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Home My WebLink About4.2 Revised Trasnsportation Partnership Prog r• CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: SEPTEMBER 28, 1992 _ SUBJECT: Revised State-Local Transportation Partnership Program Supplement (for the Dublin Boulevard Extension) Report by: Public Works Director Lee Thompson _ EXHIBITS ATTACHED: 1) Resolution 2) State-Local Entity Agreement Supplement No. 002 Rev. 1 RECOMMENDATION: 1) Adopt Resolution approving the Program Supplements to the State-Local Transportation Partnership Program (SLTPP) and authorizing Mayor to execute the Agreement supplements. � 2) Increase the expenditure budget by $573,272 for the Dublin Blvd. Extension east of the Southern Pacific Railroad right-of-way, as well as an equal amount in the revenue account as a pass through to Pleasanton. FINANCIAL STATEMENT: The approval of this supplement will allow Dublin to receive SB300 monies in an amount up to $919,648, of which up to $573,272 is to be a pass through to Pleasanton for repayment for Pleasanton's construction of the extension of Dublin Blvd. to Tassajara Road. DESCRIPTION: The State-Local Partnership Program was created through a series of legislative actions, beginning with SB 140 in 1988 and modified by SB 300 and SB 2829. This is a continuous program consisting of separate cycles beginning on July lst of each year. The City of Dublin received funds for the 1990-91 Overlay Project under Cycle 1 and for the 1991-92 Overlay Project under Cycle 2. The City will also receive funding for the Dublin Boulevard Extension under Cycle 2. The Master Agreement for this program is similar to that for the Federal Aid Urban Program in that it delineates the various responsibilities that the City must undertake in order to receive funding. The City Council approved the Master Agreement in 1990. Program Supplements, similar to those for FAU funds, are executed for each project. The City Council approved Program Supplement 002 for the Dublin Boulevard Extension in April of 1992; however, a change has taken place which necessitates revising this document. The State share of the Dublin Boulevard Extension to Tassajara Road is a maximum of $919,648, based on 30.02% of either the amount applied for OR the bid amount plus 10% and construction engineering, OR the final contract price plus construction engineering (not to exceed 10%) , whichever is less. It is intended to pass on 30.02% of the Pleasanton portion of the work to the City of Pleasanton as a reimbursement on their loan to Dublin. The original Program Supplement 002 provided for just Dublin's Dougherty to the SPRR project with the understanding that a second supplement would be required for the Pleasanton project. As it turns out, the State wants both phases of the project included into one Supplement. This new amended Supplement combines both Dublin Boulevard projects. Staff recommends that the City Council (1) adopt the resolution (Exhibit 1) approving the Agreement for Supplement No. 002 Rev. 1 and authorizing the Mayor to execute, and (2) approve a budget transfer in the amount of $573,272 to the Dublin Boulevard Extension east of SPRR (CIP #9691, Fund 220-SB 300) , to be offset by additional revenue in an equal amount. - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ITEM NO. COPIES TO: Preston W. Kelley, Caltrans CITY CLERK FILE RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR SUPPLEMENT NO. 002 REV. 1 FOR CYCLE 2 STATE-LOCAL PARTNERSHIP FUNDS (SB 300) WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111 adopted by popular vote in June of 1990, and allocates funds to construct locally supported transportation projects that require a minimum of State planning review; and WHEREAS, matching funds can be derived from various local sources, including Local Sales Tax, proposition measures, the Transportation Development Act, Local Bonds, Assessment Districts, Uniform Developer Fees, and the General Fund; and WHEREAS, the City of Dublin has two projects under construction (Annual Street Overlay and Dublin Blvd. Extension) which have been accepted by the State- Local Partnership Program as eligible for matching funds; and WHEREAS, local jurisdictions desiring to participate in this program are required to execute the Agreement and the Annual Supplements for State-Local Partnership Program funds; WHEREAS, the City Council of the City of Dublin executed the Master Agreement and the Cycle 1 Funding Supplement at its meeting of October 21, 1991; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin authorizes the Mayor to execute the Agreement for Supplement No. 002 Rev. 1 for Cycle 2 State-Local Partnership Program Funds (SB 300) . This Supplement shall supersede Supplement No. 002. PASSED, APPROVED AND ADOPTED this' 28th day of September, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk a:reso\revlstlp e: August 12 , 1992 PROGRAM SUPPLEMENT 002Rev. 1 LOLL n: 04-ALA-0-DBLN to Project Number: SB92-5432 (118) STATE-LOCAL TRANSPORTATION E.A. Number: 04-929855 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5432 This Program Supplement is hereby incorporated into the State-Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 10/21/91 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: DUBLIN BLVD FM DOURGHERTY RD TO TASSAJARA RD TYPE OF WORK: NEW STREET LENGTH: 0. 0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds Matching Funds FY92 $ 919, 648 Local OTHER OTHER $ 3 , 103 , 052 FY93 $ 0 $ 2 , 183 ,404 $ 0 $ 0 FY94 $ 0 CITY OF DUBLIN STATE OF CALIFORNIA Department of Transportation By - - By DEPUTY DISTRICT DIRECTOR OF TRANSPORTATION, DISTRICT 04 Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Offic Date $ 919648 . 00 Chapter statutes I Item Year I Program IBCI Fund Source AMOUNT 467 1990 2660-101-042 90-91 20.25.010.120 C 258010 042-T 346376.00 118 1991 2660-101-042 91-92 20.25.010.100 C 258010 042-T 573272.00 04-ALA-0-DBLN DATE: 08/12/92 SB92-5432 (118) PAGE: 2 SPECIAL COVENANTS OR REMARKS 1. This Revised Program Supplement supersedes Program Supplement approved by the Local Agency' s Governing Body on 05/06/92 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $919648 to be encumbered and reimbursed as follows: FY 91-92 $ 919648 FY 92-93 0 FY 93-94 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 3 . 'The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 4 . The Reimbursement Ratio for this Cycle 2 (91/92) project is 30. 02% . 5. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran' s District Local Streets and Roads Engineer. 6 . A Final Audit must be completed and transmitted to the Caltran' s District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion) .