HomeMy WebLinkAbout4.10 Request for Auth for RFB for Furniture for Civic Center Expansion
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City of Dublin, California
Request for Bid for the
"Civic Center Expansion Project"
Furniture
November 1999
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Exhibit 1
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City of Dublin
Civic Center Expansion Project - Furniture
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Notice to Bidders
Notice is hereby given that sealed bids, subject to the conditions named herein and in the
Specifications therefor for the City of Dublin Civic Center Expansion Project Furniture Contract
addressed to the City of Dublin will be received at the City Clerk's Office, 100 Civic Plaza, 2nd
floor, Dublin, CA 94568, up to Wednesday, November 24 1999 at 2:00pm, at which time they
will be publicly opened and read.
A complete set of bid documents is available at City Offices, 100 Civic Plaza, Public Works
Department, Dublin CA 94568.
For further information on this bid contact Herma Lichtenstein, Parks and Facilities
Development Manger, at 925-833-6645. -
Herma Lichtenstein
Parks and Facilities Development Manager
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ATTACHMENT 1''''
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1.0 General Information
1.1 City Objective
In Fiscal Year 1999-2000, the City of Dublin will be expanding its offices at the Civic
Center. As part of the build-out, the City will be adding or remodeling approximately 66
offices or workstations. The new private offices and open office spaces will require new
office furnishings. The new furniture will be functionally and aesthetically compatible
with the City's existing furnishings. The City of Dublin is seeking bids for furniture
pricing and installation costs as outlined in this Request for Bids.
1.2 Bidding Instructions
In order to receive consideration, all bid bids shall be made in accordance with the
following instructions:
1.2.1 Bids shall be made upon the forms provided therefor properly executed
and with all items filled out. The signatUre of all persons signing shall
be in long hand.
1.2.2 Blank spaces in the forms must be properly filled in, and the
phraseology thereof must not be changed. Additions must not be made
to the items mentioned therein. Any unauthorized conditions,
limitations or provisions attached to a bid may cause its rejection.
Alterations by erasures or interlineations must be explained or noted in
the bid over the signature of the vendor.
1.2.3 No FAXED bids will be considered. No bids received after the time
fixed for receiving them will be considered. Late bids will be returned
to the vendor unopened.
1.3 Bid Format
1.3.1 Signature: The bid shall be signed by an authorized corporate officer.
1.3.2 Bid Forms. Each vendor shall fill out completely and accurately the bid
forms supplied with this invitation to respond to the Bid. Failure to use
the forms provided will invalidate the bid. Failure to answer any of the
questions or provide any of the information requested in the bid
specifications may subject the entire bid to rejection.
1.3 .3 Valid Period. Include a statement that the terms of the bid will remain
valid for 60 days.
1.3.4 Qualifications. Firms relevant experience, responsiveness; ability to
perform; anticipated manpower allocation. Provide three references of
agencies where similar work has been performed in the past. In each
case briefly describe the project scope and indicate a contact person and
phone number.
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1.3.5 Identify the personnel to be involved in the project and their
background. Include information relative to any subcontractor.
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1.4 Meetings and Deadlines.
1.4.1 Due to the unique nature of the building layout, the modular panel
system and workstations installers will be required to attend a pre-
installation walk-through. The purpose of the walk-through will be to
finalize any pending space plan details and installation schedule issues.
The selected vendor will coordinate the walk-through date with the City
of Dublin.
1.4.2 Due Date for Response
Wednesday, November 24, 1999
1.4.3 One copy of the bid bids should be submitted to
City of Dublin
City Clerks Office
100 Civic Plaza, 2nd floor
Dublin, CA 94568
1.5
Bid Clarification Upon receipt of your bid, you may be called for additional
information and/or detailed discussion of the bid.
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1.6 Addenda or bulletins. Any addenda or bulletins issued by the City during the
time of the bidding shall be considered a part of the documents provided to the
bidder for the preparation of his bid, shall be covered in the bid and shall be
made a part of the contract.
1.7 Withdrawal of bids. Any bidder may withdraw a bid, either personally or by a
written request, at any time prior to the scheduled deadline for receipt or written
bids.
1.8 Economy or preparation. The bids should be prepared simply and economically,
provided a straightforward, concise description of the bidder's capabilities to
satisfy the requirements of this specification. The bidder shall be responsible for
costs incurred in the bid preparation and delivery.
1.9 City Right to Accept or Reject B ids. The City of Dublin reserves the right to
accept or reject any bids, and all subsequent material, either verbal or written,
exclusive of an executed written contract. This invitation to respond to the Bid
in no way obligates the City of Dublin to any company, supplier, manufacturer,
or respondent to the RFP.
1.1 0 Award and Execution of the Contract
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1.10.1 The award of the contract, if it be awarded, will be to the lowest
responsible bidder whose bid complies with all the requirements
prescribed.
1.11 Errors and Omissions. The City of Dublin shaIl not be held responsible for
errors, omissions, oversights brought to the attention of the City of Dublin
subsequent to the due date of this bid which alter or modify the information
which form the basis for evaluation of the submitted bid response, shall remain
the responsibility of the vendor. Additionally, any errors, omissions, or
oversights of a material nature may constitute grounds for rej ection of the
submitted bid.
1.12 Contractor Liability and Worker's Compensation Insurance. Per the agreement
with the City, the Vendor shall verify that all installation subcontractors, at their
own cost and expense, procure and maintain satisfactory public liability and
casualty insurance. Insurance is required to adequately protect the Vendor and
the City in damages for personal injury, including death, which may arise from
instaIlation operations under the contract, whether such operations are by the
subcontractor, or anyone directly or indirectly employed.
The City of Dublin shaIl be named as an additional insured.
InstaIlation/delivery services subcontractor shall at his/her own cost and expense
procure and maintain adequate workers' compensation insurance in an amount
satisfactory to the City and sufficient to protect the vendor or subcontractor as
weIl asthe City from any claims under the Workers' Compensation Law, it
being expressly understood and agreed that all persons employed directly or
indirectly in connection with said work by the installation services subcontractor
will be considered to be the employees of the subcontractor and not employees
of the City.
1.13 Building Repairs. The vendor shall be liable and responsible for any building
repairs required due to work being completed. This may include, but is not
limited to ceiling tiles and damage to walls or floors or other amenities within
the Civic Center.
1.14 Beginning or Work and Time of Completion. The vendor shall process all
purchase orders within five (5) working days of the date of the Notice to Proceed
and shaIl diligently track, monitor and provide status on shipping, delivery and
instaIlation dates. The vendor shaIl return the signed contract, and insure
certification within five (5) working days after the receipt of contract from the
City. The continuous prosecution of work by vendor shall be subject only to
Excusable Delays as defined in the Agreement. Work shaIl be completed in mid
January 2000 within 10 working days following notification from the City of the
completion of interior construction. Work completed on the weekends or city
holidays must be approved in advance.
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1.15
Field Conditions.
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1.15.1 Building. The Civic Center building is constructed on a radius. A
significant amount of the interiors walls are either slightly curved or are
positioned at an angle greater or less than 900. Installers may be
required to modifY worksurfaces on site as needed.
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1.15.2 Carpets. All floors will be finished and carpeted with commercial grade
broadloom carpet. Access to sub-flooring is not required. Access to the
building's power is above finished floor.
1.15.3 The Civic Center offices will be fully functional and operational during
normal business hours. No installation work can interfere with normal
operations.
1.16 The vendor shall represent and warrant that he has sufficiently informed himself
in all matters affecting the performance of the work. The vendor shall be
responsible for furnishing the labor and equipment required to deliver, assemble
and install the products called for in th~ specifications and that she has checked
the bid for errors and omissions; that the prices stated in the bid are current and
as intended and are complete and correct in terms of prices, labor, supplies,
materials, and equipment required by the bid documents.
1.17 Prevailing Wage
1.17.1 The wage rates determined by the Director ofIndustrial Relations
entitled "General Prevailing Wage Rates" refer to expirations dates. If
the published wage rate does not refer to a predetermined wage rate to
be paid after the expiration date, said published rate of wage shall be in
effect for the life of this contract. If the published wage rate refers to a
predetermined wage rate to become effective upon expiration of the
published wage rate and the predetermined wage rate is on file with the
Department ofIndustrial Relations, such predetermined wage rate shall
become effective on the date following the expiration date and shall
apply to this contract in the same manner as if it had been published in
said publication. If the predetermined wage rates, which expiration
dates occur during the life of this contract, each successive
predetermined wage rate shall apply to this contract on the date
following the expiration date of the previous wage rate. If the last of
such predetermined wage rates expires during the life of this contract,
such wage rate shall apply to the balance of the contract. General
Prevailing Wage Rates are on file in the office of the City Clerk.
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1.17.2 Labor Nondiscrimination.
1. 19.2.1Attention is directed to the following Notice that is required by
Chapter 5, Title 2, California Administrative Code:
NOTICE OF REQUIREMENT FOR NONDISCRIMINATION
PROGRAM (GOVERNMENT CODE, SECTION 12990)
Your attention is called to the "Nondiscrimination Clause." Set
forth herein, which is applicable to all nonexempt state contracts
and subcontracts, and to the "Standard California
Nondiscrimination Construction Contract Specifications" set
forth herein. The Specifications are applicable to all nonexempt
state construction contracts and subcontracts of $5,000 or more.
NONDISCRIMINATION CLAUSE
1. During the performance of this contract, vendor and its
subcontractors shall not unlawfully discriminate against any
employee or applicant for employment because of race,
religion, color, national origin, ancestry, physical handicap,
medical condition, marital status, age (over 40) or sex.
Vendors and subcontractors shall insure that the evaluation
and treatment of their employees and applicants for
employment are free of such discrimination. Vendors and
subcontractors shall comply with the provisions of the Fair
Employment and House Act (Government Code, Section
12990 et seq.) and the applicable regulations promulgated
thereunder (California Administrative Code, Title 2, Section
7285.0 et seq.).
2. The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code,
Section 12990, set forth in Chapter 5 of Division 4 of Title 2
of the California Administrative Code are incorporated into
this contract by reference and made a part hereof as
obligations under this clause to labor organizations with
which they have a collective bargaining or other agreement.
3. This vendor shall include the nondiscrimination and
compliance provisions of this clause in all subcontracts to
perform work under the contract.
1.19 Subcontracting. A sheet for the purposes of listing the subcontractors, as
required by the Subletting and Subcontracting Fair Practices Act, is included in
the bid packet.
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2.0 Specifications and Bid Forms
2.1
Scope of Work. Plans and Contract documents may be secured from the office
of the City Manager, 100 Civic Plaza, 2nd Floor, Dublin, Ca 94568, 925-833-
6650. One copy will be provided to each bidder free of charge.
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2.1.1 It is the intent of the City to have a single bidder responsible for the
provision of all items identified in the specifications. Although it is
recognized that a successful bidder may utilize subcontractors for a
portion of the work, they shall be clearly identified on the "Bidders List
of Subcontractors Form." The bidder is specifically advised that any
person, firm, or other party to whom it is proposed by the successful
bidder to award a subcontract must be acceptable to the City and shall be
bound by all terms and condition of the bid.
2.2 Specifications.
2.2.1 General. A set of floor plans will be distributed with each bid package.
These plans detail the locations of the panels, workstations and furniture
the City is seeking in the project. The products and labor required to
implement these plans are detailed on the attached forms. Using the
plans provided by the City, each bidder is required to provide cost and
other details as requested on the following forms:
1)
2)
3)
4)
Bid summary
Product Cost Detail
Labor and Installation Cost Detail
Bidder List of Subcontractors, if applicable
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2.2.2 Overview. As part of the City's expansion within the Dublin Civic
Center, the City will need modular workstations consisting of fabric
covered acoustical panels and cantilever supported worksurface
components. There will be (12) panels that will have 2 - 4-circuit
electrical capacity through a bottom raceway. The remaining panels will
be non-powered.
2.2.3 Details. The furniture is to be installed in two phases that correspond to
the phases of the general construction work at the Civic Center. During
phase one, vendor will complete all phase one work in January 2000.
Phase two, contractor will complete all work in April 2000. Vendor
shall coordinate work with the City's Parks and Facilities Development
Manager to ensure an efficient installation schedule.
2.2.3.1 Phase One. January 2000
2.2.3.1.1
Vendor shall deliver and install Trendway panels
and workstations on the first floor Public Works,
Fire and Consultants cluster areas.
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2.2.3.2 Phase Two. March 2000
2.2.3 .2.1 Vendor shall deliver and install all remaining panels
and furniture.
