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HomeMy WebLinkAbout4.01 Draft Minutes 02-21-1998 . . . STUDY SESSION MEETING - February, 1998 A joint team building workshop study session meeting between the Dublin City Council and the Planning Commission, Parks & Community Services Commission, Dublin Fine Arts Foundation, Senior Center Advisory Committee, and Heritage Center Advisory Committee was held on Saturday, February Z 1, 1998, in the Regional Meeting Room of the Dublin Civic Center. The meeting was called to order at 8:55 a.m., by Mayor Houston. .... ROLL CALL PRESENT: City Council Valerie Barnes, Dave Burton, Janet Lockhart and Guy Houston. Planning Commission Maxine Jennings, Don Johnson, Fred Musser and Tony Oravetz Dublin Fine Arts Foundation Linda Jeffery, Lynne Baer and Peter Snyder Parks & Community Services Commission Jeff Chapman, George Cramer, Cindy Cobb-Adams, Eric Swalwell and Justin Sclunidt Senior Center Advisory Committee Mary Lou Bielke, Bob Cocilova and Paul Silvas Heritage Center Advisory Committee Mary Beth Acuff, Mary Jane Hyde and Connie Spence Staff Richard C. Ambrose, City Manager Eddie Peabody, Community Development Director Diane Lowart, Parks & Community Services Director Bonnie Leonard, Heritage Center Director Patsy Rankin, Senior Center Director Kay Keck, City Clerk CITY COUNCIL MINUTES VOLUME 17 STUDY SESSION Saturday, February 21, 1998 PAGE 78 ITEM NO. ~ ABSENT: . Councilmember Lisbeth Howard, Planning Commissioner Ralph Hughes, Parks & Community Services Commissioner Marjorie Wong-Gillmore, Senior Center Advisory Committee Member Barbara Gifford, and Heritage Center Advisory Committee Members Ellen Johnson and Angela Muetterties. .. Items on the agenda for discussion at the Team Building Workshop included: Planning Commission A) City's Development Design Review Policies and Guidelines B) City's Code Enforcement Policy C) City Council's philosophy on residential (adult/child) care facilities in residential neighborhoods Dublin Fine Arts Foundation A) Art in the Parks Program B) Sculpture of People in Downtown Area C) City of Dublin's Public Art Policy for new development D) City's Operational Subsidy to Dublin Fine Arts Foundation . E) Appointment of a City Representative to the Dublin Fine Arts Foundation F) Development of a Joint Brochure for Heritage Center and Dublin Fine Arts Foundation Parks & Community Services Commission, Senior Center Advisory Committee & Heritage Center Advisory Committee A) City Council expectations of the Parks & Community Services Commission and the Commission's role in relation to the Senior Center Advisory Committee, Heritage Center Advisory Committee and Youth Advisory Committee B) Enforceability of City's Joint Use Agreement with the Dublin Unified School District C) Promotional brochure for the Heritage Center D) Development of a new Senior Center E) Expansion of hours (evening/weekends) at the existing Senior Center. F) A van to transport seniors to and from the Senior Center G) Update on the Senior Center Foundation H) Expansion of Heritage Center staffing hours CITY COUNCIL MINUTES VOLUME 17 STUDY SESSION Saturday, February 21, 1998 PAGE 79 . . i. . . I) Need for storage facility at Heritage Center J) Need for a security system for Heritage Center buildings K) City acquisition of the Green Store and Alamilla Springs L) Need for connection to Dublin Historical Preservation Association property across the creek M) Status of Heritage Fall Festival N) Interim use of Civic Center property for skateboard park and lighted basketball courts 0) Consideration of a Day Care Facility at City Park ..... ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 2:40 p.m. Mayor ATTEST: City Clerk -~ CITY COUNCIL MINUTES VOLUME 17 STUDY SESSION Saturday, February 21, 1998 PAGE 80 . . . REGULAR MEETING - April 7, 1998 A regular meeting of the Dublin City Council- was held on Tuesday, April 7, 1998, in the Council Chambers of the Dublin Civic Center. The meeting was called to - order at 7:08 p.m., by Mayor Houston. .. ROLL CALL PRESENT: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston. ABSENT: None. .... PLEDGE OF ALLEGIANCE Boy Scouts Clay McCall, Chris Sanborn and Brian Russ from Troop 931 led the Council, Staff and those present in the pledge of allegiance to the flag. ... RECOGNITION OF ST. PATRICK'S DAY FESTIVAL SPONSORS & ACCEPTANCE OF GIITS 7:11p.m. 3.1 (150-70) Recreation Coordinator Paul McCreary advised that $11,250 in monetary sponsorships was received for the 1998 St. Patrick's Day Festival. A $250 contribution was received from Sydran Foods (Burger King), and $1,000 contributions were received from: Arlen Ness, Black Mountain Water, County of Alameda, Dublin Ranch, Hooligans, Micro Dental Laboratories, Mission Peak Homes, Mrs. Fields Cookies, Shamrock Ford, Shea Homes, and Signature Properties. Also various in-kind services were donated by: Almond Plaza Shopping Center, Automatic Rain, Altamont Landfill, BART, KFRC FM 99.7, KKlQ FM 101.7, KYCY FM 93.3, Livermore Dublin Disposal, Valley Times and W1!eels. Certificates of Appreciation were prepared for each of the donors. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 155 Mayor Houston reiterated that the festival was a huge success. Everyone chipped . in and did an outstanding job. Certificates and Dublin Town tapes were p~sel)ted ~ t1}q~ present. .... On motion of Cm. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council accepted the gifts and formally recognized the donors. +- PROCLAMATION 7:16 p.m. 3.2 (610-50) Mayor Houston read a proclamation declaring April 19-25, 1998, National Library Week in Dublin, and urged all children and adults to visit their library and thank a librarian for making this unique and wonderful institution possible. Pat Zahn, Dublin Library Branch Manager was recognized. +- INTRODUCTION OF NEW EMPLOYEES 7: 19 p.m. 3.3 (700-10) . Police Chief Thuman introduced new Deputies Steven Grajeda and Keith VanDyken. .- . - Deputy Grajeda stated he appreciates the opportunity to work in Dublin, as tills is a great community. Deputy VanDyken stated he chose to be assigned in Dublin last November. He grew up in Danvi1le and likes this community. .... Farmers Market (470-50) 7:22 p.m. Tom Benigno stated he came to give a short explanation .0':1 some of the things gomg on. His investigation is still ongoing and he has many agriculture groups involved and is awaiting a retunl call from someone to step into the arena with him and give him some support. He stated several local union representatives CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 156 . . . . were supposed to be present. He is going forward with everything he said at the last meeting. He stated he had magazine articles which discuss some of the organic problems andthe prop()~itionw4ich _was revised in 1987. He would allow this to be photocopied right away and asked if a copy machine was available. This sheds light on what farmers markets are supposed to do. There is some stuff coming through on the Internet. The Agricultural Code is 1392. He referenced a 3,970 page declaration that is amended and which needs to be addressed. Chapter 46 of AB 463 gives some legislation regarding non-profit laws and bylaws and what they're supposed to do and not do. !v1ayor Houston stated he could get copies to the City Clerk and she will distribute them to the City Council. Mr. Benigno stated he wanted to make sure we don't fall into the category of medfly as happened in 1986. It is present right now in I10rida in the citrus crops. .. CONSENT CALENDAR 7:27 p.m. (Items 4.1 through 4.13) ClTI. Barnes stated she wanted to pull Items 4.5, 4.6 and 4.9. em. Lockhart requested that Items 4.7 and 4.8 be pulled. On motion of Cm. Burton, seconded by em. Lockhart, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Adjourned Regular Meeting (Goals & Objectives) of !v1arch 16, and Regular Meeting of March 17, 1998; Received (4.2 330-50) the Financial Report for the Month of February, 1998; Adopted (4.3 600-30) RESOLUTION NO. 32 - 98 AWARDING CONTRACT 98-01 1998 ANNUAL SIDEWALK SA.FETY REPAIR PROGRAM AND HANDICAP RAMP CONSTRUCTION TO STRANGE & CHALMERS, INC. ($32,205.36) CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 157 Adopted (4.4 670-40) RESOLUTION NO. 33 - 98 . APPROVIN6QUITCLAIM OF EASEMENT TRACT 6644 Authorized (4.10 350-20) Staff to accept offer from Shamrock Ford and purchase a used 1997 Ford Taurus at a cost of $14,480.82; Received (4.11 350-20) an informational report indicating Staff had ordered four replacement patrol vehicles from Shamrock Ford in accordance with Council direction given on March 17, 1998; Adopted (4.12 (600-60/410-40) RESOLUTION NO. 34 - 98 APPROVING PARCEL MAP 7257 (SUMMERHILL DUBLIN) and RESOLUTION NO. 35 - 98 . APPROVING FINAL MAP FOR TRACT 6976 (SUMMERHILL DUBLIN) Approved (4.13 300-40) the Warrant Register in the amount of $1,031,076. Cm. Barnes stated she wanted to pull Item 4.5 as she felt it should be explained a little bit. Recreation Supervisor Bonnie Leonard gave a brief Staff Report and advised that donations have been received to cover the costs of building six replica pews for the Old St. Raymond7s Church. Cm. Barnes thanked the people for their perpetual pew partnership. On motion of em. Barnes, seconded by Cm. Lockhart, and by unanimous vote, the Council accepted (4.5 150-70) gifts related to Old St. Raymond's Church Pew Project ($375 each from Dublin Lions Club, Dublin Rotary Club, Soroptimist CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 158 . . . . International of Dublin Pleasanton, Womens' Club of Dublin, Dave Burton, and Marie Cronin; directed Staff to prepare formal aclrnowledgments to the donors; and approved the Budget Change Form. _ Cm. Barnes asked for a Staff Report on Item 4.6 also, as this is a very important issue for Dublin. Recreation Supenrisor Leonard stated the proposed Public Library Construction & Renovation Bond BiIl (SB 2026), sponsored by Senator Richard Rainey, is scheduled for hearing before the Senate Education Committee on April 1 5th. 11zis BiIl would provide $500 miIlion in bonds for the construction or renovation of public libranes throughout California. Cm. Barnes asked that the other Councilmembers and members of the community also send letters of support. This can help us. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council directed (4.6 660-40) Staff to prepare a formal letter of support for SB 2026 for the Mayor's signature (Public Library Construction and Renovation Bond Bill) to be sent to the Senate Education Committee and Bill Sponsors. Cm. Lockhart puIled Item 4.7 and asked if we are already using landscape architects or if this is something new: Mr. Peabody explained that some of our projects are exceedingly complicated and given the volume we have been doing a pretty good job with small projects, but these are much larger. They deal with design issues and other activities. We wiIl be bringing several others to the Council as we get them. Cm. Lockhart asked if this offers us something by doing it by contract. Mr. Peabody stated it offers us a fixed price and they only work for us when we have particular needs. This particular gentleman has done quite a bit of work for other governmental agencies and he is weIl known in the East Bay for his knowledge. On motion of Cm. Lockhart, seconded by Cm. Barnes, and by unanimous vote, the Council adopted (4.7 600-30) - CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 159 RESOLUTION NO. 36 . 98 . _" AP~ROV~~G ~~_~~E~M~_NT_ WITtI..