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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 21, 1999
SUBJECT: Amendment to Interim Management Services Agreement with
Vavrinek Trine Day & Co., LLP
(Report Prepared by: Richard C Ambrose, City Manager)
ATTACHMENTS: 1) Draft Amended Agreement with Vavrinek Trine Day & Co., LLP
RECOMMENDATION: Authorize the City Manager to execute an amendment to the
��Agreement with Vavrinek Trine Day & Co., LLP for the provision
of an Interim Administrative Services Director and increase the
contract by $5,400.
FINANCIAL STATEMENT: Total cost for amending and extending the above -mentioned
agreement will come from salary savings generated by the later than expected hiring of the newly -hired
Assistant City Manager/Administrative Services Director.
DESCRIPTION: In May 1999, the City Council authorized the execution of an
agreement for the provision of an Interim Administrative Services Director. For the past few months,
these services were provided by Joe Aguilar from Vavrinek Trine Day & Co., LLP. The use of these
services has allowed the City's Administrative Services Department to keep up with its busy work
schedule that included the year-end closing, financial software conversion, annual audit and formation
work on the Dublin Ranch Assessment District. It was originally anticipated that the interim services
would be required until September 30, 1999. The original agreement was for $36,000 and is set to
terminate on September 30, 1999. The cost of services rendered to the City through September has
exhausted this contract.
The recruitment for a new Assistant City Manager/Administrative Services Director has recently been
completed and the expected start date for the new Director is October 18, 1999. The recruitment took
longer than expected. It is also advisable that the new Director has a few days of overlap time with the
Interim Director in order to transition work on several projects in progress, such as the Dublin Ranch
Assessment District. For these reasons, City Staff requests that the contract be extended to October 31,
1999, and increased from $36,000 to $41,400.
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COPIES TO:
G:\CC-MTGS\99-QTR3\SEPT\9-21-99\as-vavrinek.doc
ITEM NO. _�
AMENDMENT TO MANAGEMENT SERVICES AGREEMENT DATED MAY 18, 1999
THIS AMENDMENT is made at Dublin, California, on September 21, 1999, by and between the
CITY OF DUBLIN, a municipal corporation ("CITY"), and Vavrinek, Trine, Day & Co., LLP
("CONTRACTOR") who agree as follows:
1. COMPENSATION.
a,
CONTRACTOR's fee for all services shall be $800 per day not to exceed a total
amount of $41,400. Fees shall be due and payable within thirty days of receipt of
semi-monthly invoices.
b,
CITY shall reimburse CONTRACTOR any direct expenses incurred in
performance of this agreement, including but not limited to long-distance phone
charges, copying, shipping and express delivery charges and any extraordinary
transportation or travel expenses (i.e. other than between CONTRACTOR's place
of business and Dublin.) Any such extraordinary automobile transportation shall
be billed at the flat rate of 30 cents per mile.
TERM. The term of this agreement shall be through October 31, 1999, unless extended
by mutual ageement of both parties.
Executed as of the date first above stated:
For CONTRACTOR
For CITY
Joe Aguilar
of Vavrinek, Trine, Day & Co., LLP
City of Dublin, California
Richard C. Ambrose, City Manager
By:
Date:
By:
Date:
Attest:
City Clerk
Attachment 1