HomeMy WebLinkAbout4.1 Approve 05-11-1992 Minutes REGULAR MEETING - May 11, 1992
A regular meeting of the City Council of the City of Dublin was held
on Monday, May 11, 1992, in the Council Chambers of the Dublin Civic
Center. The meeting was called to order at 7:30 p.m. , by Mayor
Snyder.
ROLL CALL
PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor
Snyder.
ABSENT: None.
PLEDGE OF ALLEGIANCE
Mayor Snyder led the Council, Staff and those present in the pledge of
allegiance to the flag.
Complaint Regarding Court System (580-75)
Ms. Joyce Alcamo, 7605 Knollwood Place, stated she wanted the City
Council to hear of the run around she had been getting from the Court
system. Several parking tickets were recently given at Dublin High
School and when they went down to pay them, their bails were all
different amounts. She has been trying to find out why and she just
gets shuffled all around. She distributed a letter which stated the
problems they have been having. Dublin Police Services told her the
amount should be $20, and this is what she would like to see.
However, she was aware of amounts ranging from $19 to $35. She has
tried and tried to get in touch with Commissioner Hugh Walker, but
once they find out what she wants, they won't schedule an appointment
for her.
Mayor Snyder explained that the City of Dublin has nothing to do with
setting bail amounts. We have no connection with the court in that
regard. The Police Department also has nothing to do with setting
bails.
Ms.- Alcamo stated all they want to know is why the different amounts,
and all they are getting is the run around.
Mayor Snyder stated as a courtesy, he would see what he can do for her
with this situation. He requested that she leave a number where she
can be reached.
City Attorney Silver advised that if these are violations of the
California Vehicle Code, the City of Dublin has nothing to do with
setting the bails.
CONSENT CALENDAR
On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous
vote, the Council took the following actions:
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Regular Meeting May 11, 1992
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COPIES TO:
ITEM NO.
Approved Minutes of Regular Meeting of April 27, 1992;
Accepted the City Treasurer's Investment Report as of April 30, 1992
(320-30) ;
Authorized the City Manager to sign an Agreement with Alameda County
regarding the Mortgage Credit Certificate Program (MCC) (600-40) ;
Adopted
RESOLUTION NO. 53 - 92
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF DUBLIN AND ALAMEDA COUNTY
WITH REGARD TO COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS
FOR FISCAL YEAR 1992-93 - $49,138 (600-40)
Adopted
RESOLUTION NO. 54 - 92
AWARDING CONTRACT 92-08 ANNUAL STREET SLURRY SEAL PROGRAM
TO CALIFORNIA PAVEMENT MAINTENANCE, INC. $55,554.44 (600-30)
and authorized the Mayor to execute the Agreement;
Received the Finance Report as of April 30, 1992 (330-50) ;
Approved Warrant Register in the amount of $1, 221, 592 .21 (300-40) ;
Authorized the City Attorney to enter a stipulation for final judgment
for the purchase of property at 6393 Scarlett Court (Dolan property)
for the Dublin Boulevard Extension and authorized the Finance Director
to. release funds for purchase of the property (670-20) .
Cm. Jeffery requested that the item related to a budget transfer to
cover obtaining preliminary title reports on the Heritage Center
properties be pulled from the Consent Calendar. She felt that any
item on which the City is going to expend money should go through the
budget process.
Cm. Moffatt pointed out that the money is coming from the City Council
Community Promotion account.
Cm. Jeffery stated she was aware of this. The money came from the
cancelled 4th of July community activity. She felt the expenditure is
inappropriate.
On motion of Cm. Burton, seconded- by Cm. Moffatt, and by majority
vote, the Council authorized a $1, 000 budget transfer from the City
Council Community Promotion Account and directed Staff to obtain
preliminary title reports on the Heritage Center properties (910-40.) .,,.,
Cm. Jeffery and Mayor Snyder voted against this motion.
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Regular Meetanq May 11, 1992
STREET CLOSURE REQUEST
FREDERIRSEN COURT FOR 4TH OF JULY BLOCK PARTY (650-50)
Public Works Director Thompson advised that Susan Smith, 7610
Frederiksen Court has requested that the City allow closure of
Frederiksen Court from 12 : 00 noon through 10: 00 p.m. , on Saturday,
July 4th, for a block party.
Mr. Thompson advised that the typical conditions for this type of
request are that the residents obtain an encroachment permit,
insurance, and provide lighted barricades which are to be monitored at
all times. Other conditions relate to litter cleanup and use of
alcohol by adults only.
Cm. Burton asked how many years they have been doing this.
Mr. Thompson advised that this is the first time residents of this
street have requested closure.
On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous
vote, the Council approved issuance of an encroachment permit, once
the residents have obtained the insurance.
PUBLIC HEARING - TITAN BETA REQUEST FOR VARIANCE
FROM SECTION 3305 OF UNIFORM BUILDING CODE (450-40)
Mayor Snyder opened the public hearing.
Chief Building Official Taugher presented the Staff Report and advised
that Section 3305 of the Uniform Building Code provides that when the
occupant load of a portion of a building is 30 or more, any corridors
serving that area must be of one-hour fire-resistive construction and
that the corridor must extend to the exterior without being
interrupted by intervening rooms.
Titan Beta, 6780-R Sierra Court, is a company which manufactures high-
tech equipment for the Army and Navy. Recently, Titan Beta applied
for a permit to expand the office area by constructing a 241 x 49'
drafting room by extending into the existing shop area. The applicant
now wishes to connect the new drafting room to the existing office
area. The applicant indicates that there are 21 employees that now
occupy the office and drafting area and that the number will always be
29 or less.
Mr. Taugher stated if the Council grants the Variance, he suggested
that the applicant be required to file quarterly reports indicating
the names and job classifications of all employees as a means of
enforcing the Variance. Also, the Building Official should be
authorized to examine the payroll records if necessary for
enforcement. The path of travel from the corridor through the shop
area to the exterior exit doors should be clearly designated by
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Regular Meeting May 11, 1992
painting lines on the floor and providing signs indicating that the
exit path is to be kept clear at all times.
Mr. Taugher indicated that he also suggested that when Titan Beta
vacates the premises, the drafting room should be removed. He spoke
with them this morning, and they objected to this condition.
Mayor Snyder questioned the use of the remaining area in the back.
Mr. Taugher stated the area behind is a shop storage area. The
drawing which shows the back is not actually the back of the building,
but just the back of the slide illustrating the site.
Mayor Snyder stated he was concerned with the fact that Staff would
have to take time to review this on a quarterly basis.
Cm. Burton thought it would be sufficient for the Building Official to
just drop in from time to time to observe. He questioned why the City
would need to get into the paperwork business. Someone could just go
in and count heads.
Mr. Taugher stated he was asking for information to be submitted and
if necessary, they could still go out and make counts.
Mayor Snyder suggested having them write a simple letter on a
quarterly basis indicating they are meeting the requirements of the
Variance.
City Attorney Silver advised the Council that this would be a judgment
call on their part.
Mayor Snyder felt this seems to be a lot of extra work to generate a
list when a letter would be simpler.
Cm. Jeffery felt that if they got a large contract, they could hire
contractors and they don't show up on the payroll records anyway.
Cm. Moffatt thought the Council should just put in a requirement that
they cannot have more than 30 employees and then Vic could just drop
in any time he wanted.
The Council questioned if the Variance goes along with the property or
the company.
Ms. Silver stated Condition #6 is specific. The Variance terminates
when they vacate the premises. If the City says the Variance becomes
null and void, this would require them to put the wall back in when
they leave. It should say both, the wall goes back up and the
Variance becomes null and void when they leave.
The Applicant was not present at the public hearing.
No comments were made by members of the public relative to this issue.
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Regular. Meeting May 11, 1992
Mayor Snyder closed the public hearing.
The Council agreed that Condition #2 should be changed to read: The
Applicant shall file a letter annually with the Building Official
indicating compliance.
The Council agreed that the word "quarterly" should be changed to
"annual" in Condition #3 .
The Council agreed that Condition #6 should be changed to read: That
when Titan Beta moves from the premises, the opening between the
engineering office and drafting room shall be replaced with a wall and
the Variance becomes null and void.
On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous
vote, with the changes discussed, the Council adopted
RESOLUTION NO. 55 - 92
GRANTING A VARIANCE TO SECTION 3305 OF THE
UNIFORM BUILDING CODE (UBC) TO TITAN BETA
6780-R SIERRA COURT (450-40)
DRAFT SITE DEVELOPMENT REVIEW GUIDELINES (410-20)
Associate Planner Choy advised that the purpose of the Site
Development Review Guidelines is to assist property owners,
developers, architects, and applicants in understanding the objectives
of.the City's SDR process and the level of quality that the City is
seeking. The Guidelines provide general design direction for use in
the review of development proposals, including the expectations of the
Planning Department.
Cm. Moffatt stated he had questions regarding the general
descriptions, site plan and concepts. He asked if these were policy
guidelines or are they to do this.
Mr. Choy stated they are designed to work in conjunction with the
Zoning Ordinance and General Plan. They are to provide an Applicant
with direction.
