HomeMy WebLinkAbout7.1 Civic Bay Friendly Landscaping/~~~
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SUBJECT:
CITY CLERK
File # ^~~0- 3^~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 23, 2009
Civic Bay-Friendly Landscaping Policy
Report Prepared by Roger Bradley, Administrative Analyst
ATTACHMENTS: 1) June 16, 2009 Staff Report
2) Resolution adopting Bay-Friendly Landscaping for Civic Projects.
3) StopWaste.Org Bay-Friendly Scorecard for Civic Landscapes.
RECOMMENDATIO Adopt the Resolution establishing Bay-Friendly Landscaping
/''~ requirements for Civic landscape projects.
FINANCIAL STATEME Adoption of allay-Friendly Landscaping Policy will allow the
continued pass through of funding from the Alameda County Waste Management Authority
(Stopwaste.org). The estimated amount of funding that the City will receive in Fiscal Year 2009-2010 is
$35,000.
DESCRIPTION: At the June 16, 2009 City Council Meeting, Staff was directed to
present, for the City Council's consideration, allay-Friendly Landscaping Policy for civic projects
(Attachment 1). The proposed Civic Bay-Friendly Landscaping Policy (Attachment 2) would apply to all
new City landscaping projects and to any landscaping renovation projects that the City will undertake that
exceeds $100,000 in value.
Bay-Friendly Landscaping Program
Bay-Friendly Landscaping (BFL) is a sustainable landscaping management practice. Landscapes
developed under the BFL program are analyzed with the local climate, soils, and topography in mind. The
goal is to develop landscapes with greater local pest resistance, less maintenance, less use of resources,
and less generated waste with a potential added benefit of less cost in the long-term.
The BFL program has developed comprehensive supporting guidelines to facilitate compliance. The
guidelines are written within a framework defined by seven principles:
1. Landscape locally;
2. Landscape for less to the landfill;
3. Nurture the soil;
4. Conserve water;
5. Conserve energy;
6. Protect water and air quality; and
7. Create and protect wildlife habitat.
To facilitate compliance with the program, Stopwaste.Org has developed a scorecard entitled: Bay
Friendly Scorecard for Commercial and Civic Landscapes (Attachment 3). The scorecard serves as a
program monitor by assigning points for various BFL practices followed, with a minimum number
COPY TO:
Page 1 of 3
ITEM NO. !.'
F:\Council\Agenda Statements\2008-2009\as-Bay-Friendly Policy (2).doc ~. )
needing to be achieved before a project can be certified as Bay-Friendly. StopWaste.Org expects that each
City within the County will adopt a policy requiring that any new or any renovation landscaping projects,
in excess of $100,000, obtain a minimum of 60 out of a possible 219 points on the (Civic) Bay Friendly
Landscape Scorecard. In addition to the 60 points, a participating jurisdiction would be required to
implement nine required BFL practices, which includes:
• Using mulch to enhance the soil.
• Amending the soil with compost before planting.
• Reducing and recycling landscape construction waste.
• Not using species that require shearing.
• Not using any species listed by Cal-IPC as invasive to the San Francisco Bay Area.
• Using California native, Mediterranean or other climate adapted plant species for 75% of the non-
turfplants.
• Minimizing lawn areas to no more than 25% of a total irrigated area.
• Using weather-based irrigation controllers.
• Not using spray heads that are in areas less than eight feet wide.
StopWaste.Org staff has indicated that the scorecard will be updated approximately every three years and
modified, if necessary, with member agency input. The scorecard has a variety of practices to choose from
among a detailed menu of choices. Each practice or measure has a point value assigned to it, and when
filled out, the points are added up to determine whether the required certification level has been met.
Bay-Friendly Landscaping Policy Required to Receive Import Mitigation Funding
Stopwaste.Org has approved continuing the Waste Import Mitigation grant funding to its member agencies
through Fiscal Year 2009-2010, which can be used to fund either new diversion programs for two years or
for diversion programs focused solely upon the non-residential sector. The City received approximately
$38,000 in Import Mitigation funds in Fiscal Year 2008-2009. Over the past several years, the City of
Dublin has used this funding to purchase recycled products, subsidize the cost of commercial organics
collection, participate in media campaigns to reduce junk mail, purchase office recycling receptacles, and
fund various commercial recycling efforts.
As part of its decision to continue disbursing Import Mitigation funds, Stopwaste.Org also approved a set
of 5 programs which each jurisdiction within the County must adopt in order to receive funds in Fiscal
Year 2009-2010. The table below indicates the City of Dublin's adoption status on each of the five
measures. The adoption of a Civic Bay-Friendly Landscaping Policy is 1 of the 5 measures. The adoption
of the policy will give the City the required 5 out of 5 measures required for the City to receive funding in
Fiscal Year 2009-2010.
Eli ibili Measure Date Ado ted
1. Residential food scra s co-collected with green waste. Jul 1, 2005
2. Formal ado tion of a 75% diversion goal. Jun 3, 2008
3. Construction & Demolition Debris Ordinance. Feb 15, 2000
4. Civic Green Building Ordinance. Mar 16, 2004
5. Civic Bay Friendl Landscaping Ordinance*
*The City adopted Green Building Guidelines, June 2005, that recommend Bay-Friendly
Landscaping techniques where appropriate.
COPY TO:
Page 2 of 3
ITEM NO.
F:\CouncilWgenda Statements\2008-2009\as-Bay-Friendly Policy (2).doc
Currently, a total of 14 out of the 17 jurisdictions within the County have adopted a Bay Friendly
Landscaping Policy. An additional two jurisdictions (Cities of Berkeley and Oakland) are in various stages
of program adoption. Many of the cities that have adopted a BFL policy are built-out or nearly so. A BFL
policy will have a more significant impact on aesthetics and cost to cities that are actively engaged in
development, such as the City of Dublin. As the City progresses in the development process, it may occur
that landscaping projects will present themselves, the execution of which does not lend itself to BFL
techniques for one reason or another. For such situations, the proposed resolution (Attachment 2) provides
for a compliance official that would have the authority to review projects to determine whether
exemptions should be made to the program.
The City of Dublin has adopted some of the most aggressive recycling policies and programs within the
County in an effort to reduce the amount of materials disposed of at the landfill. A Civic Bay-Friendly
Landscaping Policy will further this effort by conserving resources and reducing the amount of materials
sent to the landfill and by continuing the reception of Import Mitigation funding, which helps to offset the
costs of the City's diversion programs and efforts.
RECOMMENDATION: Staff recommends that the City Council adopt the Resolution establishing
Bay-Friendly Landscaping requirements for Civic landscape projects.
COPY TO:
Page 3 of 3
ITEM NO.
F:\Council\Agenda Statements\2008-2009\as-Bay-Friendly Policy (2).doc
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CITY CL~RK
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SUBJECT:
ATTACHMENTS:
Civic Bay-Friendly Landscaping Policy
Report Prepared by Roger Bradley, Administrative Analyst
1) Operational Guidelines for Green Building Requirements and
Green Practices
2) StopWaste.Org Bay-Friendly Scorecard for Civic Landscapes
3) Bay-Friendly Landscaping Model Policy
RECOMMENDAThON: Receive the report and provide Staff with direction on the
preparation of a Civic Bay-Friendly Landscaping Policy.
FINANCIAL S~ATEMENT: Ado tion of a Ba -Friendl Landsca in Polic will all w the
P Y Y P g Y o
continued pass through of funding from the Alameda County Waste Management Authority. The
estimated amount of funding that the City will receive in Fiscal Year 2009-2010 is $35,000.
DESCRIPTION: At the Apri17, 2009 City Council Meeting, Staff was directed to
present, for the City Council's consideration, a report about the Stopwaste.Org Bay-Friendly Landscaping
Policy. Specifically, Staff was directed to provide the City Council with an opportunity to decide whether
Bay-Friendly Landscaping policies and practices are appropriate for City projects. A Civic Bay-Friendly
Landscaping Policy would apply to all new landscaping projects and to any landscaping renovation
projects that the City will undertake that exceed $100,000 in value.
Bay-Friendly Landscaping Program
As recognized within the City of Dublin's adopted Operational Guidelines for Green Building
Requirements and Green Practices (Attachment 1), Bay-Friendly Landscaping (BFL) is a sustainable
landscaping management practice. Landscapes developed under the BFL program are analyzed with the
local climate, soils, and topography in mind. The goal is to develop landscapes with greater local pest
resistance, less maintenance, less use of resources, and less generated waste with a potential added benefit
of less cost in the long-term.
The BFL program has developed comprehensive supporting guidelines to facilitate compliance. The
guidelines are written within a framework defined by seven principles:
1. Landscape locally;
2. Landscape for less to the landfill;
3. Nurture the soil;
4. Conserve water;
COPY TO:
F,~a» ^ooo-oo
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 16, 2009
Page 1 of 4
5. Conserve energy;
6. Protect water and air quality; and
7. Create and protect wildlife habitat.
(~-a3-off 7~l
Attachment 1
2 ,~_ `~'
To facilitate compliance with the program, Stopwaste.Org has developed a scorecard entitled: Bay
Friendly Scorecard for Commercial and Civic Landscapes (Attachment 2). The scorecard serves as a
program monitor by assigning points for various BFL practices followed, with a minimum number
needing to be achieved before a project can be certified asBay-Friendly. StopWaste.Org expects that each
City within the County will adopt a policy requiring that any new or any renovation landscaping projects,
in excess of $100,000, obtain a minimum of 60 out of a possible 219 points on the (Civic) Bay Friendly
Landscape Scorecard. In addition to the 60 points, a participating jurisdiction would be required to
implement nine required BFL practices.
StopWaste.Org staff has indicated that the scorecard will be updated approximately every three years and
modified, if necessary, with member agency input. The scorecard has a variety of practices to choose from
among a detailed menu of choices. Each practice or measure has a point value assigned to it, and when
filled out, the points are added up to determine whether the required certification level has been met. The
following are some examples of the types of measures or practices included as requirements:
• Use California native, Mediterranean, or other climate adapted plant species for 75% of the non-
turfplants.
• No species shall require shearing.
• Minimize the lawn.
• Reduce and recycle landscape construction waste.
The Bay-Friendly Landscaping scorecard has been preliminarily discussed and analyzed by Staff from the
City Manager's Office, Public Works Department, and Parks & Community Services Department to
understand the impact of such a program on time, aesthetics and resources. Considering current practices,
the following are some considerations presented by Staff to assist the City Council in making an informed
decision about including BFL requirements on City projects:
• The use of BFL design principles may impact civic landscapes. For example, the initial installation
may be perceived as sparse because plants are spaced at their ultimate size rather than tightly
together to achieve an instant effect. The loose grouping may encourage more pedestrian "cut
through" traffic, ultimately affecting the survival rate of the landscape. BFL may appear less
colorful, less vibrant, and have shorter blooming periods.
• Plants will be spaced further from paving to avoid the need for trimming and shearing and as a
result the landscape may take several years or more to have a "finished" look.
• Many of the high water use plants traditionally used in local landscapes will be eliminated, and the
landscape plan will appear more naturalized and drought tolerant.
• Design and construction costs may experience significant increases as a result of BFL practices.
• There may be some maintenance cost increases associated with BFL practices.
• An administration impact is expected from the use of the BFL Scorecard to determine compliance
with the policy for future projects.
Bay-Friendly Landscaping Policy Required to Receive Import Mitigation Funding
Stopwaste.Org has approved continuing the Waste Import Mitigation grant funding to its member
agencies through Fiscal Year 2009-2010, which can be used to fund either new diversion programs for
two years or for diversion programs focused solely upon the non-residential sector. The City received
approximately $38,000 in Import Mitigation funds in Fiscal Year 2008-2009. Over the past several years,
the City of Dublin has used this funding to purchase recycled products, subsidize the cost of commercial
COPY TO:
Page 2 of 4
F:\Council\Agenda Statements\2008-2009\as-Bay-Friendly Policy.doc
J
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organics collection, participate in media campaigns to reduce junk mail, purchase office recycling V
receptacles, and fund various commercial recycling efforts.
As part of its decision to continue disbursing Import Mitigation funds, Stopwaste.Org also approved a set
of 5 programs which each jurisdiction within the County must adopt in order to receive funds in Fiscal
Year 2009-2010. The table below indicates the City of Dublin's adoption status on each of the five
measures. The adoption of a Civic Bay-Friendly Landscaping Policy is 1 of the 5 measures. The adoption
of the policy will give the City the required 5 out of 5 measures required for the City to receive funding in
Fiscal Year 2009-2010.
Eli ibili Measure Date Ado ted
1. Residential food scra s co-collected with een waste. Jul 1, 2005
2. Formal ado tion of a 75% diversion oal. Jun 3, 2008
3. Construction & Demolition Debris Ordinance. Feb 15, 2000
4. Civic Green Buildin Ordinance. Mar 16, 2004
5. Civic Ba Friendl Landsca in Ordinance*
*The City adopted Green Building Guidelines, June 2005, that recommend Bay-Friendly
Landscaping techniques where appropriate.
Currently, a total of 11 out of the 17 jurisdictions within the County have adopted a Bay Friendly
Landscaping Policy. An additional five jurisdictions are in various stages of program adoption. Many of
the cities listed below are built-out or nearly so. A BFL policy will have a more significant impact on
aesthetics and cost to cities that are actively engaged in development, such as the City of Dublin. As the
City progresses in the development process, it may occur that landscaping projects will present
themselves, the execution of which does not lend itself to BFL techniques for one reason or another. For
such situations, the model policy (Attachment 3) provides for a compliance official that would have the
authority to review projects to determine whether exemptions should be made to the program.
Jurisdiction Ado ted Polic Polic in Pro ress
Alameda X
Alameda Coun X
Albany X
Berkele X
Castro Valle X
Emeryville X
Fremont X
Ha and X
Livermore X
Newark X
Oakland X
Oro Loma X
Piedmont X
Pleasanton X
San Leandro X
Union Ci X
COPY TO:
Page 3 of 4
F:\Council\Agenda Statements\2008-2009\as-Bay-Friendly Policy.doc
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The City of Dublin has adopted some of the most aggressive recycling policies and programs within t
County in an effort to reduce the amount of materials disposed of at the landfill. A Civic Bay-Friendly
Landscaping Policy will further this effort by conserving resources and reducing the amount of materials
sent to the landfill and by continuing the reception of Import Mitigation funding, which helps to offset the
costs of the City's diversion programs and efforts.
RECOMMENDATION: Staff recommends that the City Council receive the report and provide Staff
with direction on the preparation of a Civic Bay-Friendly Landscaping Policy.
COPY TO:
Page 4 of 4
F:\Council\Agenda Statements\2008-2009\as-Bay-Friendly Policy.doc
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CITY OF DUBLIN
OPERATIGN G~C.TIDELI~TE~
FOR
GREEN BUILDING REQUIREMENTS
ANI,a
GREEN PRA~TICE~
~ITNE 21, 2~U5
ATTACHMENT 1
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CI~APTER ONE
OPERATIONAL GU'iDELINES FOR
GREEN BUILDING REI~UII~MENTS
CITY OF DLJSLIN
1.0 STATEMENT OF POLICY
It is the policy of the City of Dublin to implement the City's Ordinance No. 9-04 mandating green building
practices for all city projects with the estimated cost of $3,000,000 ar greater. A "City Project" is any new
construction or major renovation primarily funded or sponsored by the City, conducted on City-owned
property, or managed by City personnel from design through construction. Also included arc any buildings
constructed for the City's use under abuild-to-suit program or project. Traditional Public Works Projects
and Parks Projects arc not considered "City Project" for the purpose of this Chapter.
