HomeMy WebLinkAbout3.1 Accept Gifts
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CITY CLERK
File # D[1]IlJ~-[7]~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 7, 1998
SUBJECT:
Acceptance of Gifts to City from 1998 St. Patrick's Day Festival
Sponsors. Report by: Paul McCreary, Recreation Coordinator
EXHffiITS ATTACHED: A. 1998 St. Patrick's Day Festival Budget
RECOMMENDA nON: ~ Formally Recognize Donors and Accept Gifts
FINANCIAL STATEMENT: $11,250 in monetary sponsorships was received. After accounting
for all event revenues including sponsorships, the estimated net cost
to the City for the Festival is $12,681.
Expenditures
Revenue
Net Cost
97-98 Estimated Budget
$67,473
$54.792
$12,681
DESCRIPTION: The 15th Annual St. Patrick's Day Festival was held the weekend of
March 14 and 15, 1998. The festival was well attended by the community and was also well supported by
business community.
The City received $11,250 in sponsorships this year: for the St. Patrick's Day Festival; a list of the
sponsors is shown below.
Arlen Ness
Black Mountain Water
County of Alameda
Dublin Ranch
Hooligans
Micro Dental Laboratories
Mission Peak Homes
Mrs. Fields Cookies
Shamrock Ford
Shea Homes
Signature Properties
Sydran Foods (Burger King)
TOTAL
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 1,000
$ 250
$11,250
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COPIES TO: Donors
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ITEM NO.
G:\stpats\98gifts.doc
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In addition to these monetary sponsorships, the following in-kind sponsorships were also received.
Almond Plaza Shopping Center
Automatic Rain
Altamont Landfill
BART
KFRC FM 99.7
KKIQ FM 101.7
KYCY FM 93.3
Livermore Dublin Disposal
Valley Times (Contra Costa Newspapers)
Wheels
Use of Property
Use of Property
Trash Cans
Hanging Banners
Radio Commercials
Radio Commercials
Radio Commercials
Dumpsters
Tab Section! Advertising
Shuttle Service (Bart To Festival)
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In recognition of their contributions, these sponsors will be presented with certificates of appreciation for
their support of the 15th Annual St. Patrick's Day Festival.
It should be noted that the adopted budget for the St. Patrick's Day Festival had anticipated $2,500 in
sponsorships. Although the total amount of sponsorship dollars exceeded the budget, there were increased
costs associated with the Festival that also exceeded the budget. Consequently, the net cost to the City for
the 1998 St. Patrick's Day Festival is estimated to be $12,681. A breakdown of the expenditures and
revenue is shown in Exhibit A.
Per Government Code Section 37354, it is recommended that all gifts and contributions be formally
accepted by the City Council.
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Exhibit A
1998 St. Patrick's Day Festival Budget
Art & Craft Vendor Booth Sales
Commercial Vendor Booth Sales
Restaurant Vendor Booth Sales
Non-Profit Fundraising Space Sales
Beverage Sales
Children's Attractions
T-Shirt Sales
Sponsorships
TOTAL REVENUE
$10,000.00
$7,500.00
$3,600.00
$50.00
$20,000.00
$1,500.00
$1,200.00
$2,500.00
$46,350.00
$10,150.00
$7,450.00
$4,100.00
$100.00
$17,685.00
$1,462.00
$2,595.00
$11,250.00
$54,792.00
EXPENDITURES 97/98 Budget 97/98 Estimated
Operatmg Supplies
T-Shirts
Signage
Beverages
Miscellaneous Event Supplies
Advertising
TV, Radio, BART, Newspaper
Printing & Binding
Posters, Flyers, Miscellaneous
Rentals & Leases
Tents, Canopies, Stages, Etc.
Contract SelVices
Entertainment
Parade Entertainment
Overnight Security
Beverage Servers, Guards
Gaelic Football Exhibition
Promoter FeelBooth Sales Commission
TOTAL EXPENDITURES
$720.00 $1,103.00
$500.00 $272.00
$6,335.00 $5,594.00
$710.00 $783.00
$5,000.00 $4,825.00
$500.00 $1,262.00
$4,850.00 $9,748.00
$4,000.00 $3,675.00
$2,000.00 $2,000.00
$900.00 $1,143.00
$2,900.00 $2,772.00
$0.00 $241.00
$33,830.00 $34,055.00
$62,245.00 $67,473.00
($15,895.00) ($12,681.00)
NET REVENUE (COST) TO CITY