . ...
......:[....0.. ..:[...:AJj..............A.....C' .'[" ..rv...'.JTY......'.'.'C....O.....S....T..............................................
. . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .
::::::::. .".::" : ::::::: . ".'-:: '" ,':' ::;:" ." -:::::::::::::::::::::::::::::::::::::::::::
::::::::...:::.....:::...:...:::.........::....:...:.:-.-::;'.';:."::"'::":::'.::::"';:;:;""':';""".....,.;:;..,;;;;::::;:;:;:;:::;:;;;:;;;;;;::::::::::::::
ACTUAL
1993-94
$ 38,401
4,946
4,335
439
48
$ 48,169
$ 216
255
136
116
398
590
481
0
210
0
688
$ 3,090
$ 201,733
$
$
o
o
BUDGET
1994-95
$ 38,729
5,094
4,331
285
o
$ 48,439
$ 280
265
165
50
730
1,443
571
25
500
100
432
$ 4,561
$ 213,000
$
$
ESTIMA TED
1994-95
$ 38,729
5,094
4,243
262
o
$ 48,328
$ 300
265
300
5
730
1,382
625
12
190
o
432
$ 4,241
$ 207,000
o
o
$
$
o
o
CURRENT
SERVICE
LEVEL
1995-96
$ 42,600
5,604
4,385
289
o
$ 52,878
$ 300
275
315
50
1,000
515
645
25
500
100
1.956
$ 5,681
$ 271,000
$
$
660
660
::::$.~~p~~~~~"'(~:.:~::::i:.i ".::*..g~~~Q()Q:::::.:::::C ... \~i\?9~~~~W)::::::"'?$:.~~P,~1.:~.:...
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ENGINEERING
This activity provides funding for activities related to: traffic engineering and related programs; Storm
Water Pollution Control activities; inspection of Capital Projects; inspection of private development
facilities which will be dedicated to the City (i.e. the development of new streets, sidewalks, etc.); review
of plans for subdivisions and private development; preparation of maps identifying parcels within the
community; and technical engineering support for Assessment Districts. These services are provided
using a combination of City employees and Contract Services.
The budget necessary to provide the Current Service Level for Fiscal Year 1995-96 is $477,092. This
represents a 30.5% increase or $111,609 over estimated expenditures for Fiscal Year 1994-95. This
increase is primarily attributable to the following: 1) full year funding for the Assistant Civil Engineer,
which was vacant for approximately seven months during Fiscal Year 1994-95; 2) increased services,
supplies, and equipment associated with the purchase of two vehicles for use by the Public Works
Inspectors; and 3) significant increases in private development plan checking and inspection services
associated with the Hansen, Donlan, and Homart development projects.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP projects are shown
for information purposes only on these pages. The actual engineering costs are included in the Capital
Budget for each project.
It is anticipated that the personnel costs assigned to Capital Projects will increase from $46,030 in Fiscal
Year 1994-95 to $72,300 in Fiscal Year 1995-96. Since Capital Projects are funded primarily from
grants and funds other than the General Fund, this will have the effect of significantly reducing the
Engineering Budget's reliance on the General Fund. Two of these Capital Projects are the ISTEA
funded Dublin Boulevard widening project and the Dougherty Road South of the Southern Pacific
Railroad project.
The Engineering Department also offsets a portion of its expense through fees and charges. The
following Table shows the impact of these revenues on the net cost of providing Engineering Services.
Net Cost of Engineering Activity
Total Engineering General Fund
Estimated
1994-95
$ 261,613
Fiscal Year
1995-96
$ 365,530
Projected Revenues
Encroachment Permits
Plan Check/Inspection Fees
(25,000)
(94,600)
$ 142,013
(17,000)
(170.900)
$ 177,630
Net General Fund Cost
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
CURRENT
COST BY FUND
FUND* INCREMENT
TOTAL
$ 365,530
CUMULATIVE
TOTAL
$ 365,530
JOB
CLASSIFICATION
QlIY"
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General
(001 )
Gas Tax
(206)
NPDES
(222)
Assessment
Dist #710
Assessment
Dist #711
Assessment
Dist #713
6,000
6,000 Sr. Civil Engineer
1
2,100
101,992 Public Works
Inspector
2,100 Asst Civil Engineer
2
2
101,992
1
1
640
640
830
830
:-XatiU.::::::}:m:::::::::.::::m::::.:::.::::::::m::::::$:.~~~i~~C: :::::::::::::CC)H::::::::I::It:Z~Q,~:q:mQUlt:}:
This budget provides funding for the current level of service. This budget funds the services, supplies,
and improvements necessary to support the Engineering Division.
*
The following legend provides descriptive information on the special funds:
Assessment Dist. #710
Assessment Dist #711
Assessment Dist #713
NPDES #222
Citywide Street Lighting
Landscaping Assessment District (Stagecoach Rd)
Landscape Assessment District (VillageslDougherty Rd)
National Pollution Discharge Elimination System
(Stormwater Pollution Control Program)
**
Although 100% of the costs for the City Personnel involved with this activity are reflected on the
following page for information only, it is anticipated that only a portion of the Staff time will be
charged to this account and the remainder will be charged to various capital projects.
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1't<!!AJfj.~p;:n~B:::~~~lt,t::::i::::::::::Y:.:::::.:.:i:".'..:"::::::.I!PP~~m1r::....I:.:.~UI:~~~s).:::::::::::::::::~:::~.::li:::~!1:1:~m(~1:::':'..:::::::.'::i.::.:~:,}:.:.:!:~~1:@.!~lt):
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CURRENT
SERVICE
DESCRIPTION ACTUAL BUDGET ESTIMATED LEVEL
1993w94 1994-95 1994-95 1995-96
PERSONNEL SERVICES
Salaries, Full Time $ 187,562 $ 240,112 $ 175,206 $ 235,388
Salaries, Overtime 2,311 34 2,792 5,074
Retirement 24,164 17,338 23,115 30,804
Group Insurance 26,826 17,068 22,510 28,849
Workers' Compensation 10,482 4,505 5,499 7,357
F.I.C.A 2.771 1.953 2.568 3.473
TOTAL PERSONNEL SERVICES $ 254,116 $ 281,010 $ 231,690 $ 310,945
SERVICES & SUPPLIES
Office Supplies $ 1,052 $ 1,200 $ 1,000 $ 1,300
Postage 698 1,200 150 1,190
Operating Supplies 595 870 820 520
Communications 0 0 1,200 1,500
Printing & Binding 1,543 6,640 1,253 3,000
Books & Publications 140 150 100 350
Memberships & Dues 149 155 151 155
Mileage/Auto Allowance 7,823 6,670 6,189 3,555
Travel, Conferences & Mtgs 419 840 840 930
Training 240 1,060 475 950
Small Tools 0 175 50 300
Legal Notices 633 1,015 767 1,445
Professional Services 0 0 0 1,000
Filing Fees 25 0 0 0
Internal Service Fund 2,642 816 816 1,776
ISF Charge - Vehicle 0 0 0 5.360
TOTAL SERVICES & SUPPLIES $ 15,959 $ 20,791 $ 13,811 $ 23,331
CONTRACT SERVICES
Contract Services General $ 83,277 $ 92,450 $ 64,033 $ 81,386
General Engineering Services 7,823 2,000 24,016 5,000
General Traffic Engineering 22,762 27,000 32,380 25,500
Inspect Private Development 12,944 16,000 41 ,400 73,500
Assessment District Engr 3.136 3.500 2.865 3000
TOTAL CONTRACT SERVICES $ 129,942 $ 140,950 $ 164,694 $ 188,386
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 1,750 $ 1,750 $ 600
Machinery & Equipment 422 0 0 28.000
TOTAL CAPITAL OUTLAY $ 422 $ 1,750 $ 1,750 $ 28,600
(1 )
The total expenses for Fiscal Year 1993.94 were actually $337,269. Approximately $63.170 are costs related to various capital
projects. These costs are shown for information only.
The Revised Budget for Fiscal Year 1994-95 was actually $336,642. Approximately $107,859 are costs related to various capital
projects. These costs are shown for information only.
The estimated costs for Fiscal Year 1994-95 are actually $365,483. Approximately $46,462 are costs related to various capital
projects. These costs are shown for information only.
The estimated costs for Fiscal Year 1995.96 are actually $477,092. Approximately $74,170 are costs related to various capital
projects. These costs are shown for information only.
(2)
(3)
(4)
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the City's economic base through programs and
activities which focus on business promotion and retention. The goal of this effort also includes
addressing issues related to the revitalization of areas in decline in order to protect the competitiveness
of our local economy.
The budget necessary to fund the current level of service for Fiscal Year 1995-96 is $102,416. This
budget represents a significant increase (66%) over Fiscal Year 1994-95 expenditures. This increase
is primarily attributable to costs associated with funding the Economic Development Manager position
for a full year. Other activities contained in the Fiscal Year 1995-96 budget include preparing and
distributing an economic development newsletter and marketing materials; attendance at the League of
California Cities and CALED economic development conferences; and continued participation in the
Alameda County Economic Development Program and membership in CALED, a statewide
professional organization of economic development representatives and resources.
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PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
General $103,508
(001 )
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
CURRENT
CUMULA TIVE
TOTAL
$ 103,508
JOB
CLASSIFICA TION
Econ Development
Manager
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
:mmo~~Jii:iii:ii}
.....................................
........... ........
........... ........
........... ........
........... ........
........... ........
........... ........
........... ........
........... ....'..........
i...$d()'~$nr .}::..:::::::}..$M:Q~;~Q${ rr<ffi!rr.:..':
.~::;::::: :::::::.:.:.
This increment provides funding to maintain the current level of service of those programs and
activities included in the Economic Development budget. Activities included in the Current Service
Level budget include funding for the Economic Development Manager position; services and supplies
necessary to support the economic development functions; and continued participation in the Alameda
County Economic Development Program and in CALED.
In addition, this budget will allow completion or substantial progress on the following goals previously
established by the City Council. -
City Council
Priority
High
High
High
High
High
Medium
1995 GOALS
1.
Update building & land inventory survey and compile results in
new data base to be used as key component of City's Business
Retention & Attraction Program.
Develop economic development marketing brochure.
Establish a Business Retention Program focused on personal
outreach to approximately 300 businesses/year.
Organize and implement a pro-active business attraction
campaign to targeted industries. Goal is to contact 50 new
companies per month.
Facade Enhancement Program.
Identify opportunities to install major City Entrance Signs along
1-580.
2.
3.
4.
5.
6.
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1::lt9T~t.iM~9T~!rnY'9Q$]l~:~i~:L~:Ln::::::~~:::::: H})}}}}}:H}s' '~m~;z~~
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full Time
Retirement
Group Insurance
Workers' Compensation
F.I.C.A
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Internal Service Fund
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
ACTUAL
1993-94
$
o
o
o
o
o
o
$
$
o
142
o
o
o
523
36
250
24
127
o
o
$ 1,102
$ 5,227
$
o
o
o
$
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BUDGET
1994-95
$ 44,185
5,804
5,086
325
637
$ 56,037
$ 150
350
50
175
o
5,550
200
250
1,020
1,600
500
o
$ 9,845
$ 5,950
$ 200
1 100
$ 1,300
CURRENT
SERVICE
ESTIMA TED LEVEL
1994~95 1995-96
$ 32,140 $ 68,442
4,069 9,106
3,101 7,215
209 464
445 989
$ 39,964 $ 86,216
$ 110 $ 200
120 1,570
10 50
100 100
995 1,100
13,100 2,000
150 200
300 350
1,270 2,400
750 1,800
0 500
0 1.092
$ 16,905 $ 11,362
$ 4,730 $ 5,730
$ 814 $ 200
0 0
$ 814 $ 200
:$::::~7~;1:~~::::::::::::::m::::::~:::::::::~::::I~~~U:~"",:,~:::::~:i~:::L::::::::~:~:::I'::1:Q~:;~9~:::
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The City is legally required to budget the gross debt service payment for Fiscal Year 1995-96, the
I principal and interest components total $1,591,814. In addition the City makes a contribution to the
Reserve Fund to amortize a premium paid on the primary investment within this fund. The Reserve fund
is held by the Trustee. The interest earnings on this Reserve Fund are estimated at $104,800 for Fiscal
I Year 1995-96. This will offset a portion of the lease payment and contribution to the Reserve Fund,
resulting in a net debt service payment of $1,499,680. The actual lease payment by the City is budgeted
in the Building Management Activity (1050). Dublin Information, Inc. also incurs incidental costs
I associated with the financing, related to Trustee Services and Arbitrage Calculation Reports. These
services are budgeted in the Administrative Services Activity. Incidental expenses related to property
tax assessments and corporation filing fees are projected to be $25 in Fiscal Year 1995-96.
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DUBLIN INFORMATION. INC.
Enterprise funds are used to account for operations, similar to a private business enterprise. Dublin
Information, Inc. (011) is a non-profit corporation used by the City to finance the Dublin Civic Center and
to publish and distribute publications of general community interest. Reporting these activities through
an Enterprise Fund allows the City Council to periodically review revenues, expenses and/or net income.
This activity is shown for informational purposes only.
Public Information Activities
Dublin Information, Inc. (011) is involved in the printing and distribution of numerous brochures and other
public information documents. This includes publications associated with the following activities:
Recreation, Senior Center ?fld Disaster Preparedness. The Administrative Services Budget also
includes the publication of one Community Newsletter. This cost provides for an addition of 8 pages to
one Recreation Brochure, which will provide community information. A total of $14,272 in expenses is
projected for Fiscal Year 1995-96 for Public Information activities. An Operating Transfer from the
General Fund will provide the funding for these activities.
Debt Service/Civic Center Activities
The City originally financed the acquisition and development of the Civic Center complex using
Certificates of Participation (COP's) in a lease financing. This financing method results in the sale of tax-
exempt certificates to investors. The Civic Center complex is owned by Oil, and the City makes annual
lease payments to a Trustee. The "lease payments" are then used by the Trustee to make principal and
interest payments to the holders of the COP's. Once all of the principal is repaid, the title to the project
will revert to the City.
The City originally issued $11,968,000 in COP's in 1985-86. These Certificates were refinanced in 1987-
88 with an issue of $17,230,000. This reduced the interest rate on the original issue and provided
additional funds needed for the Civic Center project. In June of 1993, the City issued COP's for the third
time. This refinanced the 1988 issue with a $18,525,000 COP issue. This transaction was undertaken
to reduce the interest cost on the outstanding COP's. The savings of over $600,000 were structured to
occur in the first five years of the new issue. The term of the 1993 issue provides for all payments to be
made by the year 2010, which is identical to the issue it replaced. The COP's may be prepaid without a
premium beginning in February, 1999.
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I :::':i~lAq':A~iN'g:::~~~X::~:::~:::::~:::::::::::::::::::~::::::::::::::::::::~:::::::::::~;;;;~;:::@::::::;:;':::':'$':::~'i!~.~'~~g~':':'.':':':'.'~':':::'''.I..:1.~?~gi1.t~.~.~.:~~.::::.::.:.:~::.~.~~~~~~f!':':::':':'::':':':::'-.~..1-i~~igit...~.:
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CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
PROGRAM
ENTERPRISE FUND
ACTIVITY
DUBLIN INFORMATION INC
COST BY FUND
FUND INCREMENT
TOTAL
$ 1,604,480
CUMULA TIVE
TOTAL
$ 1,604,480
ALL SERVICES & SUPPLIES AND CONTRACT
SERVICES COSTS ARE SHOWN FOR
INFORMATIONAL PURPOSES ONLY. THESE
ACTUAL EXPENSES ARE SHOWN IN OPERATING
BUDGETS AS NOTED.
Enterprise
Fund
(rrQtant:t{{t{)tt:~HH:tttti$m}~()4g~QH: (H~~HHm()~$n:;6.Q.4J48Q)
DESCRIPTION
ACTUAL
1993-94
BUDGET
1994-95
ESTIMA TED
1994-95
RECOMMENDED
1995-96
TOTAL PERSONNEL SERVICES
$
o
$
o
$
o
$
o
SERVICES & SUPPLIES
Postage (1040-41 Admin Svcs)
Postage (2050 Disaster Prep)
Postage (8040 Rec)
Postage (8080 Sr Center)
Printing & Binding (1040-41 Admin Svcs)
Printing & Binding (2050 Dis Prep)
Printing & Binding (8040 Rec)
Filing Fees (Non-Departmental)
Property Tax (Non-Departmental)
TOTAL SERVICES & SUPPLIES
$
75
o
3,181
338
o
o
7,683
5
32
11,314
$
1,200
650
3,780
463
3,820
500
6,400
5
35
16,853
$
85
o
3,943
465
o
o
6,747
5
14
11,259
$
345
700
4,040
462
1,000
525
7,200
5
20
14,297
$
$
$
$
CONTRACT SERVICES
Trustee/Debt Service Reports
(1040 Admin Svcs)
TOTAL CONTRACT SERVICES
$ 1.561 $ 8.850 $ 7.360 $ 3.500
$ 1,561 $ 8,850 $ 7,360 $ 3,500
$ 544,964 $ 908,744 $ 908,744 $ 886,814
910,000 645,000 645,000 705,000
13.722 12.666 12.666 12.666
$ 1,468,686 $ 1,566,410 $1,566,410 $ 1,604,480
DEBT SERVICE
Interest *
Principal **
Contribution To Reserve Fund***
TOTAL DEBT SERVICE
For presentation purposes, the interest expense is shown based on the fiscal year paid. As an Enterprise Fund, the Year End
Financial records accrue interest expense and the figures will differ.
Actual principal payments are not shown in the Year End Financial Statements because they are capitalized at the end of the year.
The Reserve Fund is maintained by the Trustee for the benefit of bondholders. If it is not drawn upon the total amount is applied to
the final lease payment. The primary investment in this fund was a 5 year Treasury Note purchased at a premium. The premium
amount has been amortized over 5 years and each year the City makes additional contributions to the reserve fund. This will assure
that when the investment matures the Reserve Fund will contain the required monies.
