HomeMy WebLinkAbout4.09 AmendMCE Agreement
CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 22, 1992
SUBJECT:
Amendment to Agreement With MCE Corporation for Public Works
Maintenance Services (Budget and Rates)
Report by Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1)
Resolution Approving the Proposed Amendment to
Agreement and Identifying the Schedule of Work
Schedule of Rates for FY 1992-93
Current Agreement
Submittal from MCE Corporation, including the
following:
a)
the
and
2)
3)
c)
Comparison of Contract Costs by Fiscal
Year (Table I)
Comparison of Workload Measures by Fiscal
Year (Table II)
Comparison of Proposed Changes to Labor
and Equipment Rates (Table III)
Staffing Comparison
Self-Evaluation
b)
/) :v/
RECOMMENDATIONj \(~J~ Adopt Resolution Approving Amendment to Agreement
~ authorize the Mayor to execute the amendment.
d)
e)
and
FINANCIAL STATEMENT:
See Description below.
DESCRIPTION:
since 1984.
MCE has provided maintenance services to the City of Dublin
Those services which are provided by MCE are as follows:
Bike Path Maintenance
Building Management and Maintenance
Curb, Gutter, and Sidewalk (emergency or temporary repair)
Drainage Maintenance
Guardrail Repair
Park Maintenance
Sign Installation, Repair & Maintenance
Spill Cleanup
Storm Patrol/Cleanup
Street Landscaping Maintenance
Street Repair (emergency or temporary repair)
Street Tree Maintenance
Striping and Marking (emergency replacement)
Weed Abatement
The current three-year contract with MCE Corporation for maintenance services
expires in June of 1993. As with previous years, MCE has submitted a budget
proposal for FY 1992-93. This proposal has been reviewed by Staff in conjunction
with the budget process.
The City contracts with MCE Corporation for maintenance services as an alternative
to hiring maintenance personnel and purchasing the equipment and vehicles that are
necessary for maintenance operations. Staff considers the capital outlay required
for vehicles and tools, plus the salary, benefit, training, and personnel
administration costs for crew members to be prohibitive for a city of Dublin's size.
- - - - - - - - J - 'i\- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ITEM NO.~ COPIES TO: Maynard Crowther, MCE CI~.ERK
Stan Smalley, MCE FILE ~
The present Corporation Yard facilities are not sufficient to accommodate an in-
house maintenance department. MCE also provides extensive record-keeping functions
from the standpoint of tracking inventories and costs which would need to be assumed
by City Staff if not provided by a contractor.
Shown below is a comparison of the contract costs authorized by the City for Fiscal
Year 1991-92, with the estimated costs which will be incurred for FY 1991-92 by
activity:
ACTIVITY
SPILL CLEANUP
STREET REPAIR
DRAINAGE ~~INTENANCE
STORM PATROL
CURB, GUTTER, & SIDEWALK
SIGN REPAIR/INSTALLATION
STRIPING & MARKING
GUARDRAIL REPAIR
WEED ABATEMENT
BIKE PATH MAINTENANCE
STREET TREE MAINTENANCE
LANDSCAPE MAINTENANCE
NEIGHBORHOOD WATCH
PARK MAINTENANCE
ADDITIONAL WORK
MAINTENANCE SUPERVISION
STAGECOACH A.D. TREES
STAGECOACH A.D. LANDSCAPE
DOUGHERTY A.D. TREES
DOUGHERTY A.D. LANDSCAPE
BUILDING MANAGEMENT
TOTAL MCE CONTRACT COST:
CONTRACT
BUDGET 1991-92
EST. 91-92 EXPENSE AS
SHOWN ADOPTED 92-93
BUDGET DOCUMENT
$
6,800
6,600
13 ,200
8,300
6,100
23,600
13,400
1,300
6,000
3,900
66,500
185,000
400
437,200
o
80,400
5,200
33,300
7,900
42,700
76,800
$
6,200
11 , 300
9,900
9,700
4,000
22,500
9,100
1,300
8,200
5,000
48,500
167,600
200
461,600
47,100
76,300
2,000
35,900
4,400
48,300
76,400
OVER/(UNDER)
1991-92 BUDGET
$
(600)
4,700
( 3,300)
1,400
( 2,100)
( 1,100)
( 4,300)
o
2,200
1,100
(18,000)
(17,400)
( 200)
24,400
47,100
( 4,100)
( 3,200)
2,600
( 3,500)
5,600
( 400)
$ 1,024,600
$ 1,055,500
$
30,900
The column identifying year-end expenses is as shown in the adopted 1992-93 Budget.
As indicated above, it is anticipated that MCE will spend $30,900 more than they
were originally contained in the FY 1991-92 Agreement. However, $47,100 of
additional work was authorized during the year, which in effect means that MCE
projects to spend $16,200 less on the originally authorized work.
Underexpenditures in landscaping and drainage related activities are primarily
attributable to low rainfall and restricted water usage. These factors reduced the
need for the normal level of drainage maintenance and also caused cutbacks or delays
in replanting many plants and trees. Cost savings were also realized since San
Ramon Road Phase IV was not ready for City maintenance as early as anticipated.
Although the original 1991-92 Agreement did not identify a budget for the Additional
Work line item, these expenses were accounted for elsewhere in the City Budget. The
Additional Work category consists primarily (75%) of subcontract pool maintenance,
which is budgeted for in the Recreation Department's Aquatics Budget. When the
1991/92 Agreement was prepared, it was anticipated that this item would become a
direct City contract. However, MCE has continued to handle pool maintenance through
their subcontractor. Another large part of this item is setting up of tables and
chairs at Shannon Community Center. This function is typically performed by the
Building Attendants at Shannon; however, due to problems incurred by Shannon Staff
in having attendants perform this function, MCE has periodically performed this
service. These costs are accounted for in the Shannon Center activity within the
Recreation Department.
The anticipated overage in street repair was partially caused by the need to repair
failed backfill around a Pacific Bell vault. This cost was offset by reimbursement
from Pacific Bell in the amount of $4,234.
The anticipated $24,400 overage in park maintenance is primarily due to:
Page 2
(1) increased usage at Kolb and Alamo Creek Parks; (2) fountain repair at Civic
Center; and (3) fountain repair and other corrective work at Shannon Park.
Proposed Services for Fiscal Year 1992-93
The proposed schedule of work for FY 1992-93 is shown in Attachment 1 of the
Amendment to the Public Works Maintenance Agreement (Exhibit 1). The scheduled work
represents the budget approved by the City Council on June 9, 1992. As indicated in
the Schedule of Work, the estimated contract costs for maintenance services provided
by MCE for Fiscal Year 1992-93 total $1,050,950. This exceeds the estimated FY
1991-92 maintenance costs of $1,045,000 by $5,950. Service levels, by and large,
are primarily the same in 1992-93 as in the prior year. MCE will be assuming
maintenance for a larger inventory due to the final acceptance of the San Ramon Road
improvements. MCE Corporation has managed to balance the additional costs
attributable to operating and inventory increases by proposing a more efficient weed
control program. The use of a subcontractor will eliminate the use of "Work
Alternative Crews."
The following are example of factors which are increasing the operational cost of
services provided:
1) A 5% direct wage increase for MCE employees who work permanently in Dublin.
