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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 9, 1996
SUBJECT:
Contract Change Order #2 - Agreement with Recht Hausrath &
Associates (Public Facilities Fee Study).. Report Prepared by:
Diane Lowart, Parks &- Community Services Director
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EXlDBITS ATTACHED: A. Contract Change Order #2
.~" . B. Budget Change Form
~OMMENDATION: ~~ve Change Order aud Budget Cbange.Form
FINANCIAL STATEMENT: Original Contract $10,500
Change Order #1 2,625 "
Change Order #2 . 5.000
Total 518,125
Budget ~t4.994
Difference S 3,131
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The costs associated with the preparatiDn ..of the Public Facilities
Fee Study will be recovered through the collection of the fee.
DESCRIPTION: In January of 1995, the City Council approved.an agreement with
Recht Hausrath & Associates for preparation of a study to establish a Public Facili*, Fee Program for the
City of Dublin. The original contract was for $10,500 and included the following. scope ,. of work: 1)
complete . technical analysis; 2) prepare documentation; 3) 'prepare administrative gUidelines;. and 4) attend
two public meetings. In October of 1995, the City Manager authorize4 a change order in the amount of
$2,625 to cover the cost associated with additional work related to the calo1.1latiQDof park land costs for
the fee program.
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In order to complete the work under the contract, the consultant has requested additional funds to cover
the cost associated with the number of additional revisions tothedtaft report and aaditiona.l meetings with
Staff, the development cotnmunity and the City Council. As noted above, the origmaIconttact provided
for the consultant to attend.two public meetings. However, due to the development~mmunjty's response
to the public facilities fee, the consultant was required to attend meetings in:excess of what was ,provided
for in the original contract. In addition, as Staff planstb consult with the developr,nenttcommunitydwing
the development of the administrative guideline~, ac!ditit?~ oonsultant tiIne'~U>alsobe required. As the
amount of the change order exceeds the authonzation bmtt.granted to the CIty Manager and due to the
fact that there are not adequate funds available in the project budget, it is necessary for the City Council to
approve the change order.
Staff recommends that the City . Council approve Change Order #2 in the ambUnt of$5~OOO and approve
the Budget Change Fonn (attached). .. '.
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COPIES TO: ,RechtHausrath&Assoclates~' ' , .:. .
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F1pubfacfclcc49ag~doc
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CITY OF DUBLIN
CONTRACT CHANGE ORDER NO.2
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.JECT: Public Facilities Fee Study
JECT NO. 9450
: Recht Hausrath & Associates, 1212 Broadway, Oakland, CA 94612
PAGE 1 OF 1 PAGE
You are hereby directed to make the herein described changes from the original agreement or do the following described work not
included in the original agreement.
NOTE: This chanre order is not effective until approved by the City Manae-er.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of,equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Chane-e requested by: Robert D. Spencer. Recht Hausrath & Associates
Under the existing work scope, an additional increment of $2,500 is granted to cover the cost associated with the number of additional
revisions to the draft report. In addition, this additional increment will include attendance at the February 13, 1996 City Council
meeting and the February 29, 1996 meeting with the development community and completion of the administrative guidelines.
Attendance at the February 20, 1996 meeting with City staff and the March 12, 1996 City Council meeting, as well as two additional
meetings with the development community and City staff related to the preparation of the administrative guidelines, and any
preparation or follow-up in connection with these meetings will be handled on a time and materials basis not to exceed $2,500.
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ESTIMATED COST INCREASE: s...sJ!ill!
SUBMITTED BY:
APPROVAL RECOMMENDED BY:
APPROVED BY:
Diane Lowart Date Diane Lowart Date Richard C. Ambrose Date
Parks & Community Services Director Parks & Community Services Director City Manager
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perfonn all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
.ted, Date ~ ~96 Contractor
By
Title
CITY OF DUBLIN
BUDGET CHANGE FORM
t
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
.
::1.
From Unappropriated Reserves
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
From New Revenues
:YmU~._1S..WlI._lffiTIgJ.tm.I_1IWf1flilIl1&4$1._llmllltl@0i:WJNMIIIr:WiThJi
Name: Name: Public Facilities Fee Study - $3,131
Professional Services
Account #: Account #: 300-9450-729
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Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: The consultant for the Public Facilities Fee Study has
requested additional funds to cover the cost associated with the number of additional revisions to the draft
report and additional meetings with Staff, the development community and tlw City Council which were not
anticipated under the original scope of work.
City Manager:
Date:
Signature
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Mayor:
Date:
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Signature
Posted By:
Date:
Signature