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1995-96 CAPITAL BUDGET
GENERAL IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1993-94 1994-95 1994-95 1995-96
Data Processing Project $ 0 $ 68,784 $ 61,604 $ 45,000
Police Evidence Records Automation 0 7,500 1,974 5,526
Aerial Photography Project 0 6,305 6,305 33,658
Public Facilities Impact Fee Study (a) 0 10,500 10,500 0
Building Maintenance Assess Study 0 0 0 6,700
Civic Center Modification Design Svcs (a) 0 0 0 25,000
.:...::::.:._:.:-;.::::~~::::.::::::::::~:::~~~:..~:::~::~.:::::.:::::::i;::~:~~~;~~~:~.:::~:~.:::::~:;::~::::;i:i~~:~~:::;i:::::::~~~::i.::i::::~::::~~:::~:::J]~:~~;~~~:...::::~::::::~~~..i~::::.:.::.::::::~:.I:.:::!~~~:~.~:;~:~:~~::::~:::..~.....::::::~:~:~.:;:I:..j:~~i~~!.:::.
FINANCING
General Fund (001)
Capital Project Fund (300)
90,884
25,000
(a)
Funding for these projects will initially come from an interfund transfer from the General Fund and repaid in
the future from Public Facility Impact Fees.
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1995-96 CAPITAL BUDGET
COMMUNITY IMPROVEMENT PROJECTS
ACTUAL BUDGET ESTIMA TED RECOMMENDED
PROJECT TITLE 1993-94 1994-95 1994-95 1995-96
Sidewalk Safety Repair/Handicap
Ramps $ 48,603 $ 63,393 $ 63,393 $ 77,802
NPDES Pilot Project 38,678 0 0 0
Stagecoach Landscape Upgrade 4,500 0 0 0
Kaleidoscope Center Improvements 0 10,000 10,000 10,000
Tri-Valley Haven Community Service 0 10,000 10,000 10,000
Building
... ............ ........................
T:Qi~Jfg~$m:...:m:..
................ .
................ .
................ .
............,....
. . . . . . . . . . . . . . . . .
...",...,......,
..............__u..........
. . . . . . . . . . . . . . - . . . . . . . . . . . . .
............................
........................---.
........,.....,.............
............................
........""........"......
........"..................
........,.".......,.".....
.........".,.,.....,.......
...,....."...,..",.,.,....
.......,.."..",..".."..,
:.'.:I-~_i~ll~l..-:"':.':I]:.j~ji~~:'.'.':':::.::.::::r:,:,:.$_:':'~~~i~~:.:::::::::::::::::r':'::':'j_i':~'l'~M~:'
FINANCING
General Fund (001)
Community Development Block Grant
(209)
$ 50,000
47,802
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PROJECT TITLE
Dublin Swim Center Bathhouse
Renovation
Parks & Recreation Master Plan
Dublin Sports Grounds Renovation
Heritage Center
Acquisition/Renovation
Dublin Swim Center Deck Repair
Shannon Center Floor Coverings
Replacement
Shannon Center Window
Replacement
:i~;: :~:f~ ~~::: ~:~ t: ~:~:~:
:::::;:::::::::::::::::::::;:::: ....... .......,
:::::::;:;:;;;::'
FINANCING
General Fund (001)
Park Dedication In-Lieu Fund (215)
1995-96 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
1993-94 1994-95 1994-95 1995-96
$ 113,248 $ 0 $ 0 $ 0
12,424 7,940 7,940 0
20,546 15,295 15,295 112,215
20,291 224,271 230,238 0
0 17,750 0 20,000
0 0 0 23,350
0 0 0 9,100
........1.1~~~~~ ..._:;:;.:__:;i:~~~~g~~~:~~~:~:~:~:~~~:~:::::~~~:::i:'~~~~jt~)~~~:./)
:~~~~~::H:$M~;~R~.~~:.
$ 9,100
155,565
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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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1995-96 CAPITAL BUDGET
STREET PROJECTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1993-94 1994-95 1994-95 1995-96
Annual Street Overlay $ 561 ,419 $ 121,394 $ 121,395 $ 266,789
Bike Path Projects 651 0 0 0
Dougherty Road Improvements 37,230 316,252 312,835 0
South of SPRR
Dublin Blvd Extension 199,678 0 0 0
Dougherty Rd east to SPRR
Dublin Blvd Extension 22,656 0 0 0
SPRR to Tassajara Rd
Dublin Blvd Improvements 23,969 2,459,500 315,070 2,611,128
Donlon Way to Village Parkway
Downtown Traffic Impact Fee Study 12,429 14,290 7,976 8,885
Survey & Monuments 2,063 21,240 21,240 0
Street Light Acquisition Program (a) 0 400,000 4,.000 431,000
Traffic Signal Safety Upgrade 0 21,200 16,470 0
Conflict Monitors
Dougherty Rd Improvements 0 27,000 0 385,200
SPRR to Amador Valley Blvd
Eastern Dublin Traffic Impact Fee 0 18,840 30,134 0
Study
Alamo Channel Bike Path 0 0 0 75,000
Dublin Blvd to Amador Valley Blvd
Dublin Blvd Improvements 0 0 0 68,000
Clark Avenue to Sierra Court
Traffic Signal Coordination Project 0 0 0 75,250
Eastern Dublin Arterial Plan Lines (b) 0 0 0 50.000
.. . ...... .. ...... ......
.....]'...O......J...7f.......C........C....O.....S....J..........
... . n. n.
.... . . .... . . ....
.... . . ... .... . ....
..... ... ..... . ....
.... . .... . ....
..... .... . ....
...... .". .".. .". ..... .". .. .". ......
. . . . . . . . . . . . . . . . . . . . -
......................
.....................
......................
.....................
......................
.....................
......................
.....................
,........,......,.....
.""",,,,...,,,,-,-
..,,,,,,.,,,,,,,,,,,-,
....... ..,.I...~~q~q~~.j.. ....
$ 3.3~~.Z'~::~:~;~:~:H;~
i~i::.:I::~~~~1~q:~~~~ U~L~~:~~~:~~~~~~~~:~::~$:~~~t1~;i~g::~
FINANCING
General Fund (001)
Gas Tax Fund (206)
ISTEA Fund (210)
Transportation Devel Act Fund (211)
Measure B Fund (217)
SB 300 Fund (220)
Capital Project Fund (300)
Street Lighting Assess District Fund (710)
$ 110,039
70,700
2,379,892
75,000
136,000
40,000
728,621
431.000
(a)
(b)
The funds will initially come from General Fund and Street Light Fund Reserves.
Funding for this project will initially come from an interfund transfer from the General Fund to the Capital
Project Fund and repaid in the future from Traffic Impact Fees.
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INTERNAL SERVICES
The Internal Services Fund was established to provide for a reserve to replace equipment when the
current inventory is used and no longer functional. Each department budgets within its own operating
budget for the amount of equipment usage based upon a predetermined rate. That charge to the
General Fund becomes income to the Internal Services Fund, offsetting its operating costs and
reserving funds for the future replacement of equipment.
The fund is also used to facilitate on-going maintenance and operation of equipment serviced by the
fund; for example, gasoline, tires and other operating costs for City vehicles are also captured within this
fund. In Fiscal Year 1995-96, the charges to the Police Services budget for vehicle operating and
maintenance costs are based upon a charge of 18 cents per mile. The depreciation charges for vehicles
are charged based on a monthly rate based upon the life of the vehicle. Police vehicles are amortized
over a three year period. The depreciation charges result in reserve funds to be used for a replacement.
The fund is also utilized for copier and data processing equipment maintenance agreements.
The 1995-96 Internal Service Fund includes the following replacement projects: 1) the replacement of
three marked Police units, originally purchased in 1992; 2) replacement of City Manager's Office Fax
Machine originally purchased in 1988; 3) replacement of one typewriter in the City Clerk's Office. The
budget provides an allowance for unscheduled replacement of up to 2 printers and 2 monitors.
In 1995-96, operating costs will be incurred for the addition of two mini-trucks for use by Public Works
Inspectors. It is anticipated that these additional vehicles will be in service for ten months. These
vehicles will be amortized over a longer period (8 years) due to the low mileage projected each year. In
the past these positions received a car allowance/reimbursement for the use of their private
automobiles. The need to travel in unimproved areas makes it appropriate to utilize City vehicles and
discontinue the car allowance/reimbursement. The initial purchase of these vehicles will be made by the
General Fund. The 1995-96 Internal Services Budget accounts for estimated operating costs and
depreciation charges for ten months of the year.
This Budget activity is shown for informational purposes only.
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U:ffiQI8HiiAQT(YI1tM::.PQ~mI::.::::::'.::::.::::::::::.:..:..:::::.:::i::::;....:::...::;:~:..:::;;:...~.::~:~:~;$.~~:::::~:.:.:.:~:.:~..:.I~:.:..I:g~4~~~7;::;:U;::..:~...:..:.:.:....:.::~..i:~~g~g]~~~..~.::~..:.:::.::..:I..:~~~~9Qj::.::
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PROGRAM
INTERNAL SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
$ 266,004
Internal Svcs
CITY OF DUBLIN
1995-96 PRELIMINARY BUDGET
ACTIVITY
INTERNAL SERVICES
SERVICE LEVEL
N/A
CUMULATIVE
TOTAL
$ 266,004
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
No City personnel are included in this activity.
:UT6fi\l.rmrrr:i
. .. .. .. ... .. .
r:rr$::?99;p()4:r:::::urrttt:r:~$~6.();Q()4r
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Operating Supplies
Repairs & Maintenance
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
MACHINERY & EQUIPMENT
DEPRECIATION & REPLACEMENT
ACTUAL
1993-94
BUDGET
1994-95
ESTIMA TED
1994-95
$ 0 $ 0 $ 0
$135 $ 250 $ 400
27,447 30,000 24,500
~ 21...5.QQ n.QQQ
$ 47,667 $ 51,750 $ 47,900
$ 0 $ 0 $ 0
$ 66,078 $ 142,224 $ 141,935
$ 79,614 $ 70,863 $ 70,863
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CURRENT
SERVICE
LEVEL
1995-96
$
o
$ 550
28,926
2..8..m
$ 57,796
$
o
$ 82,438
$ 125,770
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IMPROVEMENT ASSESSMENT DISTRICT
The Independent Auditors in the preparation of the Comprehensive Annual Financial Report show the
financial data related to servicing debt on Assessment District obligations as part of an Agency Fund.
An Agency Fund is used by the City to account for assets held by the City in a fiduciary capacity. These
funds carry out the specifications required by trust indentures, ordinance, or other regulations.
Revenues are collected and expenses made in accordance with these legal documents. This section of
the Budget has been presented for informational purposes.
In the case of the Assessment Districts the City has an obligation only to advance Reserve Funds
funded by the original issue and to initiate foreclosure in cases where payment of the assessment is
delinquent. Given that the City funds are not at risk, and the City merely acts as a conduit for monies
collected to be forwarded to the Trustee, the Auditors have suggested that the accounting of these funds
be presented only for informational purposes and not for the purpose of adopting a budget.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
This is a debt service fund, which makes payments on bonds issued to construct a portion of the Dublin
Boulevard Extension improvements. A total of $2,350,000 in bonds were originally issued on June
2,1992. As of July 1, 1995, a total principal amount of $2,276,000 remains outstanding. The current
debt service schedule provides for the full retirement of these bonds in the year 2012.
Each year the City requests that the County Tax collector place on the annual property tax bill ~n
amount necessary to pay the principal and interest. The Trustee also holds a reserve fund, which can
be called upon in the event of a default. If this never occurs the amount in reserves will be applied to
the final debt service payment.
A separate schedule has been included, which presents an estimate of financial activity for this fund in
Fiscal Year 1994-95 and Fiscal Year 1995-96. In 1994-95, the City was required by the governing
documents to call $9,000 of bonds. The source of the funds necessary to provide for a prepayment
were monies accumulated from interest earnings on the funds held by the City. This reduced the
amounts paid by property owners over the life of the issue.
As previously noted, this information is presented for informational purposes, since these activities are
not a direct obligation of the City of Dublin. Staff anticipates that sufficient monies will be available to
carry out the transactions required under the bond documents and applicable laws.
- 131 .
I
FOR INFORMATIONAL PURPOSES ONLY
I DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
I Investments Held Cash Held by
by Trustee as a City for Total
-
I Reserve Fund Bond Payments
I BEGINNING BALANCE @ 6/30/94 $ 121.210 $ 172.913 $ 294.1231
I ESTIMATED 1994-95 REVENUES
Estimated 1994-95 Assessments $ 0 $ 222,337 $ 222,337
I Estimated Interest 1,693 3,700 5,393
TOTAL ESTIMATED REVENUES $ 1,693 $ 226,037 $ 227,730
I ESTIMATED 1994-95 EXPENDITURES
Estimated Interest Expense $ 168,595 $ 168,595
Estimated Principal Payment 74,000 74,000
I Estimated Bond Premium 270 270
TOTAL ESTIMATED EXPENDITURES $ 0 $ 242,865 $ 242,865
I I ESTIMATED FUND BALANCE @ 6/30/95 $ 122.903 $ 156.085 $ 278.988 I
I ESTIMA TED 1995-96 REVENUES
Estimated 1995-96 Assessments $ 0 $ 234,630 $ 234,630
Interest 7,700 6,300 14,000
I TOTAL ESTIMATED REVENUES $ 7,700 $ 240,930 $ 248,630
ESTIMA TED 1995-96 EXPENDITURES
I Interest Payment 9/2/95 $ 83,270 $ 83,270
Interest Payment 3/2/96 81,315 81,315
Principal Payment 9/2/95 65,000 65,000
I TOTAL ESTIMATED EXPENDITURES $ 0 $ 229,585 $ 229,585
I ESTIMATED FUND BALANCE @ 6/30/96 $ 130,603 $ 167.430 $ 298.033 I
I
I
I
I
I
- 132 -
I
I
I
1
I
11.
2.
I
3.
1
1
I
1
I
I
I
1
I
I
I
I
I
DEPARTMENTAL SERVICE SUMMARIES
Since the Budget is prepared by Program, Staff has prepared the following Departmental Service Summaries
which reorganize the Operating Budget by responsible Department. The Departmental Service Summaries
describe those budget activities for which each Department is responsible, those discrete services which are
performed by each Department, the number of staff available within each Department to accomplish those
services and the total recommended budget, including funding sources, necessary to perform those services.
For the purpose of the summaries, funding sources have been classified as follows:
General Revenues (General Fund)
Department Revenues - Revenues generated by an individual department such as Building Permits,
Encroachment Permits, Business Licenses, Facility Use Fees and Charges for Service.
Restricted Funds - Revenues earmarked for a specific purpose or program such as Assessment
District Funds, State Gas Tax Funds, NPDES Funds and Vehicle Abatement Funds.
The total Recommended Operating Budget for Fiscal Year 1995-96 is $16,494,417. Of this amount,
$12,855,581 is funded from General Revenues, $1,626,814 is funded from Department Revenues and
$2,012,022 is funded from Restricted Funds.
- 1 33 -
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-134 -
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11.
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2.
I
I
DEPARTMENT: ADMINISTRATIVE SERVICES
STAFFING:
Full Time City Employees
Contract Employees
7.00
.26
TOTAL
7.26
GENERAL
REVENUES
$ 404,351
1,604,480
117 ,150
47,749
191,240
44,685
o
33,836
$2,443,491
FUNDING SOURCE
DEPARTMENT
REVENUES
$133,750
o
2,650
o
4,100
o
o
o
$140,500
RESTRICTED
FUNDS
$ 0
o
o
o
o
o
1,223,345
o
$1,223,345
13.
I
Budget Activities Directly Administered by this Department
BUDGET ACTIVITY
TOTAL
COST
Administrative Services
Building Management*
Insurance
Crossing Guards
Animal Control
Disaster Preparedness
Waste Management
Cable 1V
$ 538,101
1,604,480
119,800
47,749
195,340
44,685
1,223,345
33,836
$3,807,336
TOTAL
* Civic Center Lease Payment
SERVICES PROVIDED:
Personnel - City/Dougherty Regional Fire Authority (DRFA)
a. WagelBenefit Administration (PERS Gov't Code 20000)
b. Recruitment
c. Workers' Compensation Administration
d. Maintain Personnel Records
e. Coordinate Training
f. Labor Relations
g. Disciplinary/Grievance Administration
h. DRFA Wellness Program
i. City Customer Service Program
Public Information
a. Press Liaison
b. City Newsletter
c. Civic Center Tours
d. Chamber Newsletter Articles
e. City Promotion/Recognition Programs
f. Speakers' Bureau
g. Civic Education Program
Legislative Analysis
- 135 -
I 4. Coordinate Charitable Fundraising Drives
I 5. Contract Service Administration
6. Finance
I a. Accounts Receivable
b. Revenue Receipting
c. Payroll
I d. Business Licenses
e. Financial Statements
f. Audit Work-up
I g. Budget Support
h. Trustee Functions/Debt Services
i. Accounts Payable
I j. Purchasing
k. Treasury Functions
I. Fixed Asset Management
I m. Prepare Annual Reports
n. Respond to Requests from Other Departments
o. Parking Citation Administration
I p. Franchise Administration (Garbage, Cable TV, Gas, Electric, etc)
7. Data Processing
I a. Training
b. IBM Support to Mainframe
c. Computer support to Operating Departments
I 8. Insurance/Risk Management
a. Participate in ABAG Insurance Pool
I b. Liability and Property Claims Administration
c. Review other insurance needs
d. Injury and Illness Prevention Program
I 9. Crossing Guards
a. Oversee Contract for Crossing Guard Services
b. Complaint Investigation related to Crossing Guards
I
10. Animal Control
a. Oversee Contract with Alameda County for Animal Control Services
I b. Vicious Dog Investigation
c. Enforcement of City's Animal Related Ordinances
d. Animal Shelter Services
1 11. Disaster Preparedness
a. Revise, update emergency plans
I b. Developllmplement Staff Training
c. Neighborhood Self-Help Emergency Preparedness Workshops
d. Conduct Disaster Simulation Exercises
I e. Organize Emergency Operating Center
I
I - 136-
112.
1
I
13.
