HomeMy WebLinkAbout4.03 CivCntrCabling CTTY CLERK
# 200-30
AGENDA STATEMENT
CZTY COUNCZL MEETZNG DATE: October 5, 1999
SUBJECT:
Award of Bid
Civic Center Expansion Cabling Project
Report Prepared by: Nick Stevens, Information Systems Manager
ATTACHMENTS:
1)' Resolution of Award
RECOMMENDATION:
FINANCIAL STATEMENT:
./(Z&.x~'l')" Adopt resolution awarding bid to Semans Communications
Funds Budgeted for Cabling as part of the Civic Center Renovation
and Expansion: $50,000
Bids Received RK Electric $18,800.00*':
Semans $27,296.58
RFI $31,403.00
D&W $38,867.35
IDT $39,273.25
*Withdrew Bid
f
DESCRIPTION:
At the meeting of September-7,1999 the City Council authorized Staff to solicit bids for the Cabling
Project as part of the Civic Center Renovation/Expansion Project.
The cabling project Schedule corresponds to the two phases of the Civic Center Renovatio~ and
Expansion Project. During Phase 1; the cabling contractor will install two data and two voice cables to
thirty (30) office and cubicle locations on the Civic Center 1't and 2"a floors. During Phase 2, the cabling
contractor will install two dam and two voic_e cables to thirty six (36) locations in Police Services and
renovated sections of the City Hall side of the Civic Center.
As the distance from the expansion space to the existing main computer room exceeds the maximum
allowible distance for Ethernet, the contractor will install a new data closet on the north end of the City
Hall side of the Civic Center. The new closet will be tied into the existing network via a fiber optic cable
connection to the main computer room.
The cabling contractor will work closely with E.V. Heathom, the general contractor for the Civic Center
project, to install the cabling in the most efficient manner.
BID RESULTS
A total of five bids (RK Electric, $18,800; RFI Communications, $31,403.00; D&W Communications,
$38,867.35;IDT Communications, $39,273.25) were received with the lowest responsible bidder being
COPIES TO: Semans
ITEM NO.
Semans Communications at $27,296.58. RK Electric's! bid did not include major portions of the work and ~.~
was subsequently withdram by RK Electric. Staff recommends adding a 10 percent contingency, which
brings the total funds needed to $30,026.24.
CONCLUSION
Staff has reviewed the bid results, checked with references, and recommends that the City Council adopt
· the resolution in Attachment 1 awarding the bid to Semans Communications.
RESOLUTION NO. - 99
A RESOLUTION OF TltE CITY COUNCIL
OF ~ CITY OF DUBLIN
AWARDING A CONTRACT TO SEMANS COMMUNICATIONS, INC.
FOR INSTALLING VOICE AND DATA CABLING FOR TIlE CMC CENTER REMODEL
W1TEREAS, the 1998-2000 Capital Improvement program includes funding for the Civic Center
Remodel; and
WEREAS, the City sent out a Request for Bids to five construction firms and received five bids
in response; and
WFrEREAS, Semans Communications, Inc., prepared the lowest bid estimate and was determined
to be qualified to do the work. -
NOW, TItEREFORE, BE IT RESOLVED that the City Council hereby approves the coreract
with Semans Communications, Inc., for installation of voice and data cabling for the Civic Center
Remodel.
PASSED, APPROVED AND ADOPTED, this 5th day of October, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
K2/G/I O-5'99/reso-cablingproject. doc
ATTACHMENT 1
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING A CONTRACT TO SEMANS COMMUNICATIONS, INC. FOR
INSTALLING VOICE AND DATA CABLING FOR THE CIVIC CENTER
REMODEL
WHEREAS, the 1998~2000 Capital Improvement program includes funding for
computer and voice cabling as part of the Civic Center Remodel; and
WHEREAS, the City sent out a Request for Bids to five construction firms and
received five bids in response; and
WHEREAS, Semans Communications, Inc., prepared the lowest bid estimate;
and was determined to be qualified to do the work; and
WHEREAS, Semans Communications, Inc, bid was submitted in an unsealed
envelope twenty-five minutes prior to bid opening and was in possession of the City
Clerk at all times from receipt until bid opening; and
WHEREAS the City Council finds that is in the public interest to waive the
minor irregularity (unsealed envelope); and
NOW, THEREFORE, BE IT RESOLVED that the City Council waives the
minor irregularity and hereby approves the contract with Semans Communications, Inc.,
for installation of voice and data cabling for the Civic Center Remodel.
PASSED, APPROVED AND ADOPTED, this 5th day of October, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT