HomeMy WebLinkAbout4.05 DestroyBldgInspectRcrds
:\.,....
. .
.'
.'
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 10, 1993
SUBJECT:
Approval to Destroy Building Inspection
Department Records
Report by: victor Taugher, Building Official
1) ~Draft Resolution Approving Destruction
JJf Records
2) /,Letter from City Attorney Consenting to
Destruction of Records
EXHIBITS ATTACHED:
RECOMMENDATION:
1.
Adopt Resolution Approving Destruct~on
of Records
FINANCIAL STATEMENT:
No Cost.
DESCRIPTION: Section 19850 of the Health and Safety Code
requires the Building Department to maintain copies of plans for
certain specified buildings for the life of the building.
Section 34090 of the Government Code provides that approval of the
city Council and written consent of the city Attorney is required
prior to destroying records that are more than 2 years old.
The Building Department files contain many records of permits, plans
and correspondence regarding buildings or structures that no longer
exist. Examples are as follows:
1. Signs for businesses that have relocated or have discontinued
business.
2. Plans for buildings or structures that have subsequently been
demolished.
3. Plans for buildings or structures for which permits were issued,
but were never constructed.
4." Records of permit refunds granted by Alameda County and receipts
for miscellaneous fees collected by Alameda County.
5. Alameda County Planning documents which are also contained in the
city's planning files.
6. Alameda County notices and other documents relating to abandoned
vehicles.
It is the opinion of the Building Official these files are no longer
necessary. /
The Building Department has a volunteer who will be available on a
part-time bases to purge the files of the above documents. This will
reduce additional file space requirements significantly.
----------------------------------------------------------------------
ITEM NO. ~.. 'j
COPIES TO:
CITY CLERK
FILE ~
~""',,'
.
.
RESOLUTION NO.
- 93
J
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING DESTRUCTION OF CERTAIN BUILDING DEPARTMENT RECORDS
WHEREAS, Section 19850 of the Health and Safety Code
requires the Building Department to maintain a copy of specified plans
for certain specified buildings for the life of the building; and
WHEREAS, Section 34090 of the Government Code provides
approval of the city Council and written consent from the city
Attorney prior to destroying city records that are more than 2 years
old; and
WHEREAS, the Building Official has requested to destroy the
following records; and
WHEREAS, the city Attorney has consented in writing to the
destruction of said records.
NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin City council
does authorize the Building Official to destroy the following records
which are more than 2 years old:
1. signs for businesses that have relocated or have discontinued
business.
2. Plans for buildings or structures that have subsequently been
demolished.
3. Plans for buildings or structures for which permits were issued,
but were never constructed.
4. Records of permit refunds granted by Alameda county and receipts
for miscellaneous fees collected by Alameda County.
5. Alameda county Planning documents which are also contained in the
city's planning files.
6. Alameda County notices and other documents relating to abandoned
vehicles.
PASSED, APPROVED AND ADOPTED this 10th day of May 1993
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
city Clerk
PX'H""'B' "~r 1
t'" ' '" ~ - , ,J ~i.
~.'u .! ~ ~ i'
{ Michael R. Nave
Steven R. Meyers
Elizabeth H. Silver
Michael S. Riback
Clifford F. Campbell
Michael F. Rodriquez
Kathleen Faubion
Frederick S. Etheridge
Wendy A. Roberts
David W. Skinner
Steven T. Mattas
~~@~~W~(ffi
MEYERS NAVE RIBACK & SILVER APR 26 1993 .....
, ,
A Professional Law Corporation
.
Gateway Plal.a
777 Davis Street, SuilC 300
San Leandro, CA 94577
Telephone: (510) 351-4300
Facsimile: (510) 351-4481
r!TV (':t:pIJlilnbM'lOfricc
fl.: !" rl~W':; !N'~/'ECT;;:)l'~ O!';;:l
1220 Howard Avenue. Suite 250
Burlingame. CA '.I4U 10-4211
Telephone: (415) 348-7130
Facsimile: (415) 342-0886
Sonoma County
(707) 546-3126
Of counsel:
Andrea J. Saltzman
MEMORANDUM
Reply 10:
San Leandro
TO:
Victor Taugher, Building Official
DATE: April 23, 1993
FROM:
Elizabeth H. Silver, city Attorney
RE:
Destruction of Records
consent is hereby given to destruction of the following
records which are more than two (2) years old, provided the City
council consents to such destruction by resolution:
1. Signs for businesses that have relocated or have
discontinued business.
2. Plans for buildings or structures that have subsequently
been demolished.
3. Plans for buildings or structures for which permits were
issued, but were never constructed.
4. Records of permit refunds granted by Alameda County and
receipts for miscellaneous fees collected by Alameda
County.
5. Alameda County Planning documents which are also
contained in the City's planning files.
EXHIBiT J..
I TO:
FROM:
RE:
DATE:
PAGE:
EHS : j e
.
.
victor Taugher, Building Official
Elizabeth H. silver, city Attorney
Destruction of Records
April 23, 1993
2
6. Alameda county notices and other documents relating to
abandoned vehicles.
Very truly yours,
MEYERS, NAVE, RIBACK & SILVER
1J)deA ?I ~ ~ ~
Elizabeth H. Silver
City Attorney
MEMO\APRIL93\TAUGHER.EHS