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Home My WebLink About4.2 Swim Center Renovation Coo CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: February 26, 1990 SUBJECT: Contract 89-12 Swim Center Renovation - Request for Transfer of Funds (Report by Public Works Director, Lee Thompson) EXHIBITS ATTACHED: Copies of Change Orders #2, #3, and #4 RECOMMENDATION: Authorize a transfer of funds in the amount of $6,765 "raj►` to the Pool Renovation Project from unallocated reserves FINANCIAL STATEMENT: Presently Budgeted for 89-90 Estimated Expense - Design and Inspection $18,000 $18,000 Mechanical_ work completed prior to this contract 14, 315 14,315 - This contract 173,024 (low bid) 164,785 (base bid, including 5% contingency) - Estimated additional mechanical work 3,000 (Change Order #4, mechanical) 4,155 (Change Order #2, leaks) 5,596 (Change Order #3, lights) 3,354 vacuum pump 1,800 contingency 3,000 TOTAL $208,339 $215,104 Note that this does not include any additional monies for the replacement of the pool cover. Staff will return to Council at the end of this project with the final expenditures and a request for additional monies for purchase of the pool cover. DESCRIPTION: The pool renovation contract was awarded to Pool Scene on December 21, 1989, for a low bid of $164,785. The revised budget at that time included a 5% contingency of $8,239, as well as $3,000 as an estmate of some mechanical. work riot in the contract. The Contractor was to fix one known leaking skimmer and then test the system for additional leaks. If the system still leaked after that repair, the Contractor was to isolate the additional leaks and fix them as extra work. Many hours of testing and isolation of leaks ensued and most of the skimmers had to be repaired. Some of the skimmer lines and one major 10-inch return line under the deep end of the pool were repaired. The hours of work were recorded, and this work was done as Change Order #2 at a cost of $5,695. There were several mechanical problems inside the pool_ house which have been isolated and are now underway. Staff had initially estimated these repairs at $3,000. This is being done under Change Order #4 at a cost of $4,155 plus a replacement of a failed vacuum pump at an estimated cost of $1,800. The pump is being purchased outside of this contract. - ----- -------,-------- ------------------------------------------------------ - ITEM N0. 1 '.- COPIES T0: In addition, once the water was drained from the pool and the lights tested., it was found that many of the lights were either leaking water which burned out the bulbs, or were shorting out in the lines which would continually shut off the breaker. . Staff is proposing to replace these 17 lights and wiring whi_:l.e the pool is empty at a cost of $3,353.65 (Change Order #3) . While the contract has not yet exceeded the budget, it will do so by the end of the work if we proceed with these needed repairs. Staff is therefore, recommending that Council authorize an additional $6,765 to complete the pool project in a complete and safe manner. Note that this request includes a $3,000 contingency as there may still be additional defects uncovered as the work progresses to completion of this contract. CITY OF DUBLIN - EXHIBIT "B" CONTRACT CHANGE ORDER,NO. 2 I'ItOJJEC'.l'/ROAD: SWIM CENTER RENOVATION PAGE 1 OF 1 PAGES l?IEDIERAL NO. (S) N/A CONTRACT NO. 89-12 TO: THE POOL SCENE ATTN CLAY REECE 2 BRIDGE AVE. SAN ANSELMO CA 94960 •Icu ore h.-by directed to make the h.r.{n desoib.d changes from the plans and specifcotions w do the following described work not included in the plans and spncificalions on this contract. NOTE: This change order is not effective until approved by The Chief Engineer. Drecription of work to be Bonn, estimate of quantities, and prices to be paid. Segregate between additional work of contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for;dl. time. Chong. requested by the last percentage shown is the net accumulated increase or dweose from the original quantrry in rho Engineers Estimate. EXTRA WORK AT AGREED PRICE to repair leaks in skimmer and main drain lines. Pressure test, locate and repair skimmer leaks, LUMP SUM $ 4,200.00 Pressure test, locate and repair main drain lines, LUMP SUM $ 1,435.00 ESTIMATED COST: (Increase) $5,695.00 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS: SUBMITTED BY: Rich Lierly DATE: 2/7/90 APPROVAL RECOMMENDED: DATE: APPROVED, CHIEF ENGINEER, BY: DATE: We, tho vndersigned contractor, have given careful consideration to the chonge proposed and hsrrb. ogrre, i( this proposal is oaproved, shot w e will o:o.ice ul! .gvipmen(, furnish 711 motcriuls, a ,r us ntoy n'Ih.:;.