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HomeMy WebLinkAbout4.14 AGMT Hausrath Economics .. 1 CITY CLERK File # D~[Q][QJ-~rm . AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 20, 1999 SUBJECT: Contract Change Order #1 - Agreement With Hausrath Economics Group for Preparation of a Revision to the Public Facilities Fee Justification Study. Report by: Diane Lowart, Parks & Community Services Director ATTACHMENTS: 1) Contract Change Order # 1 fll.!-' .. J) Budget Change Form RECOMMENDA TION: ~ Approve Change Order and Budget Change Form \ " FINANCIAL STATEMENT: Original Contract Change Order # 1 Total Budget Difference $ 7,600 $ 4,650 $12,250 $ 7,600 $ 4,650 . The costs associated with the reV1SlOn of the Fee Study will be recovered through the collection of the fee. DESCRIPTION: At the October 6, 1998 meeting of the City Council, the Council approved an agreement with Hausrath Economics Group to prepare a revision to the Public Facilities Fee Justification Study. The original contract was for $7,600 and included the following scope of work: . Update development projections to reflect Gen~ral Plan revisions; . Update new development park demand, parkland values, and park improvement costs per acre; . Add Community Gymnasium to existing community/recreation facilities, recalculate community recreation facility standard, adjust square footage of proposed communitylrecreation facilities, and update communitylrecreation facilities costs; . Revise Libraries section based on construction of a new 37,000 square-foot library; . Change proposed improvements and improvement costs in Civic Center section; . Update Executive Summary, Chapter I (Introduction), Chapter VII (Calculation of Fees and Program Implementation), and Appendix A (Existing Deficiencies) to reflect above changes; . Include a new section explaining changes in calculated fee levels between the March 7, 1996 report and this update. . ~~__________W~__________~___________________M_____---~~_____________~_____M______________~__________~________ COPIES TO: Hausralh Economics Group / I I II ITEMNO.~" F\pubfacfee\updatc2\cc420co.doc t In order to complete the work under the contract, the consultant has requested additional funds to cover the cost associated with the number of additional revisions to the draft report and additional meetings with Staff and the development community. As the amount of the change order exceeds the authorization limit granted to the City Manager and due to the fact that there are not adequate funds available in the project budget, it is necessary for the City Council to approve the change order. Staff recommends that the City Council approve Change Order #1 in the amount of $4,650 and approve the Budget Change Form (attached). -J..- .. . . . J. L CITY OF DUBLIN CONTRACT CHANGE ORDER NO.1 .OJECT: Preparation of a Revision to the Public Facilities Fee Justification Study OJECT NO. 9450 TO: Hausrath Economics Group, 1212 Broadway, Suite 1500, Oakland, CA 94612 PAGEl OF I You are hereby directed to make the herein described changes from the original agreement or do the following described work not included in the original agreement. NOTE: This chane:e order is not effective until approved bv the City Manae:er. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chan2e requested by: Dan Chatman. Hausrath Economics GrouP To complete the following additional tasks related to the public Facilities Fee Justification Study Update: . Insert a section in the Executive Summary summarizing the changes to the previous (1996) report. . Revise all tables (including fee summary tables) to reflect a change in projected future library inventory from 37,000 to 34,000 building square feet and from 175,200 to 136,000 land square feet, and change in current volumes inventory form 83,000 to 90,000. . Add clarifying information to the "Existing Deficiency" and "Changes in Fee Level" appendices. . Carry out an analysis of the fiscal impact of delaying the proposed fee increases 60 days, 180 days, and 360 days. . Attend two meetings to present fiscal impact results to developer community. . Rewrite the Parks fee chapter and restructure calculation tables to simplify the presentation of methodology. . Revise the Existing Deficiency chapter to incorporate the recent addition of 20 acres to the existing inventory of undeveloped parkland. . ESTIMA TED COST INCREASE: ~ SUBMITTED BY: APPROVAL RECOMMENDED BY: APROVED BY: Diane Lowart Date Diane Lowart Date Richard C. Ambrose Date Parks & Community Services Director Parks & Community Services Director City Manager We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is .proved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services cessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date _1.-199 Contractor By Title CITY OF DUBLIN BUDGET CHANGE FORM j ~ CHANGE FORM # . New Appropriations (City Council Approval Required): Budget Transfers: From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval ..; From New Revenues Required) Other Name: Name: Public Facilities Fee Study - Professional Services $4,650 Account #: Name: Account #: 310-9450-729 Name: Public Facility Fees $4,650 Account #: Name: Account #: 310-570-005 Name: Account #: Name: Account #: Name: Account #: Account #: City Manager: Date: Signature REASON FOR BUDGET CHANGE ENTRY: In order to revise the Public Facilities Fee, additional consultant services over and above the original contract amount are necessary to prepare a revision to the Public Facilities Fee Justification Study. 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