~~Ff_R~Y f._~GAMBONI'n__ LANDSCAPE ARCHITECT CONSULTANT ON AN AS-NEEDED BASIS IN THE COMMUNITY DEVELOPMENT DEPARTMENT RELATED TO PRIVATE DEVELOPMENT PROJECTS and authorized the City Manager to execute the agreement. Cm. Lockhart asked on Item 4.8 for an example of the type of work to be handled under this contract Public Works'Director Thompson stated A1r. Homolka has done quite a bit of work in the area and in fact performed a similar service for the North Pleasa.nton Improvement District which constructed improvements such as the Hopyard/Dougherty; Hacienda and Tassajara/Santa Kita interchanges. Staff does not have the time to perform this work and A1r. Homolka~ expertise wilI be beneficial to the process. Cm. Lockhart asked if we had consulted with the developers. A1r. Thompson slated we had and they asked us to start this study report. It will . take several years to complete this. On motion of Cm. Lockhart, seconded by Cm. Burton, and by unanimous vote, the Council adopted (4.8 600-30) RESOLUTION NO. 37 - 98 APPROVING AGREEMENT WITH GEORGE HOMOLKA FOR CONSULTING SERVICES (Coordinating the Development and Construction of Future Freeway 1m provements with Caltrans and Other Agencies) Cm. Barnes asked that a report be given on Item 4.9 dealing with the Vehicle License Fees. Assistant to the City Manager Lou Ann Texeira explained the status of the 3 pending bilIs which would repeal the Vehicle License Fees and which would provide no backfills for local governments. The City would lose over $1;000,000. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 160 . . . . em. Barnes asked people to write letters. people can contact her or look up the minutes on the Internet and get addresses of where to send letters. Hlhen the State takes awa)j they usuall): neyer: giveJ?,!ck. - - - Mayor Houston asked if the State of Virginia or West Virginia ever provided information on how this became an issue there. Our budget is dependent upon these fees at this time. We would have to have guarantees on how to backfill these if they were to be cut. We would like the State to first reduce their taxes before taking it away from cities and counties. On motion of Cm. Barnes, seconded by Cm. Lockhart, and by lUlanimous vote, the Council directed (4.9 660-40) Staff to send letters to State Legislators opposing SB 1723, SB 2001, and AB 1776 (Vehicle License Fees). .. REQUEST FROM BOY scours OF AMERICA FOR WANER OF USE FEES FOR THE SHANNON COMMUNTIY CENfER 7:42p.m. 5.1 (210-10) Recreation Supervisor Leonard advised that a letter had been received from the Boy Scouts of America requesting the fees for the use of Shannon Community Center be waived for their annual awards dinner on June 10, 1998. The estimated lost fee revenue would be $90. . Boy Scout Matt Saura, with Troop 905 requested support for this fee waiver and stated they support the community in many ways. On motion of Cm. Burton, seconded by Cm. Lockhart, and by lUlanimous vote, the COlUlcil agreed to waive the fees for the use of the Shannon Community Center by the Boy Scouts of America on June 10, 1998, but required the group to provide a Security Deposit as well as a Certificate of Liability Insurance. ... FUBLIC HEARING - BLOOMINGTON WAY TRAFFIC STUDIES 7:44 p.m. 6.1 (590-40) IvIayor Houston opened the public hearing. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 1 61 Public Works Director Thompson advised that the City has received several differing requests from residents of Bloomington Way regarding traffic control devic~s:_~~~~wing the results of several studies, Staff recommended the installation of striping on -ti portion of thestreet.- A-group of about ~42 residenfs of Bloomington Way signed a petition requesting that the City cease the striping project and evaluate an alternative solution such as converting the t-intersection of Beckett and Bloomington Way into a 3-way stop. . Gordon Lum with 1JKM stated the issue is what is the best way to reduce speeding. He provided speed information obtained from a number of speed counts. They do not recommend installing unwarranted stop signs. Cm. Burton asked what the people's thinking was in opposition to the striping. It seems to be a very passive thing and he was not aware that it could be a problem. He asked if a problem could occur with people parking on the street and being able to open their car doors. em. Lockhart asked if this type of striping is also used on Amador Valley Boulevard where it comes off Dougherty Road. Mr. Lurn stated Amador Valley Boulevard does have edge lines, but they also have bulbs. . James Oldoni, 11738 Bloomington Way, stated he had questions dealing with the traffic report. What kind of issues warrant a stop sign being put in? Mayor Houston responded more speed and more cars. Mr. Oldoni stated everyone is speeding because the limit is 25 mph. He felt hoses across the street slow people down. They did not have as many problems when the radar trailer was put in there. They and some of the other neighbors have issues with getting out of their driveways. This is a steep narrow street with curves. Mr. Ambrose stated the street is 35 feet wide. Mr. Oldoni felt when the street was designed it was too narrow for that steep of an area. There have been a number of accidents. Four accidents have occurred right at his front yard. Striping will only help so much. Their issue is not SO much aesthetics, although some were concerned that striping would drop property values. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 162 . . Mayor Houston felt this is a standard response to change. Iy1r._ QIgoni s~arized that their big thing is safety. He feels people are - traveling a lot faster than what the survey shows. He would like to see more details on the study. Stop signs at least cause traffic to slow down. This would be easier to enforce than to try to judge speed. 'IJKl'A explained the main criteria for stop sign warrants is volume. You don't want to place an all-way stop where the cross street has very little. You don't want to put stop signs up arbitrarily. Correctable accidents are if stop signs were installed and in theory the accidents would be reduced. Speed is not a factor in the warrants themselves. Mark Wheeler, 11790 Bloomington Way stated he and 2 of his neighbors initiated the petition. They are opposed to the approach the City took in addressing the issue. They support stop signs and are opposed to full striping. Striping may slow down cars, but they feel striping is ugly. This is a real issue to them. A January 6, 1998 letter addressed to Senior Civil Engineer was read. He asked what actions will be taken by the City to ensure that resident's input is received? . Mr. Thompson apologized for not contacting everyone on the street. The City will certainly do this in the future. Cathy Nolan, 11721 Bloomington Way, stated she initially asked for stop signs. Gordon Lum was very responsive. She asked for stop signs 4 years ago and again this year. She has tried to work within guidelines she was given. She does not feel her landscaping is the problem with getting out of her driveway. She felt striping will not help. If this is the best she can get, then she will take it. She saw people race up to the counters and then when they got right up to them, they crept across them. Her son cannot cross the street without taking his life into his hands. Gary Cox, 11732 Bloomington Way, stated he has been a resident for 14 years. He is able to back out of his driveway straight across Bloomington Court. There are 2 blind turns and approximately 250' to 300' straight-of-way. When you have cars going up the hill at 29 mph and cars going down the hill at 30 mph, that is combined to be over 55 mph. There are some families that have older kids that are now starting to drive, and there's an amazing amount of traffic. He does not have a problem with lines for aesthetic value. He did not think there had been many complaints. He is in favor of stop signs and has been over the years. . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 163 Speeds of 25 or 30 mph is still too fast for this area because there are blind curves. . . ".Scott Nolan; i 1721 Bloomington Way,.staied cars do come dC)\vTI'thehfu out of control. There are 400 or so trips per day, and 15% of those cars are going over the speed limit. They need stop signs. Janet Sangi, 11726 Bloomington Way, stated she supported all the comments made. If they are looking at stop signs, she would also like to request crosswalks. This stresses that they are a conununity and she wants to see everyone cross properly. Carey Cadwell, 11738 Bloomington Way, stated according to the study, people are going up the hill at 30 mph and she felt people are going down the hill very fast. They see the lines and they increase the speeds. She walks a lot and she is constantly yelling at people to slow down. This is really scary. She discussed other accidents where people were going too fast around the corner. Amador Valley Boulevard also has medians, traffic lines and stop signs. They basically have nothing. Diane Mark stated she lives in the Court and her concern is for her 3 year old. Anything to slow the cars down will be a tremendous help. . Mayor Houston closed the public hearing. Cm. Burton asked Staff to explain what happens if we put a stop sign in and it doesn't meet the criteria. What are the implications? . . . Mr. Lurn explained it would be setting a certain type of precedent. It has been his experience in other cities that where the Council sticks to warrants, it can be a situation where the sticky wheel gets the grease. Oakland does not have stop sign warrants and when people ask for stop signs, the Council tends to almost ask how many do you want. These become political signs. There is something to be said for adopting warrants and sticking to them. Mayor Houston asked if this opens up the City to any liability. Ms. Silver stated she did not think so. It obviously establishes a political precedent, but not a legal one. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 164 . . . . Cm. Burton felt the concern is speed and how to slow people down. He asked how close the traffic speed was to dangerous speeds. Mr. Lum stated the -counters were put on Bloomington Way for 3 days and th~y counted 1200 cars. He does not dispute the neighbor's reports that people slowed down for the hoses, but it is diminished by the volume they received. The 85th percentile is used by state law to set speed limits. The majority of drivers, or the 85th percentile, will drive at speeds they feel are safe. Mayor Houston explained how the 85th percentile limit is established. As far as enforcement, this is key. We could set a limit of 15 mph, but it wouldn't mean anything when it came to enforcement. Citations would just be thrown out, because the 85th percentile speed is what is looked at. The Police could write citation after citation, and they would be thrown out. Cm. Burton talked about a crosswalk and asked if this is effective. Mr. Lurn stated there is a great debate about this. It is not intended to be a safety device, but a channeling of pedestrians. Studies show that you are more likely to get hit in a marked crosswalk than in an unmarked crosswalk. They are very hesitant to put in crosswalks. Crosswalks may actually provide a disservice for the neighborhood. Cm. Barnes commented on the accidents which were brought up by the neighbors. The report shows 1992 to 1994. Mr. Lurn stated reported versuS ~eported accidents can make the numbers greater. Cm. Barnes asked about the logic that lines will slow people down. Mr. Lum stated it is an illusion that the street is narrower and the travelway is more defined. Some people will try to stay within the lines and slow down. One approach would be to put in limited lines. Staff could do after studies to determine if edge lines and centerlines do any good. Cm. Lockhart asked if buttons in the road could be advantageous. Mr. Lum stated nunble strips do tend to get people's attention, but they are quite nOlsy . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 165 Cm. Lockhart asked if signage would be beneficial. It seems the main people abusing this are the neighbors themselves because this is not a main street. This . _ _ is anj~1he~~nt problem in living on a hill. Maybe radar enforcement could be out there on a more-regular basis--arid perhaps-sigrts may help. - - - --- l\t1r. Lum stated typically children at play signs are on private streets. On public streets they are illegal. Cm. Howard stated she doesn't like striping as much as stop signs. She would support stop signs. Mayor Houston stated if you live in an area that is hilly and has curves, nothing will change that. He stated he personally has friends that live up there. He felt in the one area going around the comer, you will drift over if you have the room, depending on where cars are parked. He felt striping will help keep cars on their own side of the street. He does not have a problem putting in stop signs, but if people think this will change things, this is flat wrong. A sure way to try and kill a kid is to put in a crosswalk. At times the sun blinds drivers. If the neighbor- hood wants to have a stop sign, he does not have a problem with this. People will avoid their area and then other streets will be impacted. This is not a panacea and will not solve all the problems. This will help, just as striping will help. He wants both to happen in tandem or stated he will not support this. . Cm. Burton asked if we could put a stop sign in for a year and then look at it. Mr. Lum stated removal of stop signs and signals don't happen very often. He pointed out that there is also noise associated with stopping and accelerating and additional air pollution. There could be backlash if you put in a stop sign and then take it away. On motion of Mayor Houston, seconded by Cm. Barnes, and by unanimous vote, the Council directed Staff to come back with a recommendation for stop signs at two locations and striping as recommended by Staff. +- CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 166 . . PUBLIC HEARING ALL-WAY STOP AT THE INTERSECTION OF PENN DRIVE & KING WAY . -.- - - -- .~. --. ..~~._--- 8:46-p.rri~- - 6-.2- --(590=40) -- - --- -,--- --- Mayor Houston opened the public hearing. Public Works Director Thompson advised that due to congestion around Wells School at drop-off and pick-up times, students have requested stop signs on Penn Drive at king Way. Staff has had the City's Traffic consultant study the intersection and the Consultant found that the intersection meets the City's warrants for an all-way stop. . Maryanne Brester, 6712 Birch Court, stated they were opposed to the stop signs. They can hardly get out of their court and if you put a stop sign in, they might as well plan to stay in for an additional 45 minutes morning and afternoon. She felt it was interesting that the Principal of the school didn't know about the students' petition. She stated they would like a sign placed on their court that says no v-turn. They have been very accepting of the school, but they are very much opposed to this stop sign. They deserve convenience to their own property. She discussed crosswalks and asked if pedestrians have the right-of-way in California. She did not understand the necessity. She passed out photos to the City Council illustrating what happens on their court with cars blocking driveways, cars making illegal turns, cars waiting to get out of their court, etc. Bob Brester explained that the pictures were taken only during the pick up and drop off times and don't address events held at other times at the school. Their court is used for parking all the time because it's so convenient. They are concerned about potential emergencies. If a stop sign is put in, they couldn't get in or out. His observation is crosswalks are observed. TIlls area would be a total mess if stop signs were put in. If we congest it more, there will be more problems. Ron Detweiller, a Birch Court resident reported that last Wednesday he couldn't even get into his driveway. He does not see people using the parking lot of the school as a drop off area. They use Penn Drive instead. There's a whole loop that could be used. The School District needs to get together with the City and look at using the loop to drop off kids instead of the street. They don't have this problem in Pleasanton at the School District where he works. He would like to give these stop signs to the people up on Bloomington Way. It's ridiculous if people need to . CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 167 get in or out in a hurry. He did not feel the kids have a problem crossing the . street. Jim Hanson, Principal at Wells Intermediate SChool stated he.was presenfto . support his students who put together the petition. He supports the process, but not necessarily what they want to do. They have difficulties in this area and if stop signs will help with safety for the kids, he would support it. If not, and if they create problems with the neighbors, then don't do it. Traffic there is incredible. This is partly because of the construction going on there. On Apri120, their fields will open up and this will open up a whole area where parents can pick up their students. He supports his students in the political process and is willing to work with the neighbors. They do try to be out there helping the situation. Volume and kids doing what kids do are the main problems. They've tried to have drop offs in the loop, but this is not workable. They simply don't have the land to do this. They have another parking lot going in as part of the new building, but not another turnaround area. A young lady who did not identify herself stated she was the student who originally sent in the petition. She has to walk around cars that park in the crosswalk.. She agreed that Birch Court should have a no U-turn, but she has to struggle to cross the street everyday. She has to stare down the cars. . Julie Ryan stated she lives right on the right-hand corner. Last week a parent pulled up in a large van and had 5 or 6 kids in it and she couldn't get out of her court. The back end of the van was across the crosswalk, across Penn and across Birch. _ Cars were jammed up. She goes through this every morning trying to get out of her driveway. With a stop sign; the traffic will be backed up all the way down the street. This will be terrible for the safety of the children. The faculty of Wells should be parking in the parking lot at Wells, not in the street. Ms. Brester stated the first week of school was so bad that she went over and begged Mr. Hanson to do something. He went out and directed traffic. Mayor Houston closed the public hearing. Cm. Lockhart stated quite often she drops her little grandsons off at Frederiksen which has a 3-way stop sign, and what happens is many people who may be stopped 3 cars back, use this as a drop off point. - This is a grade school with .. younger children and she felt the problem would be even greater with older kids. This is a concern. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 168 . . . . On motion of Cm. Burton, seconded by Mayor Houston, and by unanimous vote, the Council agreed to NOT put up stop signs. Cm. Barnes felt there should be some way to put up a no u-turn sign. Mayor Houston felt when the field opens, this should alleviate the problem somewhat. This can be addressed in the future if necessary. Cm. Barnes asked Mr. Hanson if they could address this in the school newsletter. It's not fair to the Birch Court people when they can't get out of their driveways. Mayor Houston felt there needs to be an education process also. em. Burton commented the kids did a good job with their process and they shouldn't give up. Ms. Brester asked if we could have the Police patrol the area more often. Mayor Houston felt Mr. Hanson will look seriously at this to determine what they can do. We don't usually have Police Services go out and regulate a parking lot. .. RECESS At 9:05 p.m., Mayor Houston called for a short recess. All Councilmembers were present when the meeting reconvened. ...... REQUEST BY ALL ABOARD MINI-STORAGE TO INITIATE GENERAL PLAN AMENDMENT STUDY 9: 11 p.m. 8.1 (420-30) Community Development Director Peabody advised that All Aboard Mini-Storage & the Union Pacific Railroad Company are proposing to construct an 85,669 sq. ft. self-storage facility on a 4.21 acre site (part of a larger 9 acre right-of-way) located in the Union Pacific Railroad Company right-of-way south of Dougherty Road. They currently have a facility just across the line in San Ramon on Alcosta. .Mr. Peabody discussed reasons for either approval or denial of the request. Cm. Lockhart asked if pictures which were distributed were similar to what they are proposing in Dublin. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 169 Mr. Peabody explained they were facilities they currently have, but this could be addressed with Mr. Selby. , CnL Burton asked if ABC :Rental" woufd be Wiped out by this. Mr. Peabody stated no, they are immediately adjacent to this site. Mr. Ambrose explained that the City has had inquiries from people looking at potentially acquiring all these properties. Michael Selby, Hyrail Partners stated he and Lance Allworth are partners with the Union Pacific Railroad Company, who will be a 65% partner. They developed this joint venture in 1990. He pointed out they will be developing about 4 acres of their 9 acres of land. They are looking at dedication on Scarlett Way and Houston Place so they will be dedicating about 5 acres of property to get a mini- storage on 4 acres. He was aware that recently a mini-storage was turned down in Dublin on San Ramon Road. He understands the City's hesitance to give up commercial property. They feel they will be a good buffer on this site. They can landscape and alleviate any concerns the neighbors may have. It has been pointed out that there has been a policing problem there and they would clean this up and come in with a nice product. Cm. Burton asked if they plan to have RV storage. Mr. Selby stated they don't plan on having any RV parking areas. They are over their building coverage ratio. He indicated they can go back and revisit this. Cm. Burton stated he would appreciate it if they could seriously consider this to alleviate this very real problem in Dublin. Cm. Lockhart felt another thing needed in Dublin is for residents who drive big trucks. She asked if some kind of a staging area could be considered. Mr. Thompson discussed the area and some of the future road plans. Mr. Ambrose discussed the needed extension of Scarlett Drive when Dublin Boulevard and Dougherty Road is ultimately maxed out. Mr. Selby stated they are willing to work with Staff. They have a lot of advantages in having the railroad as their partner. This property is currently under the State Board of Equalization and it would be transferred under the new ownership.and the City would benefit by receiving more taxes. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 170 . . . . . . .. Cm. Lockhart stated she wanted to reiterate the fact that boat and RV storage is a big issue in our community. .. Mayor Houston felt this is one of the gateways to the City and we may be selling ourselves short by having a mini-storage on this site. Aesthetically by putting parcels together could be better. Also, in the future this may not be industrial. Once you put in mini-storage, you always have mini-storage. We have an opportunity to assemble something and put in some tax generators for the City or just go with mini -storage. -. ,,- -- -~.