�;<,;, t., __,,,r ,.ha,vc, and Iz;rq:;: cll :rr ices ne:�tsary for the •,,etk obur spec04,:, o��.. '.. asc.pt r Ivlt haym+nt therefor thn rricns shown above. Accepted, Dote Contractor By Title If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the spedficotions as to proceeding with the ordered work and filing o written protest within the time therein specified. RESiL'ENT ENGINEER :TY OF DUBLIN - EXHIBIT "Bit J CONTRACT CHANGE ORDER NO. 3 PROJECT/ROAD: SWIM CENTER RENOVATION PAGE 1 OF 1 PAGES FEDERAL NO. (S) N/A CONTRACT NO. 89-12 TO: THE POOL SCENE ATTN CLAY REECE, 2 BRIDGE AVE. , SAN ANSELMO CA 94960 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE: This change order is not effective until approved by The Chief Engineer. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price crA force account. Unless otherwise stated, rates far rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by file last percentage shown is the net accumulated increase or dwease from the original quantity in she Engineers Estimate. a, RA WORK AT AGREED PRICE Remove and replace 17 underwater lights and cords with SwiiilQuip #508L 50OW underwater .lights and test. LUMP SUM $ 3,353.65 ESTIMATED COST: Increase $ 3,353.65 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS: SUBMITTED BY: Rich Lier.ly DATE: 2/7/90 APPROVAL RECOMMENDED: [ DATE: [ APPROVED, CHIEF ENGINEER, BY: [ DATE: [ I I \Ve, the undersigned contractor, have given careful consideration to the change proposed and hereby ogrtq if this proposal is approved, that we will pr-vice .. . . ., ,. ., , ,. .c �!h.r.:•1te F.c ,voted obove . . .. .... .._..- --',_ sN_.::. _.._ ..... r �.. r. r Accepted, Dole Contractor By Till If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications at to proceeiing with the ordered work and filing a written protest wilhin the time Iherein specified. RES:'ENT ENGINEER .-ITY OF DUBLIN - EXHIBIT "B" CONTRACT CHANGE ORDER NO. 4 PROJECT/ROAD: SWIM CENTER RENOVATION PAGE 1 OF 1 PAGES FEDERAL NO. (S) N/A CONTRACT NO. 89-12 TO: THE POOL SCENE ATTN CLAY REECE, 2 BRIDGE AVE. , SAN ANSELMO CA 94960 You ore hereby directed to make the herein describe changes from the pans on spec orations a the following described work not included in the plans and specifcotions on this contract, 1J01E: This change order is not effective until approved by The Chief Engineer. Descripl;on of work to be done, animate of quantities, and pricts to be paid. Segregote between t:onol wort of contract price, agreed price and fake ncenvnt. Unless otherwise stated, rates for rental of equipment cover only such lime as squ;pnsent is actually used and no allowance will be made far idle lime. Change requested by , the last percentage shown is the net accumulated increase or oecrtase from the original quantity in the Engineer s Emmom. EXTRA WORK AT AGREED PRICE Mechanical, repairs in equipment room: A) Reinstallation of pump $ 600.00 B) Chlorine injection 125.00 C) Repair or replace Griswo-lds 480.00 D) Repair. leak 1,240.00 1-.,) Autof-ill device 580.00 F) Main drain valve 1,130.00 ESTIMATED COST: Increase $ 4,155.00 BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS: : SUBMITTED BY: DATE: `: APPROVAL RECOMMENDED: DATE: APPROVED, CHIEF ENGINEER, BY: DATE: ! i v ! ' We, the undersigned contractor, have given careful consideration to the change proposed and hereby egree, if this proposal is approved, that we Dill pra�ic* all ngv;vme t, fo-;ti. 71I mot-ria4., ::ccnt _"-v. n•r:n.. .-.r... r t•y ,t.. ,n.. ! �..I! - . es full payment theref— the �rirot !h^w^ oh^ve. Accepted. Dote Contractor By Title ------ If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceedin-y with the ordered work and filing a written protest within the time therein specified. RESCENT ENGINEER