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HomeMy WebLinkAbout4.05 July 4th Celebration 9,50 - � ® CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 28, 1985 SUBJECT Fourth of July Celebration EXHIBITS ATTACHED A. Agenda Statement, Park and Recreation Commission Meeting, April 9, 1985 B. Letter to Paul Ryan, General Manager DSRSD, requesting use V of Valley Swim Center RECOMMENDATION U Approve Fourth of July Celebration FINANCIAL STATEMENT Cost to City - $500 Sufficient Funds are Budgeted DESCRIPTION One of the goals of the Recreation Department for the 1985-86 fiscal year is to sponsor six special events for the community. At their meeting of March 13, 1985, the Park and Recreation Commission suggested to staff that a Fourth of July Celebration be planned as one of these special events . Staff presented the Commission with a list of activities at the April 9 , 1985 meeting (Exhibit A) . It was decided that the Dublin San Ramon Services District be contacted about the possibility of using the Valley Community Swim Center on the afternoon of July 4th for this event. It was further discussed that the day could be planned around water oriented activities utilizing the pool and surrounding deck and grass areas . Families would be encouraged to bring a picnic dinner and the day could culminate with an ice cream social or watermelon feed. Sufficient funds have been included in the 1985-86 FY Budget to cover the cost of the event. ------------------------------------------------------------------ ITEM NO . 16f J� EXHIBIT A CITY OF DUBLIN AGENDA STATEMENT Meeting Date: April 9, 1985 SUBJECT Fourth of July Celebration EXHIBITS ATTACHED None RECOMMENDATION Receive Information and Discuss FINANCIAL STATEMENT: None DESCRIPTION One of the goals for 1985-86 is to sponsor six special events throughout the year. One suggested event is a 4th of July Celebration. There are any number of activities that could be done as part of the celebration. Below you will find examples of activities done by other departments : 1 . Pool party and picnic 2 . Old-fashioned pot-luck/BBQ 3 . Band concert in the park 4 . Parade 5 . Fireworks display 6 . Game booths 7 . Relay races/contests It is the opinion of Staff that any event planned be designed to involve family participation. It is further recommended that the event be done on a smaller scale than the St . Patrick ' s Day Celebration and that activities are planned to avoid duplication. The Staff welcomes any input that the Commission may have on the proposed 4th of July Celebration. ---------- -------------------------------------------------------- ITEM No. 1�. CITY OF DUBLIN RECREATION DEPARTMENT P.O. Box 2340 Dublin, CA 94568 (415) 829-4932 May 22, 1985 Mr . Paul Ryan, General Manager Dublin San Ramon Services District 7051 Dublin Blvd. Dublin, California 94568 Dear Paul: The City of Dublin would like to request the/ use of the Valley Community Swim Center on the afternoon of July 4 , 1985 for a city-wide Fourth of July celebration. Although we are currently in the initial planning stages, the tentative schedule is as follows : 12 noon-1 : 30pm Set-up 1: 30pm-2 : 00pm Pool Open/Sign-up for Activities 2 : 00pm-4 : 00pm Games and Relays in the Pool and on the Deck/Grass 4 : 00pm-5 : 00pm Picnic Dinner/Free Swim/ perhaps demonstrations from local Swim and Dive Clubs 5 : 00pm-6 : 00pm Ice Cream Social/Entertainment 6 : 00pm-7 : 00pm Clean-up It would be greatly appreciated if the District would consider waiving the rental fees and absorbing the cost of the lifeguards, as this event will be free of charge to the community and will benefit both City and District residents . If the staff at the pool have already planned activities for this date, we are more than willing to work with them to supplement what is planned. I will look forward to hearing) from you at your earliest convenience . Please don 't hesitate to call me at 829-4932 if you have any further questions or require additional information. Sincerely, Dia e Lowart Director of Recreation DL:cjy f