HomeMy WebLinkAbout4.7 Parks and Recreation Facilities Master Plan boo-�So
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 24, 1990
SUBJECT Park and Recreation Facilities Master Plan
Report by Diane Lowart, Recreation Director
EXHIBITS ATTACHED • Request For Proposals
• Proposal From David L. Gates & Associates
RECOMMENDATION Authorize Staff to execute, a contract with
� V David L. Gates & Associates at a cost not to
. exceed $75,000
FINANCIAL STATEMENT Sufficient funds are available in the Capital
Improvement Program
DESCRIPTION One of the projects included in the 1990-1995
Capital Improvement Program is the Park and Recreation Facilities
Master Plan. The master plan, as envisioned by Staff, will establish
goals, policies and standards to guide the future development of park
and recreation facilities for the City of Dublin, with paritcular
emphasis given to the Eastern and Western planning areas. In order to
assist with the development of the master plan, Staff prepared the
attached Request for Proposals for distribution to consultants
specializing in master plan work.
Three proposals were received by the September 10 , 1990 closing date.
Interviews were conducted with the firms by a subcommittee consisting
of the Recreation Director, Public Works Director and Senior Planner.
After a thorough review of the proposals and based on the results of
the interviews, Staff recommends that the firm of David Gates and
Associates be retained to prepare the master plan. The fee proposal
of $62 ,500 to $73 ,500 is within the budget allocated for this project.
An excerpt from the proposal submitted by David Gates & Associates is
attached.
It is therefore recommended that the City Council authorize Staff to
execute a contract with David Gates and Associates based on the scope
of work as illustrated in their proposal, at a fee not to exceed
$75,000.
--------- ----------- ------------------------
ITEM NO. COPIES TO: David Gates & Associates
CITY OF DUBLIN
--...._...._._...
P.O. Box 2340, Dublin, California 94568 City Offices, 100 Civic Plaza, Dublin, California 94568
REQUEST FOR PROPOSALS
TO PROVIDE PROFESSIONAL SERVICES
IN THE DESIGN OF A PARR AND RECREATION
FACILITIES MASTER PLAN
Closing Date For Submittal Of Proposals: September 10, 1990
Background: The City of Dublin, incorporated in February of 1982, is
located in Eastern Alameda County at the crossroads of I-580 and
I-680. The City encompasses 8 .5 square miles and serves a rapidly
growing population of 25,825. Within the current City limits, there
are approximately 147 acres of land dedicated for parks as follows:
Alamo Creek Park - 8 acres
Dolan Park - 5 acres
Dougherty Hills Open Space (undeveloped) - 90 acres
Dublin Sports Grounds - 23 acres
Dublin Swim Center - 2 .5 acres
Kolb Park - 5 acres
Mape Park - 3 acres
Shannon Park & Community Center - 10 acres
Stagecoach Park - .75 acres
In addition, the City has embarked on an ambitious plan to make
capital improvements on grounds owned by the Dublin Unified School
District.
Studies are underway on unincorporated land to both the East and West
of the current City limits which will more than double the size of
the City within the next 10 years. Under review are approximately
3340 acres to the West of Dublin and approximately 7 ,400 acres to the
East of Dublin.
Project Description: The proposed project entails development of a
park and recreation facilities master plan to establish goals,
policies and standards to guide the future development of park and
recreation facilities for the City of Dublin.
Work to be undertaken as part of this project includes, but is not
limited to: an inventory of existing public and private park and
recreation facilities; inventory of community needs; impact of
proposed growth on existing facilities; needs projection for new
facilities; proposed sites for new facilities; and methods for
acquisition, funding and development of new facilities.
The final master plan report should include the following information:
o Background and Analysis
o Park and Recreation Facility Standards
o Guiding Policies
o Finance and Revenue Sources
o Park Acquisition and Development Priorities
Administration (415) 833-6650 • City Council (415) 833-6605 • Finance (415) 833-6640 • Building Inspection (415) 833-6620
Code Enforcement (415) 833-6620 • Engineering (415) 833-6630 • Planning (415) 833-6610
Police (415) 833-6670 • Public Works (415) 833-6630 • Recreation (415) 833-6645
Request For Proposal - Park and Recreation Facilities Master Plan
Page 2
Selection Process: Six copies of your proposal should be submitted to
the office of the City Manager by 5:00 p.m. , Monday, September 10,
1990 . Proposals may be hand delivered to 100 Civic Plaza, Dublin or
mailed to P.O. Box 2340 , Dublin, CA 94568 .