Additional Information: Questions related to this document may be addressed to:
Herma Lichtenstein
Parks and Facilities Development Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
925-833-6645
herma.lichtenstein@ci.dublin.ca.us
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Bid Summary Form
City of Dublin - Civic Center Expansion Furniture Project
I have received the documents relative to the City of Dublin Civic Center Expansion Furniture
Project. The bid package includes Notice and Instruction to Bidders, Specifications, and plans
detailing the Civic Center.
The following costs relate to the total cost of the project as defined in the plans and
specifications including all applicable delivery and installation charges, taxes, and fees. The unit
price the vendor specifies in the Product Cost Detail section should apply to quantity deviations
of up to a 15% difference in the estimated quantity.
A. Cost Summary
Category c Total
Product (including tax & delivery) $
Labor $
Grand Total $
B.
References
Please list two references for which you have provided similar work.
C. Addendum's Included
This bid includes all modifications contained in the following addenda or clarifications.
Addendum # .
Date Issued
D. Submitted by
Name: ,
Firm Name:
Address:
Phone:
Signature
Date
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Product Cost Detail
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Product Type Estimated Total Manufacturer
Quantity Price
Panels, modular Components for Trendway
and freestanding approx. 31
workstations workstations
Wood veneer 8 Units Craftsman
casegoods
Metal files and 17 Units Global Industries
storage
Plan storage and 11 Units PlanHold
files
Custom Laminate 16 Units
Units
Ergonomic task 20 Chairs Encore Seating
seating .
Conference room 26 Chairs K&K Seating Inc.
seating
Wood veneer 8 Units Equipment
bookcases Distributors
Total
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Labor Cost Detail
Hourly Rate Estimated Hours to Subcontractor (if
complete applicable)
Workstation
installation
Furniture delivery &
assembly
Total
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City of Dublin Furniture Specifications
Date: 11/1/99
Manufacturer: Trendway
Group: PanelslWorkstations
Fabric Gr. 3, Galleria, Color: Motor AP1
Laminate: Stipple, Pewter J54
Trim: Vinyl, Color: Pebble
Q~ Model # Descriotion Unit Price Ext. Price Notes & Comments
$ $
11 T A2466A 24''w x 66"h Tack/Acoustical $ $
29 TA3666A 36"w x 66"h Tack/Acoustical $ $
16 TA4266A 42"w x 66"h Tack/Acoustical $ $
47 T A4866A 48''w x 66"h Tack/Acoustical $ $
7 TA3642A 36"w x 42"h Tack/Acoustical $ $
1 TA4242A 42''w x 42"h Tack/Acoustical $ $
5 TA4842A 48''w x 42"h Tack/Acoustical $ $
7 WSR42 42"h Wall Starter Rail $ $
19 WSR66 66"h Wall Starter Rail $ $
10 SRS Starter Shim Kit $ $
22 DWM66 66"h Dual Wall Mounts $ $
1 MPM Mid-Panel Mount Kit $ $
4 HT Hinge/Glide Tool $ $
2 BFH Base Feed (6' Conduit) $ $
1 PPH24 24" powerPac Harness $ $
2 PPH42 42" PowerPac Harness $ $
1 PPH48 48" PowerPac Harness $ $
3 PP242 42" PowerPac2 (2 duplex) $ $
6 PP248 48" PowerPac2 (2 duples) $ $
1 PP236 36" PowerPac2 (2 duplex) $ $
1 PP436 36" PowerPac4 (4 duplex) $ $
2 PP442 42" powerPac4 (4 duplex) $ $
2 pkg. PD1 Power Duplex (Circuit 1) $ $
2pkg. PD2 Power Duplex (Circuit 2) $ $
1 pkg. PD3 Power Duplex (Circuit 3) $ $
1 pkg. PD4 Power Duplex (Circuit 4) $ $
20 HWM30 Horizontal Wire Manager $ $
31 BP6612 Floor Pedestal (B/B/F) $ $
22 BP1212 Floor Pedestal (F/F) $ $
.4 BLF230 30''w Lateral File (2 dr.) $ $
2 BFD36 36''w Flipper Door . . $ $
13 BFD42 42"w Flipper Door $ $
27 BFD48 48''w Flipper Door $ $ .
1 RS36E 36"w Regular Open Shelf $ $
"0"- RS42E 42"w Regular Open Shelf $ $-
2 SL36 36''w Task Light $ $
22 SL48 48"w Task Light $ $
1 FSSC2442E 42"w x 24"d Floor Compo Corner $ $
1 SPR2442RE .., 42""" x 24"d Single Ped. R-Rtn. $ $
1 SPR2448LE 48''w x 24"d Single Ped. L- Rtn. $ $
Total 1$ 1$
ATTACHMENT 2
Date:
Manufacturer:
Group:
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City of Dublin Furniture Specifications
11/1/99
Global Industries
Metal File & Storage
Finish: Putty
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Q1'l Model # Descriction Unit Price Ext. Price Notes & Comments
3 9342P-5F1 H/93PS42 Lateral File wI posting shelf $ $
42''w, 5 dr.wl top receding dr.