This is the same percentage of increase as the FY 91-92 increase over FY 1990-91. A
10% rate increase is proposed for other MCE crews who may be called in for specific
pavement repair or other incidental work. The total cost of the work amounts to
$10,000 or less of MCE's total annual expense. This higher figure is due to an
error in calculation of the 1991-92 rate, which should have been raised 5.5% over
the 1990-91 rate but was, in fact, only increased 1% to 2%.
2) Minor adjustments have been made to equipment rates in order to reflect
changes indicated by MCE's equipment management system. MCE crew equipment rates
have been adjusted to more closely reflect the operating cost of construction
equipment. As noted in Item 1 above, very little outside MCE equipment is used in
Dublin.
3) Unit prices have been obtained for all proposed unit price work. The unit
price for chemical weed control in R.O.W. 's increased 29.3% due to large increases
in chemical prices that the subcontractor encountered, even during the current
fiscal year. Turf aeration and tree fungus spraying prices have been reduced
slightly. All tree trimming prices remain the same as compared to the current
fiscal year, except for the cost of pruning City street and median tress, which more
than doubled. The subcontractor experienced difficulty during the current fiscal
year in achieving expected productivity due to the size of the trees. These trees,
of course, will grow even larger during the next year.
In approving the City's Fiscal Year 1992-93 Budget, the City Council identified an
appropriation of $20,390 for operation of the Heritage Center. These expenses have
not been shown in the proposed Scope of Work and will be addressed as "Additional
Work" on an as-needed basis once ownership and other project tasks are complete.
The Scope of Work also excludes any additional costs for the maintenance of new
landscaping in the vicinity of Topaz Road. These costs will need to be determined
once the final planting is complete and this will require an adjustment to the
proposed Scope of Work. Under this Agreement (Sec. 1, Scope of Work), the City may
at any time revise the Schedule of Work identified in Attachment 1. In the event
that due to the State Budget Crisis the City finds it necessary to adjust service
levels, the Scope of Work can be reevaluated. This has also been reinforced in
Section 4 of the Proposed Amendment to the Agreement.
Recommendation
Staff recommends that the City Council adopt the Resolution (Exhibit 1) approving
the anlendmen~ to ~he agreement for 'Fiscal Year 1992-93, which establishes a Schedule
of Work and revisions to the labor and equipment rates. The modification to the
agreement will be effective for work performed after July 1, 1992.
a: (contracts)\maint\agstrev
Page 3
RESOLUTION NO. 78-92
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR MAINTENANCE SERVICES
WITH M.C.E. CORPORATION AND IDENTIFYING THE SCHEDULE OF WORK AND
SCHEDULE OF RATES FOR FISCAL YEAR 1992-93
WHEREAS, the City of Dublin and M.C.E. Corporation entered into an
agreement for provision of maintenance services as of July l, 1990; and
WHEREAS, the term of the agreement covers a three-year period expiring
on June 30, 1993; and
WHEREAS, the City has the ability to terminate the agreement in the
event that the performance by M.C.E. Corporation has been unsatisfactory; and
WHEREAS, M.C.E. Corporation has submitted a request for adjustment of
rates which is in accordance with the provisions of the agreement; and
~rnEREAS, the City of Dublin wishes to have M.C.E. Corporation continue
providing services during the upcoming Fiscal Year;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve the amendment to the agreement with M.C.E. Corporation
which is attached hereto as "Exhibit A," to become effective as of July 1, 1992.
Said amendment establishes a Schedule of Work for Fiscal Year 1992-93 and an
adjustment to the rates charged pursuant to the agreement and prior amendments.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the
amendment to the agreement.
PASSED, APPROVED, AND ADOPTED this 22nd day of June, 1992.
AYES: Councilmembers Burton, Howard, Jeffery, and Moffatt
NOES: None
ABSENT: Mayor Snyder
ATTC)
eit Cl rk
a: (contracts\maint\amndreso
ANNUAL PUBLIC WORKS MAINTENANCE AGREEMENT
BETWEEN
CITY OF DUBLIN
AND
MCE CORPORATION
2
tM&tt&lT ....,...,.,.
TABLE OF CONTENTS
ANNUAL PUBLIC WORKS MAINTENANCE AGREEMENT
TITLE
PAGE
1. Scope of Work 1
2. Duration of Agreement and Date of Commencement 2
3. Adjustments to Contract prices and Work Quantity 2
4. Scheduled Work 2
5. Additional Work 3
6. Work Not subject to This Agreement 3
7. Emergency Work 3
8. contract Amount and Prices 3
9. Maintenance Supervision 4
10. Work Scheduling Procedures 4
11. Work Reporting Procedures 4
12. Additional Contractor Responsibilities 5
13. Protection of Work and Public 5
14. compensation and Billing 5
15. Public Works Headquarters 5
16. General provisions 5
17. Maintenance of Records 6
18. Equal Employment opportunity 6
19. Prevailing Wage 6
20. Attorney Fees 6
21. Miscellaneous 6
22. Notices 6
AGREEMENT
ANNUAL PUBLIC WORKS MAINTENANCE
I-~\
This Agreement is made this ~)t//}1.;-. ;~I (~ , 1990,
THE CITY OF DUBLIN, a municlpal corporation ("city"),
CORPORATION, a California corporation, ("contractor").
between
and MCE
The city has elected to perform its public works maintenance
and related activities as set forth in Attachment 1 of this
document, using private contractors.
The Contractor has agreed to arrange for and supervise the
performance of the work and the city has agreed to retain the
Contractor for such purposes, in accordance with the terms and
provisions of this Agreement.
The city and the Contractor agree as follows:
1. Scope of Work: The city retains Contractor to arrange
for, supervise and manage the performance of the work described
in the Schedule of Work (Attachment 1) and as otherwise specified
in this Agreementi and for Additional Work, ("Additional Work")
as is called for in this Agreement. Contractor shall perform the
types of work listed in section A of Attachment 1 at the unit
prices listed in section B or at the time and material rates
listed in section C, as appropriate. The Scope of Work set forth
in Section A of Attachment 1 includes the maximum amount the city
will pay to Contractor for each activity for fiscal year 1990-
1991. Notwithstanding the foregoing, the city may at any time
revise the schedule of work identified in Attachment 1 for
budgeting or other reasons as deemed necessary by the city and
the estimated annual expenditure for Fiscal Year 1990-91 shall be
revised accordingly.
The Contractor specifically agrees to: (a) undertake the
direct responsibility for the performance of the work in
accordance with this Agreement i (b) prov ide directl y, or
through subcontractors or as otherwise permitted by this
Agreement all labor, materials and supervision necessary for the
proper performance of the work in accordance with this Agreement;
(c) furnish a Maintenance Superintendent to provide the
necessary liaison with the city staff and the required
coordination of workmen and materials in the performance of the
worki (d) comply with all laws, ordinances, rules, regulations,
and requirements of governmental authorities, pertaining to the
performance of the work; (e) perform the work, contract for its
performance and supervise its performance in a good and
workmanlike manner and in the most expeditious, cost effective
manner consistent with first class quality; (f) perform all
activities necessary and incidental to the orderly performance of
the work.
1
2. Duration of Aqreement and Date of Commencement: The
term of the Agreement shall be one (1) year commencing July 1,
1990, with provision for an extension of term for two successive
one year terms, subject to satisfactory performance during the
prior year, as determined by and in the sole discretion of the
city. The city has the option to renew the Agreement, subject to
the price modifications that may be agreed upon by city and
Contractor.