1
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Waste Management
a. Review appropriateness of garbage rate increases
b. Implement waste reduction and diversion programs contained in the Source Reduction &
Recycling Element and Household Hazardous Waste Element
c. Administration of Mandatory Garbage Ordinance
d. Participate on County Solid Waste Management Authority
Community "TV - Public Access Community Television
- 137 -
I
I
I
DEPARTMENT: CITY COUNCIL
STAFFING:
Councilmembers
I TOTAL
5.0
5.0
I Budget Activities Directly Administered by this Department:
I
I
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
COST REVENUES REVENUES FUNDS
$121,612 $121,612 $0 $0
100,025 100,025 0 0
$221,637 $221,637 $0 $0
BUDGET ACTIVITY
City Council
Non-Departmental
1 TOTAL
I SERVICES PROVIDED:
1. Legislative oversight of the City
12.
13.
I
14.
I
1
I
I
1
1
Participation in County/State Organizations (Alameda County Mayor's Conference, ABAG, League of
California Cities)
Community Promotions
a. Dublin Pride Week
b. St. Patrick's Day Celebration
c. Dublin Substance Abuse Council
Audit of City's Financial Records
- 138 -
I
I
I
I
I
I
1
I
I
11.
I
1
I
2.
13.
I
5.
I
I
16.
I
DEPARTMENT: CITY MANAGER'S OFFICE
STAFFING:
TOTAL
Full Time City Employees
4.0
4.0
Budget Activities Directly Administered by this Department:
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
City Manager/City Clerk $281,336 $281,336 $0 $0
Elections 660 660 0 0
Economic Development .103,508 103,508 0 0
TOTAL $385,504 $385,504 $0 $0
SERVICES PROVIDED
4.
City Clerk
a. Political Reform Act Administration
b. Elections Administration
c. Notary Public
d. Certification/Recordations
e. Records Management Program
f. Agendas, Minutes, Comprehensive Index
g. Ordinance Maintenance & Muni Code Updates
h. Law Library Maintenance
Administration/Clerical Support for City Council
AnnexationlDevelopment Negotiations
Annual Goals & Objectives Program
Coordinate Economic Development
a. Staff contact for County Economic Development Board Program
b. Staff support for Business Task Force: Special Programs; Traffic/Land Use/Circulation; Outdoor
Sales
Respond to site location requests for information
Prepare report on feasibility of a local economic development program
Business Attraction/Retention Programs
c.
d.
e.
Complaint Investigation
~ 139 ~
I
7.
- 8.
9.
-
10.
11.
-
12.
-
13.
14.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Financial Planning BudgeUCIP Preparation
Ordinance Enforcement
Fire Authority Administration
Agenda Review and Development
Long Range Planning
Supervision/coordination of Operating Department Activities
Provide Council information and recommendations on policy issues, City activities, etc.
Represent City with other agencies, intergovernmental organizations, etc.
- 140 -
...---....,., - .----..--....rnr.,g~~ n;:inT~TITJZ:(. ~TTnl"nl7l~I;\." -m-0i5r\-~--~i"\~ I"\~"V l"t.ai"il,...","Jrnn ."..n.,.,.. IIrn~^,t"'I.~.... ^^~.~I~~- -.--- - - -
I
I
1
1
1
1
1
-I
1
11.
1
1
DEPARTMENT: COMMUNITY DEVELOPMENT
STAFFING:
Full Time City Employees
Contract Employees
11.5
2.0
TOTAL
13.5
Budget Activities Directly Administered by this Department:
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Building & Safety $ 330,219 $ 0 $330,219 $ 0
Planning 850,903 689,753 $154,550 $6,600
TOTAL $1,181,122 $689,753 $484,769 $6,600
SERVICES PROVIDED:
12.
1
1
1
1
1
1
Building & Safety
a. Plan Check
b. Building Inspection
c. Permit Issuance
d. Counter Availability
e. Business License Inspection
f. Homeowner Education Seminars
g. Housing Code Enforcement
Planning
a. Prepare and maintain Dublin General Plan, required elements, implementation programs,
amendments, updates
b. Prepare and maintain Specific Plans (Eastern Dublin; Downtown; San Ramon Road)
c. Implement Eastern Dublin Plans
1) Prepare and maintain Eastern Dublin monitoring system regarding implementation
programs and mitigation measures
2) Carry out planning related implementation programs (establish scenic corridor policies
and standards; consult with resource management agencies and similar programs)
d. Prepare Zoning Ordinance Amendment Studies and comprehensive revision
e. Process planning applications for private and public development proposals
1) Provide pre-application review and input on potential planning applications
2) Coordinate compliance with City planning and development goals and policies
3) Coordinate interagency review and processing
4) Coordinate compliance with the California Environmental Quality Act (CEQA) and the
National Environmental Policy Act (NEPA)
5) Process tentative subdivision maps and park dedication requirements in compliance
with the Subdivision Map Act and City Subdivision Ordinance
-141 -
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1
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1
I
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I
f.
Prepare and maintain City demographic/Census information (population and housing estimates
and forecasts)
Monitor other agencies and meet with representatives regarding planning activities which may
directly impact the City.
1) ABAG
2) BART
3) East Bay Regional Parks District
4) Tri-Valley Council
5) Tri-Valley Transportation Council
6) Tri-Valley Affordable Housing Committee
7) Tri-Valley Planning Committee
8) DSRSD
9) Alameda County
10) Airport Land Use Commission
11) Zone 7
12) Contra Costa County
13) LAVTA
14) LAWMA
15) Pleasanton
16) Livermore
17) San Ramon
18) Dublin Unified School District
Provide Zoning Code and Property Maintenance Enforcement
1) Process Zoning Approval Plan Checks & Business License reviews
2) Investigate Complaints
3) Maintain Sign Inventory
4) Provide CUP Annual Review
5) Monitor compliance with Conditions of Approval
6) Provide home occupation inspections
Maintain Planning Records Management System
1) Street Address Filing System
2) Planning Records Data Base
3) Planning Library
4) Hearing Notices, Agendas, Staff Reports, Minutes, Correspondence
Coordinate CDBG Program and funding for City projects
Provide technical planning services to other departments and agencies
Provide public information to increase public understanding of City policies and programs
1) Public phonelcounter information
2) Customer Satisfaction Survey
3) Provide information regarding housing assistance programs
4) Courtesy Newspaper Notices
Provide Staff support to Planning Commission
1) Prepare and maintain notices, agenda packets, and minutes
2) Prepare and present Staff Reports and recommendations
3) Provide follow-up to Planning Commission actions and directions
4) Provide training to Planning Commission
g.
h.
I.
j.
k.
I.
m.
- 142 -
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I
I
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I
1.
I
I 2.
I
I 3.
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DEPARTMENT: FIRE
STAFFING:
Provided by Dougherty Regional Fire Authority
Budget Activities Directly Administered by this Department.
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Fire Services $3,062,737 $2,998,537 $64,200 $0
TOTAL $3,062,737 $2,998,537 $64,200 $0
SERVICES PROVIDED:
Administration & Support
a. Overall Administration & Command
b. Communications
Fire Prevention
a. Review of new development & building projects for Fire Code Compliance
b. Fire Prevention inspections on existing properties
c. Fire Investigations
d. Community Safety Education
Operations & Training
a. Training of Employees for Fire Fighting
b. Training of Employees for emergency medical services
c. Responses to fire & other non-medical incidents
d. Emergency Medical Responses
- 143 -
I
I
STAFFING: Various attorneys provide services to City under contract
I
I
I
I
I
SERVICES PROVIDED:
I 1.
12.
3.
I
I
I
I
I
I
I
I
I
I
DEPARTMENT: LEGAL SERVICES
Budget Activities Directly Administered by this Department
FUNDING SOURCES
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Legal Services $152,388 $92,388 $60,000 $0
TOTAL $152,388 $92,388 $60,000 $0
Dougherty Regional Fire Authority Legal Counsel
Litigation
General Legal Services
- 144 -
DEPARTMENT: PARKS & COMMUNITY SERVICES
I STAFFING:
I Full Time City Employees
Contract Employees
Part Time City Employees (Hours)
I TOTAL
8.25
.31
30,966
8.56
(Hours) 30,966
Budget Activities Directly Administered by this Department
BUDGET ACTIVITY
TOTAL
COST
GENERAL
REVENUES
FUNDING SOURCES
DEPARTMENT
REVENUES
RESTRICTED
FUNDS
Library Services
Cultural Activities
Heritage Center
Dublin Cemetery
Parks & Community
Services
TOTAL
$ 194,188
10,000
40,561
22,100
1,055,557
$194,188
10,000
33,561
15,775
560,517
$814,041
$ 0
o
7,000
6,325
495,040
$0
o
o
o
o
$508,365
$0
$1,322,406
I SERVICES PROVIDED
1.