4 9342P-3F1 H Lateral File $ $
42''w, 3 dr.
7 CWB93 Counter weight balance $ $
5 26-201 Vertical File, letter width $ $
2 dr. wI lock, 18''w x 29"h
3 26-401 Vertical File, letter width $ $ ,
. 4 dr. 18"w x 52"h
2 9136-5S1 Storage Cabinets $ $
2 door, 36''w x 65 1/4"h
Total 1$ 1$
Date:
Manufacturer:
Group:
11/1/99
PlanHold
Plan Files
Finish: Autum Haze #07P
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Qtv Model # Descriction Unit Price Ext. Price Notes & Comments
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2 502MF-3042 MasterFile 2 $ $
30''w x 50"h x 21 1/2"d
4 27RS1-30 Mobil Verticle File
- 43"h x 25 1/2''w x 26"d
5 560ST -4 Wire Roll File $ $
31"h x 17 1/4"w x 22"d
Total 1$ 1$
Date:
Manufacturer:
Group:
11/1/99
Laminates Plus
Custom Plan Units
Laminante: TBD
Pattern: TBD 1 Color: TBD
illY Model # - Descriotion Unit Price Ext. Price Notes & Comments
1 Custom 1 10ft. Plan Check Table $ $
. w/ adj. plan cubicles
(drawing attached)
15 Custom2 Plan Cubes $ $
w/15 8" x 8" openings
Totall$
1$
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City of Dublin Furniture Specifications
Date:
Manufacturer:
Group:
11/1/99
Craftsman
Wood Veneer Casegoods
Desks: Designline 6000, Walnut Veneer
Conference Tables: Grp. 2, Oak Veneer
Otv Model # Description Unit Price Ext. Price Notes & Comments
2 6-CU-65-h-31-h-10 Computer "U" Workstation $ $
Desk, 30" x 66"
Bridge, 24" x 30"
Computer Comer, 36" x 36"
Return, 24" x 30"
1 6-L-65-h-48-h-10 "L" Unit Workstation $ $
Desk, 30" x 66"
Return, 24" x 48"
2 6-DP-66-h-h-10 Double Pedestal Desk $ $
. 30" x 66"
2 2-2-48-96-C Boat Shape Conference Table $ $
48" x 96"
1 2-2-48-120-C Boat Shape Conference Table $ $
48" x 120"
Total 1$ 1$
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Date:
Manufacturer:
Group:
11/1/99
Equipment Distributors
Wood Bookcase
Walnut Veneer
Otv Model # Description Unit Price Ext. Price Notes & Comments
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2 2104-223 Straight Top Bookcase $ $
36"w x 12"d x 36"h
1 2104-224 Straight Top Bookcase $ $
- 36''w x 12"d x 48"h
5 2104-226 Straight Top Bookcase $ $
36"w x 12"d x 72"h
Total I $ 1$
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City of Dublin Furniture Specifications
Date:
Manufacturer:
Group:
11/1/99
Encore Seating
Ergonomic Task Seating
Upholstery Grade 2
Pattern: Transit, Color Mushroom
Finish: Black
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Qrl Model # Description Unit Price Ext. Price Notes & Comments
20 443-M Impact Serie's Task Chair $ $
Adj. "Tn arm, seat & back height
back anQle, tilt, tension control
Totall$ 1$
Date:
Manufacturer:
Group:
11/1/99
K&K
Conference Room Seating
Upholstery Grade 3
Pattern: Trio, Color: Teal
Finish: American Oak
Qty Model # Description Unit Price Ext. Price Notes & Comments
26 3204 3200 Series mid-mgmt. swivel $ $
Total 1$ 1$
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City of Dublin
CustoM Plan Check Unit
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or close for appearance
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