HomeMy WebLinkAbout4.6 MAD 83-1 PreEng CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 10, 1991
SUBJECT: Citywide Street Lighting Maintenance Assessment
District 83-1
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) History of Assessment District Costs
2) Preliminary Engineer's Report
3) Resolution Approving Preliminary Engineer's Report
4) Resolution Appointing Time and Place of Hearing
Protests of Proposed Assessments (June 24, 1991)
5) Assessment Diagram (to be available at the
meeting)
RECOMMENDATION:%/b` Adopt Resolutions
FINANCIAL STATEMENT: Proposed District cost estimate for Fiscal Year 1991-
92 is $311,293, including an accumulated reserve for future pole replacement.
An estimated $119,553 will be carried over from 1990-91 in the form of
reserves. $181,940 will be assessed to property owners for the 1991-92 street
lighting costs.
DESCRIPTION: In 1983, the City Council formed a Citywide Street
Lighting Assessment District to replace the County of Alameda Lighting Service
Area.
On August 13, 1984, the City Council approved the Annual Engineer's Report and
ordered levy of assessments for the first time. The District expenditures for
the last seven fiscal years and budget for 1991-92 are detailed on the
attached page.
The 1991-92 District assessment will increase approximately 6.6% over that for
Fiscal Year 1990-91 due to increases in energy cost and the number of street
lights. The assessment to individual property owners is not anticipated to
increase by the same percentage because of the increase in the number of
housing units.
A reserve fund has been built into previous budgets for future pole
replacements at the economic life of the poles and for unexpected costs to the
District.
For Fiscal Year 1991-92, no change is recommended with respect to the method
of determining the assessments. The District diagram boundary is proposed to
be the same as the City Limits; no annexations were made in the period between
March 1, 1990 and February 28, 1991. The actual assessments to property
owners will be calculated once the City receives the tax rolls from the County
Assessor's Office.
Last year's assessment for a single-family house was $18.24. Staff would
estimate that the 1991-92 assessment would be approximately $19.00.
ITEM NO. ` COPIES TO:
--Lezj 360-60
6
6
HISTORY OF ASSESSMENT DISTRICT COSTS
Actual. Actual Actual Actual Actual Actual Estimated Budget
84-85 85-86 86-87 87-88 88-89 89-90 90-91 91-92
Energy $ 93,262 $106,878 $110,069 $123,625 $133,041 $138,835 $150,240 $167,400
Awrxwom
Engr's Report &
Cal. St. Light Assn. 7,198 8,315 8,436 3,999 6,551 5,450 6,750 6,750 °'"g`".
Cost to CCIA
Pole Knockdowns 0 0 0 0 3,563 6,526 3,340 5,400 t,.,"''",)eil
Ttl. Expenditures $100,460 $115,193 $118,505 $127,624 $143,155 $150 811 $160 330 $179 550 x,"°i,7wP.
Assessments, incl. e{, ,!,
Co. collection & L.:64
delinquencies: $116,500 $130,000 $139,000 $144,500 $156,250 $170,632 $170,632 $181,940
Actual collections
to City: $111,900 $124,650 $134,776 $141,996 $153,973 $166,754 $163,000 $169,750
Interest: 3,710 4,212 1,829 2,509 7,638 7,215 7,500 6,800
Reimbursement for
Pole Knockdowns 0 0 0 0 0 0 3,969 3,000
Total. Income: $115,610 $128,862 $136,605 $144,505 $161,611 $173,969 $174,469 $179,550
Year-end increase
in reserves: $ 15,150 $ 13,669 $ 18,100 $ 16,881 $ 18,456 $ 23,158 $ 14,139 0
Estimated
reserves: $ 15,150 $ 28,819 $ 46,919 $ 63,800 $ 82,256 $105,414 $119,553 $119,553
Assessment for
Single Family Lot $16.23 $17.60 $18.30 $18.52 $18.72 $ 17.82 $ 18.24 $ 19.00
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
(FISCAL YEAR 1991-1992)
PRELIMINARY
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Estimate of Costs and Method of
Apportioning (Assessment Roll under separate cover)
2. Assessment Diagram
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ASSESSMENT
WHEREAS, on March 25, 1991, the City Council of the City of Dublin,
California, pursuant to the provisions of the Landscaping and Lighting Act of
1972, adopted its Resolution Directing Preparation of Annual Report for
Maintenance Assessment District for the maintenance of improvements more
particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a
report pursuant to Section 22565, et. seq. of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me
under said Act and the order of the Council of said City, hereby make the
following assessment to cover the portion of the estimated cost of the
maintenance of said improvements and the cost and expenses incidental
thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $ 173,550 $ $
Incidental Expenses $ 137,743 $ $
TOTAL COST: $ 311,293 $ $
1991-92 Interest Income Applied
to 1991-92 Operating Costs: $ 6,800 $ $
Reimbursement from Pole
Knockdowns $ 3,000 $ $
Surplus from Previous
Fiscal Year $ 119,553 $ $
NET TO BE ASSESSED FOR
FISCAL YEAR 1991-92 $ 181,940 $ $
As required by said Act, a diagram is hereto attached showing the
exterior boundaries of said lighting maintenance assessment district and, by
reference, the lines and dimensions of each lot or parcel of land within said
lighting maintenance assessment district as they existed as of March 1, 1991,
each of which lots or parcels having been given a separate number upon said
diagram by reference.
