HomeMy WebLinkAbout4.05 Award of Bid 97-03CITY CLERK
File
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 1, 1997
SUBJECT:
Award of Bid - Conlxact 9%03, San Ramon Road Landscape Repair
and Silvergate Drive Median Landscaping
Report Prepared by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1)
2)
3)
4)
Resolution of Award
Summary of Bids
Budget Change Form
Location Map
RECOMMENDATION:
)
Adopt resolution awarding bid to Herzer Landscaping, Inc.
Approve the transfer of funds in the mount of $25,825 from
Unallocated Gas Tax Reserves to these projects
FINANCIAL STATEMENT:
Construction Budget
Low Bid
Low Bid Plus 10% Contingency
$ 92,700
107,750
118,525
As the low bid plus contingency is over the approved budget, a budget appropriation from the Gas Tax
Fund Reserves in the mount of $25,825 is needed to complete the two projects.
DESCRIPTION: At the City Council meeting of March 4, 1997, City Council
authorized Staffto solicit bids for Contract 97-03, San Ramon Road Landscape Repair and Silvergate
Drive Median Landscaping. This project is comprised of two roadway landscaping improvement projects
previously approved by City Council. The San Ramon Road Landscaping Repair will replace roadside
ground cover on the west side of San Ramon Road between West Vomac Road and Silvergate Drive.
The Silvergate Drive Median Landscaping will install new landscaping in the medians at the east end of
Silvergate Driv-e between Peppertree Road and San Ramon Road.
A total of three (3) bids were received with the Iow bid being submitted by Herzer Landscaping, Inc., in
the amount of $107,750.
COPIES TO: Bidders
ITEM NO. 4_~
g:~miscproj~erract\agstawrd
An additional budget appropriation from the Gas Tax Fund Reserves is necessary in the amount of
$25,825 as the Iow bid, plus 10% contingency, is over the amount initially budgeted.
Staff has reviewed the low bidder's proposal, checked with references and recommends that the City
Council approve the additional appropriation and adopt the resolution awarding Contract 97-03 to Herzer
Landscaping, Inc.
Page 2
RESOLUTION NO. -97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 97-03
SAN RAMON ROAD LANDSCAPE REPAIR AND
SILVERGATE DRIVE MEDIAN LANDSCAPING
TO HERZER LANDSCAPING, INC.
WHEREAS, the City of Dublin did, on March 25, 1997, publicly open, examine,
and declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract 97-03, SAN RAMON ROAD LANDSCAPE REPAIR AND SILVERGATE
DRIVE MEDIAN LANDSCAPING authorized by the City Council on March 4, 1997, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work and for
all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has recommended that
the bid hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award City o£ Dubtin Contract 97-03 to the lowest responsible bidder therefor, to wit Herzer
LandScaping, Inc. with a bid of One Hundred Seven Thousand Seven Hundred Fifty Dollars and No
Cents ($107,750.00), the particulars of which bid are on file in the Office of the City Engineer
PASSED, APPROVED AND ADOPTED this 1st day of April, 1997.
AYES:
NOES:
ABSENT:
ABSTAINING:
ATTEST:
City Clerk
Mayor
~ r~:o~,,~ ~ o - o.0,~'~ m~r~,.,,,m ~.',J.~l~ LAr, IL~t.A;-'I= I'(~P'AIH/;51LVEI~GATE MEDIAN LANDSCAPING, CONTRACT NO. 97-03
BID OPENING DATE I MARCH 25, 1997 --
ENGINEER'S ESTIMATE HERZER LANDSCAPING GOODLAND LANDSCAPE PACHECO BROS.
BID UNIT TOTAL
ITEM ITEM DESCRIPTION MEASURE QTY UNIT PRICE PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICF
1 Amend Soil LS 1 $ 5'000 00 ~ $ 5,000'00 $ 41451.00 $ 4,461.00 $ 6,176.00 $ 6,176.00 $ 5,730.00 $ 5,730.00
2 Irrigation LS I $15,000.--~- $ 15,000.00 $18,0~0.00 $ 18,000.00 $42,296.00 $ 42,296.00- $17,286.00 $ 17,286.00
3 Insiall header Boards LF 840- $ 4.76 $ 3,998.~- $ 3.56- $ 2,940.00. $ 2.2~- $ 1,890.00 $ 4.15 $ 3,486.00
4 Remove Soil LS 1 $10,900.00 $ 10,900.0~- $16,585.00 $ 16,585.00 $ 7,875.00 $ 7,875.00 ' $15,400.00 $ 15,400.00
5 Supply/Place Topsoil LS I $12,455.00 $ 12,455.00 $18,360.00 $ 18,360.00 $11,532.00 $ 11,532.00 $15,200.00 $ 15,200.00
6 !Trees EA 24 : $ 95.83 $ 2,299.92 $ 86.00 $ 2,064.00 $ 62.00 $ 1,488.00 , $ 110.00 $ 2,640.00
7 Shrubs EA 310 $ 19.35 $ 5,998.50 $ 7.00 $ 2,~70.00 $ 4.60 $ 1,426__:_00__ $ 12.00 $ 3,720.00
8 Ground Cover SF 24,150 $ 0.19 $ 4,588.5~- $ 0.60 $ 14,490.00 $ 0.40 $ 9,660.00 $ 0.3~- $ 9,~7.00
9 Remove Olive Tree EA 1 $ 500.00 $ 500.00 $ 550.00 $ 550.00 $ 900.00 $ 900.00 $ 250.00 $ 250.00
10 Deve_!o~p__W. at~er Service LS 1 $ 7,000.00 $ 7,000.00 $ 6,000.00 $ 6,000.00 $ 3,800.00 $ 3,800.0~- $13,000.00 $ 13,000.00
11 Brick Pavers SF 3,500 $ 5.14 $ 17,990.00 $ ,4.70 $ 16,450.00 $ 6.17 $ 21,595~30 $ 6.75 $ 23,625.00
12 WaterConlrol B~rrier LF 250 $ 14.28 $ 3,570.00 $ 15.00 $ 3,750.00 $ 5.50 $ 1,375.0~- $ 5.25 $ 1,312.50
13 Aggregate Base Access Road SF 9~- $ 4.17 $ 400.32 $ 3.00 ~ $ 288.~0 $ 2.00 ; $ 192.0~- $ 5.00 $ 480.0(
14 _Con~nect Subdrain to 36" Storm Drain LS I $ 3,000.00 $ 3,000.00 -~ 1,643.00 $ 1,642.00 ~' 3,795.00 $ 3,795.0~- $ 51200.0~ $ 5,200.00
TOTALBID: $ 92,700.64 $ 107,750.00 $ 114,000.00 $ 116,506.50
* ADJUSTED TOTALS AFTER AMOUNTS CORRECTED
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGEFORM #
New Appropriations (City Council Approval Required):
X From Unappropriated Reserves
From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (CID' Council Approval Required)
Other
Name: Name:
Silvergate Drive Median Landscaping $ 7,570 San Ramon Road Landscape Repair $ 33,395
Accoum#: 9461-750~050-206 Account#: 9462-750-050-206
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
~ASON FOR BUDGET CHANGE ENTRY:
The contract bid plus 10% contingency allowance is $25,825 over the budgeted amount for the
combined two projects.
Mayor: Date:
Signature
Posted By:
Date:
Signature
CIFY UF BUBLIN PUBLIC N4DRKS DEPARTMENT
SAN RAMON RD, LANDSCAP[ REPAIR APPRDV^L
Cf'FY UF BIJBLllq PUBLIC ~/OP, KS lJEPARIM£NT