HomeMy WebLinkAbout4.01 Draft Minutes11-16-1999 REGULAR MEETING - November 16. 1999
A regular meeting of the Dublin City Council was held on Tuesday, November 16, 1999,
in the Council Chambers of the Dublin Civic Center. The meeting was called to order at
7:03 p.m., by Mayor Pro Tempore Lockhart.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Howard and McCormick and Vice Mayor Lockhart
Cm. Zika and Mayor Houston
PLEDGE OF'ALLEGIANCE
Mayor Pro Tempore Lockhart led the Council, Staff and those' present in the pledge of
allegiance to the flag.
REPORT FROM
ALAMEDA COUNTY WASTE MANAGEMENT STAFF REGARDING THE
RESOURCE-FULL SHOWCASE TRAILER EXHIBIT AT THE DUBLIN CIVIC CENTER
7:04p.m. 3.1 (810-60)
An unidentified representative from Alameda County Waste Management Authority
thanked the Council for this opportunity and for the City's support and efforts in
providing avenue for the Resource~full Showcase Trailer, a traveling environmental
exhibit featuring recycled content building products which highlight and demonstrate
green building practices.
Cm. McCormick stated she is very impressed with the event, but was disappointed that
we didn't have a seminar to invite builders and other interested parties to come in.
The representative stated they would be happy to schedule this.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 18, 1999
PAGE 586
CONSENT CALENDAR
7:08 p.m. Items 4.1 through 4.17
Cm. McCormick requested that Items 4.1, 4.8, 4.11 and 4.16 be removed from the
Consent Calendar for discussion.
Mayor Pro Tempore Lockhart requested that Items 4.1 and 4.3 be removed.
On motion of Cm. Howard, seconded by Cm. McCormick, and by unanimous vote (Cm.
Zika and Mayor Houston absent), the Council took the following actions:
Authorized (4.2 600~30) the City Manager to execute an agreement with DMG
Maximus for. State Mandated Cost Claiming Services;
Adopted (4.4 600~60)
RESOLUTION NO. 207.99
ACCEPTING IMPROVEMENTS FOR TRACT 5766 (HANSEN HILL, PHASE !)
AND APPROVING REGULATORY TRAFFIC DEVICES
INSTALLED AS TRACT IMPROVEMENTS
and authorized Staff to accept $1,000,000 maintenance bond at a future date;
Adopted (4.5 600-30)
RESOLUTION NO. 208 - 99
AWARDING A CONSULTING CONTRACT TO
ECONOMIC & PLANNING SYSTEMS, INC. (NOT TO EXCEED $13,942)
and authorized the City Manager to execute the agreement;
Adopted (4.6 600~40/930-30)
RESOLUTION NO. 209- 99
APPROVING FUNDING AGREEMENT BETWEEN THE
BAY AREA AIR QUALITY MANAGEMENT DISTRICT AND CITY OF DUBLIN
FOR THE CONSTRUCTION OF THE
ALAMO CANAL BICYCLE TRAIL PROJECT
CITY COUNCIL MINUTES
VOLUME 18 "
REGULAR MEETING
November 16, 1999
PAGE 587
and authorized the Mayor to execute the agreement;
Adopted (4.7 160-80/350-20)
RESOLUTION NO. 210 - 99
AWARDING A CONTRACT TO COMPULINK FOR INSTALLING
AN AUTOMATED DOCUMENT STORAGE AND RETRIEVAL SYSTEM
approved the Budget Change Form, and authorized Staff to proceed with purchase and
installation of LaserFiche Document Imaging System;
Authorized (4.9 600-35) Staff to solicit bids for Median Paver Repair project;
Authorized (4.10 350~20) Staff to distribute RFPs for p~>Iice vehicle emergency
equipment; .....
