HomeMy WebLinkAbout4.12 DubBlWidAuditCITY CLERK FILE # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (November 16, 1999)
SUBJECT:
Caltrans Pre-Award Audit with Vavrinek Trine Day & co., LLP,
for Dublin Boulevard Widening - Village Parkway to Sierra Court
Report Prepared by: Lee S. Thompson, Public'Works Director
ATTACHMENTS:
Resolution Approving Amendment to Agreement with
Vavrinek Trine Day & Co., LLP
Exhibit: Amendment to Agreement
RECOMMENDATION:
FINANCIAL STATEMENT:
Adopt resolution mending the agreement with Vavrinek Trine
Day & Co,, LLP for a Caltrans Pre-Award Audit for the Dublin
Boulevard Widening Project from Village Parkway to Sierra Court
and authorize the City Manager to execute same
Total cost of the Pre-Award Audit is a reimbursable item covered by
the State Transportation Improvement Program (STIP).
DESCRIPTION: A procedural step in receiving Federal/State funding for the Dublin
Boulevard Widening Project from Village Parkway to Sierra Court is to audit the selected design and
engineering firm for the project before awarding the contract. TMs procedural step is outlined by
Caltrans, the agency that manages the Federal/State funds. This audit may be performed by either
Caltrans or by an independent audit firm selected by the local agency. To insure a timely audit product,
Staff is recommending that Vavrinek Trine Day & Co., LLP, the City's Auditor, be utilized to provide
this service.
The existing aFeement between the City and Vavrinek Trine Day & Co., LLP, .delineates the various
audits and reports to be performed on the City's financial records. The Pre-Award Audit required for this
project is for a review of records not belonging to the City and, therefore, requires an amendment to the
existing agreement.
Staff recommends that this procedural step, Pre-Award Audit, be performed by Vavrinek Trine Day &
Co., LLP. and farther .recommends that the City Manager be authorized to execute the amendment to the
Agreement with Vavrinek Trine Day & Co., LLP to perform the Pre-Award Audit:
COPIES TO:
g:\engr contractsXmkl O0~gst vavrinek
Vavrinek Trine Day
ITEM NO.
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR AUDITING SERVICES
WITH VAVRINEK TRINE DAY & CO., LLP
WHEREAS, a procedural step in receiving Federal/State funding for the Dublin Boulevard
Widening Project from Village Parkway to Sierra Court is to audit the selected design and engineering
firm before award of contract; and
WHEREAS, the audit may be performed by an independent audit firm selected by the local
agency; and
WHEREAS, the City has an existing agreement with Vavrinek Trine Day & Co., LLP, to perform
auditing services; and
WHEREAS, the City desires that the Pre-Award Audit be performedby the City's auditors;
NOW, THEEFOE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the amendment to the agreement (extension of term) with Vavrinek Trine Day & Co., LLP,
which is attached hereto as "Exhibit A."
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 16th day of November, 1999.
AYES:
NOES:
ABSENT:
ABSTAEq:
ATTEST:
Mayor
City Clerk
gAmiscproj\dbw-vpw to sierraXreso audit vavrinek
' AMENDMENT TO AUDIT SERVICES AGREEMENT DATED NOVEMBER 16, 1999
THIS AMENDMENT is made at Dublin, California on November 16, 1999, by and between the
CITY OF DUBLIN, a municipal corporation ("CITY"), and VAVRINEK, TRINE, DAY & CO., LLP
("CONTRACTOR") who agree as follows:
1. ADDITIONAL SCOPE OF SERVICES
CONTRACTOR shall perform a Pre-Award Audit as outlined by the Caltrans, Local
Pro~arns Procedures, LLP 99-01, Interim Pre-Award Audits Requirements. A copy of
which the contractor has received and reviewed prior to executing this mended
agreement.
2. COMPENSATION
CONTRACTOR's fee for a Caltrans Pre-Award Audit as outlined in the SCOPE OF
SERVICES above and shall not exceed a total amount of $10,000. Actual cost will be
based on time spent on the audit at the following rates:
. Partner $125.00 / hour
Manager $105.00 / hour
Supervisor $ 95.00 / hour
Senior $ 80.00 / hour
Staff $ 60.00 / hour
Fees shall be due,and payable within thirty days of receipt of semi-monthly invoices.
3. TERM
The term of this agreement shall be for the performance of the Pre-Award Audit, and
preparation of the necessary documents to and through the acceptance of the audit by
Caltrans.
Executed as of the date first above stated:
For CONTRACTOR
For CITY
Kevin Puiliam
of Vavrinek, Trine, Day & Co., LLP
City of Dublin, California
Richard C. Ambrose, City Manager
By:
Date:
By:
Date:
Attest:
City Clerk
G:miscproj\dbw vpw-sierrra\vawinek contract amendment EXHIB IT 11