I
I
I
I
I
I
I
I
I
I
Department Administration
a. Provide public information to increase awareness of Department programs and services
1) Quarterly Activities Brochure
2) Press Releases
3) Public Notices
4) Public phone/counter information
b. Provide Staff support to the following Commissions, Committees and Task Forces
1) Parks & Community Services Commission
2) Community Facilities Task Force
3) Teen Task Force
4) Youth Sports Liaison Committee
5) East Bay Regional Park District Liaison Committee
6) Dublin Unified School District Liaison Committee
c. Coordinate facility scheduling for City and School District facilities
1) Civic Center
2) Shannon Center
3) School District fields and multi-use rooms
d. Coordinate planning of public park and recreational facilities
1) City projects
2) Joint CitylSchool District projects
e. Implement Parks & Recreation Master Plan policies
f. Prepare statistical reports
1) Monthly Park Service Request Report
2) Quarterly Press Release Report
3) Quarterly Recreation Reports
g. Coordinate volunteer improvement projects at City park and recreational facilities
- 145 -
12.
1
I
3.
I
14.
I
15.
1
I
16.
I
I
17.
I
18.
I
I
19.
I
Provide Playground Programs for elementary school age youth
a. After School Recreation Program (3 sites)
b. Summer Playground Program (3 sites)
c. Camp Shannon Summer Day Camp
d. Winter Wonderland Holiday Camp
e. Hire and supervise part-time program staff
f. Prepare program publicity and related reports
Maintain & Operate Shannon Center
a. Oversee janitorial services staff and miscellaneous contractors
b. Coordinate minor repairlmaintenance projects
c. Hire and supervise part-time building attendants
Provide Preschool Programs
a. Shannon Center Preschool (3 classes/session - 3 sessions from Sept to June)
b. Tenderfoot Summer Day Camp
c. Hire and supervise part-time program staff
d. Prepare program publicity and related reports
Provide Teen Programs
a. Noontime Recreation Program (3 dayslweek at Middle School)
b. Afterschool Recreation Program (5 dayslweek at Middle School)
c. Friday Night Out activities
d. Pool Bashes
e. Y.E.S. Program (Youth in Service Volunteer Program)
f. Hire and supervise part-time program staff
g. Prepare program publicity and related reports
Provide Adult Sports Programs
a. Sports Leagues (Basketball, Softball & Volleyball)
b. Open Gym - Basketball
c. Coordinate Dublin Sports Grounds scheduling
d. Hire and supervise part-time program staff
e. Oversee contracts for sports officials
f. Prepare program pUblicity and related reports
Provide Youth Sports Programs
a. Sports Leagues (SoftballlT -ball and Basketball)
b. Sports Clinics and Camps
c. Girls High School Summer League Basketball League
d. Hire and supervise part-time program staff
e. Prepare program publicity and related reports
Provide seven city-wide Special Events
a. Citywide Flea Markets (2)
b. Halloween Spooktacular
c. Tree Lighting Ceremony
d. Breakfast with Santa
e. St. Patrick's Day Celebration
f. Easter Eggstravaganza
Provide quarterly Leisure Enrichment Classes
a. Oversee contractual instructor agreements
b. Process class registration and instructor payments
c. Prepare class publicity and related reports
- 146 -
110.
I
I
I
111.
I
I
I
12.
I
113.
114.
I
I
I
I
I
I
I
I
Maintain and Operate Senior Center
a. Provide Senior Citizen Programs
1) Information and Referral
2) Meals Program (3 days per week)
3) Cooperative Services (Health Insurance and Counseling Advocacy Program, Legal
Assistance for Seniors)
4) Education and Recreation (classes, trips, special events, dances, etc.)
b. Oversee Volunteer Program
c. Hire and supervise part-time program staff
d. Prepare program publicity including monthly newsletter and flyers
e. Provide Staff support to Senior Center Advisory Committee
Maintain and Operate Dublin Swim Center
a. Provide Aquatics Programs
1) Spring and Summer Recreational Swimming
2) Instructional Programs
3) Specialty Programs (lap swimming, water aerobics, swim team, diving, etc.)
4) Jr. LifeguardlAid Programs
b. Coordinate scheduling of Dublin Swim Center (Pool Rentals)
c. Hire and supervise part-time program staff
d. Prepare program publicity and related reports
Library Services
a. Oversee Contract with Alameda County Library for additional hours of library service at the
Dublin Library (14 hours/week)
b. Provide Staff support to City/County Library Liaison Committee
Cultural Activities
a. Coordinate activities of Dublin Fine Arts Foundation
Maintain and Operate Heritage Center
a. Provide historical programs and special events
b. Coordinate scheduling of Murray Schoolhouse and Old St. Raymond's Church
c. Coordinate burials at Dublin Cemetery
d. Maintain burial records at Dublin Cemetery
e. Oversee volunteer program
f. Provide Staff support to Heritage Center Advisory Committee
-147-
I
DEPARTMENT: POLICE
STAFFING:
I Full Time City Employees
Contract Employees
I TOTAL
I
I
I
I
1.0
35.0
36.0
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY COST REVENUES REVENUES FUNDS
Police Services $3,585,781 $3,409,181 $170,600 $6,000
TOTAL $3,585,781 $3,409,181 $170,600 $6,000
I SERVICES PROVIDED:
1. Patrol
12.
13.
4.
15.
16.
7.
18.
19.
10.
I
I
I
I
I
Traffic Enforcement
Criminal Investigation
Special Investigations (NarcoticsNice)
Juvenile Investigation
Crime Prevention
Public Office
Criminal Records
Process Criminal Evidence/Property
Process Parking Citations (Administrative Review)
- 148 -
I
I
I
I
I
I
1
I
1
1
I
I
1.
I
1
I
STAFFING:
Full Time City Employees
Contract Employees
TOTAL
DEPARTMENT: PUBLIC WORKS
7.00
11.91
18.91
Budget Activities Directly Administered by this Department
BUDGET ACTIVITY
Building Management *
Traffic Signals/Street Lighting
Public Works Administration
Street Maintenance
Street Sweeping
Street Tree Maintenance
Street Landscape Mtnce.
Park Maintenance
Engineering
TOTAL
TOTAL
COST
$ 332,950
298,651
317,412
324,200
73,655
57,722
293,787
600,037
477,092
$2,775,506
* Excludes Civic Center Lease Payment
FUNDING SOURCES
GENERAL DEPARTMENT RESTRICTED
REVENUES REVENUES FUNDS
$ 332,950 $ 0 $ 0
0 0 298,651
306,060 6,000 5,352
150,250 9,210 164,740
0 0 73,655
47,965 650 9,107
175,887 4,890 113,010
600,037 0 0
187,900 177,630 111,562
$1,801,049 $198,380 $776,077
SERVICES PROVIDED
12.
13.
I
I
Building Management
a. Provide preventative maintenance repair, minor improvements & supervision of Building
Maintenance contractors for Civic Center, Corporation Yard, Senior Center, Shannon Center, &
Swim Center Bathhouse
Janitorial Service for Civic Center
Provides various Building Management Services including alarm service, pest control,
elevators, window cleaning, carpet cleaning, plant care, floor mats
Meeting Room Set-up
Provide for gas, electric, water, sewer and telephone service for Civic Center & Corporation
Yard
b.
c.
d.
e.
Traffic Signals & Lighting
a. Traffic Signal energy & maintenance
b. Street Light energy & maintenance
Public Works Administration
a. Administer/supervise Engineering & all maintenance activities
b. Process citizen complaints & requests for service
- 149 -
I 4. Street Maintenance
a. Street Repair for overlay program
I b. Temporary/Emergency Street Repair
c. Street Repair for slurry seal
d. Drainage Maintenance
I e. Storm Patrol/Clean-up
f. Sign Repair/Maintenance
g. Striping/Marking
I h. Guardrail Repair
i. Right-of-Way Weed Control
j. Bike Path Maintenance
I k. Slurry Seal Program
i
5. Street Sweeping
I 6. Street Tree Maintenance
a. Tree Brushlcutting & trimming for privately owned trees in public R-O-W
I b. Tree Staking of City-owned trees
c. Pruning of City-owned trees
d. Tree watering/fertilizing non-irrigated street trees
I e. Tree removal/planting of City-owned trees
f. Contract spraying
I 7. Street Landscape Maintenance
a. Litter pick-up, trash can pick-up
b. Bedding Maintenance/weeding
I c. Turf Maintenance
d. Irrigation Maintenance
e. Paver Stone Maintenance
I f. Installation of HOliday Banners
g. Traffic Control for Community Events
h. Illegal Signlhazards and Graffiti Removal
I i. Rodent Control
j. Leaf Clean-up
k. San Ramon Road banner installation
I. Roadside weed clean-up
I
8. Park Maintenance
a. Turf Maintenance
I b. Tree Maintenance
c. Irrigation Maintenance
d. Bedding Maintenance/Weed Control
I e. Ballfield Maintenance
f. Playground Maintenance
g. Litter Pick-up
I h. Restroom Maintenance
i. Fountain Maintenance
j. Maintenance of poolside equipment
I k. Drainage Maintenance
I. Playcourt Maintenance
I
I - 150 -
18.
I
I
I
I
19.
