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Home My WebLink About4.03 RecruitCommDevDirector " e e . CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MeenNG DATE: July 11,1995 SUBJECT: Services Agreement with Ralph Andersen &A$~s to Conduct 8 ~' for the 'Position of Community Development Director (PrePared by: Lou Ann Riera- ' Texeira, Assistant to the City Manager) , EXHIBITS: I Professional Servi~s Agreement RECOMMENDA~~y AuthoriZe the City Manager to execute the services agreement and~_ ,t.N' . recruitment. " , , FINANCIAL" STATEMENT: The estimated cost including professional services and reirian'..'" shall not exceed $12,000. ' DESCRIPTION: On June 28, 1995, the City Council adopted the FY 1995-96 .Budget. Included: in the adopted budget is the reorganization of the existing Building and Planning Departments'i'" a CoMmunity Development Depa~t. Also resulting from this reorganization is the creation of a ,new, position: Community, Development Director. This new position will overaee planning, building, inspection and zoning activities. ' The FY 1995-96 budget includes funding to retain the services of a professional search firm to ....ttw City in recruiting 8 Community Development Director. Staff has soUcited'ptOpOSats from tht1te "of _ 'mc:tat reputable executive search firms in California. Staff has revieWed the proposals, aU of VtIhfdt~a ~ption of recruitment tasks, projected cost, tifne frame and service options. In reviewing the proposals, it appears that the recruitment process can be ~ as ~i Phase 1 - Work with City staff to develop candidate profile Phase 2 - Conduct the outreach Phase 3 - Perform the candidate screening, interviews and reference reviews Further, the following tasks are common to all three proposals: Task 1 - Review executive search process and schedule Task 2 - Develop candidate profile Task 3 - Conduct outreach and recruiting Task 4 - Conduct initial screening of all resumes Task 5 - Interview the most qualified candidates Task 6 - Conduct preUminary reference checks Task 7 - Facilitate the selection process Task 8 - Assist in employment negotiations Task 9 - Search Close Out As requested by staff, all proposals present options with regard to service~1n accordance Will. .........' a search firm, the City should corl$ider which, if any, tasks will be conducted UclusiveJy bytheCIW ,oJ ~ and which tasks are critical in terms of utiliZing a professional search firm. Due, to the current ,work bed'end anticipated staffing changes within the Central Services Division, it would be feasible for Ciir' aid toptlform the following tasks: 1) Prepare the candidate profite and provide general background~;and2) Design and print the recruitment brochure. It is recommended that the remainint tasks be condttcted;by the professional search firm. Staff has reviewed the proposals and contacted client references. It appe_that Ralph Arldersen& Associates has submitted the most competitive proposal. Staff I'$COmrnencl$that the City Could. ~. the City Manager to execute an agreement with Ralph Andersen & Associllte8 to conduct an executive search for Community Development Director employing a Partnership Strategy. The cost of the....... shaH not exceed $12,000. 0.# .IF,:l~ e fA e Ralpl1 Andersen & Associates PROFESSIONAL SERVICES AGREEMENT EXECUTIVE SEARCH SERVICES This Agreement is made by and between the City of Dublin (lithe City"), and Ralph Andersen & Associates (lithe Consultantll). 1. Search Enpvement. The City agrees to engage the Consultant to perform those services described below, fOf completion of the project described as follows: Community Development Director Executive Search Services (lithe Search"). 2. Services. The Consultant agrees to perform certain services necessary for completion of the Search, which services shall include, without limitation, the following: a. Advertising Campaign b. Candidate Identification c. Resume Review and Screening d. Prelimina:ry Interviews e. Detailed Reference Checks f. Recruitment Report - Provide list of candidates g. Follow-up Correspondence The Oty will prepare the candidate profile and provide general background information. Additionally, the City will be responsible for the design and printing of the recruitment brochure. The City, if desired will select an interview panel and coordinate the interview and selection process. A complete description of the services to be provided are contained in a proposal from the Consultant to the City, dated June 27, 1995, which is incol'poxated herein by reference. Sacramento . o a I I a s .. Newport B e a c e e Professional Services Agreement City of Dublin Page 2 3. Relationship. The Consultant is an independent contractor and is not to be considered an agent or employee of the City. 4. Q!mpensation. As full compensation for the Consultant's professional services performed hereunder, the City shall pay the Consultant the fixed amount of $9,500 (Nine Thousand Five Hundred Dollars) ("professional services fee"). 5. EQense Reimbursement. The Consultant shall be entitled to reimbursement for expenses from the City for such expenses as travel, advertising, printing and binding, postage and delivery, and clerical and long-distance telephone charges. Total expenses will not exceed $2,500 (Two Thousand Five Hundred Dollars). The Consultant shall provide the City with a listing of expenses by category of expense as a part of monthly billings. The City will be responsible for any cost associated with the design and printing of the recruitment brochure. 6. Comp~nsation for Additional Services. In the event tbe City requires services in addition to those described in Paragraph 2, the Consultant shall be compensated at the Consultant's standard hourly rates for professional services, plus reimbursement of expenses. 7. M~thod ot Payment. Progress payment of the Consultant's professional services fee and expenses sball be made on a monthly basis by the City upon receipt of billings from the Consultant. . . 8. 1'.em. The term of this agreement shall commence on July 12, 1995, at which time the Consultant shall begin work on the Search and shall continue, subject to the termination provisions of Paragraph 9, until the date that the Consultant completes the Search. The time of completion of the Search is estimated to be 60 to 90 days (sixty to ninety days) from project initiation as described in Paragraph 2a. e e Professional Services Agreement City of Dublin Page 3 9. Tennination. This agreement may be terminated: (a) by either party at any time for failure of the other party to comply with the terms and conditions of this Agreement; (b) by either party upon 10 days prior written notice to the other party; or (c) upon mutual written agreement of both parties. In the event of termination, the Consultant shall stop work immediately and shall be entitled to compensation for professional service fees and for expense reimbursement to the date of termination. 10. Insurance. The Consultant shall maintain in force during the term of the agreement, Comprehensive General Liability Insurance with the Extended Liability Endorsement, including Personal Injury; Commercial Umbrella Liability; Automobile Liability Insurance, including Non-Owned and Hired Liability; and Workers' Compensation and Employers' Liability Insurance. Such wurance shall be in amounts reH~onahly satisfactory to tbe City. 11. lIPid HannIess. The Consultant shall be responsible for its acts of negligence, and the City shall be responsible for its acts of negligence. The Consultant agrees to indemnify and hold the City harmless from any and all claims, demands, actions and causes of action to the extent caused by the negligent acts of the Consultant, its officers, agents and employees, by reason of tbe perform.ancc of thi& o.greement. Thii indemnity shan not hr: r.nnRtmr.rl t.o require indemnification of others. 12. Miscellaneous. a. The entire agreement between the parties with respect to the subject matter hereunder is contained in this agreement. b. Neither this agreement nor any rights Of obligations hereunder shall be assigned or delegated by the Consultant without the prior written consent of the City. c. This agreement shall be modified only by a written agreement duly executed by the City and the Consultant. e e Professional SelVices Agreement City of Dublin Page 4 d. Should any of the provisions hereunder be found to be invalid, void or voidable by a court, the remaining provisions shall remain in full force and effect. e. This agreement shall be governed by and construed in accordance with the laws of the State of California. f. All notices required or permitted under this agreement shall be deemed to have been gi.ven if and when deposited in the United States mail, properly stamped and addressed to the party fOf whom intended at such partfs address listed below, or when delivered personally to such party. A party may change its address for notice hereunder by giving written notice to the other party. APPROVED: Dated: 1995 RALPH ANDERSEN & AsSOCIATES ~iu;lIff:f~~~ 1446 Ethan Way, Suite 101 Sacramento, California 95825 Dated: , 1995 CITY OF DUBLIN By Title 100 Civic Plaza