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Home My WebLink About4.05 Award Of Bid 95-06 CITY CLERK File # J'--JJ~JJ~-J-L--~J~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 28, 1995 SUBJECT: Award of Bid - Landscaping on San Ramon Road at Amador Valley Boulevard (Northwest and Northeast Comers) 95-06 Report Prepared by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) 2) 3) Resolution of Award Summary of Bids Budget Change Form RECOMMENDATIO~.~j 1) 2) Approve additional appropriation in the mount of $3,135 from San Ramon Road Specific Plan Assessment District Fund. Adopt resolution awarding bid to Nimco. FINANCIAL STATEMENT: Low bid received: Engineer's Estimate: Low bid plus 10% contingency: $12,229.26 $10,855.00 $13,452.19 Inspection/Project Management Printing Legal Notices Meter Fees Vehicle Mileage Engineering Design Improvements Water Service Construction ESTIMATED BUDGET l~Pag.~i~lJJ~ $1,340 $1,340 250 0 250 250 5,455 5,860 10 10 0 340 14,695 TOTAL $22,000 3,883 13.452 $25,135 A budget appropriation from the San Ramon Road Specific Plan Assessment District Fund of $3,135 is needed to complete the estimated expenses. in the amount COPIES TO: Bidders ITEM NO. ~ g:\miscproj\truvalu\agstawrd DESCRIPTION: At the October 24, 1995 meeting, the City Council authorized Staff to solicit bids for landscaping at the Northwest and Northeast comers of San Ramon Road and Amador Valley Boulevard. The landscaping on the Northwest comer will be within the City right-of-way in front of Tree-Value Hardware. The landscaping on the Northeast comer in front of the service clubs sign will be within an easement which was recently obtained from the Casa Orozco parcel's property owner. This contract includes site preparation and installation of plant material and irrigation. The City has painted the street side of the wall in front of Casa Orozco. The tap into the water main and the meter connection has already been completed under separate contract. Seven bids were received for this project. The low bidder was Nimco with a bid of $12,229.26. After adding a 10% contingency to this amount, Staffestimates that an additional appropriation in the amount of $3,135 will be needed to complete this project. ~ Staff has reviewed the low bidder's proposal and checked with references and recommends that the City Council approve the additional appropriation and adopt the resolution awarding Contract 95-06 to Nimco. Page 2 RESOLUTION NO. - 95 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AWARDING CONTRACT NO. 95-06 LANDSCAPING ON SAN RAMON ROAD AT AMADOR VALLEY BOULEVARD TO NIMCO LANDSCAPE SERVICES WHEREAS, the City of Dublin did, on November 21, 1995, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract No. 95-06 authorized by the City Council on October 24, 1995, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to determine the lowest bid which was responsive to the requirements of the bid documents; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 95-06 to the lowest responsible bidder therefor, to wit, Nimco Landscape Services, at a bid of Twelve Thousand Two Hundred Twenty Nine Dollars and Twenty-Six Cents ($12,229.26) . the particulars of which bid are on file in the office of the City Engineer. PASSED, APPROVED, AND ADOPTED this 28th day of November, 1995. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk g: Imiscprojltruvalulresoawrd . f'''' T' '; ",:' rT I ~.,.. ~:..\" ~,.~ tJ; .~i ";~'.j ~ ~ 1{etjo kNt-iDl\ BID RESULTS - SAN RAMON ROAD LANDSCAPING CONTRACT 95-06 ENGINEERS EST. NIMCO LANDSCAPE TALINI LDSCPG PACHECO BROTHERS ITEM DESCRIPTION UNIT QTY. UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. MEAS. PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE WEST SIDE OF SAN RAMON ROAD 1 TREES, 15 GAL. EA 5 $ 125.00 $ 625.00 $ 45.00 $ 225.00 $ 134.00 $ 670.00 $ 110.00 $ 550.00 SHRUBS,1GAL(ESCALLON~ 2 COMPACTA) EA 15 $ 8.00 $ 120.00 $ 6.00 $ 90.00 $ 7.20 $ 108.00 $ 24.00 $ 360.00 3 REMOVE 6" PAVINGlSOIL CY 56 $ 15.00 $ 840.00 $ 27.00 $ 1,512.00 $ 27.50 $ 1,540.00 $ 35.00 $ 1,960.00 4 SUPPLY AND PLACE TOPSOIL CY 56 $ 20.00 $ 1,120.00 $ 33.00 $ 1,848.00 $ 40.84 $ 2,287.04 $ 40.00 $ 2,240.00 5 INSTALL HDR BOARD 2X4 PTDF LF 140 $ 4.00 $ 560.00 $ 0.40 $ 56.00 $ 3.10 $ 434.00 $ 2.00 $ 280.00 6 SOD SF 3,150 $ 0.50 $ 1,575.00 $ 0.4127 $ 1,300.01 $ 0.52 $ 1,638.00 $ 1.20 $ 3,780.00 7 IRRIGATION LS 1 $ 2,000.00 $ 2,000.00 $2,900.00 $ 2,900.00 $3,963.00 $ 3,963.00 $ 2,801.00 $ 2,801.00 WEED CONTROL FABRIC & 8 SHREDDED BARK SF 65 $ 1.00 $ 65.00 $ 0.65 $ 42.25 $ 1.75 $ 113.75 $ 1.00 $ 65.00 EAST SIDE OF SAN RAMON ROAD 1 TREES EA 4 $ 125.00 $ 500.00 $ 45.00 $ 180.00 $ 134.00 $ 536.00 $ 110.00 $ 440.00 SHRUBS 1 GAL. (CEANOTHUS 2 GLORIOSUS) EA 100 $ 8.00 $ 800.00 $ 4.50 $ 450.00 $ 6.70 $ 670.00 $ 10.00 $ 1,000.00 3 AMEND SOIL LS 1 $ 500.00 $ 500.00 $ 600.00 $ 600.00 $ 278.00 $ 278.00 $ 25.00 $ 25.00 4 IRRIGATION LS 1 $ 1,000.00 $ 1,000.00 $ 381.00 $ 381.00 $ 423.00 $ 423.00 $ 1,435.00 $ 1,435.00 WEED CONTROL FABRIC & 5 SHREDDED BARK SF 1,150 $ 1.00 $ 1,150.00 $ 2.30 $ 2,645.00 $ 0.58 $ 667.00 $ 1.00 $ 1,150.00 TOTAL BID: $ 10,855.00 $ 12,229.26 $ 13,327.79 $16,086.00 - - - TOTALS ADJUSTED AFTER VERIFICATION FLORA TECH GOODLAND CONST. GA TEWA Y LDSCPE DIABLO LANDSCAPE ITEM DESCRIPTION UNIT QTY. UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL NO. MEAS. PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE WEST SIDE OF SAN RAMON ROAD 1 TREES, 15 GAL. EA 5 $ 139.50 $ 697.50 $ 117.85 $ 589.25 $ 80.00 $ 400.00 $ 86.00 $ 430.00 SHRUBS, 1 GAL. (ESCALLON~ 2 COMPACTA) EA 15 $ 10.75 $ 161.25 $ 11.30 $ 169.50 $ 6.00 $ 90.00 $ 7.20 $ 108.00 3 REMOVE 6" PAVING/SOIL CY 56 $ 32.50 $ 1,820.00 $ 32.70 $ 1,831.20 $ 143.00 $ 8,008.00 $ 62.50 $ 3,500.00 4 SUPPLY AND PLACE TOPSOIL CY 56 $ 48.50 $ 2,716.00 $ 36.00 $ 2,016.00 $ 25.00 $ 1,400.00 $ 33.50 $ 1,876.00 5 INSTALL HDR BOARD 2X4 PTDF LF 140 $ 3.97 $ 555.80 $ 3.30 $ 462.00 $ 3.00 $ 420.00 $ 2.20 $ 308.00 6 SOD SF 3,150 $ 0.58 $ 1,827.00 $ 0.59 $ 1,858.50 $ 0.40 $ 1,260.00 $ 0.86 $ 2,709.00 7 IRRIGATION LS 1 $ 4,750.00 $ 4,750.00 $6,683.00 $ 6,683.00 $4,400.00 $ 4,400.00 $ 7,451.00 $ 7,451.00 WEED CONTROL FABRIC & 8 SHREDDED BARK SF 65 $ 0.89 $ 57.85 $ 1.86 $ 120.90 $ 1.00 $ 65.00 $ 2.40 $ 156.00 EAST SIDE OF SAN RAMON ROAD 1 TREES EA 4 $ 139.50 $ 558.00 $ 117.85 $ 471.40 $ 80.00 $ 320.00 $ 86.00 $ 344.00 SHRUBS 1 GAL. (CEANOTHUS 2 GLORIOSUS) EA 100 $ 10.75 $ 1,075.00 $ 11.30 $ 1,130.00 $ 6.00 $ 600.00 $ 8.15 $ 815.00 3 AMEND SOIL LS 1 $ 806.47 $ 806.47 $ 615.70 $ 615.70 $ 700.00 $ 700.00 $ 737.00 $ 737.00 4 IRRIGATION LS 1 $ 587.00 $ 587.00 $ 429.00 $ 429.00 $ 600.00 $ 600.00 $ 700.00 $ 70~~ WEED CONTROL FABRIC & 5 SHREDDED BARK SF 1,150 $ 0.89 $ 1,023.50 $ 0.76 $ 874.00 $ 0.55 $ 632.50 $ 1.04 $ 1,196.00 TOTAL BID: $ 16,635.37 $17,250.45 $ 18,895.50 $ 20,330.00 ~,.. '"; ;r ~ ~ ~ ':~~, ~,. . i ~fj '~;C\'~~~~dts ~ 7J .4 ... ......,.- . . . CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # . New Appropriations (City Council Approval Required): Budget Transfers: _x _ From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity From New Revenues Between Departments (City Council Approval Required) Other MJJIfjAliHXSillJB.nnnj!.1f:i\fift&U.N.ttt~:t::::::l:::~:::t:K1f1QUlW.M:{t:::::::t~::tt:me.J.tIKjl!rB.UbfitMjfAec.finN1tlt:::llmtitt1AMdUN1tflt:t .................................................................................................................;.....;.;.................;.....:.......:.....;.....;.........;.:.;.;.;.:-:.:.;.:.;.;.;.;.:.;.:.:.;.;...........;...........:.;.....;.....;.........;.:.;.;.;.;.;.:-:.:.;.;.;.;.;.;.:.;.;.;.........;...;.....;.................:.................:.......:.:...:.......:.:.......................................................................................................................................................................:.:............. Name: San Ramon Road Landscaping $3,135 Account #: 712-9404-750-050 Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: REASON FOR BUDGET CHANGE ENTRY: Low bid plus contingency will exceed funds budgeted. City Manager: Date: Signature . . . . . . . . . . . . . . . . . . . . . . . . . ............... ..... . . . . . . . . . . . . . . . . . . ....................................... .... ........... ................... ................... .... ..:-:.:...:....-:.:-:....:-....-:-:::-:.:...:::::-:.:.:............ . . . . . . . . . . . . .. ............. ::::::::::::::::.::.:;::;:::::::.;:;:::;;;:;:;';:::;';.;:;: ::::;:f\.~.ApPF9y~:~i;:Ii~:&jt.Y.;:PPAA9i~'M~eqpgb~LlQ~te;.>H\?:);;:...:......;.. .................... ........... ...... .. ............. ....... .ayor: nl'ltp' Signature ~:~ :~. ,"' ~ o;? '.t ~~~.lo.\~ ~ ~ii ~-:i 3 :' .l' :" ..' ,."';:.i. ~;,_.. . ,,oj '\.l! ___~__ 13Llcl~-rCh(}\~ WW-J Posted By: jOrmslbudgchng Signature