HomeMy WebLinkAbout4.02 AllCityMgmt XingGuardCiTY CLERK File #600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 24, 1999
SUBJECT:
ATTACHMENTS:
RECOMMENDATION:
Crossing Guard Services
(Report Prepared by: Julie Carter, Assistant to the City Manager)
1995-96 Agreement between the City of Dublin and All City
Management Services, Inc. (ACM) for Crossing Guard Services
Resolution Authorizing Amendment to Agreement with All City
Management Services, Inc. for the Provision of Crossing Guard
Services
Adopt the attached resolution and authorize the City Manager to execute
the amendment to the agreement with All City Management Services, inc.
for the provision of crossing guard services.
FINANCIAL STATEMENT:
The estimated cost to fund crossing guard services for FY 1999-2000 is
$54,709. This cost reflects a maximum of 4,680 hours of contract service
at the fixed rate of $11.69 per hour, plus miscellaneous supplies.
DESCRIPTION:
The City of Dublin currently funds the provision of adult crossing guard services. Adult crossing guards
are typically assigned where official supervision of elementary pedestrians is desirable while they cross a
public highway on the "suggested route to school." Further, pursuant to the State of California Traffic
Manual, "adult crossing guards are a supplemental technique and not a traffic control device," Section
10-07.2
The City has funded crossing guard services since Dublin's incorporation in 1982 (with the exception of
school year 1993-94 when the service was funded by the Dublin Unified School District.) The City has
provided this service under contract with various agencies, including Alameda County Depar[ment of
Public Works, TSU Temporary Staffing, and with the current provider All City Management Services, Inc.
The City of Dublin currently provides crossing guards which serve ali four of the public elementary
schools. In Fiscal Year 1997-98, one additional crossing guard was added to serve the reopened Dublin
Elementary SChool. It should be noted that in October of 1997, the City's transportation consultants,
TJKM, Conducted a study to evaluate pedestrian and vehicle traffic in the areas of Dublin and Nielsen
Elementary schools. Pursuant to the study, Only one of the four locations eValuated technically warrants
crossing guard services; however, the City Council voted to continue funding these services.
Currently, crossing guard services are provided 180 days per year, for approximately 4.3 hours per day.
This schedule is based on the Dublin Unified School District's annual school calendar.
H/cc-forms/agdastmt. doc
COPIES TO:
Baron Farwell, ACM
D USD
ITEM NO.
The curren cross~n¢ uard locations are as:'foll0wS~
4. Amarillo Rd. and Alegre Df.'
5.' ..... B6nnieW60d Lane and Da~/0na D'ri~e
6. Shannon Ave. and Vomac Rd.
and then solicited proposals from a number of crossing guard service providers. Three
were received. All City Management ssrgises, inc. prese~nted (he'm0st c0~petitive proposal'
and was awarded the contract for. services. The City has Since continued't~o use this firm.
Inc. prOvide:sa variety of serwces
parkin and traffic'-c0ntr01 tS"-lsublic ' agen~Cies. ACM ~s
serves numerous cities in NOrthern and Southem, Ca!ifomia.-In'
r crossing g services In
'Dublin.
opened a Satellite office in
Ac
1999
$5~;;?0~9¥"T6'i~ ~i~'i:nb'e~r' is" 5-a'§~;d~hfi"'4~,680"hbd~'¥f'8'b*~(?a'Et-~§'~r~i'8'8-'at'-tR¥~t-~' ~bf $1'1.69 per hour; Plus
minimal Cb. stsa§Sociated With replacement equiPment.
cost savings to the City of Dublin. ....
~,, ProVide the service. The ability ~0 utilize a welpe~§tabli§hed pr0~ram with a 'sufficierit .....
p°Oi-'~-~'~ii:~~ personnel 'benefi~-th~~- cb'~-~'~i~i~:~' In ~dd'itiS~, "~e~''ih~di~id~l~'' ~'~ign'ed'~ ~th~' 'Ci~ 'of
Dublin are adequately trained and'supe~ised.
reviews, ew
~ess Pr6Vid~d r~c~'mend~ ~t~t t~e Ci~"'Cbd~Sil
agreement with All City Management Se~iCee, Inc. for'the pf0visi0n' 0f crossing guard se~ices.