Cm. Moffatt stated he could see where they could be beneficial. He
asked if there is any incentive being offered for following these
guidelines.
Mr. Choy stated the guidelines are not actually specific. Before, the
City never had anything to fall back on when disputes arose. This is
clear and shows the direction the City wishes to move in. These
guidelines could be used very early in the process.
Cm. Burton stated he was very concerned about this. They show what
the Planning Department wants to have a developer do. Developers will
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Regular Meeting May 11, 1992
say they don't need this. All the nitty gritty details are very
specific and this gives Planning some very heavy leverage.
Mr. Ambrose advised that this has gone through considerable discussion
from the Planning Commission and copies have been sent to the
development community. What he hears from the developers that bothers
them most is when they cannot get a finite response. These guidelines
eliminate a lot of the uncertainty.
Cm. Jeffery pointed out that the Council is here to represent the
people of Dublin, not the developers. This is to benefit property
values and so that we don't end up with more of the garbage standards
that were allowed in the past. She did not feel they are unduly
hurting anyone in the community.
Cm. Burton felt that there were a lot of good ideas put down, but
there is a lot of conflicting stuff. There should be a summary of the
City's objectives. We should put "suggests" instead of "should" . He
sees this as a potential problem. It doesn't appear to be user
friendly.
Cm. Moffatt suggested saying goals instead of policies.
Mayor Snyder pointed out that it doesn't say policies, it says
guidelines.
Cm. Jeffery made a motion, which was seconded by Mayor Snyder to
approve the Site Development Review Guidelines.
Cm. Burton stated he wanted to make a substitute motion to continue
this to a future meeting to get a brief outline of what we are trying
to say. There was no second to Cm. Burton's substitute motion.
Mr. Choy explained the process that Staff had used. They originally
took out all the 'shalls' . You cannot identify or anticipate how you
are going to treat every site. What Staff is trying to do is lay out
as much as possible. These are general guidelines without being too
specific.
On motion of Cm. Jeffery, seconded by Mayor Snyder, and by majority
vote, the Council approved the Site Development Review Guidelines.
Cm. Burton voted against this motion.
ANNUAL TRAFFIC SAFETY REPORT
& DOWNTOWN INTERSECTION MONITORING (590-90)
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A Staff Report prepared by Public Works Director Thompson indicated
that a Traffic Safety Report is prepared annually and is combined with
a downtown intersection monitoring report. There were a total of 2231 '
reported accidents in 1991, 16 of which were injury accidents. This
is significantly lower than the average of the 4` previous years, which
was 263 accidents, 66 with injuries. Traffic Volume has increased
during this time and it is hoped that a downward trend in the number
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Regular Meeting May 11, 1992
of accidents can be attributed in part to Dublin's proactive approach
to traffic safety and increased enforcement.
Carl Springer with TJKM briefly discussed intersections and street
segments which were found to have accident rates higher than the State
average. These included: Galindo Drive between Bellina Street and
Valencia Street; Dougherty Road between Sierra Lane and Dublin
Boulevard; Dublin Boulevard between San Ramon Road and Regional
Street; Amador Valley Boulevard between Regional Street and Starward
Drive; Intersection of Amador Valley Boulevard and Burton Street;
Dougherty Road and Sierra Lane; and Amador Valley Boulevard and
Stagecoach Road.
The Downtown Intersection Monitoring Report included intersections:
• San Ramon Road/Amador Valley Boulevard
• San Ramon Road/Dublin Boulevard
• Dublin Boulevard/Regional Street
• Dublin Boulevard/Village Parkway
• Dublin Boulevard/Dougherty Road
Mr. Springer stated that the volume to capacity (V/C) ratios for all 5
intersections was better in 1991 than in 1988. Four of the inter-
sections experienced an improved level of service over 1988, and the
fifth remains unchanged.
Overall, Dublin had a record low number of accidents when compared to
the last several years, while traffic volume has increased.
Cm. Jeffery stated she rides her bicycle a lot and frequently has a
problem getting the signal to change going east turning north from
Amador Valley Boulevard onto Stagecoach Road. Often, the signal goes
through the complete cycle without allowing her to turn.
Mr. Springer explained how the adjustment works and stated the
construction crew could take a look at this to make sure it's working
properly.
Cm. Burton asked if there was something else Mr. Springer would like
to say regarding cycling other that just less traffic.
Mr. Springer stated he did not emphasize much that congestion is at
the lowest point in the last 5 years. The volume is down, but there
have been major improvements done. A lot of fine-tuning has been done
over the last 5 years.
Cm. Howard expressed concern over the situation on Amador Valley
Boulevard coming out of Albertsons.
