HomeMy WebLinkAbout4.02 1998 TreeLightCermny& Gft
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CITY CLERK
File # D[l][5][QJ-[ZJV5l
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 12, 1999
. SUBJECT:
Acceptance of Gift to the City for 1998 Tree Lighting Ceremony
Report by Paul McCreary, Recreation Coordinator
ATTACHMENTS:
1. Budget Change Form
RECOMMENDATION: 1. Accept Gifts
(}} " 2. Direct Staff to Prepare Formal Acknowledgment to the Donor
KJV'Jvt-3. Approve Budget Change Form
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FINANCIAL STATEMENT:
See Discussion Below
DESCRIPTION: The Tri-Valley Lioness made a generous $70.00 donation to the City
to purchase refreshments for the 1998 Tree Lighting Ceremony. This donation helped the City to provide
goodies, table clothes and decorations for the Regional Meeting Room where refreshments were served
following the ceremony. The Lioness have always supported the tree lighting ceremonies by providing
refreshments for the past several years.
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Staff was extremely pleased with the community support for this event. In addition to the monetary
donation provided by the Lioness, in-kind donations were also received from Albertson's, Dublin
Chamber of Commerce, Nob Hill Foods, Pak-n-Save Foods, Starbucks Coffee, and Trader Joe's (total
estimated value of $175.00). Dublin High School provided many volunteers and performers including the
Choir, Jazz Band, and Interact Club. Local non-profit organizations also provided volunteers including
Cub Scout Pack 545, Dublin Lion's Club, Girl Scout Troop 664, and Tiger Cub Pack 546.
Per Government Code Section 37354, it is recommended that all gifts and contributions be formally
accepted by the City Council. Therefore it is the recommendation of Staff that the City Council accept the
gift from the Tri- Valley Lioness and direct Staff to prepare a formal acknowledgment to all donors.
Further, it is recommended that the City Council approve the budget change form recognizing the
unanticipated revenue and appropriating the expense.
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COPIES TO: Donors
ITEM NO.
4.2
G\gifts\I 12n-eelite.doc
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CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
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New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (Council Approval Required)
Other
X From New Revenues
&DEC:REASEBUDGET1ACC:OUNT~AMO~IN€.RJtKSEBUDGE1fACCOUN't~;AMOUNTW!f~
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Name: Name: Other Revenues: Contributions from $70.00
Others
Account #: Account #: 001-1000-570-002
Name; Name: Operating Supplies $70.00
Account #: Account #: 001 -8070-7 13-000
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #;
REASON FOR BUDGET CHANGE ENTRY: The City received a $70 donation from the Tri- Valley Lioness
to be used for refreshments for the annual Tree Lighting Ceremony. This budget change is necessary in order
to recognize the revenue and appropriate the expense.
City Manager:
Date:
Signature
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Mayor:
Date:
Signature
. Posted By:
Date:
Signature