The following information should be provided as part of your proposal :
o Narrative describing how the project will be accomplished.
o Statement of qualifications including a list of projects that
the firm/consultant has completed which are similar to the
project described above. Submittals should include reference
names and phone numbers. When possible, examples of previous
master plans should be included.
o Timetable for completion of the project.
o Consultant fee schedule.
o The approximate fee (or general cost range) for completion of
the project.
o Statement of professional liability coverage.
Following a review of the proposals received, the City may elect to
conduct interviews with qualified firms.
The following criteria will be use in evaluating proposals:
o Understanding of project
o Experience on similar projects
o Education and experience of key personnel
o Ability to meet schedules
o Quality of completed work
o Proposed timetable and fee
The City of Dublin may reject any and all proposals.
If there are any questions pertaining to this proposal , please contact
Diane Lowart, Recreation Director at (415) 833-6645.
September 10, 1990
Ms. Diane Lowart
City Offices
100 Civic Plaza
Dublin, CA. 94568
Dear Ms. Lowart,
It is with great pleasure that David Gates & Associates presents this proposal to
the City of Dublin for the development of your Park and Recreation Master
Plan. We want to convey our genuine enthusiasm for this project. We have built
our firm and reputation on meeting the needs of the emerging cities in the Tri-
Valley. The emphasis on quality, the level of community involvement and the
personal commitment of the staff and commission make this area a wonderful
place to both work and live.
Our experience with large scale specific plans, parks and downtown spaces
makes us uniquely qualified for this project. A parks and recreation master plan
deals with visual open space, passive open space, parks, trails and other key
elements that must interface with use planning. Our knowledge in these realms
and commitment to parks help us to create a top quality, flexible and useful plan.
The Dublin Civic Center is an example of the very positive result of the working
relationship between ourselves and the City of Dublin. The continuing
relationships we have developed with the City of San Ramon in working on their
Parks and Recreation Master Plan, the Community Center, numerous school
parks, neighborhood parks and Creek Corridor Study reflects the level of
service, attention to detail and personal commitment we bring to our park
planning projects.
We have included Facilities Consulting Group in our team to facilitate our
ability to project recreation demands and trends. We are currently working with
them on the Southeast Antioch Community Center and Aquatic Facility and
have found their services invaluable.
In closing, I also want to emphasize our willingness to work with the City to
tailor our work program, fee and schedule to respond to your needs.
Sincerely,
i
Linda Gate
LG.mo
7 enclosure
L.GATES&ASSOCIATES LAND PLANNING LANDSCAPE ARCHITECTURE•URBAN DESIGN 2440 TASSAJARA LN.,DANVILLE,CA.94526,415.837.8
r � -
Approach
The crossroads location of the City of Dublin has lead to the rapid and continuing
growth of the community. The extension of the BART line, the development of the
hillsides, the design of a new civic center, and an ambitious program of park
development are a few of the indications of this evolution. As the City grows it
encumbrances upon the planners to insure that the special quality of life in Dublin is
preserved and enhanced.
The presence of well-designed and plentiful parks and recreation facilities convey
an image of the quality of life in a community. Consequently, our approach to the
development of the park and recreation master plan is to not only establish the
minimum required acres of parkland per the projected population but to insure that
these facilities are developed in a manner consistent with the quality image
emerging in the Dublin community. The park system should be just that, a "system"
of trails, bikeways, schools, open space and parks which provide a visual structure to
the community and emphasize the special attributes of the setting.
Each community is unique. The master plan should reflect its uniqueness. The
master plan should be derived directly from the citizens wants and desires. We are
proposing an approach which actively solicits public participation. We will develop
workshop materials which are graphic and easily understood to facilitate community
understanding of the process and proposals. We will strive to see that the maximum
number of interest groups are represented in the plan. The senior citizen, the artist,
the mother with her toddler, the teenager, the soccer player, the garden club, the
historic society should all have a place in the system.
It is our intention to work very closely with the City Staff in developing a plan which
"works" with the City of Dublin. We feel our familiarity with City processing,
experience in recreation facility development, strength in the development of master
plans and guidelines, strong public participation philosophy, proximity to the City
Staff, and outstanding reputation for quality design will lead to the creation of a
Parks and Recreation Facilities Master Plan that is reflective of Dublin community
pride.
Our approach is structured to:
o Establish a shared vision of Dublin's future.
o Produce a implementable plan to realize that vision.
o Reach a consensus at the earliest possible date.