Notwithstanding the foregoing paragraph, the services of the
Contractor may be terminated by the city by giving ninety (90)
days written notice with or without cause. If the city
terminates the Agreement, the Contractor shall be compensated for
such services up to the point of termination. compensation for
work in progress will be prorated as to the percentage of
progress completed at the date of termination.
Contractor may also terminate its services to the city, but
must first provide the City with written notice at least ninety
(90) days in advance of termination. In such event, city shall
compensate Contractor for services up to the point of
termination, as provided above. Compensation for work in
progress will be prorated as to the percentage of progress
completed at the date of termination.
3. Ad;ustments to contract Prices and Work Quantity: In
the event of extension of the Agreement, no later than March 1st,
the contractor will submit to the city for the coming contract
year a proposed revised Schedule of Work which will set forth a
Work Plan in terms of types and quantities of work to be
performed as well as unit prices and/or estimated annual
expenditure amounts as appropriate. Upon written approval of
both parties, the Agreement shall be extended for one (1) year
effective July 1st as provided above.
4. Scheduled Work: All of the work set forth in
Attachment 1 is considered Scheduled Work, except as provided ln
section 1. Contractor shall perform no work in addition to
Scheduled Work, unless: (a) Additional Work is approved in
advance by the Public Works Director or; (b) an emergency
situation exists. An emergency situation is one which endangers
the public safety or public or private property and occurs under
circumstances making it either impossible or impractical to
obtain city approval before proceeding with the work. In such
cases, the Contractor will proceed with the work to the extent
necessary to relieve said danger and shall specifically inform
the Public Works Director of all Emergency Work accomplished.
All Scheduled Work shall be provided according to a monthly
schedule prepared by the Maintenance Superintendent and approved
by the Public Works Director in advance.
2
5. Additional Work: city may require contractor to
provide Additional Work not specifically described herein at
rates and quantities negotiated by the city and Contractor. No
Additional Work will be undertaken by the contractor without the
prior written approval of the Public Works Director. The
contractor will bill the city for Additional Work in the manner
as provided in Attachment 1.
6. Work Not subiect to this Aqreement: The Public Works
Director at his discretion may recommend that projects of a large
scope be approved by the city council for competitive bid and
completed under a separate Agreement. This shall be the
recommendation on all "public projects" where state or other laws
require that it be contracted for and let to the lowest
responsible bidder after notice. Nothing in this Section shall
preclude the contractor from participating in this bid process,
for said projects.
city, in accordance with local ordinances and State laws,
may directly purchase materials or supplies to be used by
Contractor. This shall not restrict Public Works Director from
requesting that Contractor, as part of other duties identified in
the Agreement, assist city with locating suppliers, obtaining
price quotations or bids, or other assistance provided that
Contractor will not be providing the materials and supplies.
7. Emerqencv Work: Emergency call-out procedures will be
maintained to provide for emergency response on nights, weekends
and holidays. The procedure will be reviewed and updated
periodically to ensure its effectiveness. In the event Emergency
Work dictates that work be accomplished outside the normal
working hours, such as night time, weekends and holidays,
appropriate overtime rates shall be used as set forth in
Attachment 1.
8. contract Amount and prices: Except as provided in
section I, the total annual estimated budget shall be the sum of
the planned expenditure amounts listed in Attachment 1. The
actual amount paid to the Contractor shall be based on the amount
of work performed according to the costs outlined in Attachment 1
and any subsequent "Additional work" approved by the city. Work
items listed in Attachment 1 shall be billed on a unit price
basis or otherwise as set forth in Attachment 1. unit Pricing is
expressed in terms of Dollars per Work Measurement unit for each
item of work.
For work listed as "Time and Materials" (T & M), Contractor
shall bill the city on the basis of actual costs to the
contractor plus a percentage as stated in Attachment 1, section
C, to cover overhead and management costs.
3
contractor shall bill Additional Work on the basis mutually
agreed to by the contractor and the city at the time the work is
incorporated into the annual maintenance program.
9. Maintenance supervision: The Contractor shall furnish
a Maintenance Superintendent to assume full responsibility for
day-to-day maintenance operations, ensuring that resources
required to successfully complete the project are applied in a
timely manner. In addition to providing the necessary liaison
with the city, the Maintenance superintendent is responsible for:
(a) making recommendations to the Public Works Director of work
that should be performed but which is not set forth in the
Schedule of Work; (b) identifying work programs; (c)
schedul ing; (d) ass isting and supervising work crews; (e)
responding to citizen calls; (f) assisting in contract
administration; (g) maintaining activity reports; and (h)
generally administering public works maintenance functions.
10. work Schedulinq Procedures: To the extent possible, it
is the intent of this Agreement that the Work be performed on a
scheduled, orderly basis. Prior to commencement of work,
Contractor shall prepare a schedule showing projected work to be
performed throughout the fiscal year, including information such
as frequency of weeding, watering, and other parks maintenance
and other similar projected schedules of the work to be
performed.
The Contractor will prepare monthly work schedules and
review them with the Public Works Director. These schedules will
represent specific work needs identified as the result of the
contractor's recommendations and requests from the Public Works
Director or his designee. Emphasis will be placed on identifying
needs to ensure proper timing of work (for example, ditches
should be scheduled for cleaning before winter rains). The
contractor will comply with reasonable requests of the Public
Works Director as to preferred locations for various types of
work.
The contractor will use a service request form to ensure
that complete information is obtained on work needs and requests
for service.
11. Work Reportinq procedures: The Contractor shall submit
a Monthly Work Summary Report to the Public Works Director on or
before the 15th day of the month summarizing work completed in
the previous month. These reports shall include a listing of
work activities and work units completed, including any
Additional or Emergency work performed; status of current and
completed service requests; and, comparisons of annual work
quantities and expenditures planned versus actual.
4
12. Additional contractor Responsibilities: MCE workers
will be alert for observable maintenance deficiencies in public
facilities as they travel within the city's boundaries in the
course of their maintenance activities performing Scheduled Work,
Additional Work, and Emergency Work. They will report observed
maintenance deficiencies to the appropriate MCE or city
representative, or other appropriate agency.
13. protection of Work and public: The
take all necessary measures to protect the work
accidents during any and all phases of work.
provide and maintain all necessary barriers,
signs during maintenance procedures.
contractor shall
and prevent
Contractor shall
flagmen, and/or
The Contractor will provide at no additional cost, all the
advance signing and barricading and also signs, barricades,
flashers, and other necessary facilities for the protection of
the public within the limits of the maintenance area while
maintenance activities are proceeding.
14. Compensation and Bil1inq: For work performed and
services rendered, Contractor shall submit monthly bills to the
city by the 15th day of the month following the month in which
the work was performed. The Contractor shall be compensated by
the city as follows:
A. A monthly payment for time and materials or unit price
work will be provided, with payment to be made within
twenty (20) days of receipt of invoice by city.
B. For Additional Work for which no unit prices have been
agreed upon, compensation shall be agreed upon between
the public Works Director and Contractor in writing
before work is performed. For Emergency Work when
prior approval is not possible and when unit prices
have not been agreed upon, the city and Contractor
shall agree as soon as possible after the work is
performed on the amount of compensation based on costs
for related jobs.
15. pUblic Works Headquarters: city shall provide an
office for the Maintenance Superintendent. city shall provide a
corporation yard facility from which routine maintenance may be
dispatched. Work days shall begin at such time of dispatch from
a Dublin corporation yard or as mutually agreed upon by city and
Contractor.
16. General provisions: The general provisions set forth
in Attachment 2 are part of this Agreement. In the event of any
5
inconsistency between said general provisions and any other terms
or conditions of this Agreement, the other terms or conditions
shall control, insofar as it is inconsistent with the General
Provisions.
17. Maintenance of Records: Contractor shall maintain all
books, documents, papers, employee time sheets, accounting
records and such other evidence pertaining to costs incurred and
shall make these materials available at reasonable times during
the contract period and for one year from the date of final
payment under this Agreement for inspection by city.
18. Equal Emplovment Opportunity: Contractor is an equal
opportunity employer and agrees to comply with applicable
regulations governing equal employment opportunity.
19. prevailinq Waqe: Contractor shall comply with the
provisions of Labor Code section 1770 et seq., with respect to
payment of prevailing wages, maintenance of payroll records and
payment of penalties under Labor Code section 1775.
20. Attorney Fees: If either party brings an action
against the other party arising out of or in connection with this
Agreement entered into between city and contractor, the
prevailing party is entitled to have and recover from the losing
party reasonable attorney fees and costs of suit.
21. Miscellaneous:
A. Contractor shall inform city of private clients within
the corporate boundaries or sphere of influence of the
city during the term of this Agreement. Contractor
agrees not to accept other employment which is or may
be in conflict with its duties under this Agreement or
which may adversely affect the interests of the city.
B. Contractor will endeavor to secure materials from the
lowest cost source reasonably available.
22. Notices. Any notice given under this Agreement shall
be served by depositing it in the mail, postage prepaid, to the
addresses set forth below:
A. Notices to the Contractor shall be addressed to:
MCE Corporation
2500 Old Crow Canyon Road, suite 320
San Ramon, California 94583
6
B. Notices to the city shall be addressed to:
city of Dublin
P. O. Box 2340
Dublin, California
94568
IN WITNESS WHEREOF, the parties have executed this Agreement on
the day and year first above written.
CITY OF DUBLIN
(\?JJLlfJl~
~ Ma r I
ATTEST:
//fl" . (7/ ,_ (' /'
i) .. ,I} I d i\ i " .'
'..... ' \. _,. .. J \) - - - ". ---j
\ jl,. . /1 ;
(--(C,., C'l1!'/LJ,-_
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MCE CORPORATION
By:
May ard A.
President
/
/
ATTEST:
7
ATTACHMENT 1 SCHEDULE OF WORK
PRELIMINARY CITY BUDGET
FISCAL YEAR 1990-91
REVISED JUNE 18, 1990
A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be
conducted as part of the Annual Public Works Maintenance Agreement
for the Fiscal Year 1990-91. Annual estimated costs include management
fees as provided in section C. Contractor shall schedule work to
adhere to these expenditure levels as provided for in this Agreement.
1990-91 ESTIMATED
ANNUAL EXPENDITURE
ACTIVITY/SUB-ACTIVITY
SPILL CLEAN UP
$
5,800
STREET MAINTENANCE
.
.
.
.
.
.
.
.
.
street Repair
Drainage Maintenance
storm Patrol/Clean Up
Curb & Gutter/Sidewalks
sign Repair/Maintenance
striping/Marking
Guardrail Repair
Chemical Weed Abatement
Bike Path Maintenance
Activity Total
$
$
MAINTENANCE SUPERVISION
STREET TREE MAINTENANCE
$
.
.
.
.
.
.
.
In-House Tree Maintenance
Contract Tree Pruning
Contract Tree Trimming
contract Tree Removal
contract Tree Fungus spraying
stagecoach Assessment District
Dougherty Assessment District
Activity Total
$
$
NEIGHBORHOOD WATCH SIGNS
STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
$
.
Existing streets Excluding San Ramon
Road Phase IV
stagecoach Assessment District
Dougherty Assessment District
.
.
Activity Total
$
9,800
12,000
14,000
6,500
21,000
14,600
1,300
4,500
3,200
86,900
78,000
43,100
5,600
12,500
2,200
3,600
4,800
8,700
----------
80,500
1,700
157,600
24,900
57,500
----------
240,000
PARKS MAINTENANCE
$
.
.
.
.
.
.
.
.
.
.
.
.
stagecoach Park
Kolb Park
Dolan Park
Alamo Creek Park (Renovated)
Dougherty Hills
Mape Park
Shannon Park (Renovated) (8 Months)
Dublin Sports Ground
Valley swim Center
civic Center
senior Center
Dublin High School (10 Months)
Activity Total
BUILDING MANAGEMENT
Total 1990-91 Estimated Annual Expenditure
B. UNIT PRICES
15,600
38,700
41,900
43,900
10,900
14,700
37,000
112,000
18,900
67,800
500
20,000
----------
$
$
$
421,900
69,600
984,400
The following activities shall be completed at the unit Prices
indicated. The unit prices are inclusive of all labor, materials,
equipment, overhead and management fees.
ACTIVITY
RIGHT OF WAY MAINTENANCE
. Chemical Weed Control
TURF MAINTENANCE
. Fertilize/Weed Control
. Aeration
BEDDING MAINTENANCE
. Fertilization
. Chemical Weed control
TREE MAINTENANCE
1990-91 UNIT PRICE
$
120.40 per Acre
110.25 per Acre
350.00 per Acre
114.95 per Acre
116.65 per Acre
$
$
Street Trees
. Pruning city Median Trees $ 8.52 per Tree
. Trim for Clearance Only (Under 30') 20.95 per Tree
. Trim for Clearance & Balance 41.90 per Tree
(Under 30 I )
. Trim for Clearance Only ( Over 30' ) 38.50 per Tree
. Trim for Clerance & Balance 77.00 per Tree
(Over 301)
. Fungus spraying 4.25 per Tree
C. TIME AND MATERIALS RATES
The following rates shall be applied to work performed by the contractor
which is not specified in section B (Unit Prices). At all times the
contractor shall strive to utilize the most cost effective elements
possible to complete a project. Appropriate overhead and management
fees will be applied as indicated.
DESCRIPTION
HOURLY DAILY
RATES RATES
(8 HOURS)
OVERTIME
HOURLY
RATES
HOLIDAY
HOURLY
RATES
-----------------------------------------------------------------------
LABOR RATES
Dublin Crew
Maintenance Superintendent
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
MCE Crew
superintendent
Loader/Backhoe operator
Asphalt Paver
Roller Operator
Tractor operator
Truck Driver 8-12 C.Y.
Truck Driver 4-6 C.Y.
Truck Driver 3 C.Y. Transit
Cement Finisher
Laborer Foreman
Laborer 1
Laborer 2
Laborer 3
DESCRIPTION
$30.00
21.50
18.10
15.30
12.10
$240.00
172.00
144.80
122.40
96.80
$45.00
32.25
27.15
22.95
18.15
$ 60.00
43.00
36.20
30.60
24.20
$46.95 $375.60 $70.42 $ 93.90
45.95 367.60 68.92 91.90
44.40 355.20 66.60 88.80
44.40 355.20 66.60 88.80
42.20 337.60 63.30 84.40
37.80 302.40 56.70 75.60
37.25 298.00 55.87 74.50
37.25 298.00 55.87 74.50
35.80 286.40 53.70 71.60
34.20 273.60 51.30 68.40
33.20 265.60 49.80 66.40
32.95 263.60 49.42 65.90
32.80 262.40 49.20 65.60
EQUIP. WAGES TOTAL OPERATED
COST INCL. COST
HOURLY FRINGE PER PER
RATE BENEFITS HOUR DAY
-.----------------------------------------------------------------------
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump
* pickup
Mower ( 21 " )
Mower (36")
Mower (72")
Chain Saw
Brush Cutter
$ 6.50
5.00
2.50
3.50
9.00
4.00
3.00
$ 52.00
40.00
20.00
28.00
72.00
32.00
24.00
DESCRIPTION
EQUIP.
COST
HOURLY
RATE
WAGES
INCL.
FRINGE
BENEFITS
TOTAL OPERATED
COST
PER PER
HOUR DAY
-----------------------------------------------------------------------
EQUIPMENT RATES (CONTINUED)
Power Blower
Power Edger
Power Hedge Trimmer
power Vacuum (30")
Trailer - Large (18')
Trailer - Small (8')
MCE Crew
Asphalt Paver
Loader/Backhoe
Tractor
Roller-Vibratory 3-5 Tons
Roller-Vibratory 1-3 Tons
Dump Truck 8-12 Yd.
Dump Truck 4-6 Yd.
Transit Truck 3 Yd.
pickup Crew Cab
pickup
concrete Saw-Self Propelled
Concrete Saw - Small
Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
OVERHEAD AND MANAGEMENT FEES
Applied to MCE Operations
Applied to Subcontract Work
* NOTE:
$ 2.00
2.00
2.00
7.00
3.00
1. 80
$37.50
27.50
22.50
15.00
12.00
22.50
20.00
20.00
7.00
6.50
12.50
8.00
10.00
6.00
6.00
6.00
10.00
$ 44.40
45.95
42.20
44.40
44.40
37.80
37.25
37.25
$81. 90
73.45
64.70
59.40
56.40
60.30
57.25
57.25
$ 16.00
16.00
16.00
56.00
24.00
14.40
$655.20
587.60
517.60
475.20
451. 20
482.40
458.00
458.00
56.00
52.00
100.00
64.00
80.00
48.00
48.00
48.00
80.00
20 percent to Street Maintenance
15 percent to all Park Maintenance
10 percent
Dublin Flatbed and pickup rates include cost of two way radios
and hand tools.
ATTACHMENT 2
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of
this Agreement, contractor shall be an independent contractor and
shall not be an employee of city. city shall have the right to
control contractor only insofar as the results of Contractor's
services rendered pursuant to this Agreement; however, city
shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement.
2. LICENSES, PERMITS, ETC.. contractor represents and warrants
to city that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for
contractor. contractor represents and warrants to city that
contractor shall, at its sole cost and expense, keep in effect at
all times during the term of this Agreement any licenses,
permits, and approvals which are legally required for Contractor.
3. TIME. Contractor shall devote such time
of services pursuant to this Agreement as
necessary for satisfactory performance
obligations pursuant to this Agreement.
to the performance
may be reasonably
of contractor's
4. INSURANCE REOUIREMENTS. contractor shall procure and
maintain for the duration of this Agreement insurance against
claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the work
hereunder by the contractor, its agents, representatives,
employees or subcontractors. The cost of such insurance shall be
included in the Contractor's bid.
(a) Minimum Scope of Insurance. Coverage shall be at least
as broad as:
1. Insurance Services Office Form Number GL 0002 (Ed.
1/73) covering comprehensive General Liability and
Insurance services Office Form Number GL 0404
covering Broad Form comprehensive General
Liability; or Insurance Services Office
Commercial General Liability coverage
( "Occurrence" Form CG 0001.)
2. Insurance Services Office Form Number CA 0001 (Ed.
1/78) covering Automobile Liability, Code 1 "any
auto" and Endorsement CA 0025.
1
3. Workers' compensation insurance as required by the
Labor Code of the state of california and
Employers Liability Insurance.
(b) Minimum Limits of Insurance. contractor shal~ maintain
limits no less than:
1. General Liability: $ 1,000,000 combined single
limit per occurrence for bodily injury, personal
injury and property damage. If Commercial General
Liability Insurance or other form with a general
aggregate limit is used, either the general
aggregate limit shall apply separately to this
project/location or the general aggregate limit
shall be twice the required occurrence limit.
2. Automobile Liability: $ 1,000,000 combined single
limit per accident for bodily injury and property
damage.
3. Workers' compensation and Employers Liability:
Workers' compensation limits as required by the
Labor Code of the state of California and
Employers Liability limits of $ 1,000,000 per
accident.
(c) Deductib1es and self-Insured Retentions. Any
deductibles or self-insured retentions must be declared
to and approved by the city. At the option of the
city, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the
city, its officers, officials and employees; or the
contractor shall procure a bond guaranteeing payment of
losses and related investigations, claim administration
and defense expenses.
(d) other Insurance provisions. The policies are to
contain, or be endorsed to contain, the following
provisions:
1. General Liability and Automobile Liability
Coverages.
a. The city, its officers, officials, employees
and volunteers are to be covered as insureds
as respects: Liability arising out of
activities performed by or on behalf of the
contractor; products and completed
operations of the contractor, premises owned,
occupied or used by the contractor, or
automobiles owned, leased, hired or borrowed
by the contractor. The coverage shall
contain no special limitations on the scope
of the protection afforded to the city, its
2
officers, officials, employees or volunteers.
b. The Contractor's insurance coverage shall be
_primary insurance as respects the city, its
officers, officials, employees and
volunteers. Any insurance or self-insurance
maintained by the city, its officers,
officials, employees or volunteers shall be
in excess of the contractor's insurance and
shall not contribute with it.
c. Any failure to comply with reporting
provisions of the policies shall not affect
coverage provided to the city, its officers,
officials, employees or volunteers.
d. The contractor's insurance shall apply
separately to each insured against whom claim
is made or suit is brought, except with
respect to the limits of the insurer's
liability.
2. All Coverages.
Each insurance policy required by this clause
shall be endorsed to state that coverage shall not
be suspended, voided, cancelled by either pcrty,
reduced in coverage or in limits except after
thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to
the city.
e. Acceptabilitv of Insurers. Insurance is to be placed
with insurers with a Bests' rating of no less than
A:VII.
f. verification of Coveraqe. Contractor shall furnish
city with certificates of insurance and with original
endorsements effecting coverage required by this
clause. The certificates and endorsements for each
insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its
behalf. The certificates and endorsements are to be
received and approved by the city before work
commences. The city reserves the right to require
complete, certified copies of all required insurance
policies, at any time.
g. subcontractors. contractor shall include all
subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall
be subject to all of the requirements stated herein.
3
h. The Risk Manager of city may approve a variation in
those insurance requirements upon a determination that
the coverages, scope, limits and forms of such
insurance are either not commercially available or that
the city's interests are otherwise fully protected.
5. CONTRACTOR NO AGENT. Except as city may specify in writing,
Contractor shall have no authority, express or implied, to act on
behalf of city in any capacity whatsoever as an agent.
contractor shall have no authority, express or implied, pursuant
to this Agreement to bind city to any obligation whatsoever.
6. ASSIGNMENT PROHIBITED. No party to this Agreement may
assign any right or obligation pursuant to this Agreement. Any
attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Contractor shall assign only competent personnel
to perform services pursuant to this Agreement. In the event
that city, in its sole discretion, at any time during the term of
this Agreement, desires the removal of any such persons,
Contractor shall, immediately upon receiving notice from city of
such desire of city, cause the removal of such person or persons.
8. STANDARD OF PERFORMANCE. Contractor shall perform all
services required pursuant to this Agreement in the manner and
according to the standards observed by a competent practitioner
of the work in which Contractor is engaged in the same
geographical area. All instruments of service of whatsoever
nature which contractor delivers to city pursuant to this
Agreement shall be prepared in a substantial, first class and
workmanlike manner and conform to the standards of quality
normally observed by a person performing Contractor's work.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONTRACTOR: contractor
shall take responsibility for Scheduled Work, Additional Work,
and Emergency Work as described in paragraphs 4, 5 and 6 of this
Agreement, as such work is performed by contractor, its
employees, agents, and subcontractor in accordance with all
provisions of this Agreement. Contractor shall bear all losses
and damages resulting to it, to any subcontractor, to the city,
to city officers and employees, or to parties designated by the
city, on account of performance or character of the work stated
above, including unforeseen difficulties, accidents, occurrences
or other causes predicated on active or passive negligence of the
contractor or any subcontractor.
Contractor shall indemnify, defend and hold harmless the
city, its officers, officials, employees and agents from and
4
against any or all loss, liability, expense, claim, costs
(including costs of defense), suits, and damages of every kind,
nature and description arising from the performance of the work
described in the paragraph above. This paragraph shall not be
construed to exempt the city, its employees and officers from its
own fraud, willful injury or violation of law whether willful or
negligent. city shall indemnify, defend and hold the contractor,
its employees, officers, directors and agents harmless from and
against any and all loss, liability, expense, claim, costs
(including costs of defense), suits and damages of every kind,
nature and description arising from the act or omission by the
city or any of its officers, officials, employees and agents. By
execution of this Agreement, the parties acknowledge and agree
that each has read and understand the provisions hereof and that
this section is a material element of consideration.
Approval of the insurance contracts does not relieve the
contractor or subcontractors from liability under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement
may be funded by fiscal assistance from another governmental
entity, contractor shall comply with all applicable rules and
regulations to which city is bound by the terms of such fiscal
assistance program.
5
[I MCE CORPORATION
Maintenance - Construction - Engineering
June 16, 1992
Mr. Lee Thompson
Public Works Director
city of Dublin
P.o. Box 2340
Dublin, California 94568
RE: 1991-92 CONTRACT REVIEW AND 1992-93 PROPOSAL FOR SERVICES
Dear Mr. Thompson:
On February 13, 1992 I provided you with preliminary Tables I, II
and III concerning our subject review and staffing comparisons.
Enclosed are revised Tables I, II and III as well as staffing
comparisons dated this date that reflect all final values as
approved in the budget review.
Also enclosed is a revised Attachment 1 which also reflects the
scope of work as approved in the final budget with the exception
of the funds for maintenance of the Heritage Center and
additional landscape maintenance planned for the Stagecoach
Assessment District area.
Thank you for the opportunity to work with you.
know how I may be of further assistance.
Please let me
Sincerely,
MCE CORPORATION
~~
Stanley P. Smalley
vice President, Contract Management
SPS:kjh
Enclosures
THOMPSON. 616:C:SPS
3
2500 Old Crow Canyon Road, Suite 320, San Ramon, C Mc.& S~.",ff"""
TABLE I
CITY OF DUBLIN
REVISED JUNE 16, 1992
BUDGET
ACTUAL ACTUAL BUDGET 1991-92 PROPOSED
ACTIVITY 1989-90 1990-91 1991-92 (REVISED) 1992-93
-------------------------- -------- -------- ---------- ---------- ----------
SPILL CLEANUP $ 6,931 $ 4,053 $ 6,800 $ 6,200 $ 6,600
STREET REPAIR 24,555 8,091 6,600 11,300 5,900
DRAINAGE MAINTENANCE 6,494 6,185 13,200 9,900 10,700
STORM PATROL 4,351 4,343 8,300 9,700 10,200
CURB & GUTTER/SIDEWALK 4,725 523 6,100 4,000 4,000
SIGN REPAIRS/INSTALLATION 15,935 20,232 23,600 22,500 23,200
STRIPING & MARKING 30,631 4,786 13,400 9,100 11,400
GUARDRAIL REPAIR 0 0 1,300 1,300 1,300
WEED ABATEMENT 6,528 4,694 6,000 8,200 8,000
BIKE PATH MAINTENANCE 2,112 1,113 3,900 5,000 5,280
STREET TREE MAINTENANCE 49,738 58,001 66,500 48,500 60,000
LANDSCAPE MAINTENANCE 144,442 157,328 185,000 167,600 190,800
NEIGHBORHOOD WATCH 676 231 400 200 700
PARK MAINTENANCE 319,944 377,294 437,200 461,600 456,800
ADDITIONAL WORK 82,736 32,315 0 47,100 0
MAINTENANCE SUPERVISION 72,856 76,944 80,400 76,300 83,900
STAGECOACH A. D. TREES 2,624 846 5,200 2,000 2,970
STAGECOACH A. D. LANDSCAPE 23,996 29,598 33,300 35,900 39,200
DOUGHERTY A. D. TREES 1,564 3,411 7,900 4,400 7,100
DOUGHERTY A. D. LANDSCAPE 32,963 44,222 42,700 48,300 49,100
BUILDING MANAGEMENT N/A 62,947 76,800 76,400 73,800
-------- -------- ---------- ---------- ----------
TOTAL MCE CONTRACT COST $833,801 $897,157 $1,024,600 $1,055,500 $1,050,950
THE 1990-91 MCE CONTRACT COSTS EXCEEDED THE ORIGINALLY ADOPTED BUDGET IN
WEED ABATEMENT BY $ 194 OR 4% AND IN STAGECOACH A.D. LANDSCAPE BY $ 4,698
OR 18.9%, HOWEVER STAGECOACH A.D. TREES WAS UNDERSPENT BY $ 3,954
WHICH BROUGHT THE TOTAL FOR STAGECOACH A.D. IN OVER BUDGET BY $ 744 OR 2.5%.
THE TOTAL 1990-91 MCE CONTRACT COSTS WERE UNDER THE ORIGNALLY ADOPTED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $ 119,558 OR 12.1%. SIGNIFICANT
UNDER RUNS IN COSTS (10% OR MORE) OCCURRED IN THE FOLLOWING AREAS:
--------------------------
AMOUNT UNDER BUDGET
ACTIVITY
SPILL CLEANUP $
STREET REPAIR
DRAINAGE MAINTENANCE
STORM PATROL
CURB & GUTTER/SIDEWALK
STRIPING & MARKING
GUARDRAIL REPAIR
BIKE PATH MAINTENANCE
STREET TREE MAINTENANCE
NEIGHBROHOOD WATCH SIGNS
PARK MAINTENANCE
DOUGHERTY ASSESSMENT DISTRICT
1,747
1,709
5,815
9,657
5,977
9,814
1,300
2,087
8,999
1,469
44,606
18,567
TABLE192:MCE:C:WK1:6/16/92:SPS
30.1 %
17.4 %
48.5 %
69.0 %
92.0 %
67.2 %
100.0 %
65.2 %
13.4 %
86.4 %
10.6 %
28.0 %
TABLE II
CITY OF DUBLIN
REVISED JUNE 16, 1992
BUDGET
ACTUAL ACTUAL BUDGET 1991-92 PROPOSED
ACTIVITY 1989-90 1990-91 1991-92 (REVISED) 1991-92
--------------------------- -------- -------- --------- --------- --------
SPILLS 182 HRS 141 158 205 204
TEMPORARY PATCHING 43 HRS 98 99 92 99
REMOVE AND REPLACE ASPHALT 3,317 SF 0 0 0 0
DRAINAGE INSPECTION 943 EA 956 1,968 1,968 1,968
CATCH BASINS CLEANED 41 EA 48 197 148 148
DITCH CLEANING 0 LF 957 229 0 46
STORM PATROL INSPECTION/ 131 HRS 162 268 370 370
REMOVAL
REPLACE SIDEWALK 217 SF 0 0 0 0
CURB & GUTTER REPLACEMENT 126 LF 0 0 0 0
INSTALL NEW SIGNS 80 EA 78 91 86 85
SIGNS REPAIRED 204 EA 194 224 234 239
STRIPING-LANE LINES 53,334 LF 0 0 0 0
STRIPING-LETTERS/SYMBOLS 848 EA 0 0 0 0
STRIPING-CROSSWALKS 16,345 LF 0 0 0 0
CURB PAINTING 8,080 LF 10,068 18,276 18,276 18,276
INSTALL PAVEMENT MARKERS 261 EA 27 167 167 167
ROADSIDE SPRAYING 32 AC 9 14 14 19
BIKE PATH MAINTENANCE 181 HRS 50 159 89 95
CITY-OWNED TREES 2,798 EA 2,798 2,874 2,655 2,874
RESIDENTIAL STREET TREES 4,991 EA 4,991 4,991 4,991 4,991
TREE STAKING 1,022 EA 1,393 1,527 1,055 1,322
TREE PRUNING 925 EA 788 1,850 1,355 1,373
TREE FERTILIZING 0 EA 0 2,434 900 1,834
TREE/BRUSH CUTTING 828 HRS 1,080 967 358 363
TREE TRIMMING SUBCONTRACTOR 110 EA 172 250 97 125
TREE REMOVAL 0 EA 2 5 3 3
TREE WATERING 3,821 EA 1,196 1,290 1,085 1,161
TREE REPLACEMENT 87 EA 8 22 0 25
LITTER PICKUP 620 PM 226 106 197 200
LANDSCAPED AREA 16.17 AC 16 20.61 16 20.61
IRRIGATION STATIONS 471 EA 492 525 492 525
IRRIGATION HEADS 7,506 EA 7,843 8,929 7,843 8,929
BANNER INSTALLATION 343 HR 287 574 379 460
MOW MEDIAN TURF 69 AC 122 125 127 131
EDGE MEDIAN TURF 202 MLF 312 271 265 271
IRRIGATION INSPECTION/ 5,581 EA 13,921 15,321 16,203 16,885
PROGRAM (STREETS)
REPAIR PAVER STONES 71 HRS 99 150 150 150
MAINTENANCE SUPERVISION 1,850 HRS 1,832 1,832 1,738 1,832
MOW PARK TURF 1,541 AC 1,653 1,704 1,817 1,842
IRRIGATION INSPECTION/ 2,647 EA 6,942 10,530 15,614 15,642
PROGRAM (PARKS)
PARK TURF 37.46 AC 39.13 42.60 42.60 42.60
PARK BEDDING 4.37 AC 5.69 6.17 6.17 6.38
PARK TREES 1,049 EA 1,459 1,725 1,725 1,725
PARK IRRIGATION STATIONS 234 EA 312 351 351 351
PARK IRRIGATION HEADS 2,468 EA 4,468 5,158 5,158 5,158
PARK SHRUBS 1,946 EA 5,183 6,321 6,321 6,321
TABLE292:MCE:C:WK1:6/16/92:SPS
TABLE III
CITY OF DUBLIN
REVISED JUNE 16, 1992
1991-92
RATES
LABOR RATES
--------------------------
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
LANDSCAPE FOREMAN
LANDSCAPE LABORER I
LANDSCAPE LABORER II
LANDSCAPE LABORER III
$ 32.50 HR
22.80 HR
19.20 HR
16.20 HR
13.00 HR
DUBLIN EQUIPMENT RATES
--------------------------
PICKUP W/R & HT
FLATBED W/R & HT
MOWER (21")
MOWER (36")
MOWER (72")
CHAIN SAW
BRUSH CUTTER
POWER BLOWER
POWER EDGER
POWER HEDGE TRIMMER
POWER VACUUM (30")
TRAILER LARGE (18')
TRAILER SMALL (8')
POWER WASHER
ELECTRIC WELDER
PORTABLE GENERATOR
WATER TRAILER
$ 5.00 HR
6.50 HR
2.00 HR
3.00 HR
10.00 HR
4.00 HR
3.50 HR
1. 50 HR
1. 50 HR
2.50 HR
5.00 HR
2.50 HR
1. 80 HR
9.00 HR
5.00 HR
4.00 HR
7.00 HR
MCE CREW
--------------------------
SUPERINTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRUCK DRIVER 8-12 C.Y.
TRUCK DRIVER 4-5 C.Y.
TRUCK DRIVER 3 C.T. TRANSIT
CEMENT FINISHER
LABOR FOREMAN
LABORER I
LABORER II
LABORER I I I
$ 47.40 HR
46.40 HR
44.85 HR
44.85 HR
38.30 HR
37.80 HR
37.80 HR
36.50 HR
34.65 HR
33.65 HR
33.45 HR
33.30 HR
PAGE 1 OF 2
1992-93
RATES
$ 34.10 HR $
23.90 HR
20.20 HR
17.10 HR
13.70 HR
$
5.00 HR
6.00 HR
2.00 HR
3.00 HR
9.50 HR
4.00 HR
3.50 HR
1. 50 HR
1. 50 HR
2.50 HR
2.50 HR
2.50 HR
1. 80 HR
9.00 HR
5.00 HR
4.00 HR
7.00 HR
51. 80 HR $
50.80 HR
49.10 HR
49.10 HR
42.10 HR '
41. 50 HR
41. 45 HR
40.45 HR
38.05 HR
37.00 HR
36.75 HR
36.60 HR
CHANGE
1. 60 HR
1. 10 HR
1. 00 HR
0.90 HR
0.70 HR
PERCENT
CHANGE
4.9 %
4.8 %
5.2 %
5.6 %
5.4 %
N/C
-0.50 HR -7.7 %
N/C
N/C
-0.50 HR -5.0 %
N/C
N/C
N/C
N/C
N/C
-2.50 HR -50.0 %
N/C
N/C
N/C
N/C
N/C
N/C
4.40 HR
4.40 HR
4.25 HR
4.25 HR
3.80 HR
3.70 HR
3.65 HR
3.95 HR
3.40 HR
3.35 HR
3.30 HR
3.30 HR
9.3 %
9.5 %
9.5 %
9.5 %
9.9 %
9.8 %
9.7 %
10.8 %
9.8 %
10.0 %
9.9 %
9.9 %
TABLE III (CONTINUED. . . )
CITY OF DUBLIN
REVISED JUNE 16, 1992
1991-92 1992-93 PERCENT
RATES RATES CHANGE CHANGE
------- -------- ------- -------
MCE EQUIPMENT RATES
--------------------------
ASPHALT PAVER $ 37.50 HR $ 37.50 HR N/C
LARGE ASPHALT PAVER N/A 43.75 HR N/A N/A
BACKHOE 32.50 HR 35.00 HR $ 2.50 7.7 ~
0
LOADER 31.25 HR 33.00 HR 1. 75 5.6 ~
0
ROLLER-VIBRATORY 3-5 TON 18.75 HR 20.00 HR 1. 25 6.7 ~