The Ordinance requires that all City Projects with an estimated cost of construction of $3,000,000 or
greater achieve a Leadership in Energy and Environmental Design (LEEDTh') "Silver" rating under the
1.1r13DT"' Rating System. All projects following the LEED system shall be registered and certified by the
US Green Building C:ouncil. Projects below $3,000,000 arc required to be designed and constructed to
include as many green practices as feasibl~-
Chapter One of the Operational Guidelines for Green Building Requirements and Green Practice3 was
developed to assist with the implementation and monitoring of the Green Building Requirements. Chapter
Two was developed to detail Operational Guidelines for Crreen Practices that are related to
environmentally -friendly purchasing and best management practices for all other projects not captured
under Chapter One.
2.0 PURPOSE
These Qperational Guidelines for Green Building Requirements are adapted in order to identify ltow Green
Building Requirements will be incorporated into City Projects and to specify how the Gran Building
Compliance t~fficial will administer and monitor compliance with the Green Building Practices set forth in
Ordinance No_ 9-04_
3.0 DUTIES OF TTtTE C,REEN BUILDING COMPI.IANC."E OFFICIAL
3.1 The Compliance Official for all Ciry Projects shall be the Cireen Building Coordinator for the City of
Dublin.
3.2 The Compliance C)fficial shall monitor and provide technical support for the following activities
with the green building; requirements set forth in Section 3 ("Mandatory Creen Building Practices")
and in these regulations ("Green Building Requirements") as follows;
A. Review and modify where necessary, standard City forms and documents related to any work
of Construction, Renovation or Demolition in order to appropriately incorporate the Green
Building Requirements referenced in the preceding paragraph.
B. Assist City Project Managers with the implementation of Green Building Requirements
throughout the duration of applicable Projects to ensure compliance with the ordinance.
D. Make recommendations to the City Manager on the appropriateness of requests for
Exemptions and Waivers as defined below.
E. Provide and coordinate training of those directly involved in itxipiementing and verifying
compliance with the ordinance requirements.
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RccorrQnend changes to these Operational Guidelines, as necessary, in order to comply with
applicable local, state or federal laws or regulations, or for any other appropriate reason. Such
recommendations shall be made to the City Manager, who shall approve and forward the
recommendations to the City Council as helshe deems appropriate. The City Manager's office
will revise the Operational Guidelines to reflect any such adjustments, should they consider it
necessary.
G. Maintain data on the progress of the program and make said data available to the City
Manager as necessary for reporting to the City Council.
4.0 GREEN I3iTIIrDING REQiJIREMENTS
4. ! City Projects subject to the Green Building Requirements shall includc, but not be limited to, the
fallowing:
A. City Projects initiated on or after March 16, 2004. City Projects include now cansiructian
or renovation primarily funded or sponsored by the City, conducted on Gity-awned
property, ar managed by City personnel from design through construction. City Projects
shall also includc any Buildings constructed for the City's use under abuild-to-suit
program or project. These projects do not include traditional public works projects, such
as bridges and roads.
4.2 All City Projects, as described below, which are initiated on or after March 16, 2004 shall be
designed and constructed to meet a minimum LEED "Silver" rating, or a City approved
equivalent. These requirements shall be known as "Green Building Requirements".
A. Projects with an estirraated construction cost of $3,000,000 or greater shall follow the
LEED rating system and shall be registered and certified by the US Green Building
Council. The Green Building Compliance Official or hislhcr designee shall undertake
such registration and application far certification.
B. Projects with an estimated cost of construction of 53,000,000 or less shall be designed
and eonstn~cted using the LEED rating system, but shall not be required to be registered
and certified by the US Green Building Council. The Green Building Compliance
Official or his/}ter designee shall be responsible for verifying the appropriate green
building components.
S.0 INCORPORATION INTO STANDARD CITY DOCUMENTS AND CONTRACTS
5.1 The City of Dublin shall incorporate the Green Building Requirements into the appropriate design
and construction contract documents prepared for Ciry Projects, as follows:
A. Appropriate references to the Green Buildir-g Requirements shall be incorporated into
City request far qualifications, requests for proposals, applicable sections of standard
constniction.specifications, standard design contracts, and other documents as necessary
for all City Projects. Contract documents for projects over $3,000,000 which will be
registering and applying for USGBC 1.,laF,T) certification will require commissioning and
documentation needed to meet the USGBC LEED requirements.
B. 'The USGBC LEED scorecard will be used on all City Projects for the purpose of
calculating a score on the LEEDTM Green F3ui]ding Rating System ("Green h3uilding
Checklist"). Design consultants and contractors who arc awarded City projects shall be
required to use these foz-rns to demonstrate their compliance with this Ordinance.
6.0 IMYLEMENTATTON OF REQL]IREMENTS
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6.1 Selecfion ofDesibm Professionals:
A_ The selection process for Design Professionals to be employed in the design or
construction of City Projects shall incorporate a requirement that such professionals
demonstrate appropriate knowledge and experience with the Creen Building Practices.
All projects shall be required to have a LEER ,Accredited Professional as a key member
on the project team.
B. Design contracts shall include provisions requiring the Design Professional to incorporate
the City's Green Building Requirements into the design, including commissioning and
documentation requirements.
6.2 Selection of Construction Professionals
A. The selection process for Construction Professionals to be employed in the design or
construction of City Projects shall incorporate a requirement that such professionals
demonstrate appropriate knowledge end experience with the Green Building Practices.
Contractors will be eneooraged to have a LEER Accredited Professional as a key
member of the project team
B. Construction contracts shall include provisions requiring the Contractor to comply with
the City's Green Building Requirements and provide doettmentation as appropriate to the
scope of work-
7.0 PROJECT THRk:SAQLDS
7.1 Certification of Compliance:
A. United Slates Green Duildin~ Council Certification All City Projects with an estimated
cost of construction of Three (3) Million Dollars or greater shall tic registered and
certified through the 11.5_ Green Building Council. The Green Building Compliance
Official ar his/her designee shall undertake such registration and ce-rtitcation_
1). if a City Project described by this Section fails to achieve eertrfieatron from the
U.S. Green Duilding Council within twelve (12) months after project
completion, then the Compliance Official shall assess the reasons for the failure
and identify possible corrective actions. The Compliance Official may then
recornmcnd rcesonable additional Green Building Requirements to achieve
certification for consideration by the City Manager and City Council as
apprr)priatc_
B. Internal Self Certification: All C:ovcrcd Projects with an estimated cost of construction
that is less than Three (3) Million Dollars shall not be required to be certified through
the U.S. Green Building Council. The Froject Manager shall be responsible for
certifying that pro~eets described by this Section meet the requirements of the
applicable I.EI;ll Rating System.
1). Documentation demonstrating compliance shall be part of the close out
submittal by the Contractor. Said docurYrentatian shall be reviewed by the City
Project Manager with the assistance of the Green Building Compliance Official
and the Engineer or Architect of Record, to verify accuracy and compliance with
the requirements of this Ordinance.
7.2 Linder no circum,Stanccs may a City Project be segmented Into smaller projects to avoid compliance
with these requirements.
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8.0 EXEMPTIONS AND WAiYERS
8..1 The provisions ofthis Section may apply to all City Projects as noted above, except connpliance with
the provisions maybe waived in unusual circumstances where the City Council has, by resolution,
found and determitaed that the public interest would not be served by complying with such
provisions using the process described below:
A. At the design stage, the Prajeet Manager shall submit to the Green Building Compliance
Official the Greco Building Checklist indicating the maximum number of credits
practical dr fcasibte for the Project and shall also describe the circumstances that make it
infeasibtc far the Project to comply fully with the Ordinance.
k3. The Compliance Official shall review the information supplied and may meet with the
City Projeet Manager to discuss passible ways of meeting the requireznettts of the
Ordinance. If needed, based on the information supplied, the Green Building
Compliance Offciat shall recommend to the City Manager whether an exemption or
waiver should be granted to the project.
B. In the event that the City Manager determines that the Green Building requirements
cannot reasonably be nnet, the City Manager shalt request the City Counci! to exempt that
project from the Green Building Rcquiremtnts at the earliest practicable time.
Reasonable efforts shall still be made to incorporate as many of the Green Building
Requirements as is feasible under the circumstances.
9.0 Amendments
9.t Any amendments to these Operational Guidelines will be presented to City Council for approval.
10.0 Effective Datc
10. I Tltese (?perational Guidelines shall take effect on July 19, 2005.
4
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CIiAPTER TWO
OPERATIONAL GUIDEII..INES FOR ORF.EN PRACTICES
CITX OF DUBLIN
I.Q STATEMENT OF POLICY
It is the policy of the City of Dublin to irnplernent the Cityrs Ordinance No. 9-04 mandating green building
practices for City projects by developing Operational C"ruidelines which contain specifications necessary or
appropriate to achieve compliance with the Green Building Practices stated in the Ordinance. It is also the
interest of the City to emphasize sustainability and green practices in all operation and maintenance projects of
City departments.
There are two chapters relating to Operational Guidelines relating to Grec-n Building Requirements and Green
Fractices. Chapter One relates to the duties and responsibilities of the Green Building Compliance Officer as it
relates to City Projects (traditional Public Works Projects and Parks Projects are not considered "City Project
for the purpose of Chapter One}. Chapter Two was developed to assist in the implementation of
envirotuuentally-friendly purchasing and best management practices that are not City Projects.
2.0 PLIRPOSI+;
These Operational Guidelines were developed in order to:
• identify criteria for Traditional Public Works and Parks & Recreation Fmjects,
• specify how green and sustainable practices and products will be incorporated in the
operation and maintenance of City projects,
• specify how implementation of these Operational Guidelines will be administered and
monitored.
3.0 SPECIFICATIONS
3.Y Source Reduction
3.1.1 The City shall' Jr~,stlteite practices that reduce waste and result in tl~eptrrchase offewer
products whenever praetl<:able and cost-e,~j'ective, but without reducing safety at workplace
quality.
Certain practices and purchasv~g strategies can help prevent waste before it is created. Such
practices are suggested whenever practicable and cost-effective, but axe not mCant to reduce
workplace safety or compromise product performance. Many are expected to reduce costs
incurn:d by the organization for labor and operations.
Examples include:
• leasing long-life products when service agreements support maintenance and repair
rather than new purchases,
• sharing equipment and occasional use items,
• choosing durable products rather than disposable,
• reducing product weight or thickness when effectiveness is nUt jeopardized in
products
- cleetronic communication instead of printed,
• double-siclcd photocopying and printing,
• washable and reusable dishes and utensils,
- rechargeable batteries,
rdvised att lb -green bldg ch 2.doc Page I
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• strearttlirting and computerizing forms,
• "on-derraand" printing of documents and reports as they are needed,
• buying in bulk, when storage and operations zxist to support it,
• reusing and/or repairing products such as, but not limited to, equipment and office
furnishings.
3.I.~ The City shall purchase rerrranufuct~r~d prodr~ecs (i.n for equipment and vehicles)
whenever practicable, but without reducing safely, quality or effectiveness.
Some products can prevent waste by being "reatanufactured" (see Definitions) or refurbished
into a newly usably product. Examples of some of these common products are toner
cartridges, tires, furniture, equipment and autarnotive parts. When remattufactured, these
products are often lower in cost and perform comparably to new produets.lt is suggested that
purchases of these types of products be made whenever practicable, as long as safety,
performance and cost standards continue to be met.
3.I.3 The City shall require all equipment bought after the adoption of these ~peratro>ral
Guidelines to be compatible with source reduction goals as referred to in this section {3.Y),
when practicable,
Examples include:
- battery-operated equipment capable of being recharged ar using rechargeable
batteries,
• copiers and printers capable of duplexing,
• dishwashing cguipment, when washable and reusable dishes and utensils are
practicable,
3.I.4 All buyers shall cuMSider short-term and long-term casts in comparing product altert~ativ~c,
when feasible. This includes evaluation of total costs expected during the time a product is
owned, including, but not lin~iied ta, acquisition, extended warranties, operation, supplies,
maintenance, deposal costs and expected lifrtimr compared to other alternatives.
Certain products tray have a higher initial purchase cost, but may require less maintenance or
long-term costs over the life of the product, so it is important that buyers consider short-term
and long-term costs in comparing product alternatives, when feasible. This includes
evaluation of total costs expected during the time a product is owned, including, but not
limited to, acquisition, extended warranties, operation, supplies, maintenance, disppsal costs
and expected lifetime corr-parcd to other alternatives. Examples of products for which such
cost comparisons can indicate significant differences between short- and long term costs
include, but are not lunited to, parking stops, park benches and tables, office equipment, and
vehicles.
This kind of comparison is sometimes referred to as "ownership costs" or "life cycle costs"_
"Ownership costs" best describes the purpose here of calculating the cost of owning the
product during the purchased use time. "Life cycle costs" is more complex and not
specifically requircd_ it mare accurately describes an analysis of the impacts a£~praduets from
initial resource extraction, through production, use, and then through disposition after use_
For an example comparing the costs ofpurcliase and use of traditional concrete parking stops
with recycled plastic parking stops, see the StopWaste.Org's Fact Sheet on ".Recyclepf Content
Transportation Frodurts in Almneda County" at http://www.StopWaste.Org/EPP.
Pam 2
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31.5 Products that are durable, long lasting, reusable or refillable are preferred whenever
feasible.
3.I.6 The City requests vendors to eliminate packarging or use the minimum amount necessary
for product protection, to the greatest extent practicable.
3.~. 7 l'ackagi'ng that is reusable, recycldbte or compostable is preferred, when strhable uses and
programs exist
3.1.$ Vendors shall be encouraged to take back and reuse pallets and packaging materials.
1.1, 9 Suppliers of electronic equipment shall be required to take back equppmna# for reuse or
environmentally safe recycling wher+ Ilse City discards or replaces such equipment,
ivhersever possibly
Some electronic equipment has been found to contain toxic materials. In particular, the
California Department o~Toxic Substances Control ruled in 2001 that cathode ray tubes
(CRTs) found in computer monitors and televisions are banned from California landfills to
prevent the release of lead and must be properly reused or recycled. This has created an
expected increased cost .for safe and efficient collection and reCOVCry of these items. Many
large ~-overrunent and commercial purchasers of electronic equipment have responded by
successfully requiring, in bid specifications, suppliers of electronic equipment to take back
their equipment for reuse or environmentally safe recycling_ The Silicon Valley Toxics
Coalition website at http:l/www_svtc.org/ has infom~ation about their "Clean Computer
Campaign," which is working for sustainability, accountability and cleaner proclucticm in the
lush-tech ind~utry, SCe also "A Guicle to Environmentally Preferable Computer Purchasing"
prepared by the Northwest .Product Stewardship Council Computer Subcommittee and
available online at httzs:/lwww.productstewardship.HellproduetsElectronicsEFPGuide,html_
3.1.14 All document4 shall be printed and copier! on both sides to reduce the use and purclease of
paper, whenever practicai
3,2 Recycled Content Products
3.x.1 All products for which the United States Environmental Protection Agency (U.S EPA) has
established minimum recycled content standard guidelines, such as those for construction,
landscaping, parks and recreation, transportarson, vehicles, printing paper, of~`sce paper,
janitorial paper, and non paper office products, shall contain the highest postcosssssmer
content practicable, but no less than the minimuns recycled content standards established
by the U.S. EPA Guidelines.
Purchasing products that contair- recycled content, particularly postconsurner not }ust
preconsumcr (see Definitions) recycled content, creates markets for materials that are
collected in recycling programs and saves valuable natural resources. It is suggested that
products be purchased with the highest postconsutner content practicable. A Commonly used
and accepted set of muiunum standards is the U.S. l~nvironmental Protection Agency's {LJ.S.
EPA) Comprehensive Procurement Guidelines (CPCi) that specify ranges of nunimum
recycled content standards for a growing list of product types (see
http://www.epa.goy/c~iaoswer/non-hw/procure/produci5.htm). The U.S. EPA Cruidelines
Cstablish minmum recycled content standards for products in the categories of paper,
construction, landscaping, parks and recreation, transportation, vehicles, and nonpaper office
products, as well as sonic other nuscellaneous products like pallets, signs and mats. Consider
Pose ~
~3~ ~~
noting on materials printed for distribution drat recycled content paper was used.
Fact Sheets on purchasing parks and recreation products and transportation products in
Alameda County, among other office and non-office products, are available online at
StopWastC.Chg's website at htro://www.StopWaste.C~' /FPP, along with many other tools
and resources for buying recycled content products.
3.2.2 Copiers and printers pr~rchased shall be compatible with the use of recycled content and
remanufactured products.
Copiers and pruners bought should be compatible with the use of recycled content products
like paper and remanufachued toner caririd$ts. Purchasing specifications should also require
training for equipment operators and maintenance personnel in the appropriate use of
recycled products with the equipment. Specifications that require this compatibility will avoid
improper uses and allow technicians to properly diagttose paper jams or equipment
malfunctions without simply blaming what maybe unfamiliar recycled content products.
3.2.3 When specking asphalt concrete, aggregate base or pnrtlarsd cement concrete for road
cnnstructlo~ pro1eets, the City shall use recycled, reusable or regrou-sd materials when
practicable:
When specifying asphalt concrete, aggregate base or sub-base, or portland cem~Cnt concrete
for road construction projects, preferable recycled, reusable or reground materials include, but
are not limited to, in-place recycling of asphalt concrete, aggregate base and portland cement
Conct~etc; rubberized asphalt concrete; recycled aggregate base; or recycled asphalt concrete.
For more infoxxriation on rubberized asphalt, see the resotences available from the Rubberized
Asphalt Technology Center at http://www.rubberizedasphalt.org.
3.2.4 The City shall specify and purchase recycled content transportatiolt pro~fucls whenever
possible, including signs, cones, parking stops, delineators, and barricades.
When the City specifies and purchases recycled content transportation products, it is
important to note that many of these products are approved by the California Department of
Transportation (Caltrans). For a sample list of such products and Bay Area distributors, see
the StopWaste.t7rg's Fact Sheet on "Recycled Content Transportation Froduets in Alameda
County" at httuaa/www,~StopWaste.Or EPP.
3.Z S All pre printed reryrled content papers intended for distribution that are purchased er
produced shall contain a statement that the paper has recycled eonten~ Whenever ferYSible,
the statement should indicate the percentage afposteonsuiner recycled content it contains.
3.3 Energy and Water Savings
3.3.1 Where applicable, energy-e,~cient equipment shall be purchased with the mast up-to-date
energy ef,~tciency fu,~ctinns. This includes, but is not llrnited to, hlgh efficiency space
heating systems and high efficiency space cooling equipment.
High efficiency space heating systeros should be purchased that use natural gas rather than
electricity, and have an aiuiual fuel utilization efficic~ney (AFLTE) of d.8G or greater. High
efficiency space cooling equipment should be ptuchased with an energy Cffieiency rating
(FER) of 1 t.5 or greater. When applicable, specifeations should require that equipment
Fags 4
operators and maintenance personnel be trained in the proper enabling and use of energy
efficient and sleep mode functions on the equipment.
3.3.2 ItYhen practicable, the City shall replace inefficient u+teriar lighting with energy-e,()'icient
equipment
Incandescent, mercury vapor and T12 fluorescent lamps should be replaced with compact
fluorescent lamps, high-intensity discharge (HID) fixtures and low-mercury T8 or TS
fluorescent lamps. The magnetic ballasts used in older fluorescent lighting should be replaced
with electronic ballasts. New lighting should be designed to use no more than 85% of the
power allowed by Title 24 Energy Code. Title 24 is the State of California's energy efIiiciency
standards for residential and nonresidential buildings ('t'itle 24, Part 6) maintained by the
California Energy Comnrissivn and described at http://www.erier~y_ea.~ov/title24. Purchasers
should require vendors to recycle discarded lighting fixtures and lamps appropriately.
3.3.3 When practicable, the City shall replace inefficient street lighting and traffic signal lights
with energy-~ffaeient equipment.
3.3.4 All products purchased by the City and for which the U. S. EPA Energy Star certification
is available shall meet Energy Star certi~cah'on, when practicable. When Energy Star
labels are not available, choose ener~ry-efficient proa[uete that are in the upper 25% of
energy ejj'rciency as designated by the Federal EnerR:Y Maxagement Program.
The U.S. EPA's Enerlry Star certification program certifies that certain products meet energy
efficiency standards. Typically, this would include exhaust fans, water heaters, computers,
exit signs, watez coolers and appliances such as refrigerators, dishwashers and microwave
ovens. Further, whenever roofs are replaced, Eno`rgy Star-qualifying roof materials should be
used. The Energy Star program is described at http://www.energ}rstar.~ov.
When Energy Star labels arc not available, choose energy efficient products that are in the
upper 25% of energy etiiiciency as designated by the FedEra! Energy Management Program
(F)rMP). FFMP is a program of the Department of Energy that issues a series of Pmrluct
p'nergy Efficiency Recommendations that iderifiify recanunended efficiency levels for energy-
usingproducts. In the Web versions of the Recommendations there are links to complying
models for most products and some have interactive "energy cost calculators". See
http:I/www.eere,ener~ac~v/F~~mpltcchnolos~es/e roducts.efm.. For basic energy cost
calculators and detailed resources for performing a life cycle east analysis to evaluate the
cost-effectiveness of investments in energy saving products and projects, see
http://www:eere.ener~ .;eovlfempltechnologies/cep eccalculatots.cfm.
3,3.5 The City shall purchase water-saving products whenever practicably
Water-saving products include hith-pe.-rformance fixtures such as toilets and conservation
deuiccs such as low-flow showerheads, faucet aerators and other water-saving devices.
Purchases should support water conservation practices such as retrofitting cooling towers,
replacing water-cooled with air-cooled equipment, and upgrading irrigation systems.
Purchasers should consider applicably water conservation services and programs of the
Dublin San Ramon Services District (DSRSD). DSRSD provides water, n:eycled water and
wastewater services .for the City of Dublin. See littp:l/www.dsrsd.com The water
conservation services and programs of the East Bay 1Vlunicipal L7tility District (EBMUD) may
also provide useful inforrt3ation and resources. See http://www.ebmuci.com.
Nagy 5
3.3.6 The City shall require the use of recycled water for dust control dterl~ig construction of
public worksprajerts where prrtc't;cable.
Contact the Dublin San Ramon Services District (DSRSII) for information about the
District's recycled water services for the City of Dublui. See http://www.dsrsd.corn.
3.4 Landscaping
3.~ ~ All landscape renovatia>ss, coastructw>, and rnairetenance performed by the City, including
workers and contractors providing landscaping service for the City, shall employ Brry-
FrFehdly Landscaping or sustainable landscape management techniques for design,
construc~iore and rnaintenanee whenever possible, including, but riot limited to, Integrated
pest managerreeret, grasseyeliag, drip irrigation, composting, and procurement and use of
mrelc& and compost that give preference to tlioseproduced from regiurserllyge>lerated plant
debris and/or food waste programs.
The principles ofBay-Friendly Landscaping recognize that the local landscape nmst be
understood and considered in the application of sustainable landscaping management
practices. For the City o.f Dublin, this means first evaluating the climate, topography and soil
for each project and application and considering the guidance of the City's Streetscape
Master Plan, For example.
Bay-Friendly Landscaping or sustainable landscapc management practices include, but are
not limited to:
• Managing pest problems through prevention and physical, mechanical and biological
controls. The City may choose to do this by either adapting and irnplementuig an
organic pest management poNcy and practices or adopting and implementing an
Integrated Pest Management (1PM) policy using the least toxic pest control as a last
resort.
• Grasscycling {leaving the clippings an the lawn) for at least 50% of all moorings.
Contact StopWaste.Org far a copy ofA Landscaper's Guide to Grcesscyclieig for
mare detailed information on successful grasscycling techniques.
Structural pruning of trees, shrubs and other plants to improve plant health, stability
and form as the preferred method of pruning. For example, removing overlapping
and crowded branches, dead and broken limbs, and multiple leaders. Heading,
lopping or shearing is avoided, when passible. For information and sample contract
specifications for pruning, see "Landscape Maintenance Practices for Water and
Green Waste Efficiency" from the Municipal Water District of Orange County, GA
(714-9G3-3058).
Avoiding synthetic quick release fertilizers that frequently wash through the soil
before they are taken up by the plants. When possible, avoiding the use ofweed and
feed formulations. Fertilizing on an as needed basis, as indicated by a soil analysis.
Slow release and/orr organic fertilizers $re preferred when possible. Slow release
fertilizers make nutrients available to the plants when they are needed so their
eficiency is increased making them a better value.
Pngc 6
t Cv tS~ ~$ ~..
Irrigation scheduling based on weather and soil moisture whenever possible, Drip
irrigation is preferred whenever practical. Contact the Dublin San Ramon Services
District for a water use audit. See http://www.clszsd.cam
• Irrigating landscapes with recycled water. Recycled water has been effectively used
for irrigation of turf areas such as school grounds, parks and golFcourses, for
example.
Contact the Dublin San Ramon Services District far information, resources and
suitable applications for recycled water. See http://www.dsrsd,,;_eonl
Recycled water is rich with nutrients that benefit plants, however salt build up in the
soil is a concern when considering recycled water for irrigating native or draught
tolerant vegetation. According to East Bay Municipal Utility District's (EBMUD)
new "Plants and Landscapes for Summer-Dry Climates" book, research conducted
by University o.f California and several northern California water utilities. suggests
that many plants most commonly used in California landscapes will thrive with
recycled water.
The EBMUD book cites a list of local native and draught-adapted plants that are salt
tolerant. Copies are available for free from StopVl~aste.(arl; to Bay-Friendly Member
Abency clients. CaII (510} 614-1649.
• Limiting hirf areas to recreational uses. A!1 other landscaping (such as for views)
should be accomplished with low-water plantings.
Recycling of plant debris by composting and/or mulching. Maintaining a minimum
2-inch layer of mulch under all urces, shrubs and groundcovers and a minimum 3-
inch layer in all open areas. Allowing leaf drop to become part of the mulch layer in
tree, shrub and groundcover areas is preferred where possible to avoid soil
compaction, reduction of nutrient levels, erosion and other undesirable effects for
maintaining soil health.
Even in cases of infected 1Gaves, such as oak leaf amp with the presence of mold, it
is generally best if leaves are. left on the site where they grew with good ground
contact. Ln general, and especially with native frees, removing leaves froth the site
will just spread fungi spores to other sites and is not particularly effective at
removing the fungus ..from the original site. When infected leaves have good ground
contact, especially with good living soils with compost and mulch, they are colonized
by a different set of decomposing orgatusms that assist in consuming the leaf
infectinb fungi. The healthier the soil, the more balanced this process becomes-
It is suggested that compost be purchased that is produced from feedstock that
includes at Least 50%, by volume, regionally generated plant debris and/or food
scraps and less than 0.5% by volume, physical contaminants. Procuring regionally
helps the marlccts for local plant debris and food scraps collection and composting
programs. The compost should be proc:esscd in accordance with California Code of
Regulations, Title 14, Chapter 3, Article 7, Sections 17$6$.2-3 to promote pathogen
reduction and weed seed kill and ntinitnize heavy metal concentrations-
Page 7
l ~l c7v ~.~, ~~.,
Bay-Friendly Landscaping is described in much more detail in the StopWaste.Ozg 13ay-
Frienclly Landscape Guidelines. See http:/lwww.bavfriendly_or~ or call (51d} 614-1699 for
more infomiaiion_
3.4.2 Plants should be selected to minimize waste by choosing species for purchase that are
appropriate to the rttiCroclimate, species that can grow to their natural size Jn the space
allotted them, and perennials rather than annuals for color. Native and drought-tolerant
plants tfeat require no or minima! watering once established are preferred.
Selecting plants that are compatible with the site and microsite, and with the mature size in
nand, fosters healthy plants, limits overcrowding and the need for pruning, thereby preventing
plant waste. Avoiding hedges and invasive species can also reduce waste. Selecting native
plants from the Alameda County region or other Mediterranean plants that are appropriate to
the microclimate, is likely to reduce watering needs and ongoing maintenance costs. Native
plants also provide food and habitat for beneficial insects, birds and butterflies. Native plants
will require irrigation for the first year or two but many can thrive with little or no irrigation
once established.
3.4.3 The surface soils within the City limits generally c~orislst of expansive clays. Wherever
practicable considering flits soil condition, the City shall limit the amount of impervious
surfaces in the landscape. Permeable substitutes, such as permeable asphalt or pavers, are
encouraged for watJcways, patios and driveways. Hardscapes and landscape structures
constructed of recycled content materiale are encouraged
lecycled content plastic or composite hunber makes a very durable lid or landscape edging.
The durability of plastic or composite lumber is greater than wood as they do not rot when in
contact with soil. Sea the StopWaste.Org's `°Pointers un Using Recycled-content Plastic
Lumber" for information on why, and for what applications, recycled content plastic lumber
may best be used.
