HomeMy WebLinkAbout7.3 Civic Bay-Friendly Landscp Policy~~
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SUBJECT:
ATTACHMENTS:
CITY CLERK
File # ^~ 3^ b^- 3^^
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 16, 2009
Civic Bay-Friendly Landscaping Policy
Report Prepared by Roger Bradley, Administrative Analyst
1) Operational Guidelines for Green Building Requirements and
Green Practices
2) StopWaste.Org Bay-Friendly Scorecard for Civic Landscapes
3) Bay-Friendly Landscaping Model Policy
RECOMMENDATION: Receive the report and provide Staff with direction on the
~:` preparation of a Civic Bay-Friendly Landscaping Policy.
FINANCIAL S~ATEMENT: Ado tion of a Ba -Friendl Landsca in Polic will allow the
P Y Y P g Y
continued pass through of funding from the Alameda County Waste Management Authority. The
estimated amount of funding that the City will receive in Fiscal Year 2009-2010 is $35,000.
DESCRIPTION: At the Apri17, 2009 City Council Meeting, Staff was directed to
present, for the City Council's consideration, a report about the Stopwaste.Org Bay-Friendly Landscaping
Policy. Specifically, Staff was directed to provide the City Council with an opportunity to decide whether
Bay-Friendly Landscaping policies and practices are appropriate for City projects. A Civic Bay-Friendly
Landscaping Policy would apply to all new landscaping projects and to any landscaping renovation
projects that the City will undertake that exceed $100,000 in value.
Bay-Friendly Landscaping Program
As recognized within the City of Dublin's adopted Operational Guidelines for Green Building
Requirements and Green Practices (Attachment 1), Bay-Friendly Landscaping (BFL) is a sustainable
landscaping management practice. Landscapes developed under the BFL program are analyzed with the
local climate, soils, and topography in mind. The goal is to develop landscapes with greater local pest
resistance, less maintenance, less use of resources, and less generated waste with a potential added benefit
of less cost in the long-term.
The BFL program has developed comprehensive supporting guidelines to facilitate compliance. The
guidelines are written within a framework defined by seven principles:
1. Landscape locally;
2. Landscape for less to the landfill;
3. Nurture the soil;
4. Conserve water;
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5. Conserve energy;
6. Protect water and air quality; and
7. Create and protect wildlife habitat.
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To facilitate compliance with the program, Stopwaste.Org has developed a scorecard entitled: Bay
Friendly Scorecard for Commercial and Civic Landscapes (Attachment 2). The scorecard serves as a
program monitor by assigning points for various BFL practices followed, with a minimum number
needing to be achieved before a project can be certified as Bay-Friendly. StopWaste.Org expects that each
City within the County will adopt a policy requiring that any new or any renovation landscaping projects,
in excess of $100,000, obtain a minimum of 60 out of a possible 219 points on the (Civic) Bay Friendly
Landscape Scorecard. In addition to the 60 points, a participating jurisdiction would be required to
implement nine required BFL practices.
StopWaste.Org staff has indicated that the scorecard will be updated approximately every three years and
modified, if necessary, with member agency input. The scorecard has a variety of practices to choose from
among a detailed menu of choices. Each practice or measure has a point value assigned to it, and when
filled out, the points are added up to determine whether the required certification level has been met. The
following are some examples of the types of measures or practices included as requirements:
• Use California native, Mediterranean, or other climate adapted plant species for 75% of the non-
turfplants.
• No species shall require shearing.
• Minimize the lawn.
• Reduce and recycle landscape construction waste.
The Bay-Friendly Landscaping scorecard has been preliminarily discussed and analyzed by Staff from the
City Manager's Office, Public Works Department, and Parks & Community Services Department to
understand the impact of such a program on time, aesthetics and resources. Considering current practices,
the following are some considerations presented by Staff to assist the City Council in making an informed
decision about including BFL requirements on City projects:
• The use of BFL design principles may impact civic landscapes. For example, the initial installation
may be perceived as sparse because plants are spaced at their ultimate size rather than tightly
together to achieve an instant effect. The loose grouping may encourage more pedestrian "cut
through" traffic, ultimately affecting the survival rate of the landscape. BFL may appear less
colorful, less vibrant, and have shorter blooming periods.