I
I
I
I
I
I
I
I
I
I
I
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Park Maintenance Continued
m. Miscellaneous Maintenance
1) Gravel Paths
2) Lighting
3) Unimproved R-Q-W
4) Sign Maintenance
5) Rodent Control
6) Community Events
7) City Directed Training
8) Striping/Marking
9) Deck Cleaning
10) Parking Lot Sweeping
11) Trash can pickup
Engineering
a. Traffic Engineering
1) Speed Surveys
2) Development Impact Studies
3) Citizen/Council Traffic Safety Studies
b. Design & Implementation of Community Improvement and Street Capital Projects
c. Implementation of NPDES, Congestion Management Agency and other mandated programs
d. Engineering Plan Review and Checking
e. Inspection of private work in existing and future road rights-of way
f. City Mapping
g. Engineering for Assessment Districts
h. Attend and/or monitor the fOllowing agencies and committees:
1) Tri-Valley Transportation Council (TVTC) and Technical
Subcommittee of TVTC
2) Alameda County Transportation Advisory Committee (ACTAC)
3) Caltrans 1-580/1-680 Committee
4) Congestion Management Authority (CMA) and technical subcommittees
5) Alameda County Flood Control & Water Conservation District, Zone 7
6) Dublin San Ramon Services District (DSRSD)
7) Alameda County Transportation Authority (ACTA)
-151 -
. .
DUBLIN HIGH SCHOOL
~ ;- C - ,. " ~
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APR 1 01995
"A California Distinguished School"
ern 0;: DlICUN
1990 & 1992
Mary Eversley, Principal
Bill Coupe. Assistant Principal
Blaine Sorenson. Assistant Principal
April 5, 1995
Mr. Richard Ambrose, City Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Rich,
The Dublin Substance Abuse Council is requesting $4,500. to partially fund both Red Ribbon
Week and Dry Grad Nite for the 1995-96 school year. $2,000. will be distributed to all
schools, both private and public to help with the cost of Red Ribbon Week activities.
$2,500. will be used for the all night Dry Grad Nite party that keeps all the seniors on the
Dublin High School Campus.
Thank you in advance for your consideration.
Sincerely,
!01~$ ~~
Robert Kreider
BK/sf
i:bk.rrw
8151 Village Parkway
Dublin, CA 94568-1699
(510) 833-3300 - FAX (510) 833-3322
EXHIBIT 3
'-- --.~ ~~
.
.
f:C=C;.;IYED
. ~ . ., " 1995
l,; fl, I:,}
CiT'1 0;: DIJr'lJr.J
May 5, 1995
Mr. Richard Ambrose
City Manager
City of Dublin
P.O. Box 2340
Dublin, California 94568
Dear Mr. Ambrose:
The Livermore/Amador Valley Transit Authority is requesting the City of Dublin to support
Dial-a-Ride services in the upcoming fiscal year by contributing $1,500.
In response to the requirements of the Americans with Disabilities Act, we have expanded Dial-
a-Ride services to run in the evenings and on Sundays. While this will be a great benefit to
Dublin's Dial-a-Ride clients, it puts an increased financial burden on the Authority.
We would appreciate the City's support of Dial-a-Ride, even in the current financially
constrained economic environment. The $1,500 contribution helps to offset the cost of providing
service in your City.
Since LA VT A is currently preparing its budget for FY 1995-96, I would appreciate a response
as soon as possible as to whether the City will be supporting this request.
Should you have any questions or require additional information, please do not hesitate to call
me at (510) 455-7558.
Sincerely,
~)(l/Z.u/1.& eLL /) l?!Z;'7l~'~Y "
/1
. f:/
Janeene de Martinez
Director of Finance and Administration
Livermore Amador Valley Transit Authority
1362 Rutan Court, Suite 100, Livermore, CA 94550 . 510.455.7555 FAX 510.443.1375
EXHIBIT 4
.U D. L 1 1\1
F 1 l~ E
.
A H T ~
(~^
.~V
FOUNDATION
.
March 27, 1995
Mayor Guy S. Houston and
Councilmembers
City of Dublin
P. O. Box 2340
Dublin, California 94568
Re: Funding - 1995/96 Fiscal Year
Dear Mr. Mayor and Members of the City Council:
Soon, the City of Dublin will be considering budget requests for the upcoming
fiscal year. For the past four years, the Dublin Fine Arts Foundation has had the
good fortune to receive general support from the City for its activities on behalf
of fine art in the community. Last year the City contribution was $10,000, and we
are very grateful for the confidence which you have expressed in our
organization. We have enjoyed great success in bringing fine art to the City and
building ongoing programs in the school district and throughout the community.
1995/96 will be our most active year to date.
We have attached a brief summary of the work accomplished by the Foundation
during 1994. As you enter this budget cycle and begin to consider the many
diverse requests for funds, we are hopeful you will give consideration to the way
in which contributions to the Dublin Fine Arts Foundation have been leveraged
in activities, programs and acquisitions throughout the City.
In 1989 the Foundation gave to the City "Gaia" by Ned Smyth which is now the
focal point of the Dublin Civic Center. The Foundation also founded a sculpture
park which has brought large scale works by some of the finest artists in the
United States, including Bruce Beasley, Roger Berry, Viola Frey and Peter
Voulkos. The Voulkos piece alone is valued at $250,000.
The Foundation has built strong and ongoing relationships with the school
district. We are beginning our sixth year of Foundation-sponsored art projects in
the schools. The program continues to grow. In 1994 we entered into a
partnership with the district to create permanent student works of art (guided by
local artists) in all of the district schools. This partnership will continue for five
years. The first project was approved on Wednesday, March 15th, and will be
installed at Valley High School. In addition to the schools, the foundation
continues to involve other community groups of diverse interests and ages in
ongoing exhibitions and temporary art projects.
".0. 1l0X 2'112. 1I111l1.1N. C,\ " ~;;(.ll
EXHIBIT 5
.
- 2 -
.
March 27,1995
Our annual Art-in-the-Environment project which continues again this year with
an exhibition in the Civic Center has acquainted Dublin school students and
citizens with the many exciting things that are occurring in recycling and reuse of
solid waste. Local artists have participated in juried exhibitions at the Dublin
Civic Center, providing an opportunity for members of the community to see the
works of younger artists. Recently, Katherine Keefer, an exhibitor in our
"Whimsy or What" exhibition was commissioned to produce "Gail," a permanent
piece now located in the Civic Center courtyard.
In 1994 we began our most ambitious program to date. It is our plan over the
next few years to provide a piece of fine art for each of Dublin's parks.
Neighborhood groups have been organized and have participated in the
selection of artists and artwork for the first three of these parks, Alamo Creek,
Stagecoach and Kolb. The commitment by the neighbors who have been
involved has been extremely gratifying. Their interest in learning about the
artists, meeting the artists on site, reviewing their proposals and rendering
decisions has been keen. In 1995/96 we intend to raise the necessary $40,000
to install the first three selected pieces of art. As we achieve our fundraising
goals for those parks, we will be inviting proposals for the next group of parks,
organizing neighborhood committees, etc. until each neighborhood park has a
piece of art.
This major effort in 1995/96 is in addition to our new partnership in the schools
to provide permanent works of art, our ongoing program to work with school
children to provide temporary art, our rotating exhibitions in the Civic Center
lobby, our annual auction of art objects decorated by community groups, the
expansion of our living history wall, and the rotation of pieces in our sculpture
park. Bruce Beasley, the artist who loaned the piece which sits along Dublin
Blvd., is moving it into a permanent site back East and we intend to replace that
piece this year with the work of another artist.
Our organization has no office, no telephone, no cars or assets other than the
hard work of its Board of Directors, contributors and members. Our only
expense of signficance is our contract with our art consultant, Lynne Baer, who
. .
has provided services to us since our founding. We have achieved results that
organizations in communities with five times our budget look upon with envy.
We have returned to Dublin extraordinary value for the contributions we have
received.
This year we are requesting from the City a contribution to general operations of
$10,000 in keeping with what we have received in previous years. In addition,
.
- 3 -
.
March 27, 1995
we are asking the City to approve a three-tor-one matching grant for our Art-in-
the-Parks program not to exceed $10,000 from the City. In order to achieve the
full $10,000 matching funds, our Foundation must raise $30,000 from other
granting authorities, businesses, individuals and community groups.
At the appropriate time, our Board and the members of our neighborhood
committees will come before you to make a formal presentation during the
budgeting process. We look forward to being advised of the appropriate time by
Diane Lowart. Again, we wish to emphasize our gratitude for the past support
provided to our Foundation.
Sincerely,
DUBLIN FINE ARTS FOUNDATION
cir--:-~~
Linda Jeffery, President, and the
Board of Directors
Mary Gibbert
Ann Henderson
Zev Kahn
Claudia McCormick
Ronald C. Nahas
Patrict Schmidt
Pete Snyder
JF:sb
Enclosures: 1995 Budget
1994 Work Program
.
Dublin Fine Arts Foundation
1995-96 Budget
Revenue
General
Business/Corp. Contributions
Individual Contributions
City of Dublin
County Grant Funds
Dublin Schools Program
Foundation Support
Fundraising - Buy A Tile
Fundraising - Auction
Art-in-the-Parks
Business Contributions
Neighborhood Fundraising
Foundation Grants
City of Dublin
Total Revenue
Expenses
Executive Director Fees
Accounting Expense
Program Exp. - Art-in-the-Schools
Program Exp. - Dublin Scupture Park
Program Exp. - Civic Center Art Display
Program Exp. - Art & the Environment
Program Exp. - Art-in-the-Park
Program Exp. - Buy A Tile
Insurance
Postage, Office & Misc. Expense
Total Expenses
dfa195bud.wk3
.