Permeable substitutes for impervious surfaces, such as rosin emulsion paving, are encouraged
for walkways, gathering spaces and common areas because of their ability to help control
stormwater drainage and retain less heat. More information on pervious paving materials can
be found at the Sustainable Building Sourcebook website at
httg:l/www.~een.builder.com/sourcebook/perviousmaterials.htziil. For more information on
rosin emulsion paving, see http:/Iwww.buildingt'n'ccn.com/rroduc s/road oyl.cfm
3S Toaits and Pollution
3.5.1 AU cleaning ar~d disinfecting products (i:~ for janitorial or industrial use) Shall at a
minimum meet Green'Seal standards far envirnnmentallypreferability and perfarmanc~
See http://www_areenseal,org/for information on Green Seal's programs and standards. The
standard establishing environmental requirements for industrial and institutional cleaners
(GS-37} can be Found at http:/1www,gr~c:enseal.org/standards/industrialeleaners.hhii. The
standard for industrial and institutional floor-care products (GS~O) can be found at
http://www.greenseal.or~/standarcis/ *s4~ 0_~idC
Much work is being done in testing products and developing specibcations for
environmentally preferable cleaning products in the Bay Area and across the country. A
working group of government purchasers representing, among others, the City of Santa
Monica, t:alifomia; .Ding County and the City of Seattle, Washington; the slate of Minnesota;
rage $
~~~~~~~
and the Conunonwealth of Massachusetts, defined criteria for evaluating environmentally
preferable cleaning products. Sue http://www_state.rna.usfosd/enviro/nroducts/cleaning.htm
for information from Massachusetts, the first member of the working group to use the
consensus criteria and award contracts in Apri12003. Other resources from working group
mcmbcrs include The Center for a New American 17ream at htip_//www.newdreamorg/clean/
and Green Seal at Ftttp:l/www.~r+:cnscal.orp/certpmducts.httr~#cleaners. See also the Western
Pollution Prevention Resources Center's website at http://www.westp2>aet_or~ for fact sheets,
tools, and other results from the organization's janitorial products pollution prevention project
as well as other environmental, health and safety information.
if cleaning or disinfecting products must be used that contain toxic materials, ensure that only
the minir„um amounts are used and the product is disposed of properly. When applicable, bid
specifications should require that suppliers, manufacturers and/or City contractors and
workers be trained in the proper use of cleaning and disinfecting products for worker health
and safety, Compliance with regulatory requirements, and cost~fficient product use and .
disposal. Proposition 65, the list of chemicals that are known to the State of California to
cause cancer, birth defects or other reproductive harm can be .found at
http://www.oehha.ca•aov/urop65.htltil. The Toxics Release Inventory (Tltn is a publicly
available U. S:1~PA database that contains information on toxic chemical releases and other
waste management activities reported annually by certain covered industry groups as well as
federal facilities. It includes chemicals that are classified as carcinogens under the
requirements of the Occupation Safety and Health Administration (OSHA). Lists can be
abtainedfrom http://www.epa.go'v/irilchemical.Jindexhtzn.
3.S.Z The use of chlorofluorocarbon-COrrtalniag refrigerants, solvents and other product shall
be phased out and new purchases shall nut contain them.
The federal Clean Air Act required the phase-our of production of chlorofluorocarbons
(CPC's) by the end of 1995. The only instance where this would be a concern is in the
purchase of pmducts rnaxtufaeturcd prior to January 1, 199G}.
3.5.3 All surfautantc and detergents shall be readily biodegradable rind, where practicable, shall
not contain phosphates.
3.5.4 Wheri maintaining buildings and landscapes, the City shall manage pest problems through
preverrtin~ and pkysical, mechanical and biological controls. The City Wray either adopt
and implement an organic pest managenrenipolicy and practices or adopt and implement
an Integrated Pest Management (IP1V11 policy aad practices using the least toxic pest
Contra! ats a last resort.
Managing pests in landscapes and buildings based on an organic or Integrated Pest
Management (IPM) strategy focuses on loner term prevention of pests or their damage
through a combination of techniques such as biological control, habitat manipulation,
modification of cultural practices, and use of resistant varieties. In 1PM, pesticides are used
only after monitoring indicates they are needed according to established guidelinws, and
treatments are made with the goal of removing only the target organism. Pest control
materials are selected and applied in a marme~r that minimizes risks to human health,
beneficial and nontarget organisms, and the environment. Particular pesticides to avoid due to
high toxicity levCls are Aiazinon, Chlorpyrifos, Carbaryl, Mala$iion, and Pyrethroids.
Check with the Bio-Integra] Resource Center (www.birc.org) or UC Davis's IPM Progratu
(www,ipnLttcdavis.edu) for up-to-date resources, trainings and information.
Page 9
1~i0~ s`~
3.5.5 When maintaining buildings, the City shall use products with the lowest amount of volatile
organic compounds (VOCs), highest recycled cnnteret, and tow or no, formaldehyde when
practicable when purchasing materials such as paint, carpeting, adhesives, furniture and
casework.
Interior paint should contain no more than 50 grams volatile organic compounds (VOCs) per
liter (508/1} for flat paint and 1 SO grams per liter (150g1i) for non-flat paints, as determined in
accordance wifli U.S. EPA Test Method 24, C1:It Title 40, Part 60, Appendix A, or as
updated by the Green Seal standard for paints {GS-11). See
www.~*reenseal_ore/standardslvauits.htm.
Exterior paints should have VOCs concentrations less than 100811 far flat paint and less than
200 g/l for non-flat paints (CTS EFA Test Method 24 and Green Seal standard GS-11).
For routine building maintenance, purchase latex water clean-up paint; Carpet Wlth htgh
recycled content and low VOCs; low VOGs carpet adhesives or carpet with integral
adhesives; zero-VOCs construction adhesives; furniture with recycled content and using
glues, finishes and padding low in VQCs and formaldehyde; and casework specifying
taterals with no urea formaldehyde.
Mold inhibitors in paint for bathrooms, or other areas, add VOCs to paint as well as
i'ungicides and mildewicides. There are produetg available that are water-based but use the
bonding strength of the chemicals in the paint in addition to fut-gicides to reduce mold. The
paint forms a bond that is too tight for water moleeuIes to penetrate the surface with a
generally reeotnmended application of two coats.
3.5.6 Tlee City shall reduce or eliminate its use of products that eaetribute to the formation of
dioxins and futons. This includes, but is rent li»eited to:
• Limiting purchase ofproducts that use polyvinyl 41r1orYde {PVC) such as, but not
1}rx,tted to, furniture and flooring, whenever pracdcabte.
• Purchasin~• paper acrd paper products that are unbleached or that are processed
without chlorine or chlorine derivatives, wh~rreverpossibl~
Purchasing paper, paper products and janitorial paper products that are unbleached or that are
pnx:essed w'ithaut chlorine or cllorine derivatives minimizes dioxin formation and other toxic
pollutants. Processed chlorine free (PCF) paper is the preferred environmental option (see
Defitutions). Elemental chlorine free (>;CF) processes should include etthanced processes
such as extended and oxygen delignification whenever possible (see Definitions}. Vendors
and successful bidders should supply verifteation of the paper's chlorine &ee prnccsging
status from either a recognized certifying organization or the pulp and paper manufacturer. If
the paper manufacturer buys pulp from another supplier, the pulp's chlorine free status should
also be verified. For more discussion of what may constitute verification, see Section 5.2
below. For more discussion an how to identify and purchase envirartmcntallypteferable
papers, see StopWaste.(}rg's Fact Sheets on "l;nviranmentally Preferable Paper Ofjicc
Products in Alameria County" axed "~'nvirOnn2entally Preferable Janitorial Paper Supplies in
Alctmerla County" at http:l/www.StopWaste.Or I/I'P.
3.5.7 The City shall purchase products and equipmerrt with no lead or mercury whenever
possible. Far products that contain lead or mercury, the City shall give preference to thane
NaF~ 10
p~ ~ !~ 5`~
products with lower quantities of theca metals and to vendors with established dead and
mercury recovery programs.
3.5.8 When replacing vehlcl~s, the City shall lease or purchase the most fuel-ej~'eeient models
available that are suitable fur each task and through carpooling, shadd nel-+imlze thc~
number of vehicles purchased fo the ~rtet+tpractieable:
3.6 Forest Conservation
3.(x1 To thegreates~t extent,practicable, flee City shall notprocure woad products suck as lumber
and paper that originate from forects harvested in an environrner+taddy rtreste.4taueable
manner. When possible, the City shall give preference to wood products that arc certified
to be sustaireably harvested by a comprehensive, performance-based certetifcation system.
The certtfacation system shall include independent third party audits, with standard.
equivalent to, or stricter than, those of the forest Stewardship Council certifreation.
See http:llwww.fscus.nru/fnr more information about the Forest Stewardship Council.
3.7 Agricultural Bio-:Based Products
3.7.I Construction, paper and paper products made from non-wood, plrtt~t based contents such
as agricultural crops and residues ~!re encpuraged whenever practicable.
4.0 PRIORITIES
4.1 The health and safety of workers and citizens is of utmost importance and takes precedence
over all other p0licies_
4.2 The City has made significant investments irA developing a successful recycling system and
recognira:s that recycled content products are essential to the cgntinuing viability of that
recycling system and for fife foundation of an environmentally sound production system.
Therefore, to the greatest extent practicable, recycled content shall be included in products
that also meet other specifications, such as chlorine free or hio-based.
4.3 Nothing contained in these Operational Guidelines shall be construed as requiring a
department, purchaser or contractor to procure products that da not perform adequately for
their intended use, exclude adequate competition, or are not available at a reasonable price in
a reasonable period of time.
4.4 Nothing contained in these Operational Guidelines shall be construed as requiring the City,
departrnent, pureltas4'r' or contractor to take any action that conflicts with local, state or federal
requirements.
S.0 ADMiNISTRATIUN
S,I The Green Building Compliance Official or his;/her designee shall assist City sta, ff in
implementing these Operational Guidelines in coordination with other appropriate City
Deparbnents.
This maybe done through development of an advisory comnvttee or Green k'urchasing Team
consisting of members representing purchasers, printing and copying, Information Services,
P:~g~ l l
a~~~
Public Works and construction, and all departments that purchase or specify products or
award contracts for services that provide products_ Examples of such a team's responsibilities
from other jurisdictions that have successfully used this approach include the following:
• evaluating opportunities for substituting cstvirpnmentally preferable products,
• designing and implementing programs and processes for increasing the purchase of
environmentally preferable products,
• educating managers and staff about the organi2ation's Operational Guidelines for
Green $uilding Practices,
• ensuring that purchasing documents, specifications, and contracting procedures clo
not contradict each other and do not deter or inhibit the purchase of environmentally
preferable products,
^ providing information to facilitate the evaluation and purchase of environmentally
preferable products, including identifying agpropriatc products and sources and
providing technical assistance, and
• evaluating obstacles to purchasing such products in order W create solutions.
The Operational Guidelines may be implemented in phases, for example selecting first the
products and services of most concern and priority for Ehe City such as environmentally
preferable cleanin{~ products or energy savings. The implementation suggestions in this
Section 5.0 are based on effective implementation experiences in other jurisdictions in
California and across the country. '
5.2 As applicable, succecs~'ul bidders shall certify in writing that the environrnental attributes
claimed in competiteve beds are accurate. In compliance with State law, venders shah be
required to specify the minimum er actual percentage of recovered and postconsurner
material in tbeirproducts, even when such percentages are zero.
Certi.ftcation should be in the time and manner prescribed by the City in purchasing or bid
documents for compliance with specifications for environmental attributes. Certification may
be accomplished by Supplying signed verification fmm a recognized certifying oro +~1TAtion
such as U.S. EPA's Energy Star ht ://www.ener tar. ov ,Green Seal
(http://www_QreenseaI.or ,Scientific Certification Systems (httu:/fwww.scsl.com), and the
Forest Stewardship Council (Whttp:/lwww.fscus.orgl}, for example. Certification can also be
provided by signed verification from the manufacturer, by identifying claim verification on
the product, or by completing and submitting a written certification farm (see Attachment 1
for sample language for a vendor certification). This requirement for certification should
apply to products far which the successful bidder clainLS such attributes apply W the product,
including, but not limited to, recycled content, Chlorine free, non-toxic, reduced toxicity,
sustainable forestry, and energy-saving features.
5.3 Clpore request, buyers making the selection from cornpetltive bids skald be able to provide
Just:; fication for product ehnice4 that do not -xeet tlee enveronmentally pr~erable
pureliasing criteria in tleese Upc~rattenal Guidelines.
Buyers should be able to provide a written explanation for product choices that da not mc:Ct
the envircinmcntal]y preferable puurchasing criteria in the bid document. Such written
Yes 12
explanations should be filed with the Green Building Compliance Official, or other position
responsible for implementing these Operational Guidelines such as a Greece Purchasing
Team. The explanation should be submitted within a predetermined number of days of
sclecdn~; the successful bidder and making the pmduet choice {see Attachment Z For a sample
procurement determination form). This provides accountability that die standards ui the City°s
Operational Guidelines for Gtccn Building Practices are taken into account during purchasing
decisions. It also helps in the evaluation pmcess by identifying factors that prevent purchase
of more environmentally preferable products and services.
5.4 Purchasers shall include businesses certified by the Bay Brea Green Business Prvgram in
requests farproduca and services.
To demonstrate commitment to ensuring that conYpanies providing services to the
organizatipn are in compliance with environmental laws and regulations and are taking
additional steps to conserve resources, prevent pollution and minimize waste, vendors and
contractors wishing to pmvide services should be encouraged to become certified by the Bay
Area Green Business Program. The Bay Arcs Green Business Program is a partnership of
governments and businesses that certifies the environmental perfornance of government
agencies and businesses. Targeted industries include automotive repair, printing, hatels/event
centers, restaurants, Iandscapera, industrial laundries and remodeling, for example. See
http://www.~reet~biz.c~x.g_ov.
S.S Vendors, contractors and grantees shall be encouraged to comply with applicable sections
of these Operational Guidelines for products and services provided to the City, where
practicable.
6.0 1VIONl ~'QRING
6.1 The Green Building Compliance 0,,~~cial nr hia/leer designee shall periodically evaluate flee
success of flee lrnpleritentatinn of these Operational Guidelines
As with implementation in Section 5.0 above, the evacuation can include the participation of
an advisory committee or a Green Purchasing Team. The periodic evaluation may include
providing a report annually to the City Council. The report could include the results of
tracking the purchase of environmentally preferable products compared to the total amount of
products purchased. To the extent practicable, the tracking system should build on existing
methods to track purchases and include information on the annual volume and dollar amount
of environmentally prclcrable products purchased compared to the total amount of products
purchased, within general product categories. However, a simple list of the environmentally
preferable products purchased is acceptable. Whenever practicable, vendors should be
required to provide reports on their sales of environmentally preferable produc#s to assist the
City in this tracking.
When possible, annual reports should include an evaluation of the performance, safety, cost,
and environmental benefits achieved through use of the environmentally preferable products
purchased. This can include case shidies or anecdotal information from purchasers or users of
the products. Reports should relate progress in meeting the stated objectives of the City's
Operational Guidelines for Green Building Yracticcs {see Sections 1.0 and 2.0) and be in
accordance with the Specifications categories (see Section 3.0) used in the Guidelines.
Annual reports should include notation of any barriers enc~.~untered in procurement of
environmentally preferablcproducts, reconunendations for resolution, andlor description of
Page 13
~3~
assistance needed for overcoming the obstacles. It is sug~~:stcd that the first annual report be
issued within oxtc year following the e>rlective date of the City's impletxtcntation of the
C)perational Guidelnes for Gran Practices.
7.U DEFINITIONS
7.1 "Agricultural Bio-Based Products" means commercial or industrial products (other than .food
or feed) that utilize agricultural crops or residues but does not include products made from
forestry materials.
7.2 "$ay Area Green Business Program" is a partnership of governments and businesses that
certifies the environmental performance of government agencies a»d businesses.
~.3 "Bay-Friendly Landscaping" means working with. the natural ecosystems of the San Francisco
Bay Area to foster soil health, to reduce runoff and pollution, prevent and reuse plant waste,
and conserve water and other natural resources. Bay-Friendly Landscaping practices are
described in the Ba}~Frie~tdly Landscape Guidelines, by StopWaste.Org.
7.4 "Buyer" means anyone authorized to purchase ar contract far purchases on behalf of the City
or its subdivisions.
7.5 "Chlorine free" mean.4 products processed without chlorine or chlorine derivatives.
7.b "Contractor" means any person, group of persons, business, consultant, designing architect,
association, parinership, corporation, supplier, vendor or other entity that has a contract with
the City or serves in a subcontracting capacity with an entity having a contract with the City
for the provision of goads or services.
7.7 "Dioxins and furans" arc a group of chemical compounds that are classified as persistent,
bioaceumulative, and toxic by the !/nvironmiental Protection Agency.
7.8 "Elemental Chlorine Frey (ECF)" bleaching processes replace elemental chlorine gas with a
chlorine derivative as the bleaching agent. There is a wide range of different bleaching
sequences covered under this term. While all ECF processes significantly reduce the amount
of dioxins created in the bleaching process, those that include enhanced processes such as
extended and oxygen dehgnification achieve the greatest reduction.
7.9 "Energy Star" means the U.S. EPA's energy efficiency product tabeIing program.
7.10 "Energy Efficient Product" means a product that is in the upper 25% of energy efficiency for
all sinvlar products, or that is at least 10% more efficient than the minimum level that meets
Federal standards.
7.11 "Federal Et~crgy Management Program" is a program of the !)apartment of Energy that issues
a series of Froduci Energy B,f,}icienGy Rcycom,nend~tions that identify recommended
efficiency levels for energy-using products.
7.12 The "Forest Stewardship Council" is a global organization that certifies responsible, on-the-
ground forest management accordiig to rigorous standards developed by a broad variety of
stakeholder groups.
Paez 14
7.13 "Green Building Compliance t7ircial" means the person who is authorized and responsible
for enforcing the City's Ordinance No 9-d4 mar-dating green building practices for City
projects, as designated by the City Manager.
7.14 "Green Building Practices" means awhole-systems approach to the design, construction, and
operation of buildings and structures that helps nutigate the environmental, economic, and
social impacts of construction, demolition, and rertovation_ Green Building Practices such as
those described in the LEEDS Rating System, recognize the relationship between natural
and built environments attd seeks to minimize the use of energy, water, and other natura[
resources and provide a healthy productive environment.
7.15 "Green Seal" is an independent, non-profit environmental labeling organization. Green Seal
standards for products and services meet the U.S. EPA's criteria for third-party certifiers.
The Green Seal is a registered certification mark that may appear only on certified products.
7.1 b "Integrated Pest Management {IPM}" is an ecosystem-based strategy that focuses on long-
term prevention of pests or their damage through a cotxtbitsation pf techniques such as
biological controi, habitat manipulation, modification of cultural praeriets, and use of
resistant varieties- Pesticides are used only after monitoring indicates they are nt:cded
according to established guidelines, and treatments are made with the goal of removing only
the target organism. Pest control materials are selected and applied in a manner that
minimizes risks to human health, beneficial and nontarget organisms, and the environment.
7.17 "LEED"" Rating System" means the mast recent version of the Leadership in Energy and
Environmental Design (LEF,D "`'') Commercial Green Building Rating System, or other
rcl.ated Lk:EDTT'' Rating System, approved by the r`J.S. Green Building Council and designed
for rating new and existing commercial, instihtitiottal, and high-rise residential buildings.
7.1$ "organic Pest Management" prohibits the use and application of toxic chemical pesticides
and strives to prevent pest problems through the application of natural, organic harticuitural
and maintenance practices. All pest control products shall be in keeping with, but not limited
to, those products on the approved list of California Certified Organic Foods (C.COF}.
7.19 "Parks and Recreation Projects" means landscape construction projects, such as sports
facilities, playgrotuids, and trails, as well as sports lighting, parking, restmoms and associated
infi astructure on City-awned and maintained property.
7.20 "Postconsumer Material" means a finished material which would normally be disposed of as a
solid waste, having reached its intended end-use and completed its life cycle as a consumer
item, and does not include manufacturing or converting wastes.
7.21 "Practical" and "Practicable" mean whenever possible and compatible with local, state and
federal law, without reducing safety, quality, or effectiveness and where the product or
service is available aE 2 reasonable cost in a reasonable period of time.
7.22 "Preconsumer Material" means material or by-products lcnerated after manufacture of a
product is Completed but before the product reaches the end-use Consumer. Preconsumer
material does not include mill and manufacturing trim, scrap, or broke which is generated at a
manufacturing site and commatily reused on-site in the same or another manufachuing
process.
~sgc 15
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7.23 "Processed Chlorine Free {YCF)" refers to a recycled product in which the recycled content is
produced using no chlorine or chlorine derivatives. Any virgin content in the product must
also be produced usin}; no chlorine pr chlorine derivatives.
724 "Recovered Material" means fragments of products or finished products of a manufacturing
process, which has converted a resource into a coturnodity of real economic value, aitd
includes preconsumer and postconsumer material but does not include excess resources of the
manufacturing process.
7.25 "Recycled Content" means the percentage of recovered material, including pt~cconsumer and
postconsumer materials, in a product.
7.25 "Rceyc[ed Content Standard" means the minimum level of recovered material and/or
postccrosurner material necessary for products to qualify as "recycled products."
7.27 "Recycled Product" means a product that meets the City's recycled content policy objectives
far postconsumer and recovered material.
7.28 "Remanufactttred Product" means any pr4duet diverted fmm the supply of discarded
rnatcrials by refurbishing and marketing said product without substantial cha»ge to its original
form.
7.29 "Reused Product" means any product designed to be used many times for the same or other
purposes without additional processing except for specific requirements such as cleaning,
painting or minor repairs.
7.30 ~ "Scientific Certification Systems" provides independent third-party evahtation and
certification of environmental claims in product manu factoring, among other programs.
7.31 "Source Reduction" refers to products that result in a net reduction in the generation of waste
compared to their previous or alternate version and includes durable, reusable and
remanufacturcd products; products with no, or reduced, toxic constituents; and product,;
marketed with no, or reduced, packaging.
?.32 "Traditional Public Works Projects" means heavy constructiorw projects, such as pump
Stations, flood control improvements, roads, bridges, as well as traffic lihrhts, sidewalks, hike
paths and associated infrastructure on City-t~wned and maintained property.
7.33 "U.S. EPA Guidelines" means the Comprehensive Procurement Guidelines established by the
U.S. Environmental Protection Agency for federal agency purchases as of May 2002 and any
subsequent versions adopted.
7.34 "Water-Saving ProduelS" arc those that are in the upper 25% of water conservation for all
similar products, or at least 10% mare water-conservi»~; than the minimum level that meets
the Federal standards.
8.0 EFFECTfVE DATA:
8.1 These Operational Guidelines shall take effect on July 19, 2005.
Page 1
ATTACHMENT 1 ~C/,~1'
Sample Language For Vendor Certification
The Federal Acquisition Regulation (FAR) uses the language below (or variations) for certifying a
variety of environmental claims, from recycled content to ozone-depleting substances.
Example: Language inserted in solicitations that are for, or specify use of recovered materials:
"Recovered Material Certification. The offeror <bidder~ certifies, by signing this offer <bid>, that the
percentage ofrecovered materials to be used in the performance of the contract wit] be at least the
amount required by the applicable contract specifications."
Example: Language inserted in certain solicitations and contracts that are for, or specify use of recovered
materials:
"Estimate of Percentage of Recovered Material Content for EPA-Designated Products. The contractor,
on completion of this contract, shall (1) estimate the percentage of the total recovered material used in
contract performance, including, if applicable, the percentage ofpostconsumer material content; and (2)
submit this estimate to <eontracting officer>."
Example: Language inserted in certain solicitations and contracts whc*rc certification is required:
`°!'he contractor shall execute the following certification:
Certification
J, ~ (name of certifier), am an officer ar employee responsible for the performance of this
contract and hereby certify that the percentage of recovered material content for EPA-designated
products met the applicable contract specifications.
(Signature of the Ulcer or Employee)
(?'yped Hume of the Officer nr Employee)
(Title.)
(Name of Company,l4'irm or C?rgunization)
(Date)
See Alsa Examples from Alameda Connty Source Reduction and Recycling Board's Resourceful
Purchasing Manual (pages 86 & 87). It can be found at http://wwyv.stop~yaste.ors[/reports/rpm.pdf.
Recommendation: Modify as an attaeltment to the jurisdiction's Environm~.-ntaily Preferable Purchasing
Policy and/or Prc`pare different versions applicable to recycled content, energy-efficiency, or other
environmental attributes as part of purchasing or bid documents.
Page 1 ~
ATTACHMENT 2
Item:
Sample )procurement Determination Farm
This item is required to meet Enviranmentatiy Preferable Purchasing (BPP) guidelines as described iu
~ ~7 +~j 7 ~'t'
to
(jurisdiction's policy, resolution or legislation identification informatianj.
I have considered the ~nvirontnentally Preferable Purchasing guidelines and searched for product or service
options that meet them.
C.amp]iance with [jurisdiction's policy identification] was not attainable for this purchase because:
Item is not available within a reasonable period of time.
(Need date: hate available: _._,_,~
~,w Item fails to meet a performance standard in the specifications.
Specifically,
Item is not available, or is not available from 2 or more sources.
Market research was performed by calling ~„_(insert n~ber) vendors, but only
(enter name} was able to supply the item.
Item was only available at an unreasonable price (i.e., BPP item cost more than non-compliant
item).
Price of )/FP item:
Price of nnn-cornpliani item: „T
C.omplianee would conflict with state ar federal law requiring that:
Signature of Purchaser
Printed Name of Purchaser Datc
Faga 18
Bay-Friendly Scorecard for Commercial & Civic Landscapes
Thic crnrm~rrl }•~r4e Rw_FrieniJly fo~fi ime innnrnnr~4vA in+n the rlncinn ~nr~ rnnetn ir4nn
...... ................ .......... _..~ ,._,._.~ ............, ........ r.,........ ...... ..... ___.~.. _.._ __.._..__._..
of new landscapes. The recommended minimum requirements for allay-Friendly
Landscape are: earn a total of 60 points or more and complete the 9 required practices
indicated by the red "R' in the columns labeled'Possible Points'.
Date: Current Point Total: 0
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A. SITE PLANNING Pos sible P oints
1. Select and evaluate the site carefulty
^ a. Submit the completed Bay-Friendly Site Analysis form before 100% design development documents 0 5 '.
^ b. The site is located within an urban growth boundary and avoids environmentalty sensitive sites 0 ~ 3
^ c. The site development results in the clean up of a contaminated site (i.e. Brownfield) or is in a designated €
redevelopment area 0 3
i
2. Consider the potential for fire
^ a. For sites adjacent to fire sensitive open space or wild lands only: Submit a Fire Mitigation Plan 0 5 j
3. Keep plant debris on site
a. Produce mulch from plant debris
^ i. Design documents specify areas under tree & shrub canopies and at least 10 feet away from hard surfaces
and storm drains, to be used as a leaf repository for mulch 0 1
^ ii. Construction documents specfy that of the trees identified for removal, some are chipped for use as mulch 0 1
onsite
b. Produce compost from plant debris
^ i. A site for composting is included in landscape plans. Systems for composting up to and including 3 cubic 0 1
yards atone time
^ ii. Systems for composting more than 3 and up to 10 yards atone time (total 2 points) 0 1
^ iii. Systems 10 cubic yards or larger (total 3 points) 0 1
4. Reduce and recycle waste
^ a. An easily accessible area is dedicated to the collection and storage of materials for recycling 0 p
5. Minimize site disturbance
^ a. On Greenfield sites, limit site disturbance to protect topography, vegetation and hydrology (total 3 points) 0 1 1 ` 1
^ b. On previously developed sites, restore vegetation and hydrology (total 3 points) 0 1 1 ' 1
^ 6. Provide water andlor shelter for wildlife such as birdhouse, bathhouses, boulders, logs, wood piles, large
native shrubs or trees 0 3 3 1
7. Conserve or restore natural areas & wildlife corridors
^ a. The landscape is designed to preserve 80%of existing mature healthy trees and pehatties for destruction of
protected trees are included in conshuction contract 0 F °' 2
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Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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^ b. The landscape is designed to increase open space compared to its previous use and/or to connect it to other
open space or vdldlffe corridors 0 2
^ c. Create or protect a diverse plant buffer of low maintenance vegetation along creeks, shorelines or monocultured ,
landscaped areas 0 2
Site Planning Subtotal, out of possible 33 points: 0
B. STORMWATER AND SITE DRAINAGE ~ Possible Points
1. Minimize impervious surfaces
a. Permeable paving, gravel or other porous surfaces are installed for
^ i. 25%OR 0 i
^ ii. 33% (total 3 points) OR 0 2
^ iii. 50°~ oT the paved area (total 5 points) 0
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^
b. No impervious surfaces directly connect to the storm drain
0 .._
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2. Design a system to capture and faker storm water
^ a. Capture and filter runoff from parking lots into landscape beds, vegetated swales or other landscape stormwater ' I
BMPS 0 2 .
b. Incorporate landscape measures, induding vegetated swales, infiltration planters, detenfion basins and/or
stormwater wetlands, that are designed to capture and filter.
