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Home My WebLink About8.2 Fallon Rd Landscaping TIFG~~~ OF DUB~ti 19~ ~~' ~~ STAFF REPORT CITY C L E R K ~~~~~ii `~~I~~~~ DUBLIN CITY COUNCIL Flle # ^[~~®-®® x(~ofl-= 3S DATE: December 1, 2009 TO: Honorable Mayor and City Councilmembers FROM: -Joni Pattillo, City Manager SUBJECT: Appropriation of Eastern Dublin Traffic Impact Fees and Approval of Contract Change Order to Install Landscaping (Fallon Road Median Island Landscaping, Gleason Drive to Bent Tree Drive) Prepared By: Mark Lander, City Engineer EXECUTIVE SUMMARY: The existing median island on Fallon Road between Gleason Drive and Bent Tree Drive is not currently landscaped. This leaves a gap in the otherwise complete median island landscaping on Fallon Road. It is proposed to complete the landscaping under a change order to the Fallon Sports Park construction contract utilizing Eastern Dublin Traffic Impact Fees. FINANCIAL IMPACT: The total project budget is $148,777, which includes the landscaping work; a contingency; inspection time and Dublin San Ramon Services District connection fees. Funds are proposed to be appropriated to Capital Improvement Project #960004 Eastern Dublin Arterial Street Improvements. The source of funding will be available reserves in the Eastern Dublin Traffic Impact Fees (Section I). The City will incur maintenance costs for the landscaping work once it is complete and accepted. RECOMMENDATION: Staff recommends that the City Council: 1. Approve a contract change order in the amount of $130,725 to the contract with Robert A. Bothman, Inc. (Fallon Sports Park construction contract). 2. Approve a Budget Change to the Eastern Dublin Arterial Streets Capital Improvement Project (#960004) in the amount of $148,777 funded from Traffic Impact Fee Section I Reserves. Submitted By Pu lic Works Director Reviewed By Administrative Services Director Revie ed By Assistant City Manager Page 1 of 2 ITEM NO. a'~ ~'(i ~ 2 DESCRIPTION: The Eastern Dublin Specific Plan includes the improvement of Fallon Road as a four to eight lane arterial street with a landscaped median island from Interstate 580 north to Tassajara Road. The cost of construction will be paid for through the Eastern Dublin Traffic Impact Fee. To date, Fallon Road has been constructed to its ultimate width from Positano Parkway north to Signal Hill Drive. The road has been constructed in phases in conjunction with adjoining developments. Phasing of the work has left a gap in the otherwise complete median island landscaping between Gleason Drive and Bent Tree Drive (See Attachment 1-Location Map). Since the adjoining property is the City-owned Fallon Sports Park, there is no adjoining developer who can be required to install the landscaping. Braddock and Logan, owner of the Positano Development, completed the landscaping between Bent Tree Drive and Positano Parkway in conjunction with its development. This created the landscaping gap from Gleason Drive to Bent Tree Drive. While not required to, Braddock and Logan had expressed an interest in completing the landscaping in this gap in return for fee credits and in order to improve the streetscape at the entrance to its development. Braddock and Logan completed the design work for the landscaping at its own cost. However, due to the slowdown in home permitting and sales, Braddock and Logan is not in need of additional credits at this time, and has indicated that it is unable to proceed with the landscaping. Braddock and Logan has agreed to turn over its landscape design for the City to use. Construction of the adjoining Fallon Sports Park is currently underway. This work includes sidewalk and landscaping along the Fallon Sports Park frontage on the south side of Fallon Road. A reasonable extension of this work is completion of the median island landscaping. Staff requested that the Fallon Sports Park contractor (Robert A. Bothman, Inc.) provide a proposal for the completion of the work. The contractor has provided a price in the amount of $130,725. Following review of the proposal, Staff recommends that the City Council approve a contract change order (Attachment 2) to the existing Sports Park contract in this amount. The Eastern Dublin Traffic Impact Fee Section I account currently has sufficient funds available for this proposed expenditure. There are no major expenditures of these fees proposed for the current Fiscal Year. Staff recommends that the City Council approve a budget change (Attachment 3) which will incorporate this work as part of the Eastern Dublin Arterial Streets Capital Improvement Project (CIP No. 960004). The amount of the Budget Change is $148,777 in order to accommodate the utility connection; inspection and a construction contingency. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Copies of this report have been provided to Braddock and Logan; the Dublin Ranch Master Homeowner's Association; Robert A. Bothman, Inc.; Laverne Walters, Dublin Resident; and Trish Levitan, Dublin Resident. ATTACHMENTS: 1. Location Map 2. Fallon Road Sports Park Contract Change Order in the Amount of $130,725 3. Budget Change Page 2 of 2 ~ ~~ ~ Fallon Road Median Landscaping, Gleason Drive to Bent Tree Drive ping ATTACHMENT 1. Existing Landscaping a ~- -I CITY OF DUBLIN CONTRACT CHANGE ORDER NO. 13 PROJECT: Fallon Sports Park Phase I Contract No. 09-02 TO: Robert A. Bothman Incorporated PAGE 1 OF 1 AGREEMENT DATED March 17, 2009 between Robert A. Bothman Incorporated and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chance order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested bv: City of Dublin Per City of Dublin request, complete improvements to Fallon Road Street Median, including but not limited to irrigation, landscaping, unit pavers and utility connections, as further described in the documents (attached hereto). RAB: Request for Change #13 Additional Time: 30 days COST INCREASE: $130,725 SUBMITTED BY: Melissa Morton Date Public Works Director APPROVAL RECOMMENDED BY APPROVED BY Joni Pattillo Date City Manager Tim Sbranti Date Mayor We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for any and all cost and time impacts resulting from this change order. Accepted, Date By Contractor: Robert A. Bothman Incorporated Title Senior Project Manager Gary Cook ATTACHMENT 2• CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM DATE: PROJECT NAME: CIP #: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETE: CONTRACTOR: CONTRACT AMOUNT: 10% CONTINGENCY AMOUNT CONSTRUCTION BUDGET CHANGE ORDERS AS OF CONTRACT: CONTRACT CHANGE ORDERS: CHANGE ORDER #01 CHANGE ORDER #02 CHANGE ORDER #03 CHANGE ORDER #4 CHANGE ORDER #5 CHANGE ORDER #6 CHANGE ORDER #7 CHANGE ORDER #8 CHANGE ORDER #9 CHANGE ORDER #10 CHANGE ORDER #11 CHANGE ORDER #12 CHANGE ORDER #13 11/10/2009 Fallon Sports Park Phase I 95851 09-02 13 45% Robert A. Bothman $9,570,360 $957,036 $10,527,396 3% Delete pipe/inleUcleanouts Add grading Revise grading at BMX course Revise site lighting at parking & pathway Raise sewer manhole to grade Conduit -RFI 23/Cages -RFI 20 Revise fence height behind soccer goals Add sand in irrigation mainline trench Adjust BMX start line Per geotech, remove expansive soil Revise electrical wire & irrigation pipe sz. Revise electrical pad &add 25- 15g trees Install boxes per PGE & ATT add conduit Fallon street median landscaping TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: REMAINING CONTINGENCY PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 AMOUNT 7,447.94 24,999.00 15,493.40 1,353.55 2,704.00 3,316.25 2,650.46 4,266.50 23,861.35 10,259.58 7,210.87 7,728.87 130,725.00 Z42,U16.// 4,136,398.43 393,068.81 345,111.53 610,972.76 586,987.28 1,000,624.51 1,199,633.54 ,~~ $242,016.77 $9,812,376.77 $715,019.23 TOTAL ACTUAL PAYMENTS: $ 4,136,398.43 ADJUSTED TOTAL CONTRACT: $9,812,376.77 REMAINING BALANCE ON CONTRACT: $5,675,978.34 RECOMMENDATION: APPROVED APPROVED APPROVED DENIED DENIED DENIED SIGNATURE: Supervising Dept. Head City Manager Mayor CITY OF DUBLIN ~~ BuDGET CHANGE FORM FY 20~~ / 2010 CHANGE FORM # f~ ~ New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Reserves (TIF-Category 1) _~ From Budgeted Contingent Reserve (1080-799.000) Within Same Deparhnent Activity __ From New Revenues Between Departments (City Council Approva] Required) Other °=D~.GREA~~ S~ID[~E'i':ACC(}iJ1~T'I` . , .AMffTINT,.: .. .~~.. iNCRFA~F. RiI1?C'~T AC`t^{IIII'~TT ' ~ " - AM(1TTN'T'~F Name: EXPENSE: - E. Dublin Arterial Street & Freeway Improvements project- $130,725 base contract expenditure Project Account # 960004.9400.9401.4301 GL Account #: 3600.9601.73103 Name: EXPENSE: - E. Dublin Arterial Street & Freeway Improvements project- $ 13 072 ~ contingency Project Account # 960004.9400.9401.4301 GL Account #: 3600.9601.73103 Name: EXPENSE: - E. Dublin Arterial $ 1,730 Street & Freeway Improvements project- DSRSD filing fees Project Account # 960004.9500.9502.4301 GL Account #: 3600.9601.61114 Name: EXPENSE: - Engineering Salaries $ 3,250 Name: EXPENSE: - E. Dublin Arterial $ 3,250 Full Time Street & Freeway Improvements project- Inspection Project Account # 9600049100.9101.4301 GL Account #: 1001.8301.51101 GL Account #: 3600.960L51101 Fin Mgr/ASD: (~~~~ Date: ~ 1 l g ~ 0 Signature REASON FOR BUDGET CHANGE ENTRY: At the City Council meeting on December l, 2009, the City Council was presented with a recommendation by Staff to complete a gap in the median landscaping adjacent to the Fallon Park Project. This landscaping improvement is eligible as a Traffic Impact Fee Category I expense and was not included in the Fiscal Year 2009-10 Budget. This Budget Change will appropriate funds to undertake the project. The construction will be completed as a Change Order under the contract for the Fallon Sports Park. Inspection costs include an offset of costs budgeted in the General Fund. City Manager: Date: Mayor: Signature As Appro~ed at the City Council Meeting on: Date: 12/1/2009 ` Signature Posted By: Signature G: lBudget Changes l7_2009 1017 12_1 _09_EDubArterials proj. DOC Date: Date: ATTACHMENT 3•