HomeMy WebLinkAbout4.07 Park Development Plan r �
boo '3o
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 14, 1985
SUBJECT Park Development Plan
EXHIBITS ATTACHED A. Summary of Proposals
B. Synopsis of Firm Qualifications
C. Agreement to Provide Professional
Services for a Design of a Park
Development Plan
RECOMMENDATION 1. Approve hiring of Singer & Hodges,
Inc.
2 . Approve Option II with a contingency
added for Kolb Park
3 . Authorize Mayor to Execute Agreement
FINANCIAL STATEMENT $17, 380 to $19, 750
Sufficient Funds are Budgeted
DESCRIPTION At the City Council meeting of July 22 ,
1985, the Council approved the Request for Proposal for the Park
Development Plan and authorized staff to invite interested firms
to submit proposals. In addition a review committee was
established consisting of the City Manager, the Recreation
Director, the City Engineer, one member of the City Council and
one member of the Park and Recreation Commission.
Five firms submitted proposals for the Park Development Plan
which are shown summarized in Exhibit A. After completing
interviews with four of the five firms, the committee recommended
that the firm of Singer & Hodges, Inc . , Landscape Architecture
be retained to provide consulting services to the City of Dublin
for the Park Development Plan. Staff has done background
investigations of the firm and concurs with the committees
recommendation. In addition, it is recommended that the bid be
awarded for Option II, an overall Park Development Plan to
include Dolan, Dougherty Hills, East Dougherty Hills , Kolb, Mape
and Shannon Parks . It is estimated that Option II will be
approximately $19, 750 and take 4-6 months to complete . As the
configuration of Kolb Park has not yet been determined and as
ownership is uncertain at this time, an additional clause should
be inserted which would provide for the deletion of Kolb Park
from the contract in the event that the acquisition is not
completed during the course of the contract (approximately 4-6
months ) .
Staff has prepared a contract detailing the specific
responsibilities of the Contractor and the City (Exhibit C) .
Philip Singer of Singer & Hodges, Inc . , proposed project leader
for the Park Development Plan, has reviewed the contract and is
in agreement with the contract specifications .
The Park and Recreation Commission at their October 8, 1985
meeting made the following recommendations :
1 . Approve hiring of Singer & Hodges, Inc .
2 . Approve Option II with a contingency added for Kolb
Park
Staff concurs with the Commission's recommendations and further
recommends that the Council authorize the Mayor to execute the
agreement for the Park Development Plan.
-----------------------------------------------------------------
ITEM NO. q. —7
i
I1TEM (DESCRIPTION) ICALLANDER & CARDOZA, DILALLO, GATES 1ROYSTON, HANAMOTOISINGER
I ASSOCIATES IHARRINGTON IASSOCIATESIALLEY & ABEY I & HODGES, INC
Option An individual Park Develop- Cost: $28, 600-$34 , 500 $33, 700 I $34 , 000 I $ 65, 000 I $23 , 400
#1 Iment Plan and Report for each i i I
Iof the following park sites : Varies 8-10 Wks
IShannon,Mape,Kolb, Dolan Time Frame: I I I I per site
IDougherty Hills, East Dougerty• HillsI
Option An overall Park Development Cost; $24 , 100- 28, 200 $31, 000 I $23 , 600 $50, 000 $18, 500
5-6 mos 6 mos 6 mos
#2 (Plan to include the following I I I I
Isix sites : Shannon, Mape, Time frame : I
iKolb Dolan Dougherty Hills, East I I I I I
I I I
IDougherty Hills
Option An overall Park Development Cost: 21, 300- 24 , 100 26, 700 I 21, 350 I $42 , 000 I $12 , 800
#3 ( Plan to include the following I I I I 6 mos 15 mos
Ifive sites : Shannon,Mape, Time Frame: (
IKolb,Dolan,East Dougherty Hills I I I x
Option An overall Park Development Cost: $19,, 400- 22 , 700 $25, 300 17 , 925 $34 , 000 I $10, 000 x
I I H
#4 (Plan to include the following four I
4 mos 4-5 mos
Isites : Shannon,Mape ,Dolan ,Time Frame: ( I I
I I I i y
( East Dougherty Hills
Additional Information 85 $70 60 $75-$100 $55
Charges Principal
( Per ISenior Associate . ( I $55 I
hour) (Associate I $62 I $45 I - i $45-$60 I $45
(Project Manager I - I _ I $40 I $35-$55 I -
(Assistant I $38 I $3o
ISenior Draftsperson I I $25-$35 I $35
(Draftsperson/Technical I $29 I $35 $25
(Junior Draftsperson I - I _ $25
(Clerical I $18 I $25 I $15
Expenses Auto Travel Included Included 20 1/2G 20 1 2�
I I per mile I per mile
(Reproduction - blueprints ,printingj Cost plus 15% I Cost plus 10% I At Cost ( At Cost
copying
EXHIBIT "B"
Callander Associates - Landscape Architecture and Land Planning,
San Mateo
Callander Associates is a private landscape architectural firm
located in the Bay Area since its founding in 1973 . This firm of
landscape architects provides consultation, master planning,
design studies, preliminary plans , construction documents,' and
construction review services for site planning, park and
recreation, and other landscape architectural projects .
The firm consists of Peter Callander - Principal, Margaret
Fahringer - Associate, three project Landscape Architects and
four other technical staff personnel . All work under this
project would be coordinated by and under the direct supervision
of the principal and senior project landscape architect .
Callander Associates recommends grouping the parks into one
project as substiantial economics of professional time can be
effectuated in doing so . Additional economics can also be
implemented through possible :
a. ..Joint meetings on two or more parks in a given
neighborhood; I '
b . meetings with City staff on several parks at once;
C . reviewing documents prior to final reproduction to
avoid secondary reproduction expenses, and
d. careful consideration on the type and quantity of
reproduction for the final report.
References - Dublin San Ramon Svcs Dist . City of Pacifica
City of Sunnyvale City of Foster City
City of Burlingame City of Brentwood
San Mateo County City of Millbrae
Cardoza, Dilallo, Harrington - Landscape Architecture and
Planning Partnership, Dublin Costa Mesa.
Cardoza-Dilallo-Harrington is a creative, design/research firm
that produces and manages solutions using multi-disciplinary
talents to meet the needs of its clients and profession.
Established in 1971, the firm has grown from two founders to five
partners . with diversified talents . Services include a wide
variety of disciplines from multi-faceted community developments
to urban streetscapes and pedestrian plazas to recreation
facility planning and physical design to commercial entities and
major industrial complexes .
Robert Stone, ASLA, will be the Principal-in-Charge -of the
project responsible for the overall direction of the project,
ensuring the quality and performance of the firm. William
Talley, Project Manager, will be the direct contact with the City
and responsible for preparation of the plar}s and report.
l
In addition, this firm suggests a program for recreation and park
needs . In order to design development options for the six sites,
the whole program for recreation and park needs should be
resolved to insure a minimum future facility inventory and to
avoid duplication of facilities . Recreation/park criteria should
be established to predict need. In this program development, the
potential of each of the six sites will be reviewed for
appropriate facility potential and individual site program
established with staff . The cost would . be $4 , 300 .
References - City of Huntington Beach City of Hayward
City of Santa Monica City of Glendale
County of Orange City of Yorba Linda
City of Cypress City of La Palma
Philip Singer, Principal and Vice President of Singer & Hodges,
Inc . , a registered Landscape Architect in California, will act as
project leader . Judy Clark, Associate, will work with Mr. Singer
in developing the alternative designs, and in preparation of the
drawings and report graphics . '
References - City of South San Francisco City of Petaluma
City of Palo Alto City of Walnut Creek
City of Daly City Town of Moraga
East Bay Regional Park District
r
(Formats - Misc . #11 )
CITY OF DUBLIN
AGREEMENT TO PROVIDE PROFESSIONAL
SERVICES FOR DESIGN OF A
PARK DEVELOPMENT PLAN
THIS AGREEMENT, made and entered into this
at Dublin, County of Alameda, State of California, by and between '
City of Dublin through its duly elected or appointed officers,
hereinafter called "CITY" and Singer & Hodges, Inc . , hereinafter
called "CONTRACTOR" .
WITNESSETH: That the Contractor for and in consideration
of the covenants, conditions, agreements, and stipulations of the
City herein expressed, does hereby agree to furnish to the City .
services and materials, as follows :
Article I - Statement of Work
The overall purpose of this contract is to complete a Park
Development Plan for the City of .Dublin. The proposal submitted
to the City on August 30, 1985 shall become a part of this
agreement. Items not explicitly stated in this article, but
contained in the proposal shall be considered to be a part of
this agreement . A summary of the tasks identified below and a
time frame for completion of the project is contained in Exhibit
A. The date (s) may change, depending on when the Contractor
receives notice to proceed and as approved by the City Manager.
