HomeMy WebLinkAbout4.04 Advertise For Bids94-3CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: March 14, 1994
SUBJECT:
Annual Sidewalk Safety Repair Program
Contract 94-02 Sidewalk Remove and Replace
Contract 94-03 Sidewalk Grinding
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACI-FED:
1)
2)
Budget Change Form
Specifications to be available at meeting
RECOMMENDATION: 1)
FINANCIAL STATEMENT:
Design, inspection, & misc. costs:
Construction:
Authorize Staff to advertise for bids for these two separate
contracts
Authorize an additional appropriation in the amount of
$50,000 from General Fund Revenues and reduce the
contribution from Fund 300 by the same amount.
Budgeted Estimated
$10,000 $10,000
40,000 Remove & Replace 25,000
Grinding 15,000
TOTAL: $50,000 $50,000
DESCRIPTION: The Annual Sidewalk Safety Repair Program uses two different
processes to repair sidewalk that is offset 3/4" or more and may pose a tripping hazard. The first
process, Remove and Replace, is used in instances where the offset is more significant or where tree
roots are causing the problem. This contract specifies removal of the existing sidewalk, and in the
case of root problems, removal of the tree roots, installation of a root barrier to mitigate future
problems, and then replacement of the concrete sidewalk. The second process, Sidewalk Grinding, is
used when the offset is smaller and not caused by tree roots. This contract specifies grinding the
offset so that both edges are flush. Grinding is much less cosily than Remove and Replace and is used
wherever possible in order to maximize the effective use of funds for the program.
While maintenance of sidewalks and other frontage improvements is legally the.responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repmr program on a year-
by-year basis since 1983. Because of the City's uncertain financial situation at the time that the
FY1993-94 Budget was adopted, the City Council determined that the Annual Sidewalk Safety Repair
Program would not be funded by the City for Fiscal Year 1993-94 but would be paid for by the
individual property owner(s) whose sidewalks were offset and in need of repair.
At the February 14, 1994, City Council meeting, the City Council reviewed the City's sidewalk repair
policy and determined that the Annual Sidewalk Safety Repair should again be funded by the City for
Fiscal Year 1993-94. Therefore, Staff is requesting that the City Council authorize an additional
appropriation from the General Fund in the amount of $50,000 and reduce the contribution from Fund
300 by the same amount.
The estimated construction cost breakdown between the two contracts is $25,000 for the Remove and
Replace contract and $15,000 for the Grinding contract.
a: ~4) ~sidewa&lagstauth
ITEM NO. ~ COPIES TO:
CITY OF DUBL3][
BUDGET CHANGE FORM
CHAI]GE FORM ~ ,_
~n.~ appropriatlonl I' budget transfer ] X [ budget cbangn ~ ]'
decrease budget account increase budget account
nan~ SALARIES - FULL TIME ] na~ SALARIES - FULL TIME
laccount ~
account t! - ·
1 3--~. 9425 _ 701 - 001 $ 9900.00 [1 001- 9425 - 701 - 001 $ 9900.00
name OPERATING SUPPLIES In~"~ OPERATING SUPPLIES
' account ~ lacc°unt ~
2 300 - 9425 - 713 - 000 $ 20.00 [2 00~- 9425 - 713 - 000 $ 20.0(L
name PRINTING & BINDING ]name. PRINTING & BINDING
account ~ Iacc°unt ~
3 300 _ 9425 - 716 - 000 ~ 80.00 ]3 001 - 9425 - 716 - 000 $ 80.00
name MILEAGE & AUTO ALLOWANCE ] nal~ MILEAGE & AUTO ALLOWANCE
.account fi lacc°unt ~
4 300 -9425 - 722 - 000 $ 100.00 ]4001-9425 -722 -000
name LEGAL NOTICES
account 0
5 300 .9425 - 728 - 000
S 80.00
· 100.00
I name LEGAL NOTICES
[5001--9425 -728 -000 $ 80.00
nan~ IMPROVEMENTS NOT BLDG } name IMPROVEMENTS NOT BLDG
account ~ ]account ~
6 300 - 9425- 750 - 050 ~ 39820.00 .]6001 -9%25 -7~0 -050 $ 39820-00
.account ~ ]account ~.
7 - $ 17 s
~AL BUDG£T 32{CREASES . $ 50000. OO
TU~Ar. B01)3ET DECRE~ES $ 50000.00
REASONS, JUS~FICATION, AND ITE~ZED C0S~:
TO TRANSFER BUDGET FOR SIDEWALK SAFETy+REpAIR FROM FUND 300 TO GENERAL FUND.
PER ORIGINAL BUDGET THIS EXPENDITURE WAS TO BE REIMBURSED BY THE PROPERTY OWNERS,
HOWEVER COUNCIL AMENDED THE BUDGET TO PAY FOR EXPENDITURES OUT OF THE GENERAL FUND
CITY H~GER __A
signature date
CI~CO~{CIL \
signature date