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Home My WebLink About4.04 MCE Amend ContractCITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: AUGUST 8, 1995 SUBJECT: Amendment to Contract with MCE Corporation for Maintenance Services Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: Resolution and Proposed Amendment . / /~¢? Adopt resolution approving amendment to agreement RECOMMENDATION: FINANCIAL STATEMENT: The higher service levels approved by the City Council will add $47,070 to MCE's total estimate for Fiscal Year 1995-96. Sufficient funding has been included in the 1995-96 Adopted Budget. DESCRIPTION: On June 27th, the City Council approved an amendment to the City's agreement with MCE Corporation for Maintenance Services which incorporated the work program for the current service level for Fiscal Year 1995-96. Subsequently, on June 28th, the City Council adopted the 1995-96 Budget with higher service leVels which affected several of MCE's work categories as shown below: Budget Line Item 3020 Street Maintenance - Eastern Dublin 3040 Street Tree Maintenance - Eastern Dublin 3050 Street Landscape Maintenance, HSL I - Eastern Dublin Street Landscape Maintenance HSL II - Dougherty Road Berm Wildflowers Street Landscape Maintenance HSL III Replacement Plant Material 8013 Dublin Cemetery - Additional Tree Trimming 8020 Park Maintenance - Fountain Maintenance Total: Higher Service Level Cost (MCE Portion Only) $14,370 $650 $4,890 $2,300 $6,460 $3,OOO $15,400 $47,07O ITEM NO. ~~_ Copies to: Steven Loweree, MCE I GITY CLERK The higher service levels identified for Street Maintenance, Street Tree Maintenance, and Street Landscape Maintenance are related to improvements to be constructed in eastern Dublin. These improvements are primarily associated with the Homart development. In addition, two higher service levels were approved for the Street Landscape Maintenance budget. These were for wildflower seeding on the east side of Dougherty l~oad and for replacement of missing shrubs and an additional turf aeration. The higher service level for the Dublin Cemetery involves increased contract tree trimming £or 10 older trees. The tree trimming was recommended because of'the age of'the trees and their proximity to buildings and the creek. The higher service level in Park Maintenance represents the cost of maintenance associated with operating the two fountains at the Civic Center and the entry fountain at Shannon Park for tour hours per day, five days per week. Staff' recommends that the City Council adopt the resolution approving the amendment to the agreement with MCE Corporation. g : tcontract\mcelag stamd2 . RESOLUTION NO. -95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAJNTENANCE SERVICES WHEREAS, on June 14, 1993, the City Council approved an agreement with MCE Corporation for Public Works Maintenance Services; and . WHEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal Year 1993-94; and WHEREAS, on December 13, 1993, June 21, 1994, August 22, 1994, and June 27, 1995, the City Council reviewed and approved amendments to the agreement; and WHEREAS, as part of the budget approval process for 1995-96, the City Council approved a higher level of service which affects MCE's Schedule of Work; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit A," with an effective date of July 1, 1995. . BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED, AND ADOPTED this 8th day of August, 1995. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk e:\contractlmcelresoamd2 ~ EXHmIT "A" OF RESOLUTION _-95 AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLJN AND MCE CORPORATION FOR PUBLIC WORKS MAJNTENANCE SERVICES . WHEREAS, on June 14, 1993, the City of Dublin (hereinafter referred to as "CITY" and MCE Corporation (hereinafter referred to as "CONTRACTOR") entered into an agreement to provide Public Works Maintenance Services to CITY (hereinafter referred to as "AGREEMENT); and WHEREAS, on December 13, 1993, June 21, 1994, August 22, 1994, and June 27, 1995, the City Council approved amendments to Exhibit "B" of said Agreement, which provides for a specific schedule of work, including activities and rates to be charged; and WHEREAS, during the budget approval process for 1995-96, the City Council approved higher levels of service that affect the Schedule of Work for MCE Corporation; , NOW, THEREFORE, the parties hereto agree as follows: Section 1. Exhibit B, "Payment Schedule," of the Agreement shall be amended by replacing Attachment 1 in the current Agreement with Attachment 1 of this Amendment, said Attachment 1 being identified as "Exhibit B - Attachment 1 - Schedule of Work . . . Fiscal Year 1995-96 - August 8, 1995." . Section 2. Said revision in Exhibit B "Payment Schedule" shall be effective as of July 1, 1995. CITY OF DUBLIN MCE CORPORATION Mayor President ATTEST: ATTEST: City Clerk Secretary g: Icontractlmcelamndmt2 . EXHIBIT B ATTACHMENT 1 - SCHEDULE OFWORK CITY OF DUBLIN FINAL APPROVED CITY