0
ROLLER-VIBRATORY 1-3 TON 15.00 HR 15.75 HR 0.75 5.0 %
DUMP TRUCK 8-12 C.Y. 25.00 HR 26.25 HR 1.25 5.0 %
DUMP TRUCK 4-6 C.Y. 22.50 HR 23.75 HR 1. 25 5.6 ~
0
TRANSIT TRUCK 3 C.Y. 22.50 HR 23.75 HR 1. 25 5.6 ~
0
SAW TRUCK N/A 13.50 HR N/A N/A
PICKUP CREW CAB 8.50 HR 9.00 HR 0.50 5.9 %
PICKUP 7.50 HR 7.50 HR N/C
CONCRETE SAW-SELF PROP. 12.50 HR 13.50 HR 1. 00 8.0 %
CONCRETE SAW-SMALL 8.00 HR 8.00 HR N/C
AIR COMPRESSOR 12.50 HR 13.25 HR 0.75 6.0 %
BITUMAL POT 6.25 HR 7.00 HR 0.75 12.0 ~
0
VIBRA PLATE 6.50 HR 7.00 HR 0.50 7.7 %
WACKER 6.50 HR 7.00 HR 0.50 7.7 ~
0
POWER BERM MACHINE 12.50 HR 13.75 HR 1. 25 10.0 ~
0
UNIT PRICES
--------------------------
CHEMICAL WEED CONTROL R.O.W. 127.65 165.00 37.35 29.3 %
TREE TRIMMING UNDER 30' 41. 90 41.90 N/C
TREE TRIMMING OVER 30' 77.00 77.00 N/C
FERTILIZE TURF 116.85 122.54 5.69 4.9 %
AERATION TURF 148.50 141. 07 (7.43) (5.0)%
PRUNE PARK TREES OVER 20' 54.40 54.40 N/C
FUNGUS SPRAYING - TREES 4.70 4.57 (0.13) (2.8)%
(50 TREE MINlNUM)
PRUNE CITY STREET & MEDIAN TREES 8.52 18.70 10.18 119.48 ~
0
TABLE392:MCE:C:WK1:6/16/92:SPS
PAGE 2 OF 2
STAFFING COMPARISONS
CITY OF DUBLIN
-JUNE 16, 1992
AREA/POSITION
1991-92
BUDGET
1991-92
ESTIMATED
1992-93
APPROVED
-------------------------
PUBLIC WORKS ADMIN.
SUPERINTENDENT
1. 00
1. 00
1. 00
BUILDING MANAGEMENT
LLI
LLIII
1. 00
0.30
1. 00
0.30
1. 00
0.30
1. 30
1. 30
1.30
STREET MAINTENANCE
LLII 0.50 0.50 0.50
LLIII 1. 00 0.70 1. 00
---------- ---------- ---------
1. 50 1.20 1.50
STREET TREE
LLII 0.50 0.50 0.50
LLIII 0.75 0.75 0.50
---------- ---------- ---------
1. 25 1.25 1. 00
STREET LANDSCAPE MAINT.
LLF 1. 00 1. 00 1. 00
LLI 1. 00 1. 00 1. 00
LLII 1. 00 1. 00 1. 00
LLIII 2.25 1.25 1. 70
---------- ---------- ---------
5.25 4.25 4.70
PARK MAINTENANCE
LLF
LLI
LLII
LLIII
GRAND TOTAL
1. 00 1. 00 1. 00
1. 00 1. 00 1. 00
2.00 2.00 2.00
3.00 3.00 3.00
---------- ---------- ---------
7.00 7.00 7.00
---------- ---------- ---------
---------- ---------- ---------
17.30 16.00 16.50
DUBSTF92:MCE:C:WKl:6/16/92:SPS
II MCE CORPORATION
Maintenance - Construction - Engineering
MCE CORPORATION SELF-EVALUATION
QUALITY OF SERVICES
MCE believes it has provided a high level of service to the city
of Dublin and in a responsive manner. The attached Service
Request Summary Five Year statistics and the June 30, 1991
Service Request Summary shows that total service requests per
year have dropped from 181 in fiscal year 1985-86 to 20 in fiscal
year 1990-91. At the same time the evaluation of how the service
requests are handled has risen from 4.20 to 4.56 over the same
time frame.
EXPENDITURES
MCE has consistently under spent the approved budget over the last
two years. In 1989-90, MCE underexpended the approved budget by
21% and in 1990-91, the amount of underexpenditure was 12%. We
are constantly looking for ways to reduce the cost of maintenance
to the city of Dublin. We are subcontracting out work when we
can obtain unit price commitments that can perform work at a
lower unit cost than in-house work forces.
PERFORMANCE-BASED WORK PROGRAM AND BUDGET
MCE's continued use of the performance-based work program and
budget with the resulting management reports allows us the
capability to track costs and compare unit costs as discussed in
the previous paragraph. The system is used to update prior
year's planning values in order to more accurately budget for the
following year. Inventory items are updated to reflect
construction changes to the street and park systems.
As additional parks, streets, assessment districts and renovation
projects are proposed for the city, annual maintenance costs can
be projected based on the types and quantity of physical features
that are being proposed for the facility.
1
2500 Old Crow Canyon Road, Suite 320, San Ramon, California 94583 . (510) 837-4111
MCE CORPORATION SELF-EVALUATION
CONTINUED
SHIFT WORK
MCE continues to provide staff to administer the Work Alternative
Program using inmates supplied by the Alameda County Sheriff's
Office. These inmates are used for roadside litter pickup and
weeding in City street medians and parks and in assessment
districts.
MCE has also provided a late shift worker that performs certain
preplanned maintenance work as well as assisting in meeting room
preparation at the civic Center and Shannon Center. This late
shift worker also secures city buildings at night after the
meetings conclude.
February 13, 1992
SELFEVAL.213:C:STAN
2
~
SERVICE REQUEST SUMMARY
JUNE 30, 1991
TOTAL NO. OF SERVICE REQUESTS: 20
TOTAL NO. OF RESPONSES RECD.: 9
TOTAL NO. OF IN-HOUSE SERVICE REQUESTS: 0
TOTAL NO. NOT RESPONDING AFTER 2 MONTHS: 10
TOTAL NO. REMAINING OPEN: 1
RESPONSE BREAKDOWN:
Job Evaluation: 1 2 3 4 5
Total response 0 0 2 0 7
Average score 4.56
Previous average 4.75
City Evaluation: 1 2 3 4 5
Total response 2 0 1 0 6
Average score 3.89
Previous average 4.00
BREAKDOWN BY TYPE OF PROBLEM:
Type: Ttl. SR's Ttl. Resp. Job Eval. City Eval.
(Avg.) (Avg.)
#1 Storm drain 1 1 5 5
#2 Sign 1 1 5 5
#3 Sweeping 8 5 4.6 3.4
#4 St. Repair 1 0
#5 St. Light 0 0
n Sidewalk 0 0
#8 Curb & Gutter 1 0
#9 Striping/Marking 1 1 5 5
#10 Landscape 1 0
lill Tree Trim 5 1 5 5
Itl6 Other 0 0