HomeMy WebLinkAbout4.07 DubSptsGrndsRenovatPh1
CITY CLERK
FI LE #
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 22, 1995
SUBJECT:
Dublin Sports Grounds Renovation - Phase I
Contract 95-05
Report Prepared By: Diane Lowart, Parks & Community Services
Director
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Plans and specifications will be available at the meeting
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ExmBITS ATTACHED:
RECOMMENDATION: ~ Authorize Staff to advertise Contract 95-05 for bids
FINANCIAL STATEMENT: Parkland Dedication Funds budgeted in 1995-96 for Phase I
Improvements total $95,100
Improvements
1995-96
~
$ 95,100
Engineers
Estimate
$147,462
Shortfall
$ 52,362
DESCRIPTION: At the May 8, 1995 meeting of the Dublin City Council, the Council
approved a Consultant Services Agreement with Singer & Hodges, Inc. to provide landscape architectural
.rvices associated with the renovation of the Dublin Sports Grounds, Phase I. Phase I improvements to
e completed as part of this contract include the construction of an additional 60' baseball field, the
installation of a drinking fountain and bleachers for the field, and replacement of the existing sprinkler
system for the field. Additional Phase I improvements include the installation of drinking fountains at
baseball fields 4, 5 and 6 which will be done by City maintenance personnel and are not part of this
contract.
The construction documents have been completed and the cost estimate for the improvements under this
contract is $147,462. This estimate exceeds the 1995-96 Fiscal Year Budget for this project by $52,362.
This is due, in part, to the use of hydro sod instead of seed for the turf areas. This is recommended in
order for the baseball field to be available to use by Dublin Little League by Spring of 1996. Another
factor is that the original estimate for the 60' baseball field that was included in the Dublin Sports Ground
Master Plan assumed that the baseball field would be constructed as part of a larger field renovation.
Since the baseball field is being constructed independent of the future field renovation scheduled in Phase
III, there are increased costs in the area of grading and irrigation that were not accounted for in the 1995-
96 budget; however, with regard to the grading, it is estimated that there will be future cost savings of
approximately $26,000 when Phase III is constructed. Replacement of the irrigation system (which is
currently identified in the construction documents) can be deferred to Phase III which would reduce the
budget by $22,400.
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. ITEM NO. 4.1
F/cc822bid.doc:
Staff has identified the following deductive bid item alternates that could be included as part of the bid .
documents in order to reduce the cost of the project to the City.
1. Retrofit instead of replace irrigation system ($22,400)
2. Eliminate bleachers ($4,600)
These two bid items, coupled with the estimated future savings of $26,000 in Phase III, could bring the
total project (all phases) within the total anticipated budget.
Staff recommends that the City Council authorize advertising of Contract 95-05 for bids, and determine at
the time the bid is awarded what budget modifications are appropriate.
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