HomeMy WebLinkAbout4.08 AwardBidPickUpTrks
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CITY OF DUBLIN
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 8, 1995
SUBJECT:
A ward of Bid for Purchase of Two Mini
Pickup Trucks (public Wo~ks Inspector Vehicles)
Report by: Lee S. Thompson, Public Works Director
EXIllBITS ATTACHED: 1)
2)
Bid proposal
Budget change form
RECOMMENDATION: /1#1).
, ~ 2)
Approve budget transfer in the amount of $1 ,200.00
Award purchase order in the amount of$28,596.94 to
Shamrock Ford
FINANCIAL STATEMENT:
.
The low bid received (including fees), plus the estimated cost of
installing City seal decals and safety lights, is anticipated to exceed
the budgeted amount for the two vehicles by $1,200.00. A budget
transfer from the budgeted Contingent Reserve is needed in order to
complete the purchase.
The estimated annual expense per vehicle is about $3,133 including
an 8-year amortization, repairs, and fuel. This annual cost is
expected to be offset by the elimination of Public Works Inspector
mileage reimbursements.
DESCRIPTION: The purchase of two pickup trucks for use by the Public Works
Department Inspectors was authorized in the 1995-96 Budget. The necessity for these vehicles is based
on the need for Inspectors to be on off-road sites, such as Hansen Ranch, Donlan Canyon and Homart, and
it is felt that it is not reasonable to expect employees to utilize their own vehicles in those environments.
The trucks will be parked in the Civic Center parking facilities after-hours. Maintenance will be by
contract to local vehicle dealers and service facilities.
Specifications for bids were posted and mailed to the five local dealerships, plus the agency which
handles the State vehicle contract. Staff received one bid from Shamrock Ford in the amount of
$28,596.94. 4 8-
. ITEM NO.: . COPIES TO:
CITY CLERK
FILE ~
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CITY OF DUBLIN
BID PROPOSAL FOR1\'l
. I have received the documents entitled "City of Dublin Bid Specifications" and "Instructions to Bidders"
and I have satisfied myself as to the scope of the requested purchase and the conditions required.
In submitting this proposal, I agree:
· To hold my bid open for final approval by the City Council, but not to exceed 30 days from the date of
this proposal; ,.
· To comply with the provisions of the Notice Inviting Bids, Instructions to Bidders, andBid
Specifications; and
· To enter into a contract based upon a purchase order reflecting the terms found in the specifications, if
awarded on the basis oftrus proposal.
MY PROPOSAL:
Vehicle description (general) with Manufacturer Model and Year: J oq) Ford RanQer F!U
EXCEPT!O!i;S: See Specification Sheet
.Type of warrant)' provided: (Please attach) 3 year! 36,000 Eliles
DelivelJ'schedule:
The delivery shall be completed within .03 days follov.ring formal award of bid. ~.~ Subject to prior Sale
Costs:
Price ofYehicle
Cost of Delivery Charges, Taxes
1\...11 other fees and applicable charges
(attach itemized list of costs)
Unit Cost perVehicle
13 . 208 . 75
1.089.72
o
Total Cost for 2 Vehicles
26.417.50
2.179.44
o
TOTAL COST OF VEHICLE: 14.298.47 28.596.94
Name of FIRM submitting Bid: sri;Jock Ford ~y..., ~~
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Signature of Authorized FIRM representative: ,--,<:,,' _~ {.
--
Date:
8-02-95
Print Name:
John Kr'ehbiel
Title: Fleet Manager
Business Address:
7499 Dublin Blvd., Dublin, C~ 94558
eelephone:
NOTE: .Au1y substitutions to or exclusions from the specifications liste
explained and reasons given why the required item is being substituted
510-829-5211
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CITY OF DUBLIN
BUDGET CHANGE FORM
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CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
.
From Unappropriated Reserves _~_ From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (Cit)' Council Approval Required)
Other
!C/rCbECREASIMOIOGEittACc6UNlttt::rr:rmt:!AMOti'Nt:rr?}::/:\::::::::::1NCRltK$13i~ODGE1.tXCCQON1\//t/?::t?:::::mo.UNT/:t::rn
... ......................,,,, ...,.,,, ,..... . ....,..... ........ ...........,.,.....,'"... . . . . . . ..............................,...--.." .". ".""
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Name: Contingent Reserve Name: Engineering
$1,200.00 Machinery & Equipment $1,200.00
Account #: 1080-799.000 Account #:001-9030-750-070
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: The low bid for the two pickup trucks for Public Works
Inspectors, plus the estimated cost of installing City seals and safety lights, is anticipated to exceed budget by
$1,200.
City Manager:
Date:
Signature
As Approved atthe City Council Meeting on: Date:
Mayor:
Date:
.
Signature
Signature
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