• Plants will be spaced further from paving to avoid the need for trimming and shearing and as a
result the landscape may take several years or more to have a "finished" look.
• Many of the high water use plants traditionally used in local landscapes will be eliminated, and the
landscape plan will appear more naturalized and drought tolerant.
• Design and construction costs may experience significant increases as a result of BFL practices.
• There may be some maintenance cost increases associated with BFL practices.
• An administration impact is expected from the use of the BFL Scorecard to determine compliance
with the policy for future projects.
Bay-Friendly Landscaping Policy Required to Receive Import Mitigation Funding
Stopwaste.Org has approved continuing the Waste Import Mitigation grant funding to its member
agencies through Fiscal Year 2009-2010, which can be used to fund either new diversion programs for
two years or for diversion programs focused solely upon the non-residential sector. The City received
approximately $38,000 in Import Mitigation funds in Fiscal Year 2008-2009. Over the past several years,
the City of Dublin has used this funding to purchase recycled products, subsidize the cost of commercial
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organics collection, participate in media campaigns to reduce junk mail, purchase office recycling
receptacles, and fund various commercial recycling efforts.
As part of its decision to continue disbursing Import Mitigation funds, Stopwaste.Org also approved a set
of 5 programs which each jurisdiction within the County must adopt in order to receive funds in Fiscal
Year 2009-2010. The table below indicates the City of Dublin's adoption status on each of the five
measures. The adoption of a Civic Bay-Friendly Landscaping Policy is 1 of the 5 measures. The adoption
of the policy will give the City the required 5 out of 5 measures required for the City to receive funding in
Fiscal Year 2009-2010.
Eli ibili Measure Date Ado ted
1. Residential food scra s co-collected with reen waste. Jul 1, 2005
2. Formal adoption of a 75% diversion goal. Jun 3, 2008
3. Construction & Demolition Debris Ordinance. Feb 15, 2000
4. Civic Green Building Ordinance. Mar 16, 2004
5. Civic Bay Friendly Landscaping Ordinance*
*The City adopted Green Building Guidelines, June 2005, that recommend Bay-Friendly
Landscaping techniques where appropriate.
Currently, a total of 11 out of the 17 jurisdictions within the County have adopted a Bay Friendly
Landscaping Policy. An additional five jurisdictions are in various stages of program adoption. Many of
the cities listed below are built-out or nearly so. A BFL policy will have a more significant impact on
aesthetics and cost to cities that are actively engaged in development, such as the City of Dublin. As the
City progresses in the development process, it may occur that landscaping projects will present
themselves, the execution of which does not lend itself to BFL techniques for one reason or another. For
such situations, the model policy (Attachment 3) provides for a compliance official that would have the
authority to review projects to determine whether exemptions should be made to the program.
Jurisdiction Ado ted Polic Polic in Pro ress
Alameda X
Alameda County X
Albany X
Berkeley X
Castro Valley X
Emeryville X
Fremont X
Hayward X
Livermore X
Newark X
Oakland X
Oro Loma X
Piedmont X
Pleasanton X
San Leandro X
Union City X
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The City of Dublin has adopted some of the most aggressive recycling policies and programs within the
County in an effort to reduce the amount of materials disposed of at the landfill. A Civic Bay-Friendly
Landscaping Policy will further this effort by conserving resources and reducing the amount of materials
sent to the landfill and by continuing the reception of Import Mitigation funding, which helps to offset the
costs of the City's diversion programs and efforts.
RECOMMENDATION: Staff recommends that the City Council receive the report and provide Staff
with direction on the preparation of a Civic Bay-Friendly Landscaping Policy.
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CITY OF DUBLIN
OPER~TI(l~TI~ ~TIDELI~T~
F[lR
GREEN BUILDING REQUIREMENTS
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CHAPTER GNE
UPERAT14aNAL GUJ(iIELINES FOR
GREEN BUILDING REQUIREMENTS
CITY 4F D[JSLIN
1.0 STATEMENT OF POLICY
It is the policy of the City of Dublin to implement the City's Ordinance No. 9-04 mandating green building
practices for all city projects with the estimated east of $3,000,000 or greater. A "City Project" is any new
constructiart or major renovation primarily firnded or sponsored by the Gity, conducted on City-owned
property, or managed by City personnel from design through construction. Also included arc any buildings
constructed for the City's use under abuild-to-suit program or project, Traditional Public Works Projects
and Parks Projects arc rat considered "City Projec#" for the purpose of this Chapter.
The Ordinance requires that all City Prajects with an estimated cost of construction of $3,000,000 ar
greater achieve a Leadership in Energy and Environmental Design (LEEDTM) "Silver" rating under the
LEIJDT"' kating System. All projects fallowing the LEER system shall be registered and certified by the
US Green Building C:auncil. Projects below $3,000,000 arc required to be designed and constructed to
include as many green practices as feasible.
Chapter One of the Operational Guidelines far Green Building Requirements az~d Green Practices was
developed to assist with the implementation and monitoring of the Green Building Requirements. Chapter
Two was developed to detail Operational Guidelines for Green Practices that are related io
enviromnentally -friendly purchasing and best management practices for all other projects not captured
under Chapter One,
2.0 PURPOSE
These Operational Guidelines for Green Building Requirements are adopted in order to identify how Green
Building Requirements will be incorporated into City Projects acid to specify how the Green Building
Compliance t~tticial wi11 administer and monitor compliance with the Green Building Practices set forth in
Qrdiuance Nn_ 9-04_
3.0 DUTIES OF T1EIF GREEN BUILDING COMPLIANCE OFFICIAL
3.1 The Compliance Official for all City Projects shall be the Green Building Coordinator far the City of
Dublin.
3.2 The Compliance Official shall monitor and provide technical sttpport for the following activities
with the green building; requirements set forth in Section 3 ("Mandatary Green Buildinb Practices")
and in these regulations ("Green Building Requirements") as follows;
A. Review and modify where necessary, standard City forms and documents related to any work
of C:anstructinn, Renovation ar Demolition in order to appropriately incorporate the Green
Building Requirements referenced in the preceding paragraph.
B. Assist City Project Managers with the implementation of Green Building Requirements
throughout the duration of applicable Prajects to ensure compliance with the ordinance.
D. Make recommendations to the City Manager on the appropriateness ot'rcqucsts far
Exemptions and Waivers as defined below.
F.. Provide and coordinate training of those directly involved in isxiptementing and verifying
compliance with the ordinance requirements.
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F. Recommend changes to these Gperational Guidelines, as necessary, in order to comply with
applicable local, state or federal laws or regulations, or for any other appropriate reason. Such
recommendations shall be trade to the City Manager, who shall approve and forward the
recommendations to the City Council as he/she deems appropriate. The City Manager's office
will revise the Operational Guidelines to reflect any such adjustments, should tltey consider it
necessary.
G. Maintain data on the progress of the program and make said data available to the City
Manager as necessary for reporting to the City Council.
4,0 GREEN I!>iTIIrAiN~ REQiJIREMENT9
4.! City Projects subject to the Green Building Requirements shall include, but not be limited to, the
following:
A. City Frojects initiated an ar after March lb, 2004. City Projects include new construction
yr renovation primarily funded or sponsored by the City, conducted vn City-awned
property, ar managed by City personnel from design through construction. City Projects
shall also include any Buildings constructed for the City's use under abuild-to-suit
program yr project. These projects da rat include traditional public works projects, such
as bridges and roads.
4.2 All City Projects, as described below, which are initiated an or after March 16, 2004 shall be
designed and constructed to meet a mutimutn LEER "Silver" rating, or a City approved
equivalent. These requirements shall be known a.s "Green Building Requirements".
A. Projects with an estitated construction cost of $3,000,000 or greater shall follow the
LEER rating system and shall be registered and certified by the US Green Building
Council. The Green Building Compliance Of.~cial or his/her designee shall undertake
such registration and application for certification.
B. Projects with an estimated cost of construction of 53,040,000 of less shall be designed
and constructed using the LEED raking system, but shall not be required to be registered
and certified by the US Green Building Council. The Green Building Compliance
Official or his/lter d.esigrtee shall be responsible for verifying the appropriate green
building components.
S.D INCORPORATION INTO STaNnARn CITY vocUMENTS AND CONTRACTS
5.1 The City of Dublin shall incorporate the Crreen wilding Requirements into the appropriate design
and construction contract documents