ALL CITY I ([ANAG] ;h/iKNT SER¥1CKS, II C.
AGREEMENT BETWEEN THE CITY OF DUBLIN
AND ALL CITY' MANAGEMENT SERVICES, INC. FOR
CROSSING GUARD SERVICES
THIS AGREEMENT made and entered into this July 1st, 1995 , by and between the
CITY OF DUBLIN, a municipal corporation,' hereinafter called the "City", a.nd ALL CITY
MANAGEMENT SERVICES, INC., hereinafter called the "Contractor";
WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:
i This Agreement is for a-Peri°d oftime which commences July 1st., 1995, and ends
on june 30, 199t~, and for such.term thereafter as the parties may agree upon.
The Contractor is an independent contractor and the guards to be furnished by it
shall at all times be its employees and not those of the City.
o
The City's representative in dealing with the contractor shall be the Ci~ Manager
-or such Person as the City Manager may designate.
.The City shall notify Contractor in writing of hours and locations when and where
guards shall be furnished by the Contractor.
The Contractor shall provide supervisory personnel to see that guard activities are
taking place at the required places and_times, and in accordance with ail items of
this AgreemenL
The Contractor shall maintain ~dequate reserve personnel to be able to furnish
alternate guards in t~e event that any person fails to report for work at the assigned
time and location.
The Contractor shall provide personnel properly trained as herein specified for the
performance of duties of Crossing Guards.-in the performance of their duties the
Contractor and employees of the Contractor shall conduct themselves in
accordance with the conditions of this Agreement and the laws and codes of the
State of California and the City of Dublin.
The Contractor shall train, schedule, provide, and supervise per. sc~nnel in
accordance with the contract and 'the rules and regulations of the City of Dublin.
Crossing Guards shall perform their duties as trained and within the City's rules for
such guards.
ATTACHMENT 1
ALL CITY MANAGtER/IIENT SERVICES, INC.
Persons provided by the Contractor as Crossing Guards shall be trained bylhe'
laws and codes of the State of California and the City of Dublin pertaining to
general pedestrian safety and school crossing areas.
10.
Crossing Guard Services shall be provided by the Contractor at th.e .de.signated
locations and at the designated hours on all days on which the designated schools
in the City of Dublin, are in session.
11.
The Contractor shall provide all Crossing Guards with apparel by which they are
readity visine and easily recognized as Crossing Guards. Such apparel shall be
uniform for all persons performing the dudes of Crossing Guards and shall be worn
at all times while performing said duties. This apparel m. ust be appropriate for
weather conditions. The Contractor shall als¢ provide all Crossing Guards with
hand hetd Stop signs and any other safety equipment which may be necessary.
Apparel and equipment shall be pre-approved by the City Manager or the designee.
12.
The Contractor shall at all times provide workers' compensation insurance covering
its employees, and shall provide and maintain liability insurance for Crossing Guard
activities. The COntractor will provide to' the City an Acord Certificate of insura'
naming the City as an additional insured. Such insurance shall include comme~
general liability with a combined single limit of not less than ,$5,000,000.00
occurrence and in aggregate for property damage and bodily injury. Such
insurance shall be primary with respect to any insurance maintained 'by the City and
shall not call on the City's insurance contributions . Such insurance shall be
endorsed for contractual liability and personal injury and shall include the City, its
officers, agents and employees of the City. Such insurance shall not be cancelled,
reduced in coverage or limits or non-renewed except after thirty (30) days written
notice by Certified Mail, Return Receipt 'Request. ed has been given to the City
Manager, or designee for the City of Dublin.
Contractor agrees to indemnify and defend the City, its Officers, employees and
agents against, and will hold and save them and each of them harmless from, any
and all actions, claims damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm, entity, corporation,
political subdivision or other organization arising out of the negligent acts or
intentional tortious acts, errors, or omissions of Contractor, its agents, employees,
subcontractors, or invitee, in performing the services provided for herein.
a)
Contractor will defend any action or actions filed in connection with'an' -
said claims, damages, penalties, obligations or liabilities and v~illl
costs and expenses including attorney's fees incurred in connectiol;.
herewith.
14.
15.
16.
.I7.
ALL CITY N4ANAGEMENT SERVICES, INC.
b)
c)
Contractor will promptly pay .any judgement rendered against City, its
officers, agents or employees for any such claims, damages, penalties,
obligations or liabilities.