0 Use the park system to strengthen the community image.
QUALIFICATIONS
David Gates & Associates recognizes the important role that the community's park
system plays in supplying the open space to accommodate the outdoor recreational
pursuits vital to the mental and physical well being of Dublin's residents. It is our
task to develop designs which maximize the opportunities for people to interact with
the outdoor environment and which celebrate the unique and special attributes of
each site.
We believe that the keys to a successful master plan are:
o Active involvement of the community in the design process.
o An understanding of the environmental systems and how they
influence form.
o Ability to work with local agencies.
o Knowledge of costs - both for initial installation and long term
maintenance.
o The ability to combine all the above components to create a
memorable place with its own unique image.
o Organizational skills to make it happen.
PUBLIC INVOLVEMENT AND CONSENSUS BUILDING
Our approach to each project is participatory and interactive. The ultimate test of
the success of the planning process rests in the public arena. We know that
consensus building is a function of how effectively community involvement is
integrated into the development of the plan. Although every community is different
in its awareness of planning issues and involvement in the process, two objectives
must be achieved. First, a level of trust must be established between the community
and the consultant team, and second, the expectations of the process must be clear
and continually reinforced throughout the study. We believe that the neighborhood
meeting approach for this study is an appropriate means to achieve these two key
objectives. All our and the community's interaction is designed to achieve the
following goals:
o Identifying community values and goals which become the foundation
for planning.
o Creating an atmosphere in which legitimate conflicting demands for
limited community resources can be resolved.
_ o Giving decision-makers and the public the opportunity to suggest
alternate solutions and to participate in the evaluation and selection
of the ultimate solution.
UNDERSTANDING OF NATURAL SYSTEMS
David Gates & Associates brings an appreciation and understanding of the role of
natural systems. The design process we employ begins with a thorough analysis of
the site's opportunities and constraints. The final design reflects this sensitivity and
enhances the site design through increasing public awareness of the California
Landscape.
The parkland within Dublin can provide the opportunity to enrich and in some
instances recreate natural systems. For instance, if appropriate, we might re-
establish the riparian character of the creeks and through the use of special
plantings expand the habitats for a greater diversity of wildlife. This regeneration of
the natural systems would be tied to a site specific educational signage system.
COST ANALYSIS
The consultant team has direct experience with current park and trail construction
projects which enable us to accurately develop opinions of probable construction
costs. On multi-million dollar projects our estimates have been consistently within
budget. We actively work with City Maintenance Departments reviewing products,
in-field construction decisions, and maintenance implications.
In creating a park design we will evaluate all levels of development from large
sports spaces to small individual details against multiple criteria including initial
installation costs, long term maintenance costs, replacement costs and other
alternatives. This level of "practical" experience is critical with park and trail
projects.
DESIGN STRENGTH
A park is a special place. Our memories of a park should be unique, friendly,
romantic, or even exhilarating. The diversity of facilities within the City of Dublin's
park system is exciting. Each place has its own essence. This is the first priority that
our firm places on our park designs. Each park is its own special "place"; the design
must not only celebrate the environmental qualities of the site but also create a
place for people. A richness and social vitality is derived from overlapping uses.
The park should provide places for the elderly to gather to socialize; play areas that
integrate various sub-spaces for infants, toddlers, adolescents and parents; ballfields
for a company picnic, and demonstration gardens for a school class. The variety and
number of people drawn to the park provide greater opportunities not only for
interaction of the people with the environment but also with each other. We create
designs which support this variety of users, that understand defensible space, the
need for orientation, and arrival sequence, and a central space. Uses not placed
arbitrarily on the land but sculpted and enfolded into the overall design concept so
that the park is a total design from the initial concept to the final bench detail.
Dublin Parks and Recreation Facility Master Plan
TASK 1 DATA COLLECTION AND RESEARCH
The objective of this task is to collect data required to: define the City's area of
influence and the unmet recreation needs projected within that area of influence;
determine Parks and Recreation existing and potential resources, facilities and
programs; define opportunities and constraints; establish current and projected
population demographics, current and future programs and facilities required to
accommodate unmet recreational needs of the present and projected population.
This data will be gathered through interviews with Staff, community workshops and
review of existing data, it will not include a survey.
A. Proiect Initiation
A refined work program, including any necessary modification to the
scope of services outlined in the proposal, will be prepared by DGA in
coordination with City planning staff. Once established, the refined
work program will serve as the organizing framework for the project.
It will specify meetings, work tasks, schedule checkpoint and other
aspects of project management.
We would recommend the formation of an Advisory Steering
Committee comprised of representatives from City Staff, the Parks &
Recreation Commission, Planning Commission, City Council, San
Ramon School District and special interest groups such as senior
citizens groups, little league or mustang soccer if appropriate. The
members of the Steering Committee would be responsible for
updating their respective boards and organizations throughout the
!..: master plan process.