Mr. Springer stated there have been several accidents at this
location.. They don't hear about the near misses, only the accidents 5
that are reported. If any uses intensify at all, the City may need to
look at some solutions.
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Cm. Jeffery advised that if you go out the western driveway, the
holding lane is not great enough, and backups occur.
Mayor Snyder suggested that perhaps the Traffic Safety Committee could
take a look at this location.
The Council thanked Mr. Springer for the report.
REPORT ON PROGRAM FOR RECOGNITION OF OUTSTANDING DEVELOPMENT (470-50)
Associate Planner Cirelli presented the Staff Report and explained
that a program for recognition of outstanding development within the
City could be used to improve the quality of development in the City,
to recognize those who have made special efforts to achieve
outstanding design, and to encourage others to create a more
attractive environment.
Ms. Cirelli advised that the cost of the program would depend on
direction from the City Council on items to be included. The outlined
program would cost approximately $500 - $800 in materials, and require
approximately 100 - 200 hours of Staff time.
Ms. Cirelli discussed the various issues involved. Issue 1 - Should
the City Council establish an Outstanding Design Awards Program?
Issue 2 - Should the City establish a Design Review Board to implement
an Outstanding Design Awards Program?
Issue 3 - Should the City have adopted SDR Guidelines before'
implementing an Outstanding Design Awards Program?
Issue 4 - How frequently should the program take place?
Issue 5 - What type of awards would be appropriate?
Issue 6 - How should the program be structured?
Cm. Jeffery stated she suggested this type of a program quite some
time ago, but this is far greater than she anticipated in terms of
time and effort. It might be inappropriate to implement this type of
a program at this time. Also, the way the Council selects appointees
is up in the air until after the June election. Her concept was just
to have a way to recognize someone if they have an outstanding
development. This appears to be a very formal process. She thanked
Ms. Cirelli for putting this together and stated she did a good job.
Cm. Moffatt stated perhaps it could be combined with the Citizen of
the Year award.
Cm. Burton commented that Staff certainly put in a lot of time on this
and thought out all the areas. The timing is bad now; however, when
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development starts in east and west Dublin, we could start something
like this. It should be shelved at this time.
On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous
vote, the Council accepted the report, but opted to not establish the
program at this time due to time and fiscal restraints.
Mayor Snyder pointed out that it is timely for when we get back on
tract, it could be a goal that everyone could look forward to.
OTHER BUSINESS
Tri-Valley Joint Council Meeting (140-80)
Mr. Ambrose advised that the Tri-Valley Joint Council will meet again
next Monday, May 18th at 7 : 30 a.m. The group is working on defining
the principles to be studied by ABAG. The principles, as revised,
will be defined at the next meeting.
Russian Visitors (515-60)
Mayor Snyder advised that the first group of about 10 or 11 Russians
will be arriving on May 15th in the morning. On Monday, May 18th,
they will be given a tour of the Civic Center. That evening, there
will be a potluck at Dublin High School. A second group will be
coming soon thereafter and the two groups will be in the area for a
total of 3 weeks.
Clarification of Council/Manager Form of Government (610-20)
Cm. Jeffery stated she wished to confirm her understanding of some
Council policies. With regard to the Council's relationship with City
Staff, no work is to be directed to Staff unless it is directed
through the City Manager. Also, no individual Councilmember can use
Staff's time for their own personal use.
Mr. Ambrose advised that in accordance with the Council/Manager form
of government, the City Manager's Ordinance defines the relationship.
In terms of utilizing Staff resources, the Dublin Municipal Code
states that the City Manager shall be the administrative head of the
City, under the direction and control of the City Council. The Code
also states that the City Council and its members shall deal with the
administrative services of the City through the City Manager, except
for the purpose of inquiry, and neither the City Council nor any
member thereof shall give orders or instructions to any subordinates
of the City Manager. The City Manager shall take orders and
instructions from the City Council only when sitting in a duly
convened meeting of the City Council, and no individual Councilmember
shall give any orders or instructions to the City Manager.
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Regular Meeting May 11, 1992
Cm. Jeffery confirmed that this was her understanding and stated she
felt Cm. Burton's letter to the -Editor of the Valley Times directing
the public to call the Recreation Department was totally
inappropriate. Further, the article related to preserving Dublin's
past starts out with a bold-faced lie when it says that there will be
no cost to the citizens of Dublin.
Cm. Burton stated he accepted and duly noted these comments.
ADJOURNMENT
There being no further business to come before the Council, the
meeting was adjourned at 8 : 45 p.m.
Mayor
ATTEST:
City Clerk
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