~- - ,-~- - -- ... -. _.._--~-- - .~ ~"-- --- Cm. Lockhart felt we need to look at the traffic issues also. em. Burton felt this is a transition site. Nothing is on it now. The turnoff to Scarlett Drive will be a major thoroughfare for people going to BART. This does put a choke point on the whole frontage. Cm. Barnes suggested that this be put off until the next meeting and that the Council and Staff reconvene at the site. Maps and slides are great, but she felt l\1r. Peabody could better explain the implications to the Council if they were out on the site. She asked if it would have to be noticed as a special meeting. Mayor Houston stated he was concerned about how the Iron Horse Trail is being treated within our City Limits. He is not happy with the way they did it in San Ramon. In Dublin he wants it to be open and safe. Ms. Silver stated if they were considering an appeal they would_ have to notice it, but this is a quasi -legislative action so it is not necessary to notice it and go out together to look at the site. They could go out on their own and individually look at the site. Cm. Barnes felt it is important to do it as a group with Staff. Mayor Houston requested that l\1r. Peabody give those interested some potential times when he could go with them to the site. He indicated he is very familiar with the area and would not need to go. On motion of Mayor Houston, seconded by Cm. Burton, and by unanimous vote, the Council agreed to defer consideration of this request to the next meeting. .... CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 171 PROPOSAL FROM GOODTIMES PROMOTIONS TO HAVE PASTA & JAZZ FESTIVAL IN DUBLIN '9:41 p.m. 8A - (950-40). - (Item TakeJi-OutofOrder) . Economic Development Manager Reuel advised that GoodTimes Promotions, Inc., has approached the City with a request to hold its annual Pasta & Jazz Festival in the City on the dates of September 12 and 13, on Amador Plaza Road. GoodTimes Promotions has managed a Pasta & Jazz Festival in Pleasanton in the past and found the success and growth of the event needing a larger location. The Amador Plaza Road site provides abundant parking in adjacent shopping areas and seems to be an excellent fit for this festival. The use of Amador Plaza Road would require an encroachment permit, which would be the mechanism used by the City to impose any conditions deemed necessary for the event. Cm. Burton asked how much discussion there had been with the merchants on Amador Plaza. Mr. Reuel stated he personally had talked with Target, Montgomery Wards, and the Auto Dealers. Conceptually, there is a good buy-in to this if it is done properly. There is a desire to see something of this magnitude come into the City. The Manager of EI Torito thinks it is a great idea. They have a cap on what the vendors who sell items from the booths can charge. . Mayor Houston stated when we get the proposal back, it will say the Dublin Pasta & Jazz Festival. This is a fantastic opportunity and a way to grow our downtown. We will have a big time spring festival and now a big time fall festival. We are up to the task, even though it will be a task. Cm. Burton commented that this will counter for the downtown area, some of the big stuff coming in Eastern Dublin. Cm. Lockhart asked about the Fall Heritage Days and if there is a possibility of how this festival could tie into heritage days. Maybe we could have something going on at the Heritage Center that people could tie into since they will be in our community. Mr. Reuel stated they would try to let businesses know of the opportunities for promotion associated with this event. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 172 . . . . Michael Nohr, President of GoodTimes Promotions stated events they do in the Tri - Valley area, are 3 RV shows, the Demolition Derby and the Pasta Festival. He , state4 th~y ~o~d l?e ~appy to consider changing the name. On one side of Amador Plaza Road, you-really aren'timpadingbusinesses~ -There is--a"road- behind Chuckie Cheese where all the businesses can get in and out. The street is over 2,000 feet long. Cm. Barnes felt we won't have to worry so much about the weather in September as we do at St. Patrick's Day. We need to provide every opportunity for the inclusion of service clubs. On motion of Cm. Burton, seconded by Cm. Barnes, and by unanimous vote, the Council conceptually approved holding a Pasta & Jazz Festival in Dublin on the dates of September 12 and 13 and conceptually approved the closing Amador Plaza Road for the event and directed Staff to negotiate conditions on Encroachment Permit with GoodTimes Promotions, Inc., to manage the Festival at its cost and at no expense to the City, and reiterated that Dublin must be in name of the event. ....... SUMMER CONCERTS AT THE CMC CENfER 9:59 p.m. 8.2 (950-40) Recreation Coordinator Paul McCreary presented the Staff Report and advised that the City Council placed a high priority on expanding the summer concert program. In August of 1997, a concert was held at the Civic Center which was geared to all ages. The event was a huge success with over 400 music lovers in attendance. A second concert geared toward teens is being planned by the newly formed Youth Advisory Committee and will be held in late Mayor early June. Mr. McCreary stated Staff recommended that the additional concerts be held on the third Friday of June, July and August, and suggested that they be from either 6:00 p.m. - 8:00 p.m., or from 6:30 p.m. - 8:30 p.m. Possible musical styles include cover tunes, rhytlun and blues, country western, jazz, or a tribute band (Le. to Elvis or another big name entertainer or band). The Parks & Community Services Commission was