Adopted (4.12 600 - 30)
RESOLUTION NO. 211 -99
APPROVING AMENDMENT TO AGREEMENT FOR AUDITING SERVICES
WITH VAVRINEK TRINE DAY & CO., LLP
(CALTRANS PRE-AWARD AUDIT FOR THE DUBLIN BOULEVARD
WIDENING PROJECT FROM VILLAGE PARKWAY TO SIERRA COURT)
and authorized the City Manager to execute the 'agreement;
Adoptted (4.13
600-35)
RESOLUTION NO. 212- 99
AWARDING CONTRACT 99-11,
t 999 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
(TWO-YEAR GRINDING CONTRACT) TO CONCRETE GRINDING COMPANY
($3,783.50)
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 588
Adopted (4.14 600~ :30)
RESOLUTION NO~ 213 - 99
APPROVING AGREEMENT WITH MK CENTENNIAL FOR
CONSULTING SERVICES FOR THE WIDENING OF DUBLIN BOULEVARD
FROM VILLAGE PARKWAY TO SIERRA COURT/CIVIC PLAZA
and authorized the Public Works Director to execute Agreement when all Caltrans
requirements, including pre~award audit, are met by MK Centennial;
Adopted (4.15 670~40)
RESOLUTION NO. 214- 99
APPROVING GRANT OF EASEMENT TO
DUBLIN SAN RAMON SERVICES DISTRICT AND TO THE JOINT VENTURE
DSRSD - EAST BAY MUNICIPAL .UTILITIES DISTRICT
RECYCLED WATER AUTHORITY FOR RECYCLED WATER LINES
CROSSING DUBLIN SPORTS GROUNDS
Approved (4.17 300~40) the Warrant Register in the amount of $1,629,496.34
Cm. McCormick stated she pulled the Minutes related to the discussion about balloons on
page 576. She stated she thought no small balloons were to be allowed.
Mayor Fro Tempore locichart stated it says no pennants are allowed, and she thought
they also included small balloons as not being allowed at all. The intent was to get rid of
the party balloons.
City Manager Ambrose asked about their definition of small.
Mayor Pro Tempore lockhart and Cm. McCormick both stated they thought they should
do away with the small balloons.
Mr. Peabody clarified that this can be flagged when the ordinance is brought back. The
City Council can then choose the approach they want to take. One option would be no
little balloons.
City Manager Ambrose indicated they would have to assign a dimension.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, t 999
PAGE 589
.~-Mayor Pro Tempore Lockhart stated it would be fine to handle this when the Ordinance
comes back.
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote, (Cm.
Zika and Mayor Houston absent) approved (4.1) Minutes of Regular Meeting of
November 2nd and Special Meeting (Closed Session) of November 8, 1999.
Mayor Pro Tempore Lockhart stated she pulled Item 4. 3 related to the ~rant because she
wanted to publicly thank Dayton-Hudson for their donakbn. Companies like this really
do make a difference in the community.
On motion of Mayor Pro Tempore Lockha~t, seconded by Cm. Howard, and by
unanimous vote (Cm. Zika and Mayor Houston absent), the Council accepted (4.5
150-70) $856 grant from Dayton-Hudson (Mervyns and Target Stores), approved the
Budget Change Form; directed Staff to prepare formal acknowledgment to donor, and
directed Dublin Police Services Staff to use funds to purchase equipment for the bicycle
unit.
Cm. McCormickpulled Item 4.8 and stated she had a lot of questions on the Goals ~
~-- Objectives report.
Page 1~ # 11~ she asked if we have joined the Sister City. International Organization yet.
Ms. Keck responded that she had received the pertinent materials and would complete
the forms and send in for membership. The Organizal~bn~ annual conference is in July
of each year.
Cm. McCormick asked about a policy related to public art. She stated we need to have a
policy.
Mayor Pro Tempore Lookhart asked if they need to wait until the 2000 Goals ~
Objeotives to discuss this again.
Mr. Ambrose stated the Courtoil could put it on a future agenda for ch~oussion.
Mayor Pro Tempoz~ IDokhart stated she felt it is oumbersome the way we a~ handling it
now. We could agendize the concept of Setting a percentage and poolin5 our funds so
the people that were wor~g with can know exactly'what we are loola~g for and how
we want it done. There~ no policy and this may be a way to clean this up and a simpler
way to deal with theissue.
CITY COUNCIL lVIINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 590
Mr. Ambrose stated the City Council should determine ff this is a higher pHod~y than
other ilems. Staff can pIace it on future ageads.
On page 5, Cm. McCormick asked about the Implementabbn Program for Inclusionsty
Housing Ordinance.
Mr. Ambrose stated Staff developed a high priority lisl and focuses on lhese first The
Council did a siding of the priorities in July or August.
Mr. Peabody advised thal what they are doing is preparing an KFP to get going with our
consullant work. CaroI Cirelli is wor~g on this now and it wiI1 come back before the
Council as soon as we get the KFP together The program has been scheduled to be
completed in May of 2000.