^ i. 85% of average annual stormwater runoff OR 0 2
^ ii.1D0°~ of average annual runoff (total 4 points) 0 2
^ c. Bioswales specify flat bottoms of at least 18 inches across and/or rock cobble at points of concentrated flow 0 1
^ d. Turf is not specified in bioswales 0
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^ e. Direct rain water from all down spouts to planters, swales or landscaped areas D ~
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Stormwater and Site Drainage Subtotal, out of possible 16 points: 0
C. EARTHWORK AND SOIL HEALTH Possible Paints
1. Assess the loll and test drainage
^ a. Submit laboratory soil analysis results and recommendations for compost and natural fertilizers (total 3 points)
0 2 1
2. Remove and store topsoil before grading
^ a. The removal, temporary storage, and re-spreading of topsoil is specfied in the landscape design documents AND
specifications include a maximum topsoil pile height of 6 feet, as well as measures to protect the stored topsoil from 0 '', 2
erosion
3. Protect soil from compaction
^ a. Grading specifications and construction plans call for the installation and maintenance of fencing to prohibit E
parking or materials staging in areas identified for protection 0 2
^ b. Design documents specify that soil is not worked when wet p 1
4. Aerate compacted soils
^ a. Design documents indude spedfication to alleviate compacted soils to a depth of at least B inches, before
planting, for all landscaped areas that can not be protected during construction 0 ~ 1
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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^ b. Design documents indude specification to alleviate compacted soils to a depth of at least 12 inches, before
planting, for all landscaped areas that can not be protected during construction (total 2 points) 0 1
5. Feed soils naturally & avoid synthetic fertilizers
^ a. Fertilizers a sal amendment materials prohibfted by Organic Materials Research Institute (OMRq in its generic ',
materials list are not allowed in the construction of the project 0 1
6. Mulch
^ a. Required: Planting specifications and plans indicate that after construction, all salon site is protected with a 3
minimum of 3 inches of mulch R '
7. Amend the soil with compost before planting
a. Quality compost is specfied as the soil amendment, at the rates indicated by a soil analysis, to bring the soil
organic matter content to a minimum of:
^ i. Required: 3.5°h by dry weight OR 1 inch of quality compost OR i ~ R
^ ii. 5% by dry weight OR (total 2 points) 0 1 1
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^ iii. Specify the use of compost from processors that participate in the US Composting Council's Standard _
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Testing Assurance program 0 1 ,
8. Use IPM design and construction practices to prevent pest problems
^ a. Sheet mulch is specfied for weed contrd (total 3 points) 0 1 2 €,
_
^ b. Synthetic chemical pre-emergents are prohibited 0 ,2.,,,,
9. Keep soil B organic matter where it belongs
^ a. Compost berms or blankets or socks are speafied for controlling erosion (total 2 points) 0 ', 1 1
Earthwork and Soil Health Subtotal, out of possible 21 points 0
D. MATERIALS Possible Points
1. Use salvaged items & recycled content materials
a.Non-plant landsape materials are salvaged or made from recycled content materials or F5C certified wood:
^ i. Decking (100%of non structural materials) 0 1
:
^ ii. Fencing (100°k of non structural materials)
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^ iii. Outdoor furniture such as bike racks, benches, tables and chairs (50% minimum)
0 _.._~ _ __
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^ iv. Planters or retaining walls (100°~ of either or both) 0 1 ~
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^ v. Parking stops or lighting/sign posts (100%of either or both)
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vi. Play structures or surfaces (100% of either or both) 0 2
^ vii. Edging or decorative glass mulch (100% of either or both) 0 1 _ i
^ b. A minimum 25%of recyded aggregate (crushed concrete) is speafied for walkway, driveway, roadway base and
other uses 0 2 j
I
c. Replace Portland cement in concrete with fryash or slag
^ i. 20% 0 1
^ ii. 25%(total 2 points) 0 ~ ,
d. Purchased compost and/or mulch is recycled from local, organic materials such as plant or wood waste
^ i. 100% of compost OR 100°k of mulch 0 ! 1
^ ii.100%of both (total 2 points) 0 1
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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2. Reduce and recycle landscape construction waste
^ a. Required: Divert 50°k of landscape construction and demolition waste. R
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^ b. Divert 100%of asphalt and concrete and 65%of remaining materials OR 0 2
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^ c. Divert 100%of asphalt and concrete and 80%of remaining materials (total 4 points) 0 ? p ..
^
d. Donate unused materials
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3. Reduce the heat Island effect with cool site techniques
^ a. at least 50%of the paved site area includes cool site techniques 0 ; 2
4. Design lighting carefulty
^ a. Low energy fixtures are specfied for all site lighting 0 ' p
b. Photovoltaic is specified for site lighting
^ i. all path lighting is solar powered 0 i 1
^ ii. 50°k of ail other site lighting is solar powered p p
_-
^ iii. 100°~ of all other site lighting is sdar powered (total 4 points) 0 )
2
^ c. Reduce light pollution and trespass: extedor luminaries emit no light above horizontal or are Dark Sky certified
0 1;
^ d. The site and exterior building lighting does not cast direct beam illuminafion onto adjacent properties or right of
was 0 1
i
5. Choose and maintain equipment for fuel conservation
^ a. Spedry solar powered pump(s) for water features p 1
6. Specify low embodied energy products
^ a. 100% of any stone and non~oncrete hardscapes materials are produced within 500 miles of the project site ~
0 2
7. Use integrated pest management
^ a. Design documents include construction specifications that require integrated pest management 0 ', p
8. Use organic pest management
^ a. Design documents include construction sperdfirations that prohibit the use of pesticides that are prohibited by
Organic Materials Research Insfitute in its generic materials list (total 4 points) 0 ?
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Materials Subtotal, out of possible 39 points 0
E. PLANTING Possible Points
1. Select appropriate plants: choose B Irate plants to grow to natural size and avoid shearing
^ a. Required: No species will require shearing R
^ b. Plants specfied can grow to mature size within space allotted them 0 1 -
2. Select appropriate plants: do not plant invasive specles
^ a. Required: None of the species listed by Cal-IPC as invasive in the San Francisco Bay Area are included R
in the planting plan
3. Grow drought tolerant CA native, Mediterranean or climate adapted plants
a. Specify California native, Mediterranean or other climate adapted plants that require occasional, little or no
summer water for:
^ i. Required: 75% of all non-turf plants ; R ¢
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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^ b. 100% of the non-turf plant palette needs no irrigation once established (total 5 points) 0 g
4. Minimize the lawn
^ a. Turf is not specified in areas less than 8 feet wide or in medians, unless inigated with subsurface or low volume
~
irrigation 0 2 i
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^ b. Turf shall not be installed on slopes exceeding 10% 0 - "' _(. 2 ..
c. Total irrigated area spedfied as turf is limited to: I
^ i. Required: A maximum of 25°h, with sports or multiple use fields exempted. R
^ ii. A maximum of 15%, with sports or multiple use fields exempted 0 ___ ~~ ~ 2 __
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^ iii. No turf is specified (total 5 points)
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5, Implement hydrozoning
^ a. Group plants by water requirements and sun exposure and select plant species that are appropriate for the water =;
use within each zone and identify hydrozones on the irzgation plan (with separate irzigation valves for differing water 0 2
needs, ff irrigation is required)
6. Provide shade to moderate building temperatures
^ a. Protect existing trees and/or specif)r new trees such that 50°~ or more of west facing glazing and walls will be
shaded (at 4 pm in September) by the trees at their mature size AND trees must be deciduous 0 2
7. Plant trees
^ a. At least 50°~ of the paved site area is shaded by trees or other vegetafion 0 ~ 2 I
^ b. At least one tree species is a large stature species (total 2 points) 0 ~ 1 i 1
6. Diversify
a. Landscapes less than 20,000 square feet shall have a minimum of:
^ i. 20 distinct species OR 0 1
^ ii. 30 distinct plant species (total 3 points) 0 2
b. Landscapes with 20,000 to 43,560 square feet (1 acre) shall include a minimum of:
^ i. 30 distinct plant species OR 0 ~
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^ ii. 40 distinct species OR (total 2 points)
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c. Landscapes of greater than 1 acre shall include a minimum of 40 distinct plant species AND
^ i. one additional species per acre over 1 acre OR 0 ~ j 2
^ ii. two additional species per acre over 1 acre (total 4 points) p ~ 2
9. Choose California natives first
^ a. CA natives are specified for 50% of non-turf plants 0 ', 2
Planting Subtotal, out of possible 36 points 0
F. IRRIGATION Possible Pants
1. Design for on-site rainwater collection, recycled water andlor graywater use
^ a. Irrigation systems andlor all ornamental uses of water (ponds, fountains, etc) are plumbed for recyded water
where it is available from a municipal source 0 3
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^ b. Design a system that can store and use rainwater and/or graywater to satisfy a percentage of the landscape
irrigation requirements:
^ i. 10% OR 0 3
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^ ii. 50% OR (total 4 points) 0 ~~ _ - 1 -- °-- _ __
^ iii. 100°k of dry season landscape water requirements satisfied with harvested rainwater (total 5 points) 0 € 1
2. Design and install high efficiency irrigation systems
^ a. Required: Spedfy weather based (automatic, self adjusting) irrigation controller(s) that indudes a moisture and/or
rain sensor shutoff
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^ b. Required: Sprinkler and spray heads are not specified for areas less than 8 feet wide R µm
c. Specify and install irrigation equipment with an operational disfibution unrformity of 80°~ of greater, such as drip o
bubblers for:
^ i. 75°~ of non-turf irrigated areas 0 2
^ ii.100°k of noo-lurf irrigated areas (total 5 points) 0 3
^
d. For all turf areas: Specify and install equipment wfth a precipitation rate of 1 inch or less per hour and an
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operational distribution uniformity of 70%or greater 0 2
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^ e. Design and install irrigation system that will be operated at 70°k of reference ET 0 ~ 3 ;
3. Install a dedicated meter for landscape water use or install a submeter
^ a. A dedicated irrigation meter or submeter is specfed to track irrigation water 0 2
Irrigation Subtotal, out of possible 20 points 0
G. MAINTENANCE Possible Points `
1. Keep plant debris on site
a. Grasscyde
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i. Ongoing maintenance includes grasscyding (grass clippings left on the lawn after mowing) for all lawns from I
April through October, or longer. Sports turf may be excluded "in season" when clippings will interfere with play 0 2
i
b. Produce mulch from plant debris
^ i. Ongoing maintenance requires that leaves and/or plant debris less than 4 inches (including cut or chipped ? i
woody prunings) be re-incorporated into the mulch layer of landscaped areas away from stone drain 0 2 t
c. Produce compost from plant debris
^ i. Ongoing maintenance indudes composting plant debris on site 0 g
2. Separate plant debris for clean green discounts
^ a. Ongoing maintenance requires all exported plant debris be separated from other refuse and taken to a fadlity
where it will be used to produce compost or mulch 0 3
i
3. Protect soil from compaction
^ a. Ongoing maintenance requires that soil is not worked when wet, generally between October and April 0 ' 1
4. Feed soils naturally 8 avoid synthetic fertilizers
^ a. Ongoing maintenance indudes topdressing lurfwith finely screened qualify compost after aerafion t-4 times per
year 0 1 a s
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plant and soil amendment for all landscape areas 0 ' ~
~ c. Ongoing maintenance prohibits fertilizers that are prohibited by Organic Materials Research Institute
0
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5. Mulch Regularly
a. Ongoing maintenance requires regular reapplication of organic mulch, to a minimum depth of 3 inches (total 2
points) 0 ~ 1 1
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6. Manage and maintain irrigation system so every drop counts
~ a. Ongoing maintenance indudes a schedule for reading the dedicated meter or submeter and reporting water use 0 ~ t ',
b. At completion of the installation, the contractor shall provide the property owner with 1. precipitation rate for each ;
valve zone, 2. area calculations for each irrigation zone and the irrigation plans which include the location of irrigation 0 2 ''
supply shut off, 3. Internet address for watering index information
~ c. Ongong maintenance includes regular checking of irrigation equipment, and/or checking soil moisture content
---~ -
before watering AND/OR immediate replacement of broken equipment with equal or superior materials D 1
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7. Use IPM as part of maintenance practices
~ a. Ongoing maintenance includes integrated pest management specifications 0 2
b. At least one landscaping staff member or contractor is trained in the use of IPM or is allay-Friendly Qualified p
Professional 0 2
8. Choose and maintain your materials, equipment 8 vehicles carefully
a. Ongoing maintenance requires that all oil leaks are repaired immediately and that repairs are not done at the
landscape site 0 ~ ' 1
b. Landscape maintenance equipment uses bio-based lubricants and/or altematNe fuels. 0 2
9. Use organic pest management
~ a. Ongoing maintenancz does not allow the use of pesticides that are prohibited by Organic Materials Research
Institute in its generic materials list 0 ? 2
Maintenance Subtotal, out of possible 29 points: 0
H.'iNNOVATIOtV Passible Points
1. Bay-Friendly Landscape Guidelines and Principles are defined and referenced in the construction bid
documents 0 3
2. Design 8 install educational signage
~ a. Provide instructional signs and other educational materials to describe the Bay-Friendly desgn, construction and
maintenance practices 0 4
3.Create allay-Friendly Maintenance task list
a. Provide a detailed Bay-Friendly maintenance task list and/or use the BF Model Maintenance Spedfications as an
offidal reference document in the landscape maintenance contract and/or with on site landscape staff (total 7 0 ~ ~ t ~ ~ ~ I ~ ';' ~
points)
4. Employ a holistic approach
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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~ a. Site analysis is submitted AND 65%of landscape conswction waste is diverted AND plantingplan indudes a 3
diverse palette AND 50% of non-turf plants are California native species AND none of the landscape area is in turf
AND compost is specfied for amending the soil during installation AND natural fertilizers are specfied as the 0 1 1 1 1 1 1 1
exclusive source of nutrients AND integrated OR organic pest management is spedried (total 7 points)
5. Innovation: Design your own Bay-Friendly Innovation
a .Enter description of innovation bebw, and enter up to 4 points at the right. Points will be evaluated by a Bay-
Friendly rater.
^ i. Innovation.. descripti~:
a o z 2 o a o 0
Innovation Subtotal, out of possible 25 points: 0
Total Possible Points: 219 25 143 ! 20 45 ~ 22 36 28
Total Points Achieved: + ~ ~ ~ ~ + +
Project has not yet met the following recommended minimum requirements:
- Total Project Score of At Least 60 Points
- Required Measures:
-C6a: Mulch
-C7ai: Amend the soil with compost before planting
-D2a: Reduce and recycle landscape construction waste
-EIa: No Species Will Require Shearing
-E2a: Do Not Plant Invasive Species
-E3a: Grow Drought Tolerant, CA Native, Mediterranean or Climate Adapted Plants
-E4c: Minimize the Lawn
-Fla&b: Specify Weather-Based Irrigation Controllers
-F2b: Spray Heads Are Not Specified For Areas Less Than 8 Feet Wide
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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CIVIC BAY-FRIENDLY LANDSCAPING
MODEL POLICY
PURPOSE AND INTENT
To promote economic and environmental health in the City, it is essential that the City itself,
through the design, construction, and maintenance of its own landscapes and landscapes it funds,
provide leadership to both the private and public sectors by incorporating Bay-Friendly
landscaping practices. The most immediate and meaningful way to do this is to require the
integration of Bay-Friendly landscaping strategies in City landscapes and landscapes that are part
of public-private partnership projects.
SECTION 1. FINDINGS
a. The City finds that the design, construction, and maintenance of landscapes within
the City can have a significant impact on the City's environmental sustainability, resource usage
and efficiency, waste management, and the health of the watershed and as well as the health of
residents, workers, and visitors to the City.
b. The City finds, based on studies by StopWaste.Org, that plant debris from
landscape construction, renovation and maintenance comprises 7% of the materials disposed in
Alameda County landfills.
The City finds that Bay-Friendly landscape design, construction, operation and
maintenance can have a significant positive effect on energy, water and resource efficiency,
waste and pollution generation, wildlife habitat, and health of workers and users of the landscape.
ATTACHMENT 3
Y~~ . ~~ '~
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d. The city finds that Bay-Friendly landscape design, construction, operation and
maintenance contributes to a reduction in greenhouse gas emissions, improves air quality and
enhances urban sustainability.
e. The City finds that Bay-Friendly landscaping benefits are spread throughout the
systems and features of the landscape, the larger SF Bay area ecosystem and the community.
Bay-Friendly landscaping is a whole systems approach to the design, construction and
maintenance of the landscape in order to support the integrity of the San Francisco Bay
watershed. Key components ofBay-Friendly landscaping include reducing waste and using
recycled content materials; nurturing healthy soils while reducing fertilizer use; conserving
water, energy and topsoil; using Integrated Pest Management (IPM) to minimize chemical use;
reducing stormwater runoff; and creating wildlife habitat.
f. The City fmds that Bay-Friendly landscape design and construction decisions
made by the City in the construction and maintenance of landscapes can result in significant cost
savings to the City over the life of the projects.
g. The City finds that it is critical to both the economic and environmental health of
the City that the City provide leadership to both the private and public sectors in the area of Bay-
Friendly landscaping.
h. The most immediate and meaningful way to do so is to include Bay-Friendly
landscaping elements in City landscape projects and in landscape projects built aspublic-private
partnerships, and to encourage private landscape projects to include green building and Bay-
Friendly landscaping elements.
ATTACHMENT 3
2
3~
i. Bay-Friendly landscaping design, construction, operations and maintenance
techniques are increasingly widespread in residential and commercial landscape construction.
In Alameda County, StopWaste.Org has taken the lead in defining and promoting
environmentally friendly landscaping for the commercial, institutional and residential sectors by
developing the Bay-Friendly Landscape Guidelines for professional landscapers and the Bay-
Friendly Gardening Guide for residents.
k. Requiring City Projects and public-private partnership projects to incorporate
Bay-Friendly Landscape Guidelines is necessary and appropriate to achieving the benefits of
Bay-Friendly landscaping in the City.
SECTION 2. DEFINITIONS
For the purposes of this Article, the following definitions shall apply:
a. "Bay-Friendly Landscape Guidelines" means the most recent version of guidelines
developed by StopWaste.Org for use in the professional design, construction and maintenance of
Landscapes. City staff shall maintain the most recent version of the Bay-Friendly Guidelines at
all times.
b. "Bay-Friendly Landscaping Scorecard" means the most recent version of the
Bay-Friendly Landscaping points system developed by StopWaste.Org. City staff shall maintain
the most recent version of the Bay-Friendly Landscaping Scorecard at all times.
c. "City Landscape Project" means any new construction or renovation of a
Landscape owned or maintained by a City Department or Agency.
ATTACHMENT 3
3
~~' ~~`
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d. "Covered Project" means all new Landscaping projects or Renovations of
Landscapes that equal or exceed $100,000 in construction costs and are either owned or
maintained by a City Department or Agency or developed as aPublic-Private Partnership.
e. "Bay-Friendly Landscaping Compliance Official" means the designated staff
person(s) authorized and responsible for implementing this Article. [Possible examples include:
The Director of the Public Works Agency or his/her designee, shall be the Compliance Official
for all Covered Projects occupied by a City Department or Agency and for all Traditional Public
Works Projects. The Director of the Redevelopment Agency or his/her designee, shall be the
Compliance Official for all Public-Private Partnership projects.]
f. "Initiated" means officially identified and substantially funded to offset the costs
associated with the project.
g. "Landscape" means the parcel area less the building pad and includes all planted
areas and hardscapes (i.e. driveway, parking, paths and other paved areas).
h. "Public-Private Partnership" means any project built on city-owned land,
primarily funded by the City, built as a project of the Redevelopment Agency, or built under a
Disposition and Development Agreement with the City.
i. "Renovation" means any change, addition, or modification to an existing
Landscape.
"Traditional Public Works Project" means heavy construction projects such as
pump stations, flood control improvements, roads, and bridges, as well as traffic lights,
sidewalks, bike paths, bus stops, and associated infrastructure on City owned and maintained
ATTACHMENT 3
4
property.
SECTION 3. STANDARD FOR COMPLIANCE
a.. All Covered Projects with landscapes initiated on or after the effective date of this
policy shall meet the most recent minimum Bay Friendly Landscape Scorecard points as
recommended (RECOMMENDED: and verified) by StopWaste.Org or its designee.
b. For the purposes of reducing operating and maintenance costs in all City facilities
and Public-Private Partnership facilities, Covered Projects that do not meet the threshold that
triggers compliance with the requirements of this policy are required to meet as many Bay-
Friendly Landscaping Scorecard points as practicable and are required to complete and submit
the Bay-Friendly Landscaping Scorecard to StopWaste.Org as a way of documenting the green
building practices that have been incorporated into the project.[
The Public Works Agency shall regularly review the project specifications used in
bidding Traditional Public Works Projects to include the best environmental practices and Bay-
Friendly landscape practices applicable.
SECTION 4. PROMULGATION OF IMPLEMENTING REGULATIONS
a. The City Manager shall, within six months of policy adoption, promulgate any
rules and regulations necessary or appropriate to achieve compliance with the requirements of
this Article. The initial rules and regulations shall be promulgated after securing and reviewing
comments from affected City agencies and departments.
ATTACHMENT 3
5
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b. The rules and regulations promulgated by the City Manager's Office under this
section shall provide for at least the following:
The incorporation of the Bay-Friendly landscaping requirements of this
Article into the appropriate design, construction, maintenance and development agreement
documents prepared for the applicable Covered Projects.
2. The designation of an appropriate Bay-Friendly Landscaping Compliance
Official(s) who shall have the responsibility to administer and monitor compliance with the Bay-
Friendly landscaping requirements set forth in this Article and with any rules or regulations
promulgated thereunder, and to grant waivers or exemptions from the requirements of this
Article, and to report to the City Council regarding green building and Bay-Friendly landscaping
compliance on all Covered Projects and Traditional Public Works Projects.
3. For Cities with an adopted Environmental Purchasing Policy (EPP), the Green
Building and Bay-Friendly Landscaping Compliance Official(s) will coordinate activities with
the person(s) responsible for implementation of the EPP.
SECTION 5. UNUSUAL CIRCUMSTANCES
Compliance with the provisions of this Article may be waived in unusual
circumstances where the City Council has, .by resolution, found and determined that the public
interest would not be served by complying with such provisions.
ATTACHMENT 3
6
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RESOLUTION NO. - 09
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING BAY-FRIENDLY LANDSCAPE REQUIREMENTS FOR CIVIC LANDSCAPE
PROJECTS
WHEREAS, in 2008, the City of Dublin adopted a 75% waste diversion goal;
WHEREAS, studies conducted by the Alameda County Waste Management Authority show that
plant debris from landscape construction, renovation, and maintenance comprises seven percent of the
materials disposed of in Alameda County landfills;
WHEREAS, Stopwaste.org (a public agency consisting of the Alameda County Waste
Management Authority and the Alameda County Source Reduction and Recycling Board) developed Bay-
Friendly Guidelines, which sets forth landscape design, construction and maintenance methods to reduce
waste, promote the use ofrecycled-content products, and support other environmental objectives;
WHEREAS, Stopwaste.org has adopted guidelines for the reception of Waste Import Mitigation
funding that requires local governmental agencies to use Bay-Friendly Landscape Guidelines in
improvement projects;
WHEREAS, adopting landscaping guidelines is exempt from the California Environmental
Quality Act (CEQA) per Guideline 150611(b)(3) because it is certain that the adoption of the guidelines
will have no potential for having a significant effect on the environment;
WHEREAS, Bay-Friendly Landscape Guidelines will benefit the City by incorporating
sustainable landscaping practices into the City's improvement projects;
WHEREAS, sustainable landscaping practices have positive effects on energy, water, and
resource conservation, on waste and pollution mitigation, on wildlife habitat, and on human health over
the life of the landscape;
WHEREAS, requiring City improvement projects to incorporate Bay-Friendly Landscape
Guidelines is necessary and appropriate to achieve the full benefits of sustainable landscaping;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby adopt Bay-Friendly Landscape requirements (attached hereto as Exhibit A) as a means of
incorporating Stopwaste.org's Bay-Friendly Landscape Guidelines.
PASSED, APPROVED AND ADOPTED this 23rd day of June, 2009.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTACHMENT 2
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Mayor
ATTEST:
City Clerk
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EXHIBIT A
BAY-FRIENDLY LANDSCAPE REQUIREMENTS FOR
CIVIC LANDSCAPE PROJECTS
PURPOSE AND INTENT
These requirements are intended to incorporate the Bay-Friendly Landscape Guidelines
developed by Stopwaste.org (a public agency consisting of the Alameda County Waste
Management Authority and the Alameda County Source Reduction and Recycling Board)
in the design, construction and maintenance of Civic Landscape Projects. Consistent use
of the Bay-Friendly Landscape Guidelines in Civic Landscape Projects will promote
sustainable landscapes that have a positive effect on energy, water and resource
efficiency, waste and pollution generation, wildlife habitat, and human health. In
addition, use of the Bay-Friendly Landscape Guidelines may result in cost savings to the
City over the life of its projects.
SECTION 1. DEFINITIONS
For the purposes of this Article, the following definitions shall apply:
a. "Bay-Friendly Landscape Guidelines" means the guidelines developed by
Stopwaste.org for use in the professional design, construction and maintenance of
landscapes.
b. "Bay-Friendly Landscape Scorecard" means the Bay-Friendly Landscape point
system developed by Stopwaste.org and used to track Bay-Friendly features incorporated
into the design and construction of new landscapes,
c. "Civic Landscape Project" means any improvement project that includes new or
significantly renovated or expanded landscape areas owned or maintained by the City or
developed as part of aPublic-Private Partnership. Civic Landscape Projects are located
on real property or controlled by the City. Civic Landscape Projects are not located
within the public right-of--way. Traditional Public Works Projects are located within the
public right-of--way and are not Civic Landscape Projects.
d. "Compliance Officer" means the City Manager or his/her Designee who is
authorized and responsible for implementing these Bay-Friendly Landscape
requirements.
e. "Covered Project" means Civic Landscape Projects that include new or
significantly renovated landscape with a cost of $100,000 or more.
f. "Excluded Project" means Civic Landscape Projects of any cost that are one of
the following:
~s~ a, .
i. The landscape scope of work is limited to tree planting,
ii. The landscape scope of work is limited to erosion control planting for an
engineering purpose,
iii. The landscape project is required as an environmental mitigation or
enhancement and regulated and (or) funded by State or Federal Agencies,
iv. The landscape project purpose is to install turf, both natural and artificial,
for the purpose of renovating or constructing a sports field or multiple-use field.
v. The Compliance Officer has deemed that project compliance with these
requirements is not in the public interest as set forth in Section 4 below, and
vi. Any renovation of landscaping of historical significance.
g. "Landscape" means portions of a parcel or areas within the project limits
developed with turf, groundcover, perennials, shrubs, trees, pathways, and paving, but
does not include areas developed with buildings, roadways or other structures.
h. "Non-covered Project" means Civic Landscape Projects that include new or
significantly renovated landscape areas with costs that do not exceed $100,000.
i. "Public-Private Partnership" means any improvement project built on City-owned
land, any improvement project primarily funded by the City, or any improvement project
built under a Disposition and Development Agreement with the City.
j. "Traditional Public Works Project" means projects involving new construction or
renovation of pump stations, flood control improvements, roads, bridges, sewers, storm
drains, water, gas and electrical facilities, traffic lights, sidewalks, bike paths, bus stops,
and associated infrastructure on City owned and/or maintained property.
SECTION 2.2 STANDARD FOR COMPLIANCE
a. All Covered Projects initiated on or after July 1, 2009, shall meet the
Stopwaste.org recommended minimum number of points on the Bay-Friendly
Landscape Scorecard and all basic required practices on the Bay-Friendly
Landscape Scorecard. Any projects underway before July 1, 2009 are exempt.
b. For the purposes of reducing operating and maintenance costs in all City
facilities and Public-Private Partnership facilities, Covered Projects that do not
meet the threshold that triggers compliance with the requirements of this
policy are required to meet as many Bay-Friendly Landscaping Scorecard
points as practicable.
2
4~~ ~~ ~~.
SECTION 3. IMPLEMENTATION OF REGULATIONS
The Compliance Officer shall develop and distribute any additional administrative
policies, guidelines or other materials necessary to incorporate these Bay-Friendly
Landscape Requirements into design, construction, and maintenance documents and
agreements, and other appropriate agreements related to Covered Projects.
SECTION 4. UNUSUAL CIRCUMSTANCES
Compliance with these requirements for Covered Projects may be waived in
unusual circumstances where the Compliance Officer has determined that the public
interest would not be served by complying with such provisions.
Bay-Friendly Scorecard for Commercial & Civic Landscapes
This scorecard tracks Bay-Friendly features incorporated into the design and constructon
of new landscapes. The recommended minimum requirements for allay-Friendly
~ ~ Landscape are: earn a total of 60 points or more and complete the 9 required practices
indicated by the red "R" in the columns labeled "Possible Points".