Amount
$10,000
500
10,000
2,000
1,500
7,000
1,000
1,000
10,000
10,000
10,000
10,000
$73,000
14,100
1,600
3,000
4,000
2,000
2,000
40,000
500
500
2,200
$69,900
"Th.EA TIVE Works Sublime Succe.
Furthering Through Perseverance"
(from the I Ching or Book of Changes)
During 1994, the Foundation:
. Added a permanent sculpture, Gail. by Katherine Keefer to the Dublin
Sculpture Park
. Received on long-term loan the work, Sirius, by Peter Voulkos for the
Dublin Sculpture Park
. Provided art enrichment to Wells Middle School 7th and 8th graders
. Entered a partnership with Dublin Unified School District to work with
artists and students to create permanent works of art in all schools
. Commissioned an artist to work with 500 elementary students to create a
temporary installation at the Dublin Civic Center
. Created rotating exhibitions in Civic Center including "Art & The
Environment," "From Guitar...to Art," and "Fierce Art"
. Showcased interesting collections of Dublin residents in the Civic Center
Rotunda
. Involved 22 community organizations in creating artistically decorated tote
bags to promote concern for the environment
. Organized neighbor selection committees to choose the artists who would
create art for Kolb Park, Alamo Creek Park and Stagecoach Park
. Offered the opportunity to commemorate individuals, busine~ses and
organizations with engraved tiles on the Living History Wall
The Dublin Fine Arts Foundation exists through the generous support of Dublin
businesses and residents who want to enrich the lives of Dublin residents, no
matter what age.
DFA19942.wps
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Page A-11
Wednesday
March 29, 1995
.
.
Fifth-graders watch flattened cans move up a conveyor belt to a
magnet that sorts the tin from the aluminum cans. Clockwise from
JAY SalMONSON - Staff
the top, the students are: Jesse Bryant. 11. Michael Vance, 10, Peter
Jennings, I<eri Smith, 11, and I<im Uriu, 10.
Kids find missing link in recycling saga
By Heather Rock Woods
STAFF WRITER
DUBLIN - Two ruth-grade classes scribbled
lIotes and snapped photos at a recycling center
Tuesday morning while searching for material for
an wlUsual art project.
The Nielsen Elemt'ntary studenLq are creating
six to eight posters about recycling that will be
exhibited at local bus shelters.
While students have docwnented recycling in
their househulds with essays lU1d some puint-and-
shoot c;uneras, tlwy still needed more informa-
tion to put together the posters.
"They know (cans, lJOIJles and newspapers)
get picked up at the curb, and they know it geL~
turned into something, they just don't know the
step in between," said Victoria Heilweil, the pho-
'I(rapher leading the poster project, an Art in
~ Schools program organized by the Dublin
dllE' Arts Fowldation.
Till) Ini~,inl' link \.V~o..,: :1 nni,v flXllansp of
dumpsters, bins, trucks allll cUllveycr belts at
Livermore Dublin Dispusal in Lh'ennore.
"Cool!" exclaimed 10 and 1 I year olds as a
cunveyer bell moved calis into an industrial-size
crusher, then to a magnet that sorts tin from alu-
minum.
"Cooll" again, as a forklift. turned upside
down a small bin of clear glass that cnL<;hecl into
a bigger dumpster.
.Jeremy Hivas and Mike Wolfe, both 10, took
pidures of the actiull.
"The posters are abuut why we should recycle
ruld what's the purpose. I didn't kllow the pro-
cess. Nuw I do." Hivas said.
Hims and his dassmates learned that once the
materiaLq are sorted, they are suld to alwnulum,
paper and even fabric companies.
"The plastic is growld intu pellets, which are
lIsed in fiber fill fur juckets and fuzzy dothes,
The thulgs you wear are made out uf (pl:u:.tic)
soda bottles," said recycling coordinator Sheila
~:lnlo7.a.
Staltling facts like that might make it intu the
posters.
"(Talking about recycling) becomes very
preachy very quickly, which is why I have them
do something from their personal experience
- what it's like Ul tlleir hOU5e," Heilweil said.
The students' essays shuw recycling from a
fifth-grade perspective.
"At my hUllse we recycle a lot. It is fun be-
cause sllmetimes I dunk it but other tunes I gu
fur a IUllg shut," wrote Daniel.
"If you brulg Ul tile paper for your dad or
mum let them read it and then when they're done
just put it in the bUI or box labeled newspaper,"
wrote Kendall.
The project is fWlded by Livermore Dublin
Disposal, Hafanelli and Nalms and Southern Ex-
posure, which recruited Heilweil.
"It will be great to see the end product dis-
played in the community," said Nielsen teacher
Gina Baatz.
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it and city secretary Unda Schmidt pins up the shirt she decorated with a scene from the "Secret Garden."
CAROL PADOVArJ -- Swtl
qeel' shirts sale for sake of art
-leather Rock Woods
: WRITER
UULIN - They won'l get Oscars for it, but
m;h of conl/nunity groups are saluting fa-
e actors and movies with a display of ar-
shirts at the Civic Center.
bout 30 groups decorated neutral-colored
<; with movie themes and characters using
, buttons, glitter, fabric and decals.
Ie "reel" shirts v.:ill be auctioned off next
11 to raise money for the Dublin Fine Arts
jalion, which organized the project.
he llluncy gues for all of our projects, in-
19 raising money for Art in the Parks and
;ls with the schools," said fowldation
lent Linda Jeffery.
lery and fOW1dation board member Zev
'vered a wall and filled four cases
Jternoon with the colorful shirts.
r....._ ...__--...5"-
The shirts and a book for recording bids will
remain at the Civic Center W1til the silent auc-
tion: Friday, April 21 from 5:30 to 7:30 p.m.
Admission and popcorn are free.
Bidders have between now and the silent
auction to write down their name and bid. The
shirts stalt at $20.
The long-sleeved, button-down, cotton/linen
shirts - donated by Mervyns - have been
transformed into a variety show of Hollywood
tributes.
Dublin Sister City kisociation designed Ju-
rassic Shirt: the shirt is dyed black, with a diag-
onal line of camouflage velociraptor prints
across the back.
The Secret Garden, designed by Linda
Sclunidt for the city, combines embroidery and
pastel paint to reproduce a peaceful moment in
the garden.
The Dublin High School Honors class
crafted Driving Miss Daisy. The shilt ha.-; a ruall
lined with cloth daisies and a small, ulu-lauy
doll in a straw hat. Embruidery on the p(Jl'kt~t
reads 'In memory of Jessica Tandy.'
"I think the shilts are outstanding. People
are so creative," JeffelY said,
Last year the arts fOWldation auctioned off
tote bags with environmental decorating
themes. City secretary Sandie Hart decurated a
tote bag with rainbows and cloth photos of
Dublin's public art. JeffelY won the bag \\1th a
$100 bid, a price she considers small fur its
meaning and the alnOwlt of use she gels frum
it.
The highest bidder and the designer of the
most expensive shllt will get their names 011 a
tile of the living history wall at the Civic Cenl~r
fOW1tain.
1lI!I!III--
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1"' LbA::.t\l'<I .l Ul'l
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February 24, 1995
.
.
Dear City Managers:
Richard Ambrose. Dublin City Manager
Lee Homer - Livermore City Manager
Deborah Acosta - Pleasanton City Manager
Herb Moniz - San Ramon City Manager
The Tri-Valley Community Television Corporation (TVCTC) Board of Directors recommends to
the four cities of Dublin, Livennore, Pleasanton, and San Ramon the following continued financial
support for community television programming in the 1995-96 fiscal year.
TVCTC Board is proposing funding of $149,000 from the four participating cities, apportioned
according to the same fonnula used in 1994-95. That formula divides expenses equally, while
labor expenses are apportioned based on the number of subscribers in each community as follows:
Pleasanton
, Livennore
San Ramon
Dublin
Total
$47.221
46,447
34,196
21,236
$149,000
The cities provide the essential base funding for programming. An additional $33,000
(approximately 20%) of funding will be required to produce the core programming as follows:
. 580/680 News - 4 days per week
· Mayors Report - approximately 2lmonth
. Valley Forum - approximately 30 9rograms
The additional funds will be generated by eamed income, grants and underwriting funds. City
specific productions, such as video newsletters and City Council televising~ are not included in this
request and must be paid for individually by .11e cities.
According to the franchise agrc.ement~ ViaCOlIl provides an annual $1,000 grant to each city for
equipment repair and maintenance. CTV uses this grant to maintain the equipment that was
originally funded by Viacom for the PEG channel.
Thank you for your support. The TVCTC Board members and staffwill be happy to answer any
questions you may have.
Sincerely,
.. o. L ~71 d!b7.1 ttL-t.",-:/_
U~k Noonan e3
Chair, TVCTC Board
./--7 C ~
!....ut!~1..A~-€t.<..e"~
Charlotte Severin
Vice Chair
cc: TVCTC Board
Daria Stevens EXHIBIT 6
Trl-VCllley Community Television
Daria stevens, Executive Director. 4663 Berr.(~1 Ave., Ste. B · Pleasanton, CA 94566 · (510) 462-3373