HomeMy WebLinkAbout4.04 Accept Work 98-14CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 18, 1999
SUBJECT:
Acceptance of Work, Contract 98-14,
Heritage Center I-IVAC System
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
None
RECOMMENDATION: Accept improvements under Contract 98-14 and authorize payment
~3/ to Breeze Air Systems in the amount of$17,988.00.
FINANCIAL STATEMENT:
The original amount budgeted for the project was $13,000. At the
time the bid was awarded, a budget appropriation was approved in
the amount of $ I 1,994, bringing the total to $24,994.
Engineering/Design/Inspection
Legal Notices
Construction (Breeze Air)
Construction (MCE)
PG&E Connection Fee
Estimated
Proiect Budget Actual Cost
$ 2,907 $ 4,372.80
138.72
19,787 17,988.00
213.98
2,300 1.422.50
TOTAL: $24,994 $24,136.00
DESCRIPTION: On February 2, 1999, the City Council awarded Contract 98-14,
Heritage Center HVAC System, to Breeze Air Systems. At that time, a budget appropriation was
approved for the completion of the work as the bid was substantially over the funds budgeted. This
increase was warranted for the expanded scope of work for the project.
The original scope of work provided for the replacement of two out-of-date heating and cooling units at
the Dublin Heritage Center with one larger unit, as well as the installation of new ducting, thermostat,
wiring and electrical connections. However, the scope of work was expanded to include the installation
of one 3-ton capacity unit and one 5-ton capacity unit, as well as gas lines for the operation of these units.
The addition of the gas lines necessitated contracting with PG&E for the gas service.
At this time, Staffrecommends that Council accept the contract with Breeze Air Systems as complete and
authorize final payment in the amount of $17,988.00.
COPIES TO: Breeze Air Systems
ITEM NO.
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RESOLUTION NO. 11 - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 98-14
HERITAGE CENTER HVAC SYSTEM
TO BREEZE AIR SYSTEMS
WHEREAS, the City of Dublin did, on January 26, 1999, publicly open, examine, and declare one
sealed bid for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 98-14, Heritage Center HVAC System, authorized by the City Council on October 20, 1998,
which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said
work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bid was submitted to the City Engineer, who has recommended that the bid
hereinafter mentioned is the lowest and best bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award City of Dublin Contract 98-14 to the lowest responsible bidder therefor, to wit Breeze Air Systems
with a bid of Seventeen Thousand Nine Hundred Eighty-Eight Dollars and No Cents ($17,988.00), the
particulars of which bid are on file in the Office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 2nd day of February, 1999.
AYES:
Councilmembers Howard, McCormick, Zika and Mayor Houston
NOES: None
ABSENT: Councilmember Lockhart
ABSTAIN: None
ATTE ST.~'7/; .~J"7/
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