Date: Current Point Total: 0
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A. SITE PLANNING Pos sible P oints
1. Select and evaluate the site carefully® ~~
^ a. Submit the completed Bay-Friendly Site Analysis form before 100%design development documents 0 5
^ b. The site is located within an urban growth boundary and avoids environmentally sensitive sites 0 3
^ c. The site development results in the clean up of a contaminated site (i.e. Brownfield) or is in a designated
redevelopment area 0 3
2. Consider the potential for fire
^ a. For sites adjacent to fire sensitive open space or wild lands only: Submit a Fire Mitigation Plan 0 5
3. Keep plant debris on site
a. Produce mulch from plant debris
^ i. Design documents specify areas under tree & shrub canopies and at least 10 feet away from hard surfaces
and storm drains, to be used as a leaf repository for mulch 0 1
^ ii. Construction documents specify that of the trees identified for removal, some are chipped for use as mulch 0 1
onsite
b. Produce compost from plant debris
^ i. A site for composting is included in landscape plans. Systems for composting up to and including 3 cubic
yards at one time 0 ' 1
^ ii. Systems for composting more than 3 and up to 10 yards atone time (total 2 points) 0 1
^ iii. Systems 10 cubic yards or larger (total 3 points) 0 1
4.Reduce and recycle waste
^ a. An easily accessible area is dedicated to the collection and storage of materials for recycling p 2 ;
5. Minimize site disturbance
a ^ a. On Greenfield sites, limit site disturbance to protect topography, vegetation and hydrology (total 3 points) 0 1 1 1
^ b. On previously developed sites, restore vegetation and hydrology (total 3 points) 0 1 1 1
1 ^ 6. Provide water andlor shelter for wildlife such as birdhouse, bathhouses, boulders, logs, wood piles, large
native shrubs or trees 0 1
~ 7. Conserve or restore natural areas 8 wildlife corridors
(') ^ a. The landscape is designed to preserve 80%of existing mature healthy trees and penalties for destruction of
' protected trees are included in construction contract 0 ' 2
a
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Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edit ion
Print With Comments
Print Without Comments
~~
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^ b. The landscape is designed to increase open space compared to its previous use and/or to connect it to other
open space or wildlife corridors 0 ' 2
^ c. Create or protect a diverse plant buffer of low maintenance vegetation along creeks, shorelines or monocultured
landscaped areas 0 '' 2
Site Planning Subtotal, out of possible 33 points:
~_ .~._.______~ 0
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B. STORMWATER AND SITE DRAINAGE
~ ~ ~ ~~~~ ~~~ ~ Possible Points
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~1. Minimize impervious surfaces ~~
a. Permeable paving, gravel or other porous surfaces are installed for
~
^ i. 25%OR 0 1
^ ii. 33% (total 3 points) OR 0 2
^ iii. 50%of the paved area (total 5 points) 0 2
^ b. No impervious surfaces directly connect to the storm drain 0 2
2. Design a system to capture and filter storm water
^ a. Capture and filter runoff from parking lots into landscape beds, vegetated swales or other landscape stormwater
BMPs 0 2 ''
b. Incorporate landscape measures, including vegetated swales, infiltration planters, detention basins and/or
stormwater wetlands, that are designed to capture and filter. ',
^ i. 85%of average annual stormwater runoff OR p p
^ ii.100%of average annual runoff (total 4 points) p 2
^ c. Bioswales specify flat bottoms of at least 18 inches across and/or rock cobble at points of concentrated flow p 1
^ d. Turf is not specified in bioswales 0 1
^ e. Direct rain water from all down spouts to planters, swales or landscaped areas 0 1
stormwater and Site Drainage Subtotal, out of possible 16 points: 0
C. EARTHWORK AND SOIL HEALTH PossiblePoints
1. Assess the soil and test drainage
^ a. Submit laboratory soil analysis results and recommendations for compost and natural fertilizers (total 3 points)
0 2 1
2. Remove and store topsoil before grading
^ a. The removal, temporary storage, and re-spreading of topsoil is specified in the landscape design documents AND
specifications include a maximum topsoil pile height of 6 feet, as well as measures to protect the stored topsoil from 0 ', 2
erosion
3. Protect soil from compaction
^ a. Grading specifications and construction plans call for the installation and maintenance of fencing to prohibit
parking or materials staging in areas identified for protection 0 2
^ b. Design documents specify that soil is not worked when wet 0 1
4. Aerate compacted soils
^ a. Design documents include specification to alleviate compacted soils to a depth of at least 8 inches, before
planting, for all landscaped areas that can not be protected during construction 0 1
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Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition Page 2 of 8
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^ b. Design documents include specification to alleviate compacted soils to a depth of at least 12 inches, before
planting, for all landscaped areas that can not be protected during construction (total 2 points) 0 1
5. Feed soils naturally & avoid synthetic fertilizers
^ a. Fertilizers or soil amendment materials prohibited by Organic Materials Research Institute (OMRI) in its generic
materials list are not allowed in the construction of the project 0 1
6. Mulch
^ a. Required: Planting specifications and plans indicate that after construction, all soil on site is protected with a
minimum of 3 inches of mulch ' R
7. Amend the soil with compost before planting
a. Quality compost is specified as the soil amendment, at the rates indicated by a soil analysis, to bring the soil
organic matter content to a minimum of:
^ i. Required: 3.5% by dry weight OR 1 inch of quality compost OR R ',
^ ii. 5%by dry weight OR (total 2 points) 0 1 1
^ iii. Specify the use of compost from processors that participate in the US Composting Council's Standard
Testing Assurance program 0 1
8. Use IPM design and construction practices to prevent pest problems
^ a. Sheet mulch is specified for weed control (total 3 points) 0 1 2
^ b. Synthetic chemical pre-emergents are prohibited 0 2
9. Keep soil & organic matter where it belongs
^ a. Compost bermsor blankets or socks are specified for controlling erosion (total 2 points) 0 ' 1 1
Earthwork and Soil Health Subtotal, out of possible 21 points: 0
D. MATERIALS
mm____ Possible Points
1. Use salvaged items & recycled content materials
a.Non-plant landscape materials are salvaged or made from recycled content materials or FSC certified wood:
^ i. Decking (100%of non structural materials) 0 1
^ ii. Fencing (100%of non structural materials) p 2
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^ iii. Outdoor furniture such as bike racks, benches, tables and chairs (50% minimum)
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^ iv. Planters or retaining walls (100%of either or both) 0 1
^ v. Parking stops or lighting/sign posts (100%of either or both) p 1 ;
^ vi. Play structures or surfaces (100%of either or both) p 2
^ vii. Edging or decorative glass mulch (100% of either or both) 0 1
^ b. A minimum 25%of recycled aggregate (crushed concrete) is specified for walkway, driveway, roadway base and
other uses 0 2
c. Replace Portland cement in concrete with flyash or slag
^ i. 20% 0 , 1 ,
^ ii. 25%(total 2 points) 0 1
d. Purchased compost and/or mulch is recycled from local, organic materials such as plant or wood waste
^ i. 100% of compost OR 100% of mulch 0 1
^ ii.100%of both (total 2 points) 0 1
~~~
Bay Friendly Scorecard 2008 - ~ `
Civic Commercial Landscapes Edition Page 3 of 8
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2. Reduce and recycle landscape construction waste
^ a. Required: Divert 50% of landscape construction and demolition waste. R
^ b. Divert 100%of asphalt and concrete and 65%of remaining materials OR 0 2
^ c. Divert 100%of asphalt and concrete and 80%of remaining materials (total 4 points) 0 2
^ d. Donate unused materials 0 1
3. Reduce the heat island effect with cool site techniques
^ a. at least 50%of the paved site area includes cool site techniques 0 2
4. Design lighting carefully
^ a. Low energy fixtures are specified for all site lighting 0 ', 2
b. Photovoltaic is specified for site lighting
^ i. all path lighting is solar powered 0 ' 1
^ ii. 50%of all other site lighting is solar powered 0 2
^ iii. 100%of all other site lighting is solar powered (total 4 points) 0 2
^ c. Reduce light pollution and trespass: exterior luminaries emit no light above horizontal or are Dark Sky certified
0 1
^
d. The site and exterior building lighting does not cast direct beam illumination onto adjacent properties or right of __
ways 0 ' 1
5. Choose and maintain equipment for fuel conservation
^ a. Specify solar powered pump(s) for water features 0 1 ',
6. Specify low embodied energy products
^ a. 100% of any stone and non-concrete hardscapes materials are produced within 500 miles of the project site
0 2
7. Use integrated pest management
^ a. Design documents include construction specifcations that require integrated pest management 0 ', p ',
8. Use organic pest management
^ a. Design documents include construction specifications that prohibit the use of pesticides that are prohibited by
Organic Materials Research Institute in its generic materials list (total 4 points) 0 ' 2
Materials Subtotal, out of possible 39 points:
~~ 0
E. PLANTING
~ Possible Points
~~
1. Select appropriate plants: choose 8: locate plants to grow to natural size and avoid shearing
^ a. Required: No species will require shearing R
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^ b. Plants specified can grow to mature size within space allotted them 0 1
2. Select appropriate plants: do not plant invasive species
^ a. Required: None of the species listed by Cal-IPC as invasive in the San Francisco Bay Area are included
in the planting plan R
3. Grow drought tolerant CA native, Mediterranean or climate adapted plants
a. Specify California native, Mediterranean or other climate adapted plants that require occasional, little or no
summer water for:
^ i. Required: 75% of all non-turf plants R
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Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edit ion Page 4 of 8
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^ ii. 100%of all non-turf plants D 2
^ b. 100% of the non-turf plant palette needs no irrigation once established (total 5 points) 0 3
4. Minimize the lawn
^ a. Turf is not specified in areas less than 8 feet wide or in medians, unless irrigated with subsurface or low volume
irrigation 0 2
^ b. Turf shall not be installed on slopes exceeding 10% p 2
c. Total irrigated area specified as turf is limited to:
^ i. Required: A maximum of 25%, with sports or multiple use fields exempted. R
^ ii. A maximum of 15%, with sports or multiple use felds exempted 0 p
^ iii. No turf is specified (total 5 points) 0 3
5. Implement hydrozoning
^ a. Group plants by water requirements and sun exposure and select plant species that are appropriate for the water
use within each zone and identify hydrozones on the irrigation plan (with separate irrigation valves for differing water 0 2
needs, if irrigation is required)
6. Provide shade to moderate building temperatures
^ a. Protect existing trees and/or specify new trees such that 50% or more of west facing glazing and walls will be
shaded (at 4 pm in September) by the trees at their mature size AND trees must be deciduous 0 ' 2
7. Plant trees
^ a. At least 50% of the paved site area is shaded by trees or other vegetation 0 2
^ b. At least one tree species is a large stature species (total 2 points) 0 1 ', 1
8. Diversify
a. Landscapes less than 20,000 square feet shall have a minimum of:
^ i. 20 distinct species OR 0 1
^ ii. 30 distinct plant species (total 3 points) 0 2
b. Landscapes with 20,000 to 43,560 square feet (1 acre) shall include a minimum of:
^ i. 30 distinct plant species OR 0 ' 1
^ ii. 4D distinct species OR (total 2 points) 0 ' 1
^ iii. 50 distinct plant species (total 4 points) D ', 2
c. Landscapes of greater than 1 acre shall include a minimum of 40 distinct plant species AND
^ i. one additional species per acre over 1 acre OR 0 ', 2
^ ii. two additional species per acre over 1 acre (total 4 points) D 2
9. Choose California natives first
^ a. CA natives are specified for 50%of non-turf plants D 2
Planting Subtotal, out of possible 36 points:
-- 0
-
FIRRIGATION :Fossible Points
1. Design for on•site rainwater collection, recycled water andlor graywater use
^ a. Irrigation systems and/or all ornamental uses of water (ponds, fountains, etc) are plumbed for recycled water
where it is available from a municipal source 0 3
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Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
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^ b. Design a system that can store and use rainwater and/or graywater to satisfy a percentage of the landscape
irrigation requirements:
^ ii. 50% OR (total 4 points) 0 1
^ iii.100% ofdry season landscape water requirements satisfied with harvested rainwater (total 5 points) 0 1
2. Design and install high efficiency irrigation systems
^ a. Required: Specify weather based (automatic, self adjusting) irrigation controller(s) that includes a moisture and/or
rain sensor shutoff R
^ b. Required: Sprinkler and spray heads are not specified for areas less than 8 feet wide R
c. Specify and install irrigation equipment with an operational distribution uniformity of 80%of greater, such as drip or
bubblers for:
^ i. 75%of non-turf irrigated areas 0 2
^ ii.100%of non-turf irrigated areas (total 5 points) 0 3
^ d. For all turf areas: Specify and install equipment with a precipitation rate of 1 inch or less per hour and an
operational distribution uniformity of 70%or greater 0 2
^ e. Design and install irrigation system that will be operated at 70%of reference ET 0 3
3. Install a dedicated meter for landscape water use or install a submeter
^ a. A dedicated irrigation meter or submeter is specified to track irrigation water 0 2
Irrigation Subtotal, out of possible 20 points: 0
G. MAINTENANCE Possible Points
1. Keep plant debris on site
a. Grasscycle
^
i. Ongoing maintenance includes grasscycling (grass clippings left on the lawn after mowing) for all lawns from 0 2
April through October, or longer. Sports turf may be excluded "in season" when clippings will interfere with play
b. Produce mulch from plant debris
^ i. Ongoing maintenance requires that leaves and/or plant debris less than 4 inches (including cut or chipped
woody prunings) be re-incorporated into the mulch layer of landscaped areas away from storm drain 0 2 ':
c. Produce compost from plant debris
^ i. Ongoing maintenance includes composting plant debris on site 0 3
2. Separate plant debris for clean green discounts
^ a. Ongoing maintenance requires all exported plant debris be separated from other refuse and taken to a facility
where it will be used to produce compost or mulch 0 3
3. Protect soil from compaction
^ a. Ongoing maintenance requires that soil is not worked when wet, generally between October and April 0 1
4. Feed soils naturally & avoid synthetic fertilizers
^ a. Ongoing maintenance includes topdressing turf with finely screened quality compost after aeration 1-4 times per
year 0 1
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Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
Page 6 of 8
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~ b. Ongoing maintenance uses compost, compost tea or other naturally occurring, non-synthetic fertilizers as the
plant and soil amendment for all landscape areas 0 1
c. Ongoing maintenance prohibits fertilizers that are prohibited by Organic Materials Research Institute 0 }
5. Mulch Regularly
~ a. Ongoing maintenance requires regular reapplication of organic mulch, to a minimum depth of 3 inches (total 2
points) 0 1 1
6. Manage and maintain irrigation system so every drop counts
~ a. Ongoing maintenance includes a schedule for reading the dedicated meter or submeter and reporting water use 0 1
~ b. At completion of the installation, the contractor shall provide the property owner with 1. precipitation rate for each
valve zone, 2. area calculations for each irrigation zone and the irrigation plans which include the location of irrigation 0 2
supply shut off, 3. Internet address for watering index information
~ c. Ongoing maintenance includes regular checking of irrigation equipment, andlor checking soil moisture content
before watering AND/OR immediate replacement of broken equipment with equal or superior materials 0 1
7. Use IPM as part of maintenance practices
~ a. Ongoing maintenance includes integrated pest management specifications 0 2
b. At least one landscaping staff member or contractor is trained in the use of IPM or is allay-Friendly Qualified
Professional 0 2
8. Choose and maintain your materials, equipment & vehicles carefully
a. Ongoing maintenance requires that all oil leaks are repaired immediately and that repairs are not done at the
landscape site 0 1
b. Landscape maintenance equipment uses bio-based lubricants and/or alternative fuels. 0 2 ',
9. Use organic pest management
_
a. Ongoing maintenance does not allow the use of pesticides that are prohibited by Organic Materials Research ___.
Institute in its generic materials list 0 2
'Maintenance Subtotal, out of possible 29 points:
_~ 0
H. INNOVA'fIOtJ Possible Points
~
1. BayFriendly Landscape Guidelines and Principles are defined and referenced in the construction bid ~~
documents 0 3
2. Design & install educational signage
a. Provide instructional signs and other educational materials to describe the Bay-Friendly design, construction and
maintenance practices 0 4
3. Create a BayFriendly Maintenance task list
a. Provide a detailed Bay-Friendly maintenance task list andlor use the BF Model Maintenance Specifications as an
official reference document in the landscape maintenance contract andlor with on site landscape staff (total 7 0 1 1 ' 1 1 ' 1 1 '! 1
points)
4. Employ a holistic approach
Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
Page 7 of 8
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Innovation Subtotal out of pc i,le 25 points~0
Total Possible Points: 219:; 25
Total Points Achieved: ~
Project has not yet met the following recommended minimum requirements:
- Total Project Score of At Least 60 Points
- Required Measures:
-C6a: Mulch
-C7ai: Amend the soil with compost before planting
-D2a: Reduce and recycle landscape construction waste
-El a; No Species Wil! Require Shearing
-E2a: Do Not Plant Invasive Species
-E3a: Grow Drought Tolerant; CA Native, Mediterranean or Climate Adapted Plants
-E4c: Minimize the Lawn
-Fla&b: Specify Weather-Based In-igation Controllers
-F26: Spray Heads Are Not Specified For Areas Less Than B Feet Wide
36:28
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a. Site analysis is submitted AND 65%of landscape construction waste is diverted AND planting plan includes a
diverse palette AND 50%of non-turf plants are California native species AND none of the landscape area is in turf
AND compost is specified for amending the soil during installation AND natural fertilizers are specified as the
exclusive source of nutrients AND integrated OR organic pest management is specified (total 7 points)
5. Innovation: Design your own Bay-Friendly Innovation
a .Enter description of innovation below, and enter up to 4 points at the right. Points will be evaluated by a Bay-
Friendly rater.
- _
----
i. Innovation description:
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
Page 8 of 8