B. Document Review and Research
Review existing and in progress studies as they relate to the Parks,
Recreation and Open Space Master Plan. Materials to include: Park
and Recreation Department goals and objectives; City General Plan;
Current Studies of East and West Side; minutes from Recreation
Commission Meetings; County General Plan; existing park master
plan; school district joint use agreements; and other pertinent
documents.
o Obtain topographic mapping. aerial photographs, plans of
existing parks and facilities; planning documents and other
relevant data in order to prepare a base map at a scale suitable
for master planning.
o Obtain from Staff data regarding existing parks, recreation
facilities, trails, open space, bike paths and their location.
o Work with City Staff to document existing park and recreation
programs; participation; use patterns; program demand; user
profiles; unmet program needs; current and future trends.
o Obtain data regarding ;rowth trends and projections for both
population and business development from Planning
Department and General Plan consultants.
C. Preliminary Development of Program and Project Goals
Participate in a vision-sharing workshop with the Subcommittee.
Initiate discussion of perceived goals, requirements, use patterns and
perceived needs.
o Identify potential areas within the community where park and
recreation facilities could be provided.
D. Field Reconnaissance
Through on- site observation, identify opportunities and constraints at
both existing facilities identified as potential park sites. Record data
_ onto large scale maps to be used to facilitate dialogue at
neighborhood and public meetings.
In developing the preliminary analysis, DGA will consider:
o Topography - slope gradients and ridgelines.
o Views -vista points and view sheds.
o Existing vegetation - specimen trees and ecosystems.
o Creeks and swales.
o Climatic patterns -wind and exposure.
o Infrastructure system - auto and pedestrian access
o Utilities system - easement
o Potential links to BART.
E. Regional Context
Obtain information for adjacent communities and East Bay Regional
Parks District regarding opportunities for trail linkages and open
space ties. Examine potential for trail systems along major PG&E,
Rail and BART easements.
F. Issue Generating Workshop
Emphasize public involvement, participation and authorship in the
development of the Parks, Recreation and Open Space Master Plan.
The neighborhood public meeting process provides a demonstration
- of the City's attention to the needs and desires of the community. We
will attempt to identify community-wide needs as well as
neighborhood needs. The process will assist in the definition of
distinction between neighborhood parks, community parks, mini parks
and open space.
o Working with City Staff, define goals for neighborhood public
meetings (assume 2 meetings).
MANAGEMENT RESPONSIBILITY
Gates and Associates understands the staffing issues that pertain to this project. We
have demonstrated ability to manage projects such as this, including scheduling
meetings, conducting in-progress staff updates, and assisting in preparing staff
" reports. We are prepared to organize and package the project in a way that allows it
to move through the City approval process in a timely manner, and on schedule.
Our management style will emphasize an active approach, rather than a reactive
one. Our extensive experience in park development will allow us to ask the right
questions at the right time.
o Conduct neighborhood public meetings soliciting public input
on parks, recreation and open space.
o Provide plans, diagrams, sketches, visual and written materials
to facilitate the input process and enhance the public's
understanding of its role in the Master Plan process.
o Review input from workshops with Staff.
Deliverable Products:
o Demographic profile with population and recreation needs
projections
o Inventory existing park, recreation, open space, bikeway and trail
o Summary of existing recreation facilities and programs
o Preliminary list of community goals from community workshops
TASK 2 ANALYSIS
The objective of this task is to build upon data gathered in Task 1 and input
from the neighborhood meetings to develop projections of future park and
recreation needs.
A. Needs Assessment
Utilizing demographic data, community input, and existing facilities
inventory, DGA will provide an assessment of current condition of
existing spaces and sufficiency to meet current and/or anticipated
future needs. Facilities consulting group will provide information
regarding recreation trends and local and national recreation
standards. Their work will include:
o Project future program and facilities needs by extrapolating
current participation data, program preferences, trends and
projected demographic profile.
o Matrix of space required to meet current and future
programmatic objectives.
B. Community-Wide Opportunities and Constraints
DGA will prepare a summary analysis diagrammatically indicating
opportunities to create a community open space system to include
— trail and bike systems, potential for public/private open space
network of pedestrian promenades, mini parks, public plazas, parks
and refined location of potential park site areas within the open space
L plan.
C. Public Workshop
- Conduct a neighborhood meeting to review data collection, analyze
materials and solicit views regarding additional community issues and
concerns.
D. Sub-Committee Review
Review analysis and workshop recommendations with sub-committee
and establish a consensus regarding community recreation goals and
objectives.