Contractor shall design a Park Development Plan and Report for
the following six ( 6 ) sites :
Dolan Park (5 acres )
Dougherty Hills Park (90 acres )
East Dougherty Hills Park ( 8 acres)
Kolb Park ( 5 acres)
Mape Park (3 acres)
Shannon Park (10 acres)
Contractor shall complete the following :
A. Through site visitations and meetings with City staff,
prepare two preliminary plan options per park site,
illustrating recommended design and improvement
options .
B. Present plan options to each of the park neighborhoods
for review and comment. Two meetings for each of the
following parks - Dolan, Kolb, Mape and Shannon; three
meetings combining Dougherty Hills and East Dougherty
Hills .
C. Modify park designs utilizing input from neighborhood
meetings' and represent revised plans to each
neighborhood.
D. Present completed plans to the Park and Recreation
Commission ( 2 meetings) .
E. Prepare the Park Development Plan Report for staff
review and comment . The report should include a brief
analysis of each site, it ' s development potential, a
summary of recommended improvements for each site and a
reduced preliminary plan with development cost
estimates and maintenance cost estimates for each site .
F. Present the completed report to the City Council for
approval (1 meeting) .
City shall provide contractor with all existing site information
necessary for completion of landscape architectural services
indicated in the proposal, i .e. base maps, existing topography
and soils information, site boundaries and aerial photographs .
Article II - Costs
Compensation For Services and Billing Procedure
A. The fee for the services indicated in this contract
shall be $19 , 750 .
B. Bills shall be submitted monthly based on the progress
of work.
C. Net payment is 30 (thirty) days .
D. The City shall retain 10% of the billing, which
retention shall be paid to Contractor with final
payment, upon acceptance by the City of the
satisfactory final report.
Reimbursable Expenses
A. Reimbursable expenses are in addition to the
compensation for services and include actual
expenditures made by the employees and consultants of
contractor in the interest of the project for the
expenses listed in the following subparagraphs .
1 . Expense of additional reproductions , postage, and
other documents that are not included in this
agreement.
2 . If authorized in advance by the City, expense of
overtime work requiring higher than regular rates .
3 . Expense of any additional renderings, models and
mock-ups requested by the City, that are not
included in the scope of Landscape Architectural
services .
4 . Expense of any additional insurance coverage or
limits, including professional liability insurance
requested by the City in excess of that normally
carried by Contractor or its consultants .
Additional Services
A. Any extra services in addition to those indicated in
this proposal shall be billed at the hourly rates
listed below in addition to the fee indicated in
Article II above .
Principal $55 per hour
Associate $45 per hour
Draftsperson $35 per hour
Clerical $25 per hour
Article III - Completion Date
Contractor shall complete the work described in this
contract within five months of a notice to proceed being
issued by the City. It is understood that the City shall
schedule neighborhood, commission and council meetings to
facilitate completion of this project with a five month time
period.
P
Article IV - Reports
Contractor shall prepare a Park Development Plan Report for
staff review and comment. The report shall contain a brief
analysis of each site, its development potential, and a
summary of recommended improvements for each of the six ( 6)
park sites. A reduced preliminary plan, development cost
estimate and maintenance cost estimate for each site will be
included. Original art work, text, plans and estimate ready for
printing will be presented to the City. The City shall be
responsible for printing reports for distribution.
In addition to original copy ready report, Contractor shall
provide the City with colored renderings of each park site at
1 : 20 scale or 1"=30 scale and reproducible sepias of each park
plan.
Article V - Contract Termination
This contract may be terminated at any time for breach and City
may terminate unilaterally and without cause upon thirty days
written notice to the contractor. All work performed pursuant to
the contract and prior to the date of termination may be claimed
for reimbursement .
Article VI - Assignability
Contractor shall not assign or transfer interest in this contract
without the prior written consent of the City.
Article VII - Amendment
The City reserves the right to delete Kolb Park from the contract
in the event the configuration is not determined during the
course of the project . It is mutually understood that the sum of
$2 , 370 will be deducted from the total cost of $19, 750 thus
reducing the total cost to $17, 380 .
Article VIII - Indemnification
Contractor shall assume liability and pay all costs of defense,
including legal fees and court costs, and hold the City harmless
from loss, damages, costs or expenses caused by any negligent or
wrongful acts or omissions of Contractor ' s officers, employees
and agents which may occur in the performance of the term, duties
and obligations of this agreement .
CITY OF DUBLIN, Mayor
Singer & Hodges, Inc .
ATTEST:
City Clerk