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HomeMy WebLinkAbout4.01 Draft Minutes 06-21-1994 . . ADJOURNED REGULAR MEETING - June 21. 1994 An adjourned regular was held on Tuesday, Dublin Civic Center. Mayor Snyder. meeting of the City Council of the City of Dublin June 21, 1994, in the Council Chambers of the The meeting was called to order at 6:00 p.m., by * * * * ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * ITEM ADDED TO AGENDA - SUPPORT FOR SENATE BILL 1653 (660-40) Mr. Ambrose announced the need to add an item to the agenda. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to add the item related to supporting Senate Bill 1653 as Item 9.1. * * * * 1994-95 Budqet Deliberations (330-20) Frank Ruskey stated he wanted to bring up an important fact for the Council to consider in dealing with the Budget. Since Dublin taxpayers fund most of the items in the Budget, the Council should look at some of the items to make sure Dublin residents receive job applications first. If we fund CTV, the residents should be employed there and in areas where we are allocating funds. The same would apply to the Library. The city Council should investigate ways of putting Dublin residents to work. * * * * CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 48 - 94 APPROVING AMENDMENT TO AGREEMENT WITH ALAMEDA COUNTY (600-40) FOR TRAFFIC SIGNAL MAINTENANCE (ADDITION OF STREET LIGHTING MAINTENANCE) * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 160 Adjourned Regular Meeting June 21, 1994 -------------------------------.--------------------------------------- ITEM NO. -.!i~ COPIES TO: lJ. \" - e PUBLIC HEARING 1994-99 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM (330-40) Mayor Snyder opened the public hearing. city Manager Ambrose presented an overview of the proposed Five-Year CIP. Projected costs for FY 1994-95 through 1998-99 are estimated at $9,050,820 in funded projects and $11,981,789 for those projects which are unfunded or partially funded. The recommended project costs for FY 1994-95 are $3,636,679; with 89% coming from restricted funding sources. The total $21,032,609 includes: General - $176,284; Community Improvements - $773,393; Parks - $3,175,117; and streets - $16,907,815. Proposed new projects in each category include: General - Data Processing System Upgrade; Police Evidence Records Automation; and Automated Document Storage and Retrieval System. Community Improvements - Kaleidoscope Center Improvements; Tri-Valley Haven Community Center Service Building contribution; and Business Enhancement and Signage Program. Parks - Dublin swim Center Deck Repair. streets - Street Light Acquisition Program; Traffic Signal Safety Upgrade Conflict Monitors; Dublin Boulevard Improvements from Clark Avenue to Sierra Court and from Sierra Court to Dougherty Road; Bike Path (Iron Horse Trail) Dougherty Road to I-580; Bike Lane Project, Amador Valley Boulevard from Stagecoach Road to Dougherty Road; Bike Path, Alamo Creek North of Amador Valley Boulevard; and Dougherty Road Improvements from SPRR ROW north to City Limits. The Planning Commission reviewed the eIP and found that it is in conformance with the City's adopted General Plan. The Parks & Recreation Commission reviewed those projects included in the Parks program of the CIP. The proposed park and recreation facility projects are shown in order of priority as expressed by the Parks & Recreation Commission with the exception of 2 recreation facility repair projects which staff recommends be undertaken in the next 2 years. Mr. Ambrose explained that City Staff and the Council Liaison Committee will be working with the Dublin Unified School District to review the priority of potential improvements to recreational facilities located at school sites as well as the available funding from both the District and the city for those improvements during the next several months. Management Assistant Barker gave a brief overview of the proposal for the data processing equipment update. Cm. Moffatt questioned if the automated document storage system will eliminate the need for hard copies. Mr. Barker advised that we really haven't gotten down to what the process will be. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 161 Adjourned Regular Meeting June 21, 1994 e e Cm. Moffatt discussed the fact that there are many other agencies that allow public access to city records through a computer system. He asked if this concept is being reviewed. Mr. Barker stated the computer system is being designed with an open system approach so we will be able to implement a variety of options. Cm. Burton commented that new computers tend to create more problems. Mr. Ambrose advised that a lot of our equipment was purchased in 1988. We don't want the System 36 to just one day fail, so he had Mr. Barker look at a master plan for future computer needs. Cm. Burton questioned what happens if the file server crashes. Mr. Barker stated the city will have back up systems in place. We will have an agreement with the vendor whereby they will respond to problems within a specified period of time. At the present time, we have no real process of backing up our information. Mr. Ambrose presented and discussed community improvements. Cm. Moffatt questioned the sidewalk program and stated his concern related to liability if the city fixes the sidewalks. The homeowner should have some liability also. Why should the city sustain the full brunt? Mr. Ambrose advised that state Law says that the maintenance is the responsibility of the homeowner. Both the city and homeowner share some responsibility. Frankly, they go after the City because of deep pockets. Cm. Moffatt questioned the percentage of Dublin folks served by the Tri-Valley Haven. Mr. Ambrose said he did not recall. There is still one final step that has to be taken to approve funding for the Tri-Valley Haven. Recreation Director Lowart reviewed parks. Several projects were dropped this year which were in last years CIP. These were approved by the School Board to be funded by bond funds. Another project which was deleted was the Dougherty Hills park design as this was given zero priority by the Council at the Goals & Objectives session. Cm. Burton questioned if the $80,000 for cemetery maintenance is in a trust fund. Mr. Ambrose explained that we have an endowment fund that the interest can be used for maintenance and upkeep on the property. Mr. Ambrose reported that Staff has been meeting with the School District regarding revising the school facility master agreement. School District boundary issues could impact projects which are funded. , *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 162 Adjourned Regular Meeting June 21, 1994 e e Mr. Ambrose advised that the largest portion of the streets section of the CIP, $7.1 million is in the next 5 years. There are 12 projects. Cm. Burton stated he didn't widening Dublin Boulevard. was a deal made with BART. intersections. He asked if this one was obsolete. see any reason to spend over $2 million He knew this had been studied and there Traffic will just bottleneck at the there were any other options. He felt Mr. Ambrose clarified that part of the project increases the capacity of the intersections. Good circulation is absolutely critical in the downtown area. The Business Task Force discussed this at length. It is felt that this is still a very good project and one which will improve our business community. The projects are developed to compete for available funding and we have a grant for this. em. Moffatt asked what ever happened to our bike trail along Alamo Creek under the freeway. Mr. Ambrose stated it was in the CIP but it had been delayed. Mr. Thompson advised that there had been several slipouts. A full blown EIR is being requested because of the critters down there. This must be addressed before we can put the bike trail down there. No testimony was given by any member of the public relative to the adoption of the CIP. Mayor Snyder closed the public hearing. On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 49 - 94 ADOPTING THE 1994-99 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM * * * * PUBLIC HEARING ADOPTION OF 1994-95 ANNUAL BUDGET AND FINANCIAL PLAN (330-20) Mayor Snyder opened the pUblic hearing. Mr. Ambrose presented an overview of the Budget and stated the total recommended appropriations for FY 1994-95 are $20,612,701 and total anticipated net expenditures are $17,896,223. A budget is being recommended for FY 1994-95 which does not rely on General Fund Reserves to finance eity services or capital improvements. Mr. Ambrose stated several community groups/organizations have requested funding from the City. These include: *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 163 Adjourned Regular Meeting June 21, 1994 e e LAVTA is requesting a $1,500 contribution to help offset the cost of providing paratransit service in the City and to avoid Dial-A-Ride fare increases. staff recommended that the city not fund this request as LAVTA has its own separate source of funds with which to run both the Dial-A-Ride and fixed route transit service. Dublin Fine Arts Foundation is requesting a $10,000 contribution. staff recommended that the Council fund DFA at the same level as 1993- 94 and contribute $8,000. Community Television (CTV 30) through the recommendation of the 4 city Managers from participating cities is requesting funding for a budget of $143,000, which would support the 1-580/I-680 News 3 days per week and the Mayors' Report twice per month. All other services currently provided by CTV would either not be funded or would have to be funded separately by each city. The city Managers also recommended that a mixed allocation method be used to determine the contribution for each of the cities. An adjustment of $2,710 would be needed to fund Dublin's share in the 1994-95 Budget. The amount budgeted was based on an earlier communication from the CTV Secretary. Dublin Substance Abuse Council is requesting $4,500 to partially fund both Red Ribbon Week and Dry Grad Nite for the 1994-95 school year. Staff recommended that both be funded for a total cost of $4,500. Frederiksen School is requesting that an afterschool recreation program be provided similar to programs provided at Nielsen and Murray. The cost would be: Program Cost - $13,160; Revenue - $11,160; Net Cost - $2,000. Staff recommended that this program be funded and it is a recommended higher service level in the Recreation Budget Activity. Mr. Ambrose advised that with the exception of the additional amount for CTV, the amounts recommended by Staff are included in the proposed Budget. While higher service level costs have been identified at $500,395, Staff recommended that only $387,728 in higher service level options be funded. Mr. Ambrose explained that the 1994-95 Budget is predicated upon the City Council continuing to levy the same level of assessments for existing assessment districts in the city. No fee or assessment increases are proposed in the FY 1994-95 Budget, with the exception of a proposed 4.8% increase in the Stormwater Facility Fee and a 5.9% reduction in garbage fees associated with curbside recycling. In summary, Mr. Ambrose stated the State of California is once again facing another multi-billion dollar budget deficit. It is unknown whether or not the State will transfer revenues from local government to balance the State Budget. Such a revenue transfer could have an impact on the City's operating budget, depending on the amount taken by the State. The city could also face potential additional labor *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 164 Adjourned Regular Meeting June 21, 1994 e e costs associated with labor contracts which are presently being negotiated between Alameda County and its collective bargaining units that represent employees that provide pOlice services from the Sheriff's Department to the City. The city could also experience additional labor costs associated with future negotiations between the Dougherty Regional Fire Authority and its collective bargaining unit. Cm. Moffatt stated he would like to see the City get more involved in recycling materials. He attended a seminar put on by Waste Management last month related to the various materials that can be recycled. Ron Nahas, President of the Dublin Fine Arts Foundation stated they appreciate the support given by the City Council in the past and the amount included in this years budget. DFA is undertaking the largest project they have ever undertaken to place artwork in all city parks. It is being funded also by outside foundations and by citizens focusing on each individual park. Lynne Baer also thanked the Council for support of their projects, both in approving and funding. She discussed what the extra $2,000 will do. This amount could turn into up to $8,000. They will initially put art in 3 of the parks. Dublin has a good reputation for providing art in the community. They received a $5,000 grant from the Tri-Valley Community Fund. Cm. Moffatt stated he felt it important to have these types of projects in the city. Edy Coleman, Dublin's representative on CTV encouraged the city Council to accept the recommendations of Staff. They hope to raise money through different fundraising efforts and grants. Cm. Moffatt asked if there was any possibility that CTV could get involved in auctions. He also asked if they have facilities to develop promotions or reader clips that companies could use. Possibly they could use interns from the schools and get funding through ADA. Ms. Coleman advised that in the next 2 or 3 months, there will be a community flyer going out with the Viacom bills. There are all kinds of possibilities. DarIa stevens expressed appreciation for the support that Dublin has always given to CTV. They earned 25% of their budget last year. They may not earn much more than that without having the IRS questioning their non-profit status. Television is a very powerful medium. She stated she was very anxious to know what Dublin thinks about television. She wished to explore the Council's attitudes about Community TV. Television needs to be a tool. Every dollar that Dublin gives is leveraged by about $7. Cm. Houston asked if she envisioned a time when CTV30 would be self- sufficient and not relying on the cities to fund them. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 165 Adjourned Regular Meeting June 21, 1994 e e Ms. stevens stated this depends on the service level desired and the philosophy of the cities. They produced far more programs than what was funded by the cities last year. Cm. Houston stated he took that to mean the answer is no, they will always rely on the cities. Ms. stevens stated this is up to the cities. Cm. Houston stated he would like to see subscribers fund it. Brian MacBride stated he was present to support the expansion of the afterschool program to Frederiksen. He has looked forward to doing this for the last couple of years. He urged the Council to support this expansion. steve Jones spoke in favor of the Red Ribbon Week and Dry Grad Nite programs. These are very important programs for the community. He has been involved for the last 3 years and stated the money that is donated is really appreciated. Local businesses donate prizes. Mr. Jones reported that the Lions Club grossed $32,000 from their golf tournament effort. Frank Ruskey, representing several parents of the community asked the city to reinstate funding for crossing guards. People want permanent school crossing guards. Almost every other city participates and he was not sure where Dublin got the impression that it was the only city doing this. Since 85% to 90% of the people want this, he requested that the city council put crossing guard funding back in the budget. Mr. Ambrose reviewed those budgets under General Government. Cm. Burton commented that the Council had cut back from going to any of the major conferences except for 1 or 2 going to the Mayors' Conference and the League. Mr. Ambrose stated funding had been included in the Administrative Services budget to put out one community newsletter and to hire a full- time Office Assistant II to provide clerical support to this department. They currently have one half-time person providing clerical support to 5 people. The Public Safety budget includes 2 higher service levels which would include the addition of a non-sworn Sheriff's Technician who would catalog accumulated evidence and also take counter reports and perform other pUblic assistance functions which do not require sworn personnel; and another Patrol Officer. The Patrol Officer would be used to address special enforcement tasks and increase periodic utilization of a bicycle patrol unit. Cm. Burton asked if there were any positions that could be filled with a Sheriff's Technician that are now being done by an Officer. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 166 Adjourned Regular Meeting June 21, 1994 e e Chief Rose stated it is premature to say, but they will be looking at this in the future. Mr. Ambrose stated no funding was proposed for crossing guards, although full year costs would be about $30,000. Cm. Moffatt asked if the Liaison Committee could be activated to discuss this with the School District. Cm. Houston stated the School Board was also meeting tonight and probably discussing a similar issue. The Council discussed cost recovery concepts related to the Animal Control Shelter. Cm. Houston asked if there are any rules against having too many cats. Mr. Rankin discussed the difficulties with cats and explained that the only option available is for people to rent a humane trap and then turn the cats over to Animal Control. Mr. Ambrose advised that no more than 2 cats are allowed without an Animal Fancier's permit. Under discussion of Transportation Services, Cm. Moffatt stated he felt the city has a certain amount of responsibility to fund ADA services. Cm. Moffatt asked if there would be a time when we would consider alternate pick up for.garbage service and use the big bins on wheels. Mr. Ambrose said this was certainly an alternative that could be explored. Alameda County Librarian Linda Wood stated they hope that by the November, 1994 election, a special tax will be voted on by the pUblic. This would enable them to know what their budget will be for the next 5 years. Cm. Moffatt asked if the cities would still have to come in and supplement this service. Ms. Wood explained that the special tax would fund 34 hours. This would still be 6 hours less than..their former 40 hour base. If the city wished to continue hours beyond this, it would be a city decision. There are task forces looking at possible new ways of funding for public library services. other options may be found after the 5 year period expires. Mayor Snyder requested that Ms. Wood address the subject of indirect costs. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 167 Adjourned Regular Meeting June 21, 1994 e e Ms. Wood stated this carne to light after an audit that the County must recover their indirect costs. They discovered they were in violation of a policy of the Board of Supervisors. Mayor Snyder felt this is a cost of doing business and that the city is already being charged for this service. Cm. Houston asked if the tax is passed when it would go into effect. Ms. Wood stated it would be effective July 1, 1995, but it wouldn't be collected until the November, 1995 tax bill. The Council discussed the Heritage Center. About 100 grave sites are left. Cm. Houston questioned the bottom line impact of the revised recreation program fee schedules. Ms. Lowart stated the biggest impact was on the afterschool and summer recreation programs. Enrollment dropped substantially. The Parks & Recreation commission took action to lower summer fees as the Council had given them latitude to do so. under discussion of the budget for Planning, Cm. Burton asked if some of the functions could be provided by an outside engineering firm. Mr. Ambrose stated the city has a lot of experience doing it by contract. The costs to hire a contract planner is about 34% more. We have a very large area we're looking at, and when a contract person leaves, a lot of the knowledge leaves. We lack continuity. It is felt that there is enough work to keep this person busy. The project we have on the Santa Rita property is a 75 acre major project and there are a lot of hurdles which have to be overcome. Cm. Burton stated when you contract, you can charge the cost to the developer. Flexibility at this stage could be important. He stated he would be more comfortable with a contract arrangement. It seems premature at this stage to hire another employee. Mr. Ambrose pointed out that the eity has a lot of contract costs that are outstanding. We will try to recover these at the annexation stage. Under discussion of the Economic Development budget, Cm. Burton discussed the Tri-Valley convention Bureau concept and stated he would appreciate it if Staff could look into this. Mayor Snyder closed the public hearing. Cm. Moffatt made a motion to fund the LAVTA request for $1,500. There was no second to the motion. Cm. Burton made a motion to provide funding of $8,000 to the Dublin Fine Arts Foundation. There was no second to the motion. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 168 Adjourned Regular Meeting June 21, 1994 - e On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council agreed to provide $10,000 in funding to the Dublin Fine Arts Foundation. Cm. Burton made a motion, which was seconded by Cm. Houston to provide only $10,000 in funding to Community TV. Following discussion, the motion and second were withdrawn. Cm. Howard pointed out that CTV had worked very hard to keep their budget down this year. They need to see how certain things fly with regard to raising money. Cm. Houston felt they need to get into self-sufficiency and he had heard nothing to indicate they are heading in this direction. Cm. Howard pointed out that they can't turn around 'overnight. Cm. Burton said he was simply lOOking for ways to fund crossing guards. Cm. Burton withdrew his motion, and Cm. Houston withdrew his second. On motion of Cm. Moffatt, seconded by Cm. Howard, and by majority vote, the council agreed to fund $22,393 for CTV. Councilmembers Burton and Houston voted against this motion. On motion of Cm. Moffatt, seconded by Cm. Houston, and by unanimous vote, the council agreed to provide $4,500 in funding for Red.Ribbon Week and Dry Grad Nite activities. Cm. Houston made a motion which was seconded by Cm. Burton to deny the higher service level in Administrative Services and to NOT fund the Office Assistant II position. This motion failed due to NO votes cast by everyone except Cm. Houston. Mr. Rankin discussed the duties and structure of the Administrative services Department. They have the lowest amount of clerical support of any department within the city. They have 5 people being served by a half-time Office Assistant II. Cm. Houston stated other agencies are having to tap into reserves and this is one of the reasons we are not. Mr. Ambrose pointed out that they also picked up parking citation hearings this last year when the City had to assume responsibility for this service. Because of coverage problems and the limited number of personnel, we often have a Department Head position covering the public counter. This is not the best utilization of the city's personnel. Cm. Moffatt felt if you put people in stressful situations, it leads to problems. Since the city is interested in a more friendly *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 169 Adjourned Regular Meeting June 21, 1994 e e atmosphere, he felt the public will be better served if we have a sufficient number of people. On motion of Cm. Howard, seconded by Cm. Moffatt, and by majority vote, the Council approved the addition of the Office Assistant II position in Administrative Services. Cm. Houston voted against this motion. By a consensus, the Council approved the Higher Service Level for Police Services. em. Houston asked if it would be possible to add some Library hours this year. He questioned if the current County service level was going to remain the same. The consensus was that it would be appropriate to review the Library situation after the November election, when the Library Special Tax would be placed before the voters. By a consensus, the Council agreed: to add a part-time Recreation Coordinator for the Heritage Center; to fund an afterschool playground program at Frederiksen Elementary School; to add an Associate Planner position for advanced planning, use additional Consultant services, and transfer the Zoning Administrator responsibility to the Senior Planner of Current Planning; to reclassify the vacant Engineering Technician position to Assistant Civil Engineer; and to hire an Economic Development Manager. On motion of Cm. Houston, seconded by em. Howard, and by unanimous vote, the Council agreed to make a proposal to split the cost of funding crossing guards 50/50 with the School District. The amount would be $30,000 for full year funding of 4 crossing guards. The Council agreed to let the school District address the Murray School crossing guard situation. Mayor Snyder asked what happens if they don't want to fund 50%. The Council directed that the Liaison Committee meet with the School District Liaison Committee to make the City's offer. Cm. Moffatt stated he had a problem putting in a dollar amount until it is discussed with the School District. Cm. Houston suggested that the Liaison Committee not talk money, but just offer to fund 50%. On motion of Cm. Houston, seconded by Cm. Howard, and by unanimous vote, the Council determined that an amount of 3% be set aside for employee raises. Contracts would be excluded and dealt with individually. On motion of Cm. Houston, seconded by em. Howard, and by unanimous vote, the Council determined that the amount of 1994-95 Revenues and 1993-94 Surplus be adjusted downward by the amount of expenditures and that this amount be set aside for economic uncertainties. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 170 Adjourned Regular Meeting June 21, 1994 B e e On motion of Cm. Howard, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 50 - 94 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1994-95 * * * * ADOPTION OF REVISED 1991-92 APPROPRIATIONS BASE LIMIT; REVISED 1992-93 & 1993-94 LIMITS: AND 1994-95 APPROPRIATIONS LIMIT (330-20) Assistant city Manager Rankin advised that each year the city council must adopt an Appropriations Limit in conjunction with the annual Budget process. Regulating Laws forbid the appropriation of specific funds which would exceed the Limit. The Staff Report described recommended adjustments to the Appropriations Limits adopted in previous years, as well as the adoption of an Appropriations Limit for Fiscal Year 1994-95 ($20,855,341). On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council approved the factors selected to calculate the Limits and adopted RESOLUTION NO. 51 - 94 ADOPTING THE BASE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1991-92 AS ADJUSTED BY FACTORS ALLOWED BY THE PASSAGE OF PROPOSITION 111 and RESOLUTION NO. 52 - 94 ADOPTING A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 1992-93 AND FISCAL YEAR 1993-94 TO ACCOUNT FOR REVISED ASSESSOR INFORMATION ON THE CHANGE IN NON-RESIDENTIAL ASSESSED VALUATION and RESOLUTION NO. 53 - 94 ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 1994-95 OF $20,855,341 * * * * AMENDMENT TO AGREEMENT WITH TJKM FOR TRAFFIC ENGINEERING SERVICES (590-10/600-30) public Works Director Thompson advised that TJKM provides traffic engineering services to the city. A proposed amendment provides for an increase, in charge rates for some of TJKM's personnel classifica- tions. The overall impact to the eity is expected to be slightly more than 1%. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 171 Adjourned Regular Meeting June 21, 1994 e e Cm. Burton asked how Mr. Thompson came up with the 1% figure. Mr. Thompson explained that 5 of the 13 rate categories increased. He projected out the actual hours for each position that the city utilized. Cm. Burton stated in principle, he felt that a 3% increase across the board is what is called for. He would like to see the city hold the line. Cm. Houston stated the way Mr. Thompson derived the percentage is not the way he would look at it. He felt Staff was manipulating this. Mr. Ambrose clarified that the city can control the contract cost because the city controls the hours of the contract. em. Moffatt felt it was important to look at the whole picture. Cm. Houston stated he would feel better if we say 3% maximum for each category. Mayor Snyder advised that this would cost the city more money. Carl Springer with TJKM pointed out that TJKM has not had a rate increase in 3 years. On motion of Cm. Howard, seconded by em. Moffatt, and by unanimous vote, the council adopted RESOLUTION NO. 54 - 94 APPROVING AMENDMENT TO AGREEMENT FOR TRAFFIC ENGINEERING SERVICES WITH TJKM TRANSPORTATION CONSULTANTS * * * * AMENDMENT TO AGREEMENT WITH SANTINA & THOMPSON FOR ENGINEERING SERVICES (830-60/600-30) Public Works Director Thompson presented the Staff Report and advised that Santina & Thompson provides general engineering, private development review and capital project engineering services to the city. A proposed amendment provides for an approximate 4.76% increase in charge rates over the 1993-94 costs. The actual dollar amount would vary based on the actual hours spent by each personnel classification. staff felt this request was reasonable, particularly since the last rate increase occurred in 1991. Mr. Thompson pointed out that S&T is precluded from working for other clients whose projects are in the city of Dublin. em. Moffatt asked about how much it would cost for the city to go out and do a Request for Proposal. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 172 Adjourned Regular Meeting June 21, 1994 e e Mr. Ambrose advised that if the city did an RFP, it couldn't negotiate prices until after a selection is made. This was another brilliant scheme from Sacramento. He suggested that a better question would be do he or Mr. Rankin have time to write the RFP. Cm. Houston made a motion, which was seconded by Cm. Burton to go with 3% for each person. This motion failed to pass due to NO votes cast by Councilmembers Howard, Moffatt and Mayor Snyder. On motion of Cm. Howard, seconded by Cm. Moffatt, and by majority vote, the Council adopted RESOLUTION NO. 55 - 94 APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES WITH SANTINA & THOMPSON, INC. councilmembers Burton and Houston voted against this motion. * * * * AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES (830-60/600-30) Public Works Director Thompson presented the Staff Report and advised that MCE Corporation provides street, park and building maintenance services to the city. The current 3-year agreement with MCE was approved in June of 1993 and was amended in January of 1994 to allow a 3% labor rate increase for the DUblin crew. Since this rate increase was not processed until January, the actual dollar effect was a 1.5% annual increase. MCE's proposed rate schedule for 1994-95 provides for a 3% rate increase and the total impact on the city's 1994-95 budget is expected to be $15,320. On motion of Crn. Houston, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 56 - 94 APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES AND IDENTIFYING THE SCHEDULE OF WORK AND SCHEDULE OF RATES FOR FISCAL YEAR 1994-95 * * * * BUILDING LAW ENFORCEMENT CONTRACT SERVICES REVIEW AND PROPOSED AMENDMENT TO AGREEMENT WITH TAUGHER & ASSOCIATES (440-30/600-30) Assistant City Manager Rankin presented the Staff Report and advised that the city has obtained services from the firm of Taugher & Associates for building inspection, plan checking and code enforcement since 1983. In addition to providing space for contract employees within the civic Center, the city also supports this contract with the *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 173 Adjourned Regular Meeting June 21, 1994 e e provision of an Administrative Secretary position, a full-time city employee. Cm. Burton questioned the process for an RFP and how this would work. Mr. Ambrose advised that his office would have to prepare an RFP and for the engineering portion of the contract, we could not request prices. Prices could not be discussed and/or negotiated as part of the selection process. Mr. Rankin stated it would be difficult to report back to the city council until at least the first of the year. Mr. Taugher advised that there is a reduction of $3,000 in the insurance surcharge, so the net amount is about a 1.9% increase. Cm. Houston questioned the need to reduce the insurance surcharge. Mr. Taugher advised that traditionally, the City subsidized about one- third of his insurance costs. Mr. Rankin advised that the insurance costs went down. Mr. Taugher advised that his insurance gets renewed on August 1st, and they don't know yet what the cost will be. Cm. Houston felt the net increase should be 3% and the figure of $206,000 should be used as a benchmark. Cm. Burton made a motion, which was seconded by Cm. Houston, for staff to look at the total contract costs and adjust out the difference in hours and increase it by 3% and to also proceed with an RFP. This motion was defeated due to NO votes cast by Councilmembers Howard, Moffatt and Mayor Snyder. On motion of Mayor Snyder, seconded by Cm. Howard, and by majority vote, the Council adopted RESOLUTION NO. 57 - 94 APPROVING THE SECOND AMENDMENT TO THE AGREEMENT DATED JULY 1, 1992 BETWEEN THE CITY AND TAUGHER & ASSOCIATES AFFECTING RATES CHARGED FOR BUILDING & SAFETY SERVICES Councilmembers Burton and Houston voted against this motion. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 174 Adjourned Regular Meeting June 21, 1994 e e SUPPORT FOR SENATE BILL 1653 (660-40) Public Works Director Thompson advised that the Dublin San Ramon Services District has sponsored a State Senate Bill that would prohibit a regional or local pUblic agency from denying a wastewater agency the use of any unused capacity of its wastewater conveyance facility if an agreement is entered into and fair compensation is paid (subject to conditions). Passage of this bill will reduce the ability of the cities through which the Livermore-Amador Valley Water Management Agency (LAVWMA) line discharges from unreasonably requiring exactions for the use of unused sewer capacity in the existing line. As an aid to the future eastern Dublin expansion, Staff recommended that the city eouncil support the passage of this bill. Mr. Ambrose advised that the city of Hayward is lobbying the League of California cities to oppose this bill. Mayor Snyder stated Senator Lockyer is supporting this bill, but he is being lobbied to change is position. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 58 - 94 SUPPORTING CALIFORNIA SENATE SILL 1653 RELATING TO WASTEWATER CAPACITY * * * * OTHER BUSINESS Distribution of Proposition 172 Funds sa 509(330-80) Cm. Burton requested that a letter received from the city of Palmdale on SB 509 which relates to the distribution of Proposition 172 funds be put on the agenda of the next city council meeting. * * * * School District Liaison Committee (515-20) Mr. Ambrose asked Cm.'s Houston and Howard, who serve on the School District Liaison committee when they desired to meet with the School District. Cm. Houston stated he would like to get the crossing guard funding issue resolved as soon as possible. Staff was directed to set up a meeting in mid-July and to get 2 possible dates. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 175 Adjourned Regular Meeting June 21, 1994 e e ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:47 p.m. * * * * Mayor ATTEST: city Clerk * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 176 Adjourned Regular Meeting June 21, 1994 e e REGULAR MEETING - June 27. 1994 A regular meeting of the City Council of the city of Dublin was held on Monday, June 27, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, Staff and those present in the pledge of allegiance to the flag. * * * * - PROCLAMATION TO JON'ETTE JORDAN (610-50) Mayor Snyder stated a proclamation had been prepared expressing the city's appreciation to Jon'ette Jordan for her outstanding service as Student Representative on the Parks & Recreation Commission this past year. A pen will also be presented to Jon'ette. Mayor Snyder announced that Ms. Jordan was not present and requested that Staff make sure that she gets the proclamation and pen. * * * * APPOINTMENT OF STUDENT REPRESENTATIVE ON P&R COMMISSION (110-30) Mayor Snyder announced his recommendation of the appointment of Holly Ann Lampe as the Student Representative on the Parks & Recreation commission beginning July 1st. Holly is a senior at Dublin High School and will graduate next year. Holly stated she wants to try to make good decisions for the citizens of Dublin. She currently works with kids of all ages teaching them to dance. She looks forward to being on this Commission. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council confirmed the appointment. * * * * CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Houston, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of June 13, 1994; *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 177 Regular Meeting June 27, 1994 e e Adopted RESOLUTION NO. 59 - 94 APPROVING AN AGREEMENT WITH DUBLIN FINE ARTS FOUNDATION AND KATHERINE KEEFER (600-30) & AUTHORIZED THAT THE AGREEMENT BE SIGNED BY THE MAYOR PRO TEMPORE Accepted improvements under Contracts 94-02 Sidewalk Repair (Remove and Replace) and Contract 94-03 Sidewalk Grinding (600-30) and authorized payments to Wayne Swisher ($26,084.20) and Phil Thomasson ($12,977.75); Authorized the city's joint participation with the chamber of Commerce in Dublin Community Day at the Alameda County Fair at a cost of $25 (950-40); Received an informational report related to NPDES requirements for car washing (1030-20); Accepted improvements under Contract 94-01 Village Parkway Reconstruction/Overlay Project and authorized $26,654.23 final payment to Meridian Paving & Grading and authorized release of faithful performance bonds (600-30); Adopted RESOLUTION NO. 60 - 94 AMENDING THE CLASSIFICATION PLAN (700-20) (Assistant Civil Engineer) and RESOLUTION NO. 61 - 94 AMENDING THE SALARY PLAN Received the Financial Report for the Period Ending May 31, 1994 (330-50); Cm. Burton complimented city staff for the fact that General Fund revenues will exceed expenditures. Approved Warrant Register in the amount of $1,159,897.79 (300-40). * * * * WRITTEN COMMUNICATIONS REGARDING DISTRIBUTION OF PROPOSITION 172 FUNDS SB 509 (330-80) Assistant city Manager Rankin advised that the city had received a request from the city of palmdale to support a revision to the existing legislation regarding the distribution of Proposition 172 funds. em. Burton requested that the item be agendized for Council discussion. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 178 Regular Meeting June 27, 1994 e e Mr. Rankin advised that the city of Palmdale position is that even though their city did not lose property tax in Fiscal Year 1993-94, it should share in the Proposition 172 funds. It is doubtful that the League POlicy Committee will support this position since the cities which would be helped by Palmdale's proposal already fared better than other agencies during the 1993-94 state Budget. Cm. Burton thanked Staff for researching this. The question comes up because small cities must stay together. He asked if staff felt this was unfair. Mr. Ambrose stated Staff did not feel it to be unfair. Proposition 172 was meant to replace property tax lost in 1993-94. Mr. Rankin advised that the League Staff admitted they were somewhat perplexed by this request. No action was taken by the Council. * * * * PUBLIC HEARING - ESTABLISH 1994-95 SINGLE FAMILY GARBAGE ASSESSMENT AND ADJUSTMENT TO MULTI-FAMILY RECYCLING RATE (810-30/600-30) Mayor Snyder opened the pUblic hearing. Assistant City Manager Rankin presented the Staff Report and advised that the annual Single Family Assessment for basic garbage/recycling services is proposed to be $104.30 in 1994-95, which is a 5.4% reduction from the 1993-94 rates. An increase is proposed for Multi- Family recycling costs based upon a change in the Consumer Price Index, however, the city proposes to subsidize this service with Measure D funds, which will reduce the MUlti-Family customer recycling service rate to $ .74 per month per unit. Cm. Burton asked how long the Measure D money will be coming before it's cut back. Mr. Rankin advised that we will receive it one more full year at the full rate and then it gets cut back. The full rate is 80% of the total. Cm. Burton stated it is important to try to hold the rates level. Cm. Moffatt asked if Measure D money is encumbered or restricted in any way. Mr. Rankin advised that it must be used for recycling or source reduction programs. No testimony was given by any member of the public relative to this issue. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 179 Regular Meeting June 27, 1994 e e Mayor Snyder closed the pUblic hearing. On motion of Cm. Burton, seconded by em. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 62 - 94 APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL YEAR 1994-95 and RESOLUTION NO. 63 - 94 AMENDING THE SCHEDULE OF SERVICE RATES FOR SOLID WASTE COLLECTION AND ESTABLISHING AN ADJUSTMENT TO THE PER UNIT PER MONTH RATE FOR RECYCLING SERVICE FOR MULTI-FAMILY PROJECTS and RESOLUTION NO. 64 - 94 ADOPTING AMENDMENT NO. 1 TO MULTI-FAMILY RECYCLING PROGRAM AGREEMENT * * * * PUBLIC HEARING PARKS AND RECREATION MASTER PLAN (920-30) Mayor Snyder opened the public hearing. Recreation Director Lowart advised that in Fiscal Year 1990-91, the city embarked on the development of a Parks and Recreation Master Plan to establish goals, long-term pOlicies and standards to guide the city in the acquisition, development and management of parks and recreation facilities for the next 20 years. A public hearing on the Draft Plan was noticed for this meeting; however, all of the documentation required has not been finalized. Staff therefore recommended that the public hearing be opened in order to allow any persons interested in providing comments to the Council. The Council should then continue the pUblic hearing to July 25, 1994, at which time the Draft Parks and Recreation Master Plan will be completed. Cm. Moffatt asked if the recent Supreme Court decision related to dedication of land to park areas would impact the city and if it would have any effect on this plan. city Attorney Silver advised that this decision, which came down last Friday, was Dolan vs. City of Tiegart in Oregon. She just prepared a memo summarizing this opinion. She did not believe this decision effects the City's ability to require parkland as it doesn't change the law in California. The case which lead to the ruling was discussed. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 180 Regular Meeting June 27, 1994 e e Cm. Moffatt asked if it would have any effect on urban limit lines. Ms. Silver stated no, this is totally unrelated. Jeanne Howland, Business Manager for DUSD stated they have reviewed the Master Plan and a letter with their comments was distributed. Park System POlicy #4 states, "Encourage the development of an integrated park system with landscaped pathways, dedicated open space, trail corridors, and school facilities but do not consider these lands as an area credited towards meeting park acreage standards." This policy seems to contradict the basic master plan philosophy. In addition, few of the proposed park sites in eastern Dublin are contiguous to state approved school sites. The Dublin Unified School District wishes to work with the city on park/community use facilities planning and acquisition to enhance the development and maintenance of city/District facilities for community use. Both agencies serve the same constituents and by working together, both agencies will provide more and better facilities at less cost to the community. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council continued the public hearing on the Draft Parks and Recreation Master Plan to July 25, 1994. * * * * INITIATION OF ZONING ORDINANCE AMENDMENT STUDY FOR A PLANNED DEVELOPMENT (PD) DISTRICT PREZONE FOR A PORTION OF THE EASTERN DUBLIN GENERAL PLAN AMENDMENT AND SPECIFIC PLAN PROJECT AREAS (450-20) Planning Director Tong presented the Staff Report and advised that Ted Fairfield, representing Jennifer Lin, and some of the other property owners in eastern DUblin are interested in a Zoning Ordinance Amendment Study to prezone 1,529 acres of land along Tassajara Road. The area is adjacent to city boundaries and prezoning is needed prior to annexation to the City and the Dublin San Ramon Services District. Ann Gygi stated she only owns 1 acre and is not interested in being included in this. She was not contacted. Mr. Tong advised that if the city Council initiates the study, the people would be contacted. Jeanette Youngblood, Attorney for the Livermore Valley Unified School District asked if there would be further zoning of the property after this action. She expressed concern with mitigated impacts on schools. Staff at the LVUSD received information about this on Friday and she had not had a chance to understand what tonight's proposed action does. Mr. Tong clarified that the action under consideration is simply to start a prezoning study. After the study is completed, direct discussions with the various property owners and other parties would be held. It would then go to a public hearing before the Planning Commission and then 2 pUblic hearings before the City Council. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 181 Regular Meeting June 27, 1994 e e Following annexation, there would be further rezoning to clarify the details. Mr. Ambrose stated there is no development plan at this time. Ms. Youngblood asked that the 2 school districts be participants in this study process. They need to be involved early on in order to decide where the schools will be. Mayor Snyder cautioned everyone to not be too alarmed at this process initially. We all recognize that what everyone thought the community might look like in the future is just a general footprint. It is important for both school districts to be a part of the process, and their participation was encouraged. Jeanne Howland, DUSD Business Manager advised that they need about 125 of the usable acres. They are very concerned that they be included as part of the process. Doug Abbott questioned why the big hurry with this. The City has only just begun to think about the Santa Rita property. The voters were assured that the plan would be done in a careful way. Correspondence from the Preserve Area Ridgelands Committee was presented which reminded the Council of the court's decision related to the use of "should" being synonymous with "shall" and that "encourage" is the equivalent of "require". They intend to carefully scrutinize any development plan for eastern Dublin for full compliance with all of the mandatory requirements of the EIR, Specific Plan and General Plan and lack of compliance could be a basis for further litigation. Mayor Snyder stated they were all aware of this and the judge concurred with the city's thinking on this. Marjorie LaBar stated she echoed what Mr. Abbott had said. The city is rushing ahead and it should be concerned with the highest and best use of the Santa Rita property and getting the best use with the BART System. Before jumping into another 1,500 acres, we need to look at our sewer capacity and where all the water is going to come from. Develop what's in the city now before developing more. Tom Ford, Tina Place resident, stated he had noted from the newspapers that the city Council reversed itself and he was particularly disappointed about the west BART station. The location of the eastern station will be out there for a lot of years and not serving the City. He asked for the logic and reason for the change. He also noted that the amount of land dedicated by developers was less than the amount of 125 acres needed for the schools. He questioned how the difference will be made up. The water situation is causing alarm. We are looking at some large increases in water use here in the Valley. It seemed to him that we have a large abundance already of residences in the Valley. We should look very carefully at something other than residential uses. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 182 Regular Meeting June 27, 1994 e e Mayor Snyder emphasized that the city Council had not reversed itself on the BART station. Several years ago, Dublin sued BART over the 2 station concept; and that is why there is an east station planned today and a west station platform which can be retrofitted when the money is available. The development of this station is a commitment of the City Council and particularly on his part. He has asked the newspaper to correct their position and hopefully, they will do this. Cm. Houston clarified that the west station has not gone away, but it is a matter of funding. Cm. Burton pointed out that if the west station were to have been the only one, there would be a log jam coming into town. Cm. Moffatt advised that the Fremont station has to be built before the west Dublin station. By moving the money to Highway 84, this will divert some of the traffic from 1-580/1-680 which will mean less traffic impact in this area. Mayor Snyder stated MTC's 20 year program is a best case situation. The plan has to be modified or at least reviewed every 2 years. Ann Gygi stated she lives near Tassajara Park and there are people that come out there all the time. The area could be nicely utilized, but she would like to see the area closed at dusk. If the area is developed, people who get out of the Santa Rita Jail will come up that way and cause problems. Carolyn Morgan stated she hoped the city would not jump ahead of themselves. If you annex it you have to provide services. Ms. Morgan stated, believe it or not, they want to see the best for Dublin. She assumed that it will be annexed in sections. Mayor Snyder stated it was fair to say we really don't know what will happen as things go along. Ms. Morgan commented that the seminar that was put on last year by the 3 bonding companies related to infrastructure financing was very beneficial. The Council should remember what they said about taking small bites and then make sure that each new development pays their own way. Mayor Snyder agreed that each project must be reviewed to see if it is financially feasible. Marjorie Koller stated she was very supportive of this development. It will bring more people here and also provide more employment. She felt the City Council had done a jolly good jOb in pulling everything together. She congratulated the City Council and Larry Tong for their efforts. She stated she owns the Yarra Yarra Horse Ranch; or rather it owns her. Cm. Moffatt asked if it would be appropriate to assign some kind of time limit or this could drag on for two years or longer. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 183 Regular Meeting June 27, 1994 e e Mr. Tong stated a lot of it would depend on working with the various property owners in the area. He anticipated that it will come back before the Planning commission and then to the city Council well within the next two years; probably within the next 3 or 4 months. On motion of Cm. Howard, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 65 - 94 INITIATING A ZONING ORDINANCE AMENDMENT STUDY FOR A PLANNED DEVELOPMENT (PD) DISTRICT PREZONE FOR A PORTION OF THE EASTERN DUBLIN PROJECT AREA * * * * ACCEPTANCE OF GIFT TO CITY (150-70) Recreation Director Lowart advised that the Dublin Senior Center recently participated in the Human Race sponsored by the Valley Volunteer Center and raised $4,122.50. Of this amount, the Dublin Senior Center receives $ .75 for each dollar raised for a total of $3,091.88. The seniors would like to purchase a public address system for the Senior Center at an estimated cost of $1,500. The balance of the funds would be deposited into "contributions from others" and serve as revenue to offset the cost of the Senior Center to the City. Cm. Burton stated he was delighted to hear there will be a better loud speaker system at the Senior Center. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council accepted the gift and authorized an additional appropriation of $1,500 to the FY 1994-95 Senior Center Machinery & Equipment Account. * * * * REQUEST FOR PLACEMENT OF BLUE RIBBONS AS PART OF JENNY LIN AWARENESS CAMPAIGN (580-40) Public Works Director Thompson advised that Staff had received a telephone call from Pat Lee, who is representing the Jenny Lin family of Castro Valley. Jenny was the 14 year old girl recently killed in Castro Valley, and the murderer is still unknown and at large. A Blue Ribbon Campaign has been developed to raise awareness of this crime and to try to generate clues that will lead to the apprehension of the murderer. Ms. Lee is requesting that her volunteers be allowed to place blue ribbons around the city. Mr. Thompson discussed staff's suggested conditions in the event that the Council approves this request, including that the ribbons be up no longer than 2 weeks, that no staples, tape, tacks or glue be used, and that no ribbons be placed on regUlatory signs. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 184 Regular Meeting June 27, 1994 e e Pat Lee, coordinator for the Lin family, showed a sample of the blue ribbons to be used. Students that knew Jenny are anxious to do something to help. She estimated that about 50 bows will be used in Dublin. Castro Valley will be keeping the ribbons up until the murderer is found. Cm. Burton felt this was a great idea to keep up the awareness. Cm. Moffatt commented if the ribbons are left up longer than 2 weeks, there would be a conflict with the "Red Ribbon" campaign coming up. Mayor Snyder suggested that she work with Mr. Thompson to determine the best locations. Ms. Lee stated they have been getting a lot of media attention; Jenny was a very active girl. On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council agreed to allow installation and subsequent removal of blue ribbons for no more than 2 weeks at the Civic eenter, parks and on street trees, subject to the conditions discussed. * * * * CLOSED SESSION At 8:33 p.m., the Council recessed to a closed session to conference with Legal Counsel regarding existing litigation (640-30), City of Dublin vs. city of Pleasanton, Contra Costa superior Court No. C93- 05746. * * * * REPORT ON CLOSED SESSION ACTION city Attorney Silver advised that no action was taken. * * * * ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. * * * * Mayor ATTEST: City Clerk * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 185 Regular Meeting June 27, 1994 e e REGULAR MEETING - JUlV 11. 1994 A regular meeting of the city council of the city of Dublin was held on Monday, July 11, 1994, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:30 p.m., by Mayor Snyder. * * * * ROLL CALL PRESENT: councilmembers Burton, Houston, Howard, Moffatt and Mayor Snyder. ABSENT: None. * * * * PLEDGE OF ALLEGIANCE Mayor Snyder led the Council, staff and those present in the pledge of allegiance to the flag. * * * * CONSENT CALENDAR On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the council took the following actions: Received the city Treasurer's Investment Report as of June 30, 1994 (320-30) ; Authorized Staff to advertise Contract 94-05, 1994-95 Annual Overlay, street Repair and Monuments for bids (600-30); Approved Warrant Register in the amount of $194,661.39 (300-40); Cm. Burton requested that the item dealing with the position of Economic Development Manager be pulled from the consent calendar for discussion. Because this is such an important assignment, he felt it should be included in the discussion with the Business Task Force Report. Mayor Snyder pointed out that the council had already approved the position, so this is actually a ministerial action. em. Burton stated he felt the job qualifications outlined do not meet the objectives the Council set out to be accomplished. There is no reference to business experience or background and this should be primary since the person will be dealing with businesses coming into town. He felt this should be added as a qualification. They should be a business type person who has an academic background. There is nobody on Staff who has been in business and it is important that someone have been there in order to relate. Businesses and small corporations will feel more comfortable if the person has this experience. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 186 Reqular Meetinq July 11, 1994 e e Mayor Snyder suggested that under 'Preferred' that the person have business experience and background, or business experience as a manager or owner. Cm. Houston asked if the Council should be in on the final interviews. Mayor Snyder felt this is a city Manager decision as part of the Council/Manager form of government. He personally did not prefer to usurp this authority from the city Manager. Cm. Burton felt the Council should have some kind of input. Mayor Snyder stated the danger is you begin to micro-manage. Cm. Moffatt suggested that the person take some time to sell the city and develop some things like the "Can We Talk" program. Also, the city of Modesto put out some things regarding graffiti and day-to-day communications to educate people how the city functions. He hoped the person we hire would do similar things. He wanted to put an emphasis on the public relations end of things. Mayor Snyder stated he felt this was already in the job description. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council agreed to add verbiage which indicated a preference for business experience as a manager or owner to the jOb description and adopted RESOLUTION NO. 66 - 94 AMENDING THE CLASSIFICATION PLAN (Economic Development Manager 700-20) and RESOLUTION NO. 67 - 94 AMENDING THE SALARY PLAN * * * * REQUEST FROM ALAMEDA COUNTY TRANSPORTATION AUTHORITY (ACTA) REGARDING 1-580/1-680 DIRECT CONNECTOR PROJECT (800-30) Public Works Director Thompson presented the Staff Report and advised that ACTA is proposing to add a new alternate plan to their study of the southbound I-680 to eastbound 1-580 flyover project. This new alternate would add an offramp to Johnson Drive in Pleasanton at the request of Pleasanton. ACTA is requesting assurance that if they spend the money for this additional work, that both Pleasanton and Dublin will abide by the outcome. Alternate A is the no project alternate. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 187 Regular Meeting July 11, 1994 e e Alternate B mitigates the loss of 1-680 access to Dougherty Road for Dublin and provides direct 1-680 access to the proposed West DUblin BART station. Alternate C provides downtown Dublin 1-680 access as well as restores the 1-680 southbound offramp access to Dougherty Road. Both alternates Band C will provide congestion relief to the I-580jI- 680 interchange and will provide enhanced access to Dublin's downtown shopping area. Alternate e has the additional benefit of restoring the lost 1-680 offramp access to Dougherty Road. Mr. Thompson advised that Alternate C will be up to $14 million more expensive than Alternate B and could require more local matching money than is now required. Al Gallardo stated he was present to answer questions. He felt that Mr. Thompson had done a very thorough job of presenting this issue. Alternate C will be up to $14 million more expensive than Alternate B and could require more local matching money than is now required. Cm. Burton stated he understood that Pleasanton wants an offramp at Johnson. He asked if someone could get off there and get to Dougherty. Mr. Gallardo stated instead of Johnson it would actually be Hopyardj Dougherty. Tom Wintch presented visual drawings showing the alternates. Cm. Moffatt discussed the spacing required between overpasses. Mr. Gallardo indicated that this was a federal regulation. A westj south movement would have access denied to Stoneridge. This is a change from what they required 7 years ago. Cm. Houston asked what the DSRSD property is currently being utilized for. They have been told it is currently operating property although it is not currently being used. They will be talking to the Board next week. Mr. Wintch stated the DSRSD property is scheduled for future drawing ponds. At a staff level, they feel they can come up with some type of joint use or joint operating agreement. They still have a number of hurdles to go. They estimate $5 to $8 million in construction costs. Mayor Snyder requested that Mr. Gallardo address the Transportation Authority's investment in this and the reason for the letter. Mr. Gallardo advised that this project was well over $70 million and the addition of this particular option will add $10 million construction costs + $4 million in design costs. They hope to have the design completed by the end of 1995 and construction underway by *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 188 Regular Meeting July 11, 1994 . - 1996. If there is any slow down, they will be stuck with additional costs. If they have to redesign to metric, this will cost substantially, so it's very important that they stay on schedule. This is mandated by the Federal Highway Administration. Cm. Moffatt stated he thought this should improve the level of service at Dublin Boulevard and Dougherty Road. Mr. Gallardo indicated they are going through environmental studies now. On motion of Cm. Burton, seconded by Cm. Houston, and by unanimous vote, the Council authorized the Mayor to send a letter of response to ACTA as outlined in the Staff Report. * * * * REQUEST FROM DUBLIN SWIM TEAM PARENT'S COMMITTEE TO BUILD A SNACK BAR AT THE DUBLIN SWIM CENTER (250-30) Recreation Director Lowart presented the Staff Report and advised that the Dublin Swim Team Parent's Committee wish to build a snack bar at the Dublin swim Center using volunteer labor and donated materials. Estimated costs to the City to construct a concrete foundation and walkway will be $1,700 to $2,100, plus administrative costs associated with coordinating the project and construction. Ms. Lowart pointed out that funds are not currently budgeted. The Parks & Recreation Commission reviewed the project and were in favor of granting approval. Cm. Moffatt stated he was uniquely interested in the name of the swim club, the "Green Gators", and thought this was a snappy name. This is another situation where we can enter into a pUblic/private relation- ship and help everyone out. Everyone benefits. Cm. Burton complimented the people involved. Having their name on the snack bar will give it a personal touch. On motion of Cm. Moffatt, seconded by em. Burton, and by unanimous vote, the Council agreed to allow the project to proceed, SUbject to approval from the Dublin Unified School District. Upon approval from the School District, an additional appropriation from the Contingent Reserve is authorized not to exceed $2,100 for the construction of the foundation and walkways. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 189 Reqular Meetinq July 11, 1994 e e PUBLIC HEARING - ORDINANCE ESTABLISHING SPEED LIMITS FOR DUBLIN BOULEVARD FROM DOUGHERTY ROAD TO THE SOUTHERN PACIFIC RAILROAD RIGHT-OF-WAY, SCARLETT DRIVE, AND SCARLETT COURT (590-20) Mayor Snyder opened the pUblic hearing. Public Works Director Thompson advised that to date, speed limits have not been set for the new extension of Dublin Boulevard east of Dougherty Road. In accordance with the California Vehicle Code (CVC), radar speed surveys were conducted on segments of DUblin Boulevard from Dougherty Road to the SPRR Right-of-Way, on Scarlett Drive, and on Scarlett Court. Carl Springer, TJKM, presented the survey information. On the section of Dublin Boulevard from Dougherty Road to the SPRR ROW, even though the 85th percentile speed was 44 mph, a 35 mph speed limit was recommended due to the curvature of the roadway and to establish consistency with Dublin Boulevard west of Dougherty Road. On Scarlett Drive, the 85th percentile speed was 42 mph, but again, Staff was recommending a 35 mph speed limit due to the narrowness of the road, the shortness of this segment, and a desire for consistency. On Scarlett Court, the 85th percentile speed was 39 mph, but again, Staff was recommending a 35 mph speed limit. As indicated in the Staff Report, no reported speed-related accidents have occurred on any of these street segments. Speed limits for Dublin Boulevard east of the SPRR ROWand for Hacienda Drive will be set once the improvements and roadway dedication have been accepted by Dublin from Pleasanton. Cm. Moffatt said he had spoken with some of the business owners on Scarlett Court and they indicated the would prefer to see a slower speed limit down there. He asked if there was any wiggle room. Mr. springer stated they had pretty well used up their wiggle room. The law says you should set it pretty near the 85th percentile. Enforcement becomes difficult otherwise. Mayor Snyder advised that they are setting a speed limit lower than what the speeds are now. Mr. Springer stated the vast majority of people are driving over the speed limit now. Cm. Houston asked the speed limit on Dublin Boulevard west of this location. Mr. springer stated it is 35 mph all the way. No testimony was given by any member of the public relative to this issue. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 190 Regular Meeting July 11, 1994 e . Mayor Snyder closed the public hearing. Cm. Moffatt commented that he still felt Scarlett Court should be a lower speed limit. On motion of Cm. Burton, seconded by Cm. Houston, and by majority vote, the Council waived the reading and INTRODUCED the Ordinance. Cm. Moffatt voted against this motion. * * * * PRESENTATION OF DUBLIN BUSINESS DEVELOPMENT TASK FORCE REPORT (470-50) city Manager Ambrose stated in October of 1993, the city Council authorized the formation of a Business Task Force with a purpose of making recommendations necessary to implement a local economic development plan, address business issues, and determine if a city Business commission or other advisory body should be formed to implement these recommendations. The Task Force recently completed and finalized their report. The report covers 4 main sections; I. Economic Profile; II. Obstacles, Issues and Driving Forces; III. Business Action Plan; and IV. Implementation strategy. Members of the Task Force were: Bill Foster, Ken Harvey, Al Hunter, Don Johnson, Ron Nahas, Rex Rufener, Kathi Schultz, Dan Straface and Gene Strom. Bill Foster thanked the city Council for the opportunity to serve on this Task Force and thanked Mr. Ambrose for his guidance. The members were introduced, with Ken Harvey and Rex Rufener unable to attend. Mr. Foster presented an overview of the process and advised that the Task Force had agreed that the Business Action Plan would be presented to the City Council in sections. section A which covered Dublin Image/Access was presented by Kathi Schultz and Don Johnson. Ms. Schultz stated there was a general consensus that what Dublin needs is an image makeover. Graffiti is a serious issue in the city and it is very important to come up with a rapid and consistent removal process. They are interested in the landscaping and hope the weed abatement program will continue. The second major area of concern was the knowledge of where Dublin is and how to get there. Signage is important within the community itself. The third area is the need to establish a proactive and ongoing business attraction program. There needs to be an individual to direct this type of activity. We should have an Economic Development Manager who could get our name out there and make us known. This is an opportune time for this to take place. As the eastern and western areas begin to develop, they want to make Dublin a whole city; a unified city. Mr. Johnson stated there is a need to establish a proactive promotion program for businesses in the area. The st. Patrick's Day function *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 191 Regular Meeting July 11, 1994 e e has been successful in the last couple of years. There was also discussion about going back to some kind of a Heritage Day celebration with sidewalk sales. A good theme would be great if merchants would use the theme. The Chamber of Commerce would help sponsor promotions with the help of the city. One of the most important things is to improve access from 1-680 to downtown Dublin. Hopefully, the widening of Dublin Boulevard will not encourage cars to just speed through town without taking time to stop and shop. We have a lot of good parking facilities in town so we can accommodate a lot of shoppers. It is important for us to continue to work with Caltrans on the access. Recommendations contained in the Task Force Report related to Image and Access included: . strengthen the city's Property Maintenance Ordinance with respect to graffiti removal to shorten the time allowed to remove graffiti. . Improve directional signage on city streets. . Identify potential locations to improve freeway signage identifying Dublin and request ealtrans to install signs. . Develop and install signage in the city which identifies Dublin and is visible from the freeways. . Hire an Economic Development Manager to develop program. . The Chamber of Commerce should sponsor proactive promotion programs with the cooperation of the City. . Pursue Caltrans and Alameda County Transportation Authority to construct the 1-680 hook ramps as soon as possible. . Complete parallel road south of Dublin Boulevard in conjunction with hook ramp construction. Section B which covered Processing/Enforcement/Fees was presented by Ron Nahas. Mr. Nahas stated the very important future access into town will improve the quality of the shopping experience in downtown Dublin. We must consider what people encounter when they do get here. He had an opportunity to speak with some of the major landowners about the experience of trying to get into business in Dublin and discussed some of the comments received. Some of the comments were true more 2 or 3 years ago than they are today. Staff has redesigned some of the programs to be more user friendly. Adequate staffing in the Planning Department is very important. The city should advertise its customer Service Program, because an effort is currently being made in this regard. The Traffic Impact Fee System was discussed and he urged the City to complete the study. He also urged the City to check into other funding possibilities such as assessment districts. The City should make an effort to learn about available financial programs which help businesses to start. There needs to be a continuous review of all the City fees. The cost of water, sewer and tap fees are a major item. The city and DSRSD need to work together to see that these fees are kept to a minimum. Recommendations contained in the Task Force Report related to Processing/Enforcement/Fees included: *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 192 Regular Meeting July 11, 1994 . e . Consider using part-time contract services in the Building & Safety Department when construction activity increases. . Make certain the Planning Department has adequate staffing to keep up with the workload. . The city's customer Service Program and accomplishments in streamlining its permit process should be publicized and promoted. . Provide educational seminars to the business community on handicap regulations. . Make certain Traffic Impact Fee Study is completed which would eliminate the need for new businesses to pay for individual traffic studies. . Explore the feasibility of a Downtown Assessment District as one option in financing downtown street improvements. . Communicate available tax and other financial incentives to businesses. . The city and DSRSD should regularly review all fees to make certain fees are competitive. section C which covered Land/Building Availability was presented by Dan Straface. Mr. Straface felt Dublin has an opportunity to develop some desirable facilities in the new eastern area. They don't want to see it developed separate from downtown Dublin of today though. We need to take a look at what there is not in Dublin and continue regular communication with the Chamber of Commerce. They agreed that Dublin needs an Economic Development Manager. They do not see as many deals coming from outside the area as they would like. Recommendations contained in the Task Force Report related to Land/Building Availability included: . Focus on planning for existing and eastern Dublin. . Continue regular communication with Chamber of Commerce on these issues and with businesses through the permit process. . Hire an Economic Development Manager to work closely with real estate brokerage community and the Chamber of Commerce in providing current information regarding land and rental space availability. Cm. Houston stated he was very pleased with the recommendation related to an Economic Development Director. With regard to a Business Commission, however, he noted that in the 56 typed pages of minutes there was not much discussion about this. He questioned if the minutes accurately reflect the discussion. Mr. Foster stated the person they recommended should be able to report just to the City Manager and not answer to another group. until the need arises, the group did not feel it was necessary to have another layer other than the City Manager. Al Hunter advised that just about everyone on the Task Force had a opinion on this. The feeling was that a Business Commission would have no power. The most effective commission is the city Council, *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 193 Regular Meeting July 11, 1994 e e plus the rest of the community. A Business Commission would tend to push the city Council away from the business community. They discussed this at length before coming to their conclusion. Cm. Houston pointed out that we have 3 other Commissions that assist the city Council. The Council cannot do it all, nor can the city Manager do it all. That is why they have these Commissions. Mr. Foster stated the Chamber of Commerce also acts as a Commission for businesses. with reference to Cm. Houston's word count, Mr. Foster stated it is not important how many words, but what they said. Cm. Houston felt Mr. Nahas made an excellent suggestion about tying our efforts to a regional effort. This was a very good point. with regard to making people change the appearance of their businesses with rules and regulations, we are seeing some steps in the right direction. San Jose has a facade enhancement program where they work with the businesses to speed up the process. Mr. Foster stated they studied this and decided that there were already laws in place and it was not their position to tell the City council how to handle the public. Cm. Houston thanked everyone on the Task Force and again stated he thought their recommendation to hire an Economic Development Manager was an excellent one. Cm. Burton commended and complimented the Task Force. With regard to the concern that this report will become just another book on the shelf, he felt the report itself verifies the need for some kind of an ongoing committee or commission. The city Council and Staff do need feedback. He felt the minutes were very thorough. One of the main objectives was lost down the line however, and that was to come back with reasons for or against a Business Commission. The report proves the point that business oriented people should continue the process. He asked if anybody had discussed what to call the City to keep it together. Mr. Foster responded, wherever Dublin is is Dublin. They don't want an east or west Dublin, but just Dublin. This is very important. Cm. Moffatt stated he felt the Task Force had done a fantastic job. They offered and provided a check list of items to reestablish Dublin as a friendly and economically viable community. He agreed that we need an Economic Development coordinator to kick off this program. Accountability of the individual will be needed to explain why and what they did. Mayor Snyder thanked everyone for their participation. The Task Force is a unique cross-section of the community. He felt that the Council accepted their action plan. He asked that when the individual is on line that the group reconstitute and meet with the individual. Then, on a regular basis, at least every 3 months, or more often if needed, *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 194 Regular Meeting July 11, 1994 . e get together and see how we are doing. The important thing is that the action plan has been developed and it should be followed. Cm. Houston felt that once we hire an individual, it will be like Hercules coming to town. He suggested using a process like what is used to prioritize the Goals & Objectives. Cm. Burton requested that a more definite recommendation be made. Mayor Snyder stated he didn't wish to make it more formal, but the Task Force should get back together after the individual has been hired. On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council accepted the Business Action Plan as discussed. Cm. Burton asked that action be taken for the Task Force to continue. Mayor Snyder did not feel this was necessary as he thought everyone understood the direction. Mr. Ambrose stated it will be important to prioritize the list once the individual is on board. * * * * GENERAL MUNICIPAL ELECTION NOVEMBER 8, 1994 (630-20) city Clerk Kay Keck advised that the next municipal election will be held in Dublin on November 8, 1994. At that time, voters will elect a Mayor for a 2-year term, and 3 Councilmembers; 2 for 4-year terms, and 1 for a 2-year term. The person who receives the least number of votes of the 3 elected will serve a 2-year term in office. This short term will be a one-time only situation necessitated by the fact that voters determined that the city's directly elected Mayor should serve a 2-year term. In all future elections, there will be 2 eouncil seats and 1 Mayor'S seat on the ballot. The city council makes the determination as to whether candidates will be allowed to include 200 or 400 word statements of qualifications in the sample ballot and also determines whether candidates or the city pays the printing costs to have the statements included in the sample ballot. The city Clerk estimates that the approximate cost per candidate statement will be $250. A Resolution was prepared for Council adoption which would limit the number of words to 200 and which would require candidates to pay for the printing costs. In addition, certain procedural actions are required to call the election and to request the Alameda County Board of Supervisors to consolidate the city of Dublin's general municipal election with the statewide general election. A Resolution was prepared for adoption by the Council which identifies these procedural matters. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 195 Regular Meeting July 11, 1994 e e On motion of Cm. Moffatt, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 68 - 94 CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON NOVEMBER 8, 1994; REQUESTING THE ALAMEDA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE CITY OF DUBLIN GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION; AND AUTHORIZING CERTAIN PROCEDURAL MATTERS and RESOLUTION NO. 69 - 94 ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES' STATEMENT AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 1994 * * * * ACCEPTANCE OF GIFTS TO CITY (150-70) Recreation Director Lowart stated the city recently received a $450 grant from the Northern California Grantmakers to be used to underwrite the cost of a field trip for playground program participants. In addition, the Senior Center received two cash donations totaling $325; $250 to recognize Glydell Knight, a finalist in the J. C. Penney Golden Rule Award, and $75 from Veronica's Grocery Outlet. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council accepted the gifts and directed Staff to prepare formal acknowledgments to the donors. * * * * SCHAEFER RANCH PA 94-028 GENERAL PLAN AMENDMENT STUDY INITIATION (420-30) senior Planner cirelli presented the Staff Report and advised that Applicant Robert Yohai, President of Schaefer Heights, Inc., is requesting a General Plan Amendment Study for an approximate 452 acre parcel located north of 1-580 and Schaefer Ranch Road. This site lies within Dublin's Western Extended Planning Area and the Sphere of Influence. Ms. Cirelli advised that this site was part of the former Western Dublin specific Plan/General Plan Amendment project area. A previous EIR addressed many issues concerning wildlife and vegetation, traffic, landform alterations, geology, visual effects, air quality, water and sewer, pUblic services and facilities, and fiscal impacts. A new or supplemental EIR would need to be prepared specifically for this project. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 196 Regular Meeting July 11, 1994 e e Ms. Cirelli stated the conceptual plan proposes preserving 65% of the site as permanent open space with the predominant land use designation proposed for the remainder of the area as residential. The open space would be owned and maintained by a combination of the Schaefer Heights Home Owners Association and the East Bay Regional Park District. primary vehicular access to the project site will be the extension of Dublin Boulevard. A second access will be the extension of the existing Schaefer Ranch Road north to intersect with the DUblin Boulevard Extension. The project also includes 3 emergency access routes. If the study is initiated, subsequent pUblic hearings will be held before the Planning Commission and City Council. If the GPA is approved and the Applicant is ready to move forward with the project, a PO Prezoning application, and then an annexation application would be required. Ms. Cirelli advised that the Applicant has stated they would pay the processing costs for the GPA study, including Staff costs and potential costs associated with hiring consultants to complete environmental documentation. em. Burton asked if they would be extending Dublin Boulevard 2, 3 or 4 lanes. Ms. cirelli stated a traffic study would need to be completed and this is still to be determined. Mr. Tong clarified that they are not proposing a modification to build a new freeway interchange at this time. Cm. Burton asked if the road going to the west would be able to be extended if something develops beyond this development. Mayor Snyder felt this was not their concern. Jim Parsons with PA Design Resources stated with regard to Dublin Boulevard, at this point they are looking at a 36' road width, curb to curb. This will be a benefit to the people in the Silvergate area who want to go west. The road would stop short of their west property line by about 200'. There is no connection to Eden Canyon in this proposal. Fire issues and public safety issues will be addressed as they get further in the process. Cm. Moffatt questioned the provision of bike and hiking trails. Mr. Parsons stated there will be several trail systems throughout. Doug Abbott stated the greatest concern among those that opposed the previous development is creeping urban development to the west. He urged them to develop in a manner which precludes further development to the west. *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 197 Regular Meeting July 11, 1994 e e On motion of em. Burton, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 70 - 94 INITIATING A GENERAL PLAN AMENDMENT STUDY PA 94-028 FOR SCHAEFER RANCH * * * * OTHER BUSINESS Meetinq Reminders (610-05) Mr. Ambrose requested that the Council advise staff as soon as possible if they plan to attend the Tri-Valley Council meeting being hosted by the City of Livermore on July 21st. Mayor Snyder stated there is an ABAG meeting that conflicts, so he will not be able to attend. The Council questioned if this conflicted with the Livermore-Valley Leadership Group meeting also. Staff indicated they had not received a notice of the next LVLG meeting. * * * * Door-to-Door Advertisement Litter Problem(530-20) Cm. Houston stated a resident had contacted him about the problem of advertisements in plastic bags being distributed door-to-door and asked if there anything the city could do about this. Cm. Houston asked if this could be regulated. Ms. Silver stated there are state Laws which prohibit littering, but she didn't think there was anything the city could do about it. staff will look into this and report back to the Council. * * * * Hedae Clippina Schedule (820-30) Cm. Houston advised that on Village Parkway near Tamarack Drive, the hedges have grown out into the sidewalk and he questioned if the city would be trimming them sometime soon. Mr. Thompson stated he would check the trimming schedule and report back. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 198 Regular Meeting July 11, 1994 e e Fire Services study (540-70) Cm. Houston stated he had read in the newspaper about the Fire Department Agreement between Pleasanton and Livermore and asked if we will be doing some type of cooperative effort also. Mr. Ambrose advised that he had spoken with the Pleasanton city Manager and she was disturbed that the newspaper article did not accurately reflect the facts. We currently have a tri-valley study looking at some type of cooperation among 4 departments to identify areas where we can cooperatively become more effective providers at less cost. The PleasantonjLivermore agreement was related specifically to the Ruby Hills project. * * * * Sian Ordinance study status (400-30) Cm. Houston asked about the status of the Sign Ordinance Task Force report and when it would be coming to the Council. Mr. Ambrose advised that the planning Commission had had an initial review of this and continued it. A couple of issues were sent back to the Task Force. Mr. Tong stated it is going back to the Planning Commission on July 18th, and will probably be coming before the Council in August. * * * * State Budaet (330-80) Mayor Snyder reported that he had spent the day in Sacramento and with regard to the State Budget, they are saying there will be a mid-year review and we need to hold on to our hats because it won't be pretty. * * * * CLOSED SESSION At 9:45 p.m., the council recessed to a closed session to conference with Legal Counsel regarding existing litigation (640-30), City of Dublin vs. city of Pleasanton, Contra Costa Superior Court No. C93- 05746. * * * * REPORT ON CLOSED SESSION ACTION city Attorney Silver advised that no action was taken. * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ CM - VOL 13 - 199 Regular Meeting July 11, 1994 . . ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:40 p.m. * * * * Mayor ATTEST: City Clerk * * * * *@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@*@ eM - VOL 13 - 200 Regular Meeting July 11, 1994