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I do hereby assess the net amount to be assessed upon all assessable
lots or parcels of land within said lighting maintenance assessment district
by apportioning that amount among the several lots or parcels in proportion
to the estimated benefits to be received by each such lot or parcel from the
maintenance of said improvements, and more particularly set forth in the list
hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within
said lighting maintenance assessment district in proportion to the estimated
benefits to be received by said lots or parcels respectively from the
maintenance of said improvements. The diagram and assessment numbers
appearing herein are the diagram numbers appearing on said diagram, to which
reference is hereby made for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list
by reference to its parcel number as shown on the Assessor's Maps of the
County of Alameda for the fiscal year 1991-1992 and includes all of such
parcels within the City Limits of the City of Dublin as of March 1, 1991.
For a more particular description of said property, reference is hereby made
to the deeds and maps on file and of record in the office of the County
Recorder of said County. Because the names of the several owners are unknown
to me, I hereby place the word "Unknown" opposite the number of each lot or
parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated: June 6, 1991
City Engineer
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
ENGINEER'S COST ESTIMATE
FISCAL YEAR 1991-1992
MAINTENANCE
a) Electric Energy (PG & E) $ 167,100
b) Contract with Caltrans 300
c) Replace Pole Knockdowns 5,400
d) California Street Light Association 750
$173,550
INCIDENTALS
a) Engineer's Report and Proceedings $ 6,000
b) Cost of Collection (County) $ 3,093
c) Delinquencies $ 9,097
d) Contingencies/Pole Replacement Fund $ 119,553
$137,743
TOTAL $311,293
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METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of "factor rates"
assigned to different land uses.
The establishment of the apportionment of a factor rate of "1" will be
calculated by dividing the total assessment of the year by the sum of factor
rate numbers assigned wherein the factor rates are assigned as follows:
Use Factor Rate (x 1/2 if vacant)
Ox Exempt (Gov't./Utility/etc.) 0
lx & 73 Single Family Residential & Condo 1
2x Small Multiples (2-4 units) 3
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the
factor rate for that parcel by the apportionment for a factor rate of 1.
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
CERTIFICATIONS
FISCAL YEAR 1991-1992
I, the City Clerk of the City of Dublin, California, hereby certify that the
foregoing Engineer's Report, including Assessment, in the amounts set forth
in Column (1), with the diagram thereto attached, was filed with me on
, 1991.
I, the City Clerk of the City of Dublin, California, hereby certify that the
foregoing Assessment, with the diagram thereto attached, was preliminarily
approved and confirmed by the City Council of said City by its Resolution No.
-91, duly adopted by said Council on , 1991.
I, the City Clerk of the City of Dublin, California, hereby certify that the
foregoing Assessment, with the diagram thereto attached, was finally approved
and confirmed by the City Council of said City by its Resolution No. -91
duly adopted by said Council on , 1991.
I, the City Clerk of the City of Dublin, California, hereby certify that a
certified copy of the assessment and diagram was filed in the office of the
County Auditor of the County of Alameda, California, on ,
1991.
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RESOLUTION NO. -91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
A RESOLUTION APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 31-91, a Resolution Directing
Preparation of Annual Report for Maintenance Assessment District, City of
Dublin Street Lighting Maintenance Assessment District (the "district") , this
Council designated the City Engineer, as Engineer and ordered said engineer to
make and file a report in writing in accordance with and pursuant to the
Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City
Clerk a preliminary report in writing as called for in said Resolution No.
31-91 and under and pursuant to said Act, which report has been presented to
this Council for consideration; and
WHEREAS, said Council has duly considered said report and each
and every part thereof, and finds that each and every part of said report is
sufficient; and that said report, nor any part thereof requires or should be
modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) that the Engineer's estimate of the itemized and total costs
and expenses of maintaining said improvements and of the incidental expenses
of maintaining said improvements and of the incidental expenses in connection
therewith, as contained in said report be, and each of them are hereby
preliminarily approved and confirmed.
b) that the diagram showing the assessment district, description
of the improvements to be maintained, and the boundaries and dimensions of the
respective lots and parcels of land within said district, as contained in said
report be, and it is hereby preliminarily approved and confirmed.
c) the assessment of the total amount of the cost and expenses of
the proposed maintenance of said improvements upon the several lots and
parcels of land in said District in proportion to the estimated benefits to be
: 'J
received by such lots and parcels, respectively, from said maintenance, and of
the expenses incidental thereto, as contained in said report be and they are
hereby preliminarily approved and confirmed.
PASSED, APPROVED, AND ADOPTED this 10th day of June, 1991.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
RESOLUTION NO. -91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
A RESOLUTION APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 31-91, a Resolution Directing
Preparation of Annual Report for Maintenance Assessment District, City of
Dublin Street Lighting Maintenance Assessment District (the "District") this
Council designated the City Engineer as Engineer and ordered that engineer to
make and file a report in writing in accordance with and pursuant to the
Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City
Clerk a preliminary report in writing as called for in said Resolution No.
31-91 , and under and pursuant to said Act, which report has been presented to
this Council for consideration; and
WHEREAS, said Council has duly considered said report and each
and every part thereof, and finds that each and every part of said report is
sufficient;
NOW, THEREFORE, BE IT RESOLVED that on June 24, 1991, at the hour
of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic
Center, 100 Civic Plaza, Dublin, California, be, and the same are hereby
appointed and fixed as the time and place when and where it will consider and
finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to
give notice of said hearing once a week for two weeks in the local newspaper
published and circulated in said City, and by conspicuously posting a notice
thereof at public locations, and not less than three in all; said posting and
first publication to be had and completed at least ten (10) days before the
date herein set for hearing of protests.
BE IT FURTHER RESOLVED that said notices shall be headed "Notice
of Assessment" and shall, in legible characters, state the fact and date of
the passage of this Resolution and approving the preliminary Engineer's Report
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and of the date, hour, and place set for the hearing of said protests, and
briefly describe the assessments proposed to be made, and refer to said
Resolution and report for further particulars.
PASSED, APPROVED, AND ADOPTED this 10th day of June, 1991.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk