HomeMy WebLinkAbout4.04 SidewalkRepair 99-10CITY CLERK
FILE # 600-35
AGE N DA STATE M E N T
CZTY COUNCZL MEETZNG DATE: September 21, 1999
SUBJECT:
ATTACHMENTS:
Authorization to Solicit Bids for the Annual Sidewalk Safety Repair
Program- Sidewalk Remove and Replace (with handicap ramp
construction), Contract No. 99-10, and Sidewalk Grinding, Contract
No. 99-11 (2-year contract)
Report Prepared by: Lee S. Thompson, Public Works Director
1)
2)
Policy Resolution for FY 1999-2000
Specifications will be available at the meeting
RECOMMENDATION:
1)
2)
Adopt Policy Resolution
Authorize Staff to advertise for .bids for Contract No. 99-10,
Sidewalk Remove and Replace (with Handicap Ramp
construction), and Contract No. 99-11, Sidewalk Grinding
(2-year contract)
FINANCIAL STATEMENT:
Budget
Design, Inspection & Miscellaneous $ 7,850
Sidewalk Repair- Remove & Replace 32, 150
Sidewalk Grinding (2-year contract) 10,000
Handicap Ramps (CDBG)
Subtotal: $50,000
14,904
TOTAL: $64,904
The Sidewalk Safety Repair Program is budgeted in the General Fund (001)2 Handicap ramps are
funded through a Community Development Block Grant (Fund 309).
DESCRIPTION: The Annual Sidewalk Safety Repair Program has been using two
different processes to repair sidewalk offsets of ~-inch or more that may pose a tripping hazard. The first
process, Remove and Replace, is used in locations where the offset is more significant or where tree roots
are causing the offset. This procedure requires removal of the existing sidewalk, and in the case of root
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COPIES TO:
ITEM NO.
problems, removal of the tree roots, installation of a root barrier to mitigate future problems, and then
replacement of the concrete sidewalk. ~
The second process for less severe offsets is to grind the concrete to match the adjoining grade. This
process is essentially more of a maintenance-type procedure, as opposed to the construction element of
sidewalk removal and replacement. For this reason, the Sidewalk Grinding contract is recommended as a
two-year contract similar to the Annual Striping contract, except that the City Council needs to approve
funding each fiscal year. The specifications for this contract will include notification to the perspective
contractor of the necessity for annual authorization of funding.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis since 1983. At the budget hearing for Fiscal Year 1999-2000, the City Council extended the
City-paid repair program for an additional year.
This year, the sidewalk removal and replacement contract will include construction of approximately 14
handicap ramps at various street comers. The handicap ramps are funded through Community
Development Block Grant.
Staff recommends that the City Council adopt the resolution establishing the City~paid sidewalk safety
repair policy for Fiscal Year 1999-2000 and authorize Staff to advertise for bids for the Annual Sidewalk
Safety Repair Pro~arn.
Page 2
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements sometimes become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFOE, BE IT RESOLVED that the City Council of the City of Dublin establishes
a policy (Exhibit A) of the City of Dublin for Fiscal Year 1999-2000 entitled "Annual Sidewalk Safety
Repair Propam".
PASSED, APPROVED AND ADOPTED this 21st day of September, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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EXHIBIT A
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
Fiscal Year 1999-2000
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping
hazards as identified by the City Engineer, or his representative, these improvements shall be replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, he shall cause the repair to be made and the cost of the repair,
together with reasonable administrative costs, shall become a lien against the property.
Time Limit of Policy:
This policy shall be in effect for Fiscal Year 1999-2000 and thereafter be reviewed for ex~tension,
modification, or replacement.
Legal ResponsibiliB,:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find
it difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 1999-2000 Fiscal Year and repair those defective sidewalks which have been brought to
the attention of the City by the property owners (or others) and that have an offset of over three quarters
inch (3/4") measured vertically. The existence of this program does not abrogate the responsibility of the
property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
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