BUDGET FISCAL YEAR 1995-96 AUGUST 8, 1995 A. SCOPE OF WORK The following breakdown identifies tasks which are anticipated to be conducted as part of the Annual Public Works Maintenance Agreement for the Fiscal Year 1995-96. Annual estimated costs include management fees as provided in Section C. Contractor shall schedule work to adhere to these expenditure levels as provided for in this Agreement. ACTIVITY/SUB-ACTIVITY 1995- 96 ESTIMATED ANNUAL EXPENDITURE STREET MAINTENANCE Street Repair Drainage Maintenance NPDES Drainage Maintenance · Storm Patrol/Clean Up · Curb & Gutter/Sidewalks · Sign Repair/Maintenance Neighborhood Watch Signs · Striping/Marking · Weed Abatement Guardrail Repair · Bike Path Maintenance Spill Clean Up Activity Total 6,560 2,390 3,610 12,140 82O 22,660 86O 3,270 21,140 2OO 7,430 5,390 86,470 MAINTENANCE SUPERVISION 85,650 STREET TREE MAINTENANCE In-House Tree Maintenance Contract Tree Pruning Contract Tree Fungus Spraying Stagecoach Assessment District · DoughertyAssessment District Activity Total 35,665 6,900 6,O50 2,125 6,982 57,722 PAGE 1 OF 5 STREET LANDSCAPE MAIN'I ENANCE (BEAUTIFICATION) · Existing Streets · Stagecoach Assessment District · DoughertyAssessment District Activity Total 145,520 32,490 39,720 $ 217,73O PARKS MAINTENANCE · Stagecoach Park Kolb Park Dolan Park Alamo Creek Park Dougherty Hills Dublin Sports Ground Mape Park Shannon Park Valley Swim Center Civic Center Senior Center Activity Total BUILDING MANAGEMENT HERITAGE CENTER MAINTENANCE CEMETERY / GROUNDS Total 1995-96 Estimated Annual Expenditure 12,530 48,790 27 800 44 360 21 370 130 000 14 070 55 530 22 49O 53 670 '60 $ 431,370 $ 9O,72O $ 3,57O $ 18,900 $ 992,132 UNIT PRICES The following activities shall be completed at the Unit Prices indicated. The unit prices are inclusive of all labor, materials, equipment, overhead and management fees. ACTIVITY/S U B- ACTIVITY 1995-96 UNIT PRICE BEDDING WEED CONTROL · Streets $ · Parks $ 138.52 per Acre per Mo. 104.50 per Acre per Mo. TURF MAINTENANCE · Fertilize $ · Broadleaf Spraying $ 137.50 per Acre 77.00 per Acre Aeration ~ · Streets & Stagecoach Park · Valley Swim Center and Civic Center · All Other Parks $ $ $ 145.85 per Acre 129.05 per Acre 112.20 per Acre PAGE 2 OF 5 ACTIVITY/SUB-ACTIVITY lf995-96 UNIT PRICE Mowing Turf Streets & Stagecoach Park Valley Swim Center and Civic Center · All Other Parks $ 70.05 per Acre $ 60.25 per Acre $ 51.80 per Acre · Edging $ 1 2.05 per 1,000 L.F. TREE MAINTENANCE Tree Pruning · 0"- 4" 4" - 8" 8"-16" · Over 16" Class 1 Class 1 Class 2 16.50 per Tree 28.33 per Tree 99.00 per Tree By Bid · Fungus Spraying 4.58 per Tree PAGE 3 OF 5 DU BLATT1 :MCE:C:WK1 :SPS:8/2/95 C. TIME AND MATERIALS RA I-ES The following rates shall be applied to work performed by the Contractor which is not specified in Section B (Unit Prices). At all times the Contractor shall strive to utilize the most cost effective elements possible to complete a project. Appropriate overhead and management fees are included in the labor and equipment rates listed below. DESCRIPTION OVERTIME HOLIDAY HOURLY HOURLY HOURLY RATES RATES RATES LABOR RATES Dublin Crew Maintenance Superintendent Landscape Foreman Landscape Laborer I Landscape Laborer II Landscape Laborer III Landscape Laborer IV Building Laborer III 40,70 $ 61.05 $ 81.40 31.20 46.80 62,40 26.35 39.53 52.70 22,25 33.38 44.50 17.90 26.85 35.80 13.40 20.10 26.80 13.40 20.10 26.80 MCE Crew Superintendent Loader/Backhoe Operator Asphalt Paver Operator Roller Operator Truck Driver 8-1 2 C.Y. Truck Driver 4-6 C,Y. Truck Driver 3 C.Y. Transit Cement Finisher Laborer Foreman Laborer I Laborer II Laborer III 64.00 $ 96.00 $ 128.00 62.80 94.20 125.60 60.65 90.98 121.30 60.65 90.98 121.30 51,70 77.55 103.40 50.85 76.28 101.70 51.35 77.03 102.70 49.70 74.55 99.40 45.90 68,85 91.80 44.60 66.90 89.20 44.35 66.53 88.70 44.20 66.30 88.40 DESCRIPTION EQUIP. COST HOURLY RATE EQUIPMENT RATES Dublin Crew * Flatbed Dump * Pickup Mower (21") Mower (36") Mower (72") Chain Saw Brush Cutter 7.00 5.85 2.35 3.50 11.10 4.70 4.10 PAGE 4 OF 5 DESCRIPTION EQUIPMENT RATES (CONTINUED) :~ower Blower ~ower Edger ~ower Hedge Trimmer =ower Vacuum (30") 'railer - Large (18') 'railer- Small (8') ~ower Washer Electric Welder Portable Generator Water Trailer EQUIP. COST HOURLY RATE $ 1.75 1.75 2.90 2.90 2.90 2.10 10.50 5.85 4.70 8.20 MCE Crew Large Asphalt Paver Asphalt Paver Backhoe Loader Roller-Vibratory 3-5 Tons Roller-Vibratory 1-3 Tons Dump Truck 8-12 C.Y. Dump Truck 4-6 C.Y. Transit Truck 3 C.Y. Saw Truck Pickup Crew Cab Pickup Concrete Saw-Self Propelled Concrete Saw - Small Air Compressor Bitumal Pot Vibra Plate Wacker Power Berm Machine 58.50 43.85 43.85 38.00 32.20 29.25 35.10 32.20 32.20 17.5O 11.70 10.50 23.40 5.85 20.50 10.50 9.35 9.35 17.55 OVERHEAD AND MANAGEMENT FEES Applied to Subcontract Work and Material Costs 1 0 percent * NOTE: Dublin Flatbed and Pickup rates include cost of two way radios and hand tools. PAGE 5 OF 5 DUBLATTC:MCE:C:WK1:SPS:8/2/95