HomeMy WebLinkAbout4.13 Grind-Sidewalk99-11CITY CLERK FILE # 600-35
AGE N DA STATEMENT
CITY COUNCIL MEETING DATE: November 16, 1999
SUBJECT:
Award of Bid - Contract 99-11, 1999 Annual Sidewalk
Safety Repair Program (Two-Year Grinding Contract)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
Resolution of Award
RECOMMENDATION:
Adopt resolution awarding bid to Concrete Grinding Company
FINANCIAL STATEMENT:
Design, Inspection,
& Miscellaneous
Construction
Remove & Replace
Grinding (2-year)
Handicap Ramps
1999-00 1999-00
Budgeted Estimated
$ 7,850 $ 7,850
$45.,380 $ 45,380
$ 7,000 $3,783.50
$15,600 $ 15,600
2000~01
Estimated
$7,000
TOTAL: $75,830 $ 72,613.50
Note that $14,904 is being paid for through a Community Block Grant. The remainder is being paid
through the City's General Fund. The low bid received was $3,783.50 (see bid results in Description
below). The low bid places this program approximately $3,200 below budget; however, it is anticipated
that additional grinding locations will be identified for inclusion in this year's program.
DESCRIPTION: On September 21, 1999, the City Council authorized Staff to solicit
bids for both the Remove and Replace and Grinding portions of the Annual Sidewalk Repair. The Annual
Sidewalk Safety Repair Program has been using two different processes to repair sidewalk'that is offset
3/4" or more and may pose a tripping hazard. The first process, Remove and Replace, is used in instances
where the offset is more significant or where tree roots are causing the problem. The Remove and Replace
project was awarded previously and is currently under construction.
g:Xrntceproj\grinding\agstawrd,
COPIES TO: Bidders
ITEM NO.
The second process is to grind less severe concrete offsets to match the adjoining grade. This process is
essentially more of a maintenance-type procedure, as opposed to the construction element of the removal4
and replacement of sidewalk. For this reason, the sidewalk grinding contract is recommended as a two-year
contract, similar to the Annual Striping contract. The City Council will need to approve the funding each
fiscal year. The specifications for this contract include notification to the prospective contractor of the
necessity for annual authorization of funding.
Following is a summary of bids received for this project:
CONTRACTOR
UNIT PRICE
TOTAL PRICE
Concrete Grinding Company
Central Coast Surface
Grinding Company
18.80 $3,783.50
19.99 $3,924.38
Two bids were received for the project, with the low bid being submitted by Concrete Grinding Company,
in the mount of $3,783.50.
Staff has reviewed the bids, checked the low bidder's references, and recommends that the City Council
award the contract for this project to Concrete Grinding Company.
Page 2
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 99-11,
1999 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
(TWO-YEAR GRINDING CONTRACT)
TO CONCRETE GRINDING COMPANY
WHEREAS, the City of Dublin did on November 9, 1999, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 99-11, 1999 Annual Sidewalk Safety Repair Program (Two-Year Grinding Contract), authorized
by the City Council on September 21, 1999, which Plans, Specifications, and Modifications are hereby
expressly referred to for a description of said work and for all particulars relative to the proceedings under
the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents;
NOW, THEEFOE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract 99-11 to the lowest responsible bidder therefor, to wit, Concrete Grinding Company, at a
bid of Three Thousand Seven Hundred Eighty Three Dollars and Fifty Cents ($3,783.50), the particulars
of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 16th day of November, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
g:~ntceproj\grindingXresoawrd