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STAFF REPORT CITY C L E R K
DUBLIN CITY COUNCIL File # ^®~I ®-®®
DATE: December 1, 2009
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE Acceptance of Grant Funding for Recycling Projects And Approval of A Budget
Change To Recognize the Grants And New Appropriations
Prepared By: Roger Bradley, Administrative Analyst
EXECUTIVE SUMMARY:
The City Council will consider approving a budget change to accommodate grants awarded by
Stopwaste.org and the Altamont Settlement Agreement Education Advisory Board. The total of
the grants is $16,946, which will be used for two projects: 1) to improve the recycling
infrastructure within the City's parks; and 2) to improve junk-mail recycling at the City's multi-
family complexes.
FINANCIAL IMPACT:
The City has been awarded two grants which total $16,946 which will fund projects that were
not part of the adopted Fiscal Year 2009 - 2010 Budget. Therefore, a Budget Change is
necessary to recognize the new Revenue and to appropriate the expenditures. The following
summarizes the Budget Change required:
Grant Awarded B Revenue Expenditure
Stopwaste.Org $ 14,000 $14,000 Waste Management: Printing; Operating
Su lies ;and Contract Services
Altamont Settlement Agreement - $ 2,946 $ 2,946 Park Maintenance Operating Supplies
Education Adviso Board and Contract Services
The City Park Maintenance Budget will incur additional costs associated with collection and
processing the recyclable materials. For the multi-family complexes the cost of servicing the
bins will be the responsibility of the property owner.
RECOMMENDATION:
Staff recommends that the City Council approve the Budget Change.
Sub fitted By
Administrative Analyst
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Reviewed By
Administrative Services Director
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eview y
Assistant City Manager
Page 1 of 2 ITEM NO. ~•;~
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DESCRIPTION:
Staff conducted a survey of recycling container infrastructure in the City's parks and found a
need for greater recycling opportunities at various locations. As a result, Staff sought grant
funding opportunities to install improvements to accommodate the greater recycling container
needs. On Monday, November 2, 2009, the City received a $2,946 grant from the Altamont
Settlement Agreement Educational Advisory Board to cover the conversion of 20 permanent
existing garbage containers to recycling containers at 11 of the City's parks. Additionally, the
grant will cover the installation of approximately ten blue Rubbermaid recycling containers at the
Dublin Sports Grounds. These changes will significantly improve the availability of recycling at
the City's parks and ensure that every park in the City has recycling containers available for
use.
StopWaste.Org provides grant opportunities to multi-family recycling projects with the goal of
helping multi-family dwellings in Alameda County increase recycling through infrastructure
improvements and tenant education. The City applied for and has been awarded a grant
through this program to create a Mail Area Junk-mail Recycling Program in multi-family
complexes. In addition, part of the funding will be used to develop informational door-hangers
aimed at reducing recycling contamination. The door hanger will highlight materials that should
be kept out of the recycling stream. This project will also assist property managers in reducing
their garbage need and costs, while also increasing diversion. To assess the interest in this
project, Staff contacted property managers of the large multifamily complexes within the City
and a large majority has responded as interested.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Not applicable.
ATTACHMENTS: 1. Budget Change.
Page 2 of 2
CITY OF DUBLIN ~ ~"' ~
BUDGET CHANGE FORM FY 2009 / 2010
CHANGE FORM #
New Appropriations (City Council Approval Required):
From Unappropriated Reserves (General Fund)
X From New Revenues
I)RGRF,ASFi,`RIJD(~FT A('(Y)C1N'1' AMOllN`I
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
_ Other
IIVC;REASE BUUGF.T ACY`()UtiT AMUUl\T
Name: REVENUE: -RECYCLING FUND -
Intergovernmental -County (Attamont $ 2,946
Settlement Funds)
GL Account #: 2302.0000.47301
Name: EXPENSE: RECYCLING FUND -
Park Maintenance- Operating Supplies $2,796
GL Account #: 2302.7501.61104
Name: EXPENSE: RECYCLING FUND -
Park Maintenance- Contract Services $ 150
GL Account #: 2302.7501.64001
Name: REVENUE: -RECYCLING FUND -
Intergovernmental -County (Stopwaste.org $ 14, 000
Funds)
GL Account #: 2302.0000.47301
Name: EXPENSE: RECYCLING FUND -
Waste Management -Printing $ 2 515
GL Account #: 2302.5101.61116
Name: EXPENSE: RECYCLING FUND -
Waste Management -Operating Supplies $ 9 000
GL Account #: 2302.5101.61104
Name: EXPENSE: RECYCLING FUND -
Waste Management -Contract Services $2,485
GL Account #: 2302.5101.64001
Fin Mgr/ASD:
Signature
Date: l ~ ~ ~- ~ao°~
REASON FOR BUDGET CHANGE ENTRY: At the City Council meeting on December 1, 2009 the City
Council was advised that the City was the recipient of two Grants which will support Recycling activities.
Neither the revenue nor the planned expenditures were included in the adopted Budget. It is appropriate for the
City Council to adopt a Budget Change which will account for the additional revenue and the proposed
expenditures as described in the Staff Report on December 1, 2009.
City
Signature
Date: ~ ~~~ ~~D
As Approved at the City Council Meeting on: Date: 1211/2009
Mayor:
Signature
Posted By:
Signature
G:\Budget Changes\2 2009_10\6_12_I_09_RecycleGrants.DOC ATTACHMENT # 1
Date:
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