Deliverables
o Needs assessment matrix
o Community-wide environmental opportunities and constraints
diagram
o Workshop summary
o Region content analysis
TASK 3 MASTER PLAN DEVELOPMENT
A. Alternative Generation
Prepare a series of alternative (maximum 3) community-wide park
and recreation master plans illustrating options for meeting the future
recreation demands. Studies will indicate:
o Existing parks, trails and open space areas
o Proposed trail/bikeway linkages
o Future proposed developments areas
o Potential open space areas
o Potential park sites
o Potential shared use facilities
o Links to surrounding open space and trail systems
Review alternatives with sub-committee and identify preferred
direction.
B. Existing Facility acility and Park Expansion
Utilizing base maps supplied by City, prepare schematic illustrative
plans and diagrams illustrating how existing park and school facilities
can be expanded to meet current and projected recreation demands.
Parks to be included are:
o Dolan Park
o Dublin Sports Grounds
o Kolb Park
0 Mape Park
o School parks
o Dougherty Hills Open Space
o Alamo Creek Park
o Shannon Park and Community Center
o Stagecoach Park
C. Potential Park Sites
As specific potential park sites are identified through the master plan
process, develop illustrative plans and diagrams illustrating potential
park development (assume 3 -4 sites).
D. Prototypes
Develop illustrative generic prototypes to describe minimum
standards for:
o Neighborhood park
o Community park
o Mini park
o Trail head
o Creekside trail
E. Park and Recreation Review
Present alternatives and detail studies of potential park facilities in a
public hearing to the Parks and Recreation Commission. The agenda
for this hearing would include:
o Selection of a parks and recreation master plan approach.
o Preliminary prioritization of desired programs and facilities.
o Identification for future recreation facility, open space and
trails.
Deliverables
o Alternative Master Plans
o Consensus Parks & Recreation Master Plan
o Plans of existing facility expansion (7 - 9)
o Diagrams for new parks (3 - 4)
0 Park prototypes (5)
TASK 4 CITY PROCESSING
A. Administrative Draft
DGA will consolidate and summarize the plan into a preliminary
report for review with Staff and Steering Committee review.
The outline for the master plan document will include:
Background and Analysis - DGA will provide summary text and
graphics describing the planning and public input process and the
criteria used in developing the plan.
Park and Recreation Facility Standards - DGA will provide
community-wide master plan and a diagram and illustrative plan
sketch of each proposed facility and park prototypes.
Guiding Policies - DGA will assist the City Staff in the preparation of
the "guiding policies". Text with accompanying graphics will be
incorporated into administrative draft.
Finance and Revenue Sources - DGA, with the Facilities Consulting
Group, will prepare a brief summary of finance and revenue options
available for the implementation of the master plan.
Park Acquisition and Development Priorities - DGA will work with
Staff to define a capital improvement program for park acquisition
and development. The consultant team will identify a priority
approach for implementation of the park and recreation master plan.
B. Draft Report
Conduct work session with Staff and Steering Committee to review
report. Revise draft report following work session. Add photos,
special layout, cover and other graphic components. Submit to City
for review and comments.
C. Presentation
Prepare slides, large scale plans and other visual aides to present
Draft Master Plan contents to Parks and Recreation Commission and
City Council.
D. Final Master Plan
Revise final draft following City review. Submit a camera-ready copy
of Parks and Recreation Facility Master Plan to City. Assist City in
coordination and reproduction.
Deliverables
o Administrative Draft (20 xerox copies)
0 Draft Master Plan (40 xerox copies)
o Presentation graphics, plans and slides
o Final Master Plan (camera-ready)
Dublin Parks & Recreation Master Plan
Project Schedule
TASK 1 -DATA Month 1 Month 2 Month 3 Month 4 Month 5 Month 6
Project Initiation
..............................
.......................
Document Review and Research
....... ...
Preliminary Development of Program & Project Goals
Field Reconnaissance
................
Tw
Regional Context
Issue Generating Workshop
TASK 2-ANALYSIS
Needs Assessment
Community-Wide Opportunities and Constraints
Public Workshop
Sub-Committee Review
�c
TASK 3-MASTER PLAN DEVELOPMENT
Alternative Generation
Existing Facility and Park Expansion
Potential Park Sites
Prototypes
Park and Recreation Review
TASK 4-CITY PROCESSING
..............
Administrative Draft
Draft Report `' '
_......
Final Master Plan
* Staff/Steering Committee Meeting
** Planning Commission or City Council Hearing
*** Community Workshops