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HomeMy WebLinkAbout4.02 Sports Grnd Accpt WkSTAFF REPORT CITY CLERK DUBLIN CITY COUNCIL File # ❑®�❑D -©[ DATE: October 20, 2009 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Acceptance of Work - Contract Number 09-03, Dublin Sports Grounds Renovation — Snack Bar and Restrooms Remodel Prepared By: Diane Lowart, Parks and Community Services Director EXECUTIVE SUMMARY: Work under Contract Number 09-03, Dublin Sports Grounds Renovation — Snack Bar and Restrooms Remodel is now complete. The City Council will accept the final facility improvements. FINANCIAL IMPACT: As amended the total appropriation for this Project (#950003) was $119,645 including, design, bidding, inspection, project management, associated project costs, and the construction agreement for improvements. The amount appropriated specifically for Contract Number 09-03 (Home Line, Inc.) was $92,690. Final Contract related costs were completed for $7,374.52 less than the amount appropriated as shown below: Original Contract Amount $ 64,900.00 Approved Change Orders $ 20,415.48 Total Final Contract Costs $ 85,315.48 RECOMMENDATION: Adopt Resolution accepting improvements to Dublin Sports Grounds, Contract Number 09-03. �A A��r /111 - �q- - Submitted by: Reviewed by: Parks and Community Services Director Assistant City Manager V Page 1 of 2 ITEM NO. G d7' DESCRIPTION: At its meeting of May 19, 2009 the Dublin City Council awarded Contract No. 09-03, Dublin Sports Grounds Renovation -Snack Bar and Restrooms Remodel to Home Line, Inc. Work under the Contract included a remodel of the snack bar to Alameda County Health standards, replacement of deteriorating bathroom partitions and fixtures, and an upgrade of both the snack bar and restrooms to Americans with Disabilities Act (ADA) standards. Staff, along with representatives from Home Line, Inc., completed a walkthrough of the project on October 9, 2009 and all elements of the project were complete. The Contract provides for cone-year guarantee requirement on the completed work. The City has obtained the required signed guarantee that requires Home Line, Inc. to reimburse the City for any repairs to the improvements required due to faulty workmanship, materials or installation for a period of one year following acceptance of the work by the City of Dublin. Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda County Clerk. The City will release the final 10% retention thirty-five days subsequent to recording the notice of completion with Alameda County. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report was distributed to Home Line, Inc. ATTACHMENTS: 1. Resolution Accepting Improvements to Dublin Sports Grounds, Contract No. 09-03. Page2of2 i~ i RESOLUTION NO. XX - 09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING IMPROVEMENTS TO DUBLIN SPORTS GROUNDS CONTRACT NUMBER 09-03 WHEREAS, Home Line, Inc. entered into a contract with the City of Dublin to complete the renovation of the Dublin Sports Grounds Snack Bar and Restrooms (the "Improvements") in accordance with plans and specifications on file with the City Engineer; and WHEREAS, as a condition of said contract, Home Line, Inc. provided the City a performance bond and a payment bond to secure completion of the Improvements; and WHEREAS, said Improvements have been completed in accordance with said plans and specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of the City of Dublin; and WHEREAS, as a condition of said contract, Home Line, Inc. has signed a guaranty that requires it to reimburse the City of Dublin for any repairs to the Improvements required due to faulty workmanship, materials or installation for a period of one year following acceptance of the work by the said City of Dublin NOW, THEREFORE BE IT RESOLVED that: 1. The Improvements, completed within the said Facility, are hereby approved and accepted subject to the aforesaid one-year guaranty; and 2. The said original performance bond and payment bond posted in connection with the work involved in the construction of said Facility be hereby released. PASSED, APPROVED AND ADOPTED this 20th day of October, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk 1306881.1 Mayor ,--. ATTACHMENT