Cm. McCOrmick commented on page ~ # l'O, t~end letter requesting land from Camp
Parks for a Cemetery in Dublin': She stated she saw the response, the blow off letter,
from the Commander. She noted we are ma~g progress of lhb Z6 acre spor~s park.
The message to Dublin residents is, slay healthy and don~ die.
Mayor Pro Tempore LockhaM, page 7, #5~ partz~ipate in selected trade shows to market
proper~s in Dublin~ asked if we are worlu~g with the Tri- Valley Business Council to see
if we can piggyback on anything they are doing.
Economic Development Director Chris Foss staled he has spoken with them to see if we
can change out the panels and use their displays. He slated he expects a proposal back
from lhe vendor to get a cost for lhe panels and he is reviewing lhe schedule of trade
shows.
Mayor Pro Tempore Lockhad asked on #9, work with Chamber on Discover Dublin
program, if we ha ve anylhing going on this yet.
Mr. Foss slated he has not worked on this yet, bul will make it a high priority.
Mayor Pro Tempore Lockhart stated she noted that the one slop career center, once we
gave them money, they left town. They are over in Pleasanton now.
Mr. Ambrose stated they are still providing services to people in the valley.
The Council asked if Staff knew they were going to move.
Ms. CaHer stated the City was nol notified.
- CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 591
Page 8, #3~ regarding the Iron Horse Trail, Cm. McCormick asked where the tabsk is
going to be and when can she come and look at it.
Mr. Thompson responded that it will be up in the Spring and youtl see it as you face
north on Areadot Valley Boulevard.
Mr. Ambrose advised that Staff will bring a site plan back to the Council before it~
actually put in.
Mayor Pro Tempore Lookhart asked about the BMX par~ and if the Youth Advisory
Committee group is worJu~g on this? She noted the tdds are s~7I using the City Hall on a
regular basis.
Staff responded they were not sure.
Mayor Pro Tempore Lockhart~ on page 11~ under disaster preparedness~ commented that
when the training took place last yea6 ,the City Council was included and they weren't
this year.
Mr. Ambrose stated special training was done for the Council last year.
Mayor Pro Tempore Lockhart stated she felt it might be a good idea to go through this for
the new Councilmembers. She Iaughingly stated it should not necessarily be held on
December 3 1st however.
Mayor Pro Tempore Lockhart asked how the school recycling program was going. She
asked if we have had any feedback on how this is worJu)2g with the School District.
Mr. Behrmann stated the containers have all been distributed. Staff will get a report next
week on all the training and a report will be brought to the City Council at the December
7~ mee~g.-
On page 12 Cm. McCormick referenced #5, Inves~ate Use of Construction Recycling
Trailez~ and reiterated that the status is not complete, as shown~ until we have the
workshop for the builders and perhaps bring the trailer back in the spring so more
people can see it.
Mayor Pro Teznpore Lookhar~ stated she would also like to have it at one of our festivals
since a great number of people could see it at that dine.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, '! 999
PAGE 592
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm.
Zika and Mayor Houston absent), the Council received (4.8 100~80) the report related
to status of Goals & Objectives as of October 31, 1999.
Cm. McCormick pulled Item 4. I I for the proposed Oowntown plan and stated she~
interested in expanch~g the scope of work somewhat. She stated she did not see where
they will look at transportation alternatives, shuHle buses, or something that wouldn't
bring cars into the area. She doesn't get a sense that they will look at what will attract
people to the area. We need to go a little farther and look at some social planning,; people
use issues.
Mr. Ambrose asked for clarification on what she meant.
Mr. Peabody stated a lot ol this was carry through with what they did with the
Downtown Task Force last Spring. We need to look at land use, future land use, the ..
opportunists to look at pedestrian access, possibility of having some la~d of use to serve
as a focal point~ etc. They did not talk about some of the issues she brought up. These
areas are anticipated to have some major changes in the future. The BART stallion will
have a significant impact on the uses we will have. With regard to the Montgomery
Wards/Target area, there was a real need to look at how we provide pedestnhn access
and facade and things that can enhance the area in the future. The plans were more
physical in nature and how can we address these issues. Pedestrian access is certainly
one issue to consider and another is urban design. ' What l~d of opportunkv is there to
enhance the bullchUgs that are there. The emphasis on these plans was to bring back
planning documents that can be adopted as blueprints for decisions in the future.
Mayor Pro Tempore Lockhart asked if there will be opportunities for the City Council to
interact with the consultants. If so, this could address Cm. McCormick~ concerns.
Mr. Peabody stated certainly. We will talk to the property owners and business owners
as well. The scope of the RIP will take a lot into consideration. This is a public process
and we will have study sessions and public hearings and most every issue will be
adequately ch~cussed
Mr. Ambrose stated Staff is the general consultant and the consultants H411 proWde
technical expertise and they will be brought in at the appropriate times.
Cm. McCormick asked if the creeks that crisscross these areas will be discussed
Mr. Peabody stated there are none in these areas.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 1 (3, 1999
PAGE 593
Mr. Ambrose stated the one along Village Parkway is a private drainage area owned by
the property owners, so this is a property maintenance issue.
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm.
Zika and Mayor Houston absenD, the Council approved (4.11 600~30) the boundaries
of Specific Plan Areas as proposed by Staff and authorized Staff to initiate the process to
retain a consultant team to provide technical support for 3 proposed Downtown Specific
Plans: Village Parkway Specific Plan, Downtown Core Specific Plan and West Dublin
BART Plan.
Cm. McCormick pulled Item 4. I G related to the Personnel System Revisions and stated
she is reluctantly supportz~g this. If this isn't going to work in a reasonable b?ne,
perhaps it is t~?ne to look at some administrative reorganiza~Dn or something else. She
stated it bothers her that we are tala~g such. a long time with this and can't seem to find
anyone for this Administrative Services Director posi~Dn.
On motion of Cm. McCormick~ seconded by Cm. Howard, and by unanimous vote
(absent) the Council adopted (4.16 700-20) ..
RESOLUTION NO. 2'15- 99
and
AMENDING THE SALARY PLAN
(ADMINISTRATIVE SERVICES DIRECTOR)
RESOLUTION NO. 216- 99
and
AMENDING THE CLASSIFICATION PLAN
(ADMINISTRATIVE SERVICES DIRECTOR)
RESOLUTION NO. 2'!7 - 99
AMENDING THE MANAGEMENT POSITIONS EXEMPT
FROM COMPETITIVE SERVICE RESOLUTION
(ADMINISTRATIVE SERVICES DIRECTOR)
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 594
PUBLIC HEARING
UNDERGROUND UTILITY DISTRICT 99-1
(DUBLIN BOULEVARD FROM 600' WEST OF CLARK AVENUE TO SIERRA COURT)
7:42 p.m. 6.1 (1020~30)
Mayor Pro Tempore Lockhart opened the public hearing.
Public Works Director Lee Thompson presented the Staff Report and advised that this is
the second reading of an ordinance which establishes an underground utility district.
The Ordinance was introduced at the November 2'd City Council meeting with no
protests. This undergrounding project will be funded primarily by California Public
Utilities Commission Rule 20A funds. Some associated work, such as replacement of
Street lighting that is currently on wood utility poles is not covered under Rule 20A
funds, ~cnd will be paid from the Dublin Boulevard Widening project.
Mr. Thompson advised that a few buildings within this District have overhead Cable TV
services, which will need to be undergrounded at property owner's expense.
Vice Mayor Lockhart asked if we had received any feedback from the property owners.
Mr. Thompson stated one called and was happy to see it cleaned up.
No testimony was entered by any member of the public relative to this issue.
Mayor Pro Tempore Lockhart closed the public hearing.
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm.
Zika and Mayor Houston absent), the Council waived the reading and adopted (with no
protests received)
ORDINANCE NO. 25- 99
ESTABLISHING UNDERGROUND UTILITY DISTRICT 99-1
ON DUBLIN BOULEVARD FROM 600' WEST OF CLARK AVENUE
TO SIERRA COURT
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 595
PUBLIC HEARING - PA 99-019
ARCHSTONE COMMUNITIES APARTMENTS
PLANNED DEVELOPMENT REZONE FOR A 7.39 ACRE SITE
LOCATED ALONG DOUGHERTY ROAD, NORTH OF HOUSTON PLACE
7:44 p.m. 6.2 (450-30)
Mayor Pro Tempore Lockhart opened the public hearing.
Community Development Director Peabody presented the Staff Report and advised that
this is the second reading of an Ordinance approving the PD Rezone for the Archstone
Communities apartments project. The project is located on a 7.39 acre site along
Dougherty Road, noah of Houston Place, and consists of a new 177 unit rental apartment
complex.
Mr. Peabody stated at the November 2nd City Council meeting, the applicants agreed to
two additional conditions: 1 ) to provide two moderate income units in addition to
paying the in-lieu fees for the remaining 175 units and 2) to work with Staff to provide
public art at the project.
Vice Mayor Lockhart asked if the moderate income units include the 30 year terms as
Park Sierra does?
Mr. Peabody stated this would be our intent when we do the required Housing Program.
Vice Mayor Lockhart asked if we have a system in place for how this is going to be
managed. How will this be maintained? Park Sierra was run through the Dublin
Housing Authority.
Mr. Peabody stated we will probably do this the same way unless and until the Council
directs otherwise. This makes the most sense at this time.
Cm. McCormick asked if we pay them a fee to do this.
Mr. Peabody stated he did not believe we pay a fee; this may be a service they provide as
part of the DHA.
Mr. Ambrose stated they administer Section 8 and he thought they get administration
funds. We are not paying anything directly.
No testimony was entered by any member of the public relative to this issue.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 596
Mayor Pro Tempore Lockhart closed the public hearing.
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm.
Zika and Mayor Houston absent), the Council waived the reading and adopted
ORDINANCE NO. 26- 99
AMENDING THE ZONING MAP TO REZONE PROPERTY LOCATED ON
THE EAST SIDE OF DOUGHERTY ROAD AND NORTH OF HOUSTON PLACE
(APN 941-550-5-1) TO A PLANNED DEVELOPMENT ZONING DISTRICT
ESTABLISH GENERAL PROVISIONS AND ADOPT A DEVELOPMENT PLAN
FOR PA 99-0'19, ARCHSTONE COMMUNITIES APARTMENT PROJECT
PUBLIC HEARING ~ PA 99~045
AMENDMENT TO THE DUBLIN MUNICIPAL CODE~
TITLE 5, TO ADD CHAPTER 5.60 HERITAGE TREE ORDINANCE
7:48 p.m. 6.3 (550~80)
Mayor Pro Tempore Lockhart opened the public hearing.
Assistant Planner Anne Kinney presented the Staff Report and advised that based on
Council input, Staff developed a draft Ordinance which identifies the species and size of
trees that are considered heritage trees and which establishes regulations for the
protection and removal of heritage trees within the City.
The list of Heritage Trees includes Oak, Bay, Cypress, Maple, Redwood, Buckeye and
Sycamore trees with a trunk circumference of at least 24" measured at 4' 6" above the
ground.
The Ordinance would apply to all Heritage Trees located on private and public property
within the City, including single~family lots.
The Ordinance establishes a procedure for reviewing and issuing Heritage Tree removal
permits.
The Ordinance establishes a procedure for the protection of Heritage Trees during
construction.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November.16, 1999
PAGE 597
The Ordinance establishes civil penalties for damaging or removing a tree without
obtaining a permit.
Ms. Kinney explained that with regard to resident notification, a City pamphlet could be
prepared which identifies the Heritage Trees to be protected, what they are and what
they look like. Also, the procedure to obtain a removal permit could be outlined. This
pamphlet could be included as an insert in' the Parks and Recreational Activity Guide
which is mailed to all City households.
Alternatively, a questionnaire could be prepared and printed in the Parks & Recreation
Activity Guide. The questionnaire would ask residents to identify what type and size of
trees exist on their property and to return the questionnaire. The cost of preparing this
survey (including return postage) has not been estimated.
Cm. Howard asked when we try to identify these trees, how are we going to do this on
private property?
Mayor Pro Tempore Lockhart stated if there is one in their back yard, they would have to
get a permit if they wanted to take it out. We trust our community. ..
Cm. Howard stated she still has a problem with this on people's private property.
No testimony was entered by any member of the public relative to this issue.
Mayor Fro Tempore Lockhart closed the public hearing.
Cm. McCormick stated she would like to recommend that we use the City's Park &
Recreation activity guide to inform residents and also provide the information to real
estate brokers in the area so new buyers will be aware of it.
Mayor Pro Tempore Lockhart concurred. The intent of this Ordinance is not to look in
people's back yards or make them fear in any way any ulterior motives. The intent is to
protect heritage trees and to give an opportunity to think of why they want to remove
trees. We are not asking for any invasion of privacy. We can save something that's
valuable to everyone in the community. This is a preservation of heritage trees in the
community if at all possible.
Cm. McCormick concurred and stated the response she has gotten from the public is
positive.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 598
Cm. Howard stated her responses had been mixed. A lot of people don't think this should
apply to trees in their back yards.
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by majority vote
of the 3 Councilmembers present (Cm. Zika and Mayor Houston absent), the Council
selected the first option for notifying people, waived the reading and INTRODUCED the
Ordinance. Cm. Howard voted against the motion.
City Attorney Silver advised that all Ordinances require 3 affirmative votes, and
therefore, the motion to introduce the Ordinance did not pass.
Vice Mayor Lockhart asked if it could be brought back to the next meeting when a full
Council will be present.
Ms. Silver confirmed that it could.
APPEAL OF THE APPLICATION AND INTERPRETATION OF
THE ELECTRICAL AND PLUMBING CODES FOR VIOLATIONS
LOCATED AT THE WOODLANDTOWNHOMES
ON OXFORD CIRCLE (ASSOCIATION MANAGEMENT COMPANY)
7:55 p.m. 6.4 (440~40)
Mayor Pro Tempore Lockhart opened the public hearing.
Staff advised that due to the lack of a voting quorum, Staff recommended that this item
be continued to the December 7th City Council meeting.
No testimony was entered by any member of the public relative to this issue.
Mayor Pro Tempore Lockhart announced that this item is continued to the December 7th
meeting.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 'i 6, q 999
PAGE 599
SELECTION OF BANNER DESIGN AND AUTHORIZATION TO
SOLICIT BIDS FOR ST. PATRICK'S DAY BANNERS AND PATRIOTIC BANNERS
7:56 p.m. 8.1 (350-20)
Public Works Director Lee Thompson presented the Staff Report and advised that a local
graphic artist has prepared several designs for each type of banner. Staff was seeking
Council input for the preferred banners. Three designs were presented for St. Patrick's
Day banners and 3 designs were presented for patriotic banners.
Mr. Thompson advised that $12,320 is budgeted in the Downtown Street Banner
Replacements Capital Improvement Project for the purchase of the new banners.
Since these are custom designs, it will be possible for any banner supplier to bid on the
banners. The banners would bd delivered in time for the upcoming Year 2000 St.
Patrick's Day celebration and the summer patriotic holidays.
Cm. Howard stated she liked illustration #2 for the St. Patrick's Day banner.
Mayor Pro Tempore Lockhart stated this was fine with her.
Cm. McCormick stated #2 was also fine with her.
With regard to the patriotic banners, Cm. McCormick stated she liked illustration #3 the
best.
Cm. Howard and Mayor Pro Tempore Lockhart stated they did too.
REQUEST BY DUBLIN LAND COMPANY
TO INITIATE A GENERAL PLAN AMENDMENT (PA 99-053)
FOR SEVERAL SPECIFIC COMMERCIAL AND RESIDENTIAL SITES
LOCATED GENERALLY BETWEEN GLEASON ROAD, TASSAJARA ROAD,
DUBLIN BOULEVARD AND THE JENNIFER LIN PROPERTIES TO THE EAST
7:58 p.m. 8.2 (420-30)
Community Development Director Eddie Peabody presented the Staff Report and advised
that Mr. John DiManto of Dublin Land Company has requested a General Plan
Amendment for several specific commercial and residential sites located in Eastern
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 600
Dublin between Gleason Road, Tassajara Road, Dublin Boulevard and the Jennifer Lin
properties to the east.
Mr. Peabody advised that the present GP and Eastern Dublin Specific Plan contemplated
that the majority of this land should be developed for General Commercial use. Several
higher density residential areas were proposed behind the commercial areas as a
compliment to the commercial areas. No significant lower density areas were identified.
The results of these proposed applicant changes would be to create slightly less General
Commercial, no neighborhood commercial uses and elimination of higher density
residential uses.
Mr. Peabody stated Staff has concluded that it is appropriate to land plan and evaluate
economic conclusions for the whole Dublin Land Company holdings at the same time.
The proposal to create a consolidated General Commercial area between Central Avenue
and Dublin Boulevard has significant merit. The important residential issue is whether
the multi~family residential areas contemplated in the EDSP on this propertq should be
preserved as a buffer between the General Commercial sites to the south of Central
Avenue.
Mr. Peabody advised that the applicant has proposed a GPA Study that would centraliz~
General Commercial uses, create a Medium Density (6-14 units per acre) area north of
Central Avenue, and eliminate present multi-family designations on the property.
Mr. Peabody stated it is Staffs opinion that a multi~family designated area should be
preserved north of Central Avenue, rather than changing this area to a lower single-
family residential designation.
In summary, Mr. Peabody stated the City Council should determine whether a GPA Study
should be authorized. Specific land use, economic and environmental concerns wiI1 be
addressed by the GPA Study itself. Appropriate public hearings would be held before the
Planning Commission and City Council regarding entitlements, rezoning, etc. Three
Resolutions were presented for Council consideration. The first would initiate a GPA
Study as proposed by the applicant. The second would initiate a-GPA Study, with speciaI
directions to consider only multi-family residential designations for the area north of
Central Avenue to Gleason Road. The third would deny the GPA Study.
John DiMauto introduced Kevin Jones with the planning firm, Kenneth Rodriguez
Partners Architects.
Mr. Jones stated Mr. Peabody had done a nice job of explaining their concept. They see a
real opportunity to create a vibrant commercial site by moving some of the uses. They
would not be opposed to having a combination of medium and high density on the
property to the north. The area would have quite a range of housing options. They
CITY COUNCIL MINUTES
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REGULAR MEETING
November 16, 1999
PAGE 601
would support exploring ideas with the same type of mix. The plan before the City
tonight is really a first step to see what the property can be developed as.
Cm. McCormick stated she will not support medium density on this property. She wants
to look at a better use of the land with high density. She is not in favor of big box retail.
She did not see any compelling reason to make the change.
Mayor Pro Tempore Lockhart stated she does see a picture of urban sprawl with single
family homes next to a big shopping center with a big parking lot. She would like to see
the-higher density in the section north of Central. Also, she urged that they consider
some smaller single story homes for seniors and bring some more options into the East.
We have some limited opportunities to make a difference and to provide a product for
another user other than single family homes. She indicated she liked attachment 3 as
recommended by Staff.
Cm. Howard stated she also was going toward attachment 3.
Mayor Fro Tempore Lockhart stated the big boxes are what we're dealing with now in
Downtown Dublin and this is what we're trying to get rid of. This looks like we're taking
a step back in time instead of a step forward.
Mr. Peabody stated they are just talking about initiation of a GPA Study tonight. Action
taken tonight doesn't adopt or support a map.
Mayor Pro Tempore Lockhart stated she understood this, but to be fair to the applicant,
they should know the City's concerns. She agreed to studying the GP to see what we
could come up with.
John Di Manto assured that they will have a refined plan for the 37 acre parcel. It is
tenant driven. This will not be the ultimate footprint. They will work closely with Mr.
Peabody to come up with a fine plan that will not be urban sprawl.
On motion of Cm. McCormick, seconded by Cm. Howard, and by unanimous vote (Cm.
Zika and Mayor Houston absent), the Council adopted (with specific directions)
RESOLUTION NO. 2'!8 - 99
INITIATING A GENERAL PLAN AMENDMENT STUDY
FOR PROPERTY OWNED BY DUBLIN LAND COMPANY
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 602
OTHER BUSINESS
8:20 p.m.
City/East Bay Regional Park District Liaison Meeting (610-05)
Mr. Ambrose advised that he had received a communication from EBRPD to set up a
liaison committee meeting. Vice Mayor Lockhart is the member. He requested that
potential dates be given.
Kolb Park Trees (290-80)
Cm. McCormick asked Mr. Thompson about a memo he sent abou~ the Redwood Tree
planting in Kolb Park that was to have been done in September.
Mr. Thompson stated actually Cedar Trees were put in and it is done.
Litter Control on Village Parkway (810240)
Cm. McCormick stated she was asking again about the trash can that neighbors
requested for the Areadot Valley Boulevard/Village Parkway bus stop location.
Mr. Thompson stated a can was put in on Village Parkway at a bus stop, but he thought it
was closer to the High School. He advised that Staff will take a look at this.
Civic Center/ADA Compliance (440~40)
Cm. McCormick stated she recently been informed that restrooms in the Civic Center
building are not ADA compliant. She requested that someone please look into this.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 603
Recycling (810~ 60)
Cm. McCormick asked that Staff coordinate discussions between Alameda County Waste
Management Staff and the library consultants to see what we can do in the new library
building with regard to using recycled materials.
Civic Center Holidav Tree (200~30)
Cm. McCormick reported that at 11 a.m. on Thursday, November 18% a 24" Sequoia
Redwood Tree will be planted in front of City Hall. This is the City's gift to the Dublin
community.
