HomeMy WebLinkAbout4.04 98-04SolicitBids
CITY CLERK
File # D[g][2][5t-~[Q
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 3, 1998
SUBJECT:
. New CapitaJ Improvement Project - Fire Station Roof Repair
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
Budget Change Form
RECOMMENDATION: >"'1(" D( 1)
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Approve appropriation
Authorize Staff to solicit bids
FINANCIAL STATEMENT:
Staff has received a repair estimate in the amount of$6,475. It is
recommended that $6,500 be budgeted for construction and $2,000
for design and administration.
DESCRIPTION: The roof of the Donohue Drive fire station has leaked since the
building was constructed. Most of the leaks were repaired, either prior to the City assuming responsibility
for the station or shortly thereafter. However, the cupola over the lobby area is still leaking, and the area
where the leak is located is difficult to access without removing the meta] roof
Staff contacted severa] roofing companies to request proposals; however, only one acceptable response
was received. Those who declined to provide an estimate indicated that meta] roof construction and
repair is a specialized field. However, the one proposal received is over the $5,000 limit for informal
bidding. In a formal bid situation, other bids may be received.
No funds have been budgeted for this work in Fiscal Year 1997-98; however, the roof is currently covered
by a tarp which needs a certain amount of maintenance and has an unsightly appearance. Rather than wait
until Fiscal Year 1998-99, Staff recommends that the City Council approve an appropriation in the amount
of $8,500 and authorize solicitation of bids.
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COPIES TO:
ITEM NO.
4.4
g: \miscproj\fsroof\agstauth
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
.......,-.... .. ..,..,.......,
Name: Name: New Capital Improvement Project
Improvements $6,500
Account #: Account #: 001-xxxx-750'()50
Name: Name: New Capital Improvement Project
Contrnct Design! Admin. $2,000
Account #: Account #: 001-xxxx-740'()00
Name: Name:
Account #: Account #:
.:.,<.:.~:.»:.:.,.:.,.,.,.,.,.:.:.~:.:.:.:.'.:.:.:.:".'>:.
:,t't::AMOUN1m
From Budgeted Contingent Reserve (1080-799.000)
Witlùn Same Department Activity
Between Departments (City Council Approval Required)
Other
w"iNcæsEtimGETACt!ÒUNT N....~:.!AMÒÛNT;@
X From Unappropriated Reserves
From New Revenues
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City Manager:
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: Unforeseen repair of fire station roof
Mayor:
Date:
Signature
Posted By:
Date:
Signature
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