In the event City, its officers, agents or employees is made a'party to any
action or proceeding filed or prosecuted against Contractor for such
damages or other claims arising out of or in connection with the sole
negligence of Contractor hereunder, Contraptor agrees to pay City, its
officers, agents, or employees, any and all costs and expenses incurred by
Oity, its officers agents or employees in such action or proceeding, including,
but not limited to, reasonable attorney's fees.
City shall have the right to cancel this Agreement by giving written notice. The
Contractor shall have the right to cancel this Agreement by giving thirty (30) days
wri~en notice to the City.
Tne Contractor shall not have the right to assign this Contract to any other person
or firm eXcept with tine consent of the City.
The City agrees to pay the Contractor for the services rendered pursuant to this
Agreement the sum of Eleven Dollars and Seventy-Nine Cents ($11.79) per hour
of guard services provided. It is understood and agreed that the cost for providing
Four l--hoUsand and Fifty hours (4,050) of sen/ices shall not exceed Fourty-Seven
~-'housand Seven Hundred F. ourty-Nine Dollars ($47,749[00). During the tern{ of this
Agreement if Contractor p¢ovides Crossing Guard sen/ices to the Cities of
Concord, Walnut Creek and Pleasanton the Cities' hourly rate wil be reduced to
approximately $10.79.
In the event that this Agreement is extended beyond June 30, 1998, the
compensation for sen/ices shall be established by mutual written Agreement.
ALL CITY MANAGBN4KNT SERVICES, INC.
IN WITNESS WHEREOF, the part]es hereto have executed this Agreement the day and
year first above written.
CITY OF DUBLIN
.municipal corporation
A~est by:
ALL CI-FY MANAGEMENT SERVICES, INC.
/{t._/{_~_B.~ r-on"~arwell; Vicex./President
RESOLUTION NO. - 99
A RESOLUTION OF TttE CITY COUNCIL
OF ~ CITY OF DUBLIN
AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT
WITlq ALL CITY MANAGEMENT SERVICES, INC. FOR TItE
PROVISION OF CROSSING GUARD SERVICES
WHEREAS, the City of Dt~blin uses adult crOssing guards to ensure the safety of school children
crossing streets; and
WHEKEAS, the City wishes to cominue to contract with the finn of All City Management
Services, Inc. to provide crossing guard Services; and
WHERE~ the CitY ~d ~ Ci~'M~agement S~iwiceS, Inci~ have deVel°Ped an agreement which
details the SCope and duties required; and
WH]EREAS, this agreement extends from July 1, 1999 - June 30, 2000.
NOW~ THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager to execute an amendment to the agreement attached as Exhibit A and by
reference made a part hereof, with All City Management Services, Inc. for the provision of crossing guard
services within the City of Dublin.
PASSED, APPROVED AND ADOPTED this 24th day of June, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
K2/G/6-24-99b/reso-xingguards. doc
A achment 2
ALL CITY MANAGEMENT SERVICES, INC.
Amendment to Agreement between
All City Management Services, Inc. and the City of Dublin
for providing School Crossing Guard Services
The City of Dublin hereinafter referred to as the "City", and All City Management
Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter
referred to as the "Contractor", mutually agree to amend the existing Agreement entered
into on as fo] lows:
1. Item #1
The City and the Contractor agree to extend the term of this
Agreement for the 1999-2000 school year beginning July 1, 1999 thru
June 30, 2000.
2. Item #17
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Eleven Dollars and Sixty-Nine Cents,
($11.69) per hour of guard service provided. It is understood that the
cost of providing four thousand six-hundred eighty, (4,680) hours of
service shall not exceed Fifty-Four Thousand, Seven-Hundred and
Nine Dollars ($54,709.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of the
original Agreement and Amendments thereto between the City and the Contractor
remain in effect.
City of Dublin
By,
Date
Ail City Management Services, Inc.
Date
Southern California Office: 1749 S. La Cienega Blvd. · Los Angeles, CA 90035 · 310-202-8284 FAX 310-202-8325
Northern California Office: 6500 Dublin Blvd., Ste. 216- DUblin, CA 94568 800-540:'9290 FAX510:803-6992