consulted regarding the upcoming concert series and they were supportive of monthly concerts on Friday evenings from 6:00 p.m. - 8:00 p.m. CITY COUNCIL MINUTES VOLUME 17 REGULAR MEETING April 7, 1998 PAGE 173 The estimated cost for 3 additional concerts is $8,210 (excluding full-time staff costs). Of this amount, $3,845 is required for IT 1997-98, thus necessitating a . budget transfer from th~ Unappropriated. General fur!d l\ese1Ye~. _. Cm. Lockhart stated she had a problem with Friday evenings. We will be competing with traffic and also for parking with Little League. On Saturdays, they finish fairly early in the afternoon. Another concern expressed was 1 for teens and 3 for adults. Fridays it is pretty tough for commuters and also Friday nights will be our fanners' markets. Everything is being put into Friday nights. Mayor Houston asked if Dublin Little League actually plays on Fridays. This may not be a conflict. He wasn't sure how much of a conflict if any, this would be with a fanners' market. Cm. Barnes advised that July and August are not Little League times. For the majority of people, Friday night is best. She suggested getting the group that played at the Mape Memorial Park Dedication last year. They did 50's and 60's type music and were very good. em. Lockhart commented on the $1,875 budget figure for staging. She asked if we would be better off or if it would be possible to purchase instead of rent the equipment. . Mr. Ambrose stated this figure also includes labor for set up and take down and you have to have some place to store the equipment. Fred Musser, 11975 West Vomac Road stated there are a number of other communities that have excellent concert series. Most of the bands that play in Pleasanton do it for free. He would like to see our concert series expanded. He advised that he plays lead guitar in a blues band. They are releasing a CD in a couple of weeks. He would like to see music promoted in the City in general. A Dublin band recently won the battle of the bands at Hayward University. His band plays in Pleasanton 2 nights for free. It's called the Hurricane Blues Band. On motion of Cm. Barnes, seconded by Cm. Burton, and by unanimous vote, the Council supported the additional concerts at the Civic Center and approved the Budget Change Fonn. ..... CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 174 . . . . 1-580/1-680 FLYOVER PROJECT - CONSTRUCTION SCHEDULING 10:12 p.m. 8.3 (800-30) ___ __r __" - -. Public Works Director Thompson presented the Staff Report and advised that the 1-580/1-680 Flyover Project is proposed to begin construction in July of 1998 and extend for 4 years. There will be disruption to businesses in the vicinity of the new hook ramps and ACTA is projecting that the City street disruption will be in the first 17 months of construction. ACTA points out however, that the schedule is tentative and is not binding on the contractor. It is anticipated that the new ramps, when complete, will ease access to Dublin's Central Business District and provide the area with an economic boost. Cm. Burton commented he liked the name Dublin Central Business District. He asked what will be on the sign. 1\1r. Thompson stated he thought it would say Dublin Boulevard, but the actual street is St. Patrick Way. The next big milestone will be once a contractor is on board, they will have a schedule. The Cormcil thanked Staff for the inionnational report. .. OTHER BUSINESS 10:17 p.m. Library Task Force & School District Liaison Meetin,2;s (610-05) Mr. Ambrose advised that Staff is still working on a date for the next Library Task Force meeting. Mr. Ambrose reported a need also to set up a liaison meeting with the School District. ..... 1-680 Corridor Study Meetin,2; (800-30) Cm. Lockhart reported that she won't be attending the upcoming East Bay Division meeting on April 16 in San Ramon. She will be going to the 1-680 Corridor Study meeting instead. .. CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 175 St. Patrick's Dav Wrap Up Meetin,S?; (950-40) . Cm. Lock!:t~rt questioned if a date had been selected for a wrap up meeting for the St. Patrick's Day Festival. - ~ .. - - -~ - - . --- - .. -- ---- Mr. Ambrose responded not yet, but we will have one. ... Lea~e of California Cities Policy Committee Meetings (140-20) Cm. Lockhart stated she will attend a meeting of the Policy Committee on Transportation, Communications & Public Works through the League of California Cities on June 11 in Burbank. Cm. Lockhart asked if anyone was going to the ABAG meeting on April 17. No one indicated they will be attending. Cm. Barnes stated she will also be going to Burbank on June 11. She is on the Community Services Committee of the League of California Cities. .... . Inquire Re,S?;ardin,S?; Property on San Ramon Road (470-10) Cm. Barnes inquired as-to what is happening at the Workbench property site on San Ramon Road. Mr. Ambrose stated we are working with the owner on getting the fences down. Staff is trying to resolve a zoning and building code issue right now. .... Council Actions (610-05) em.. Barnes stated she was excited about everything the City Council did tonight. Dublin won't take a back seat to anybody. ..... CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 176 . . . . , . Warmin,2;1:on Homes Open House (610-85) Cm. Burton asked if the Council planned to attend the Warmington Homes open house on Thursday at 11 a.m., followed by liriidi- at Frankie Johirriie & Luigi Too, and if they should let Staff know who's going. Mr. Ambrose stated he had not seen the invitations, so they must have been mailed to the Council direct. The Council agreed that everyone should RSVP on their own. .. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 10:23 p.m. Mayor ATTEST: City Clerk .~ CITY COUNCIL MINUTES VOLUME 17 REG U LAR MEETING April 7, 1998 PAGE 177