LAVTA/WHEELS Bus Service (1060-20)
Mayor Pro Tempore Lockhart stated as a Board Member of LAVTA, she recently attended
a planning committee meeting and found out that as of November 15% the funding ..
ended for the jail to rail service from Santa Rita to BART station. This was previously
funded from transportation funds for clean air and they are not eligible to reapply from
this funding source. There is some concern regarding bus transportation which
coincides with major release times from the jail. Dublin has a vested interest in working
with the County and the Sheriffs Department to find a more stable funding source for
this service. They have not stopped the service, but it costs $3,313 a month to run this
service. Staff should contact LAVTA and participate in discussions to see that we
continue this service.
Recycling (810~60)
Mayor Pro Tempore Lockhart stated we talked previously about an Ordinance for Waste
Management for our waste stream for building and redevelopment and to demand a plan
of anyone who is building as to how they will do their source reduction. Alameda
County Waste Management Authority has completed their construction and demolition
ordinance. She passed out copies of what the different options are in their ordinance.
They left it fairly generic so cities could customize it to their own needs. She encouraged
Dublin to be one of the first to adopt this Ordinance. She stated she would distribute
copies to Staff.
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 16, 1999
PAGE 604
City Beautification / Property Maintenance ( 530- 20)
Mayor Pro Tempore Lockhart stated she had noticed a situation and was not sure how to
deal with it. Occurring on major streets, she would like to see a little more interest in
tagging or ticketing of trailers that are not hitched to anything and which sit for weeks.
Boats on Village Parkway and a yellow wooden trailer structure has been sitting there for
weeks. On Larkdale Avenue right across from the School District offices, there are
several things in violation. There's-a big flat bed truck and a boat on a trailer and they
are stored there and this is a narrow street. People need to be responsible for vehicles left
on the street. She stated she would like Staff to take a look at this.
CLOSED SESSION
8:29 p.m. 10.1
Mayor Fro Tempore Lockhart announced that the Closed Session scheduled for this
evening was canceled. A special meeting has been noticed for Friday, November 19% so
this meeting is adjourned to that meeting.
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 8:30 p.m.
ATTEST:
City Clerk
Mayor
CITY COUNCIL MINUTES
VOLUME 18
REGULAR MEETING
November 'i 6, 1999
PAGE 605
SPECIAL MEETING - November 19, 1999
A special meeting of the Dublin City Council was held on Monday, November 19, 1999,
in the Council Chambers of the Dublin Civic Center. The meeting was called to order at
I 1:00 a.m., by Mayor Houston.
ROLL CALL
PRESENT:
ABSENT:
Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and
Mayor Houston.
None.
PLEDGE OF ALLEGIANCE
Vice Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance
to the flag.
Mayor Houston announced that in accordance with Government Code Section
54954.S(a), at this time, the public is permitted to address the City Council concerning
items described in this special meeting notice.
Upcoming Meetings/Events (610-05)
City Manager Ambrose advised of several upcoming meetings/events.
The City's Holiday Tree Lighting Ceremony will be held on December 2nd at 6:30 p.m.
Mr. Ambrose advised that because Staff anticipates that the December 7th City Council
meeting agenda will be heavy, he asked if the Council wished to start the meeting at
6:00 p.m. The Council indicated that this would be fine. An item related to the new
Library, Visioning Session will be first on the agenda.
The School District has asked that a liaison meeting be held at 5:00 p.m., on either
December 6m or December 13th. Mayor Houston and Vice Mayor Lockhart who serve on
this liaison committee indicated that either date would work for them.
CITY COUNCIL MINUTES
VOLUME 18
S P E CI A L MEETING
November 19, 1999
PAGE 6O6
A liaison meeting has' been scheduled with the East Bay Regional Park District for
11:30 a.m., on Monday, November 22na. It will be held in the City Manager's
Conference Room at the Civic Center.
CLOSED SESSION
11:02 a.m. 10.1 (640~30)
City Manager Ambrose suggested that the closed session be held in the Conference Room
upstairs.
The Council recessed to a closed session to conference with Legal Counsel ~ AntiCipated
Litigation. Initiation of litigation pursuant to Government Code Section 5495.6.9,
subdivision c: One Case.
REPORT ON CLOSED SESSION ACTION
Mayor Houston announced that no action was taken.
ADJOURNMENT
There being no further business to come before the Council, the meeting was adjourned
at 12:06 p.m.
ATTEST:
City Clerk
Mayor
CITY COUNCIL MINUTES
VOLUME 18
S P E C I A L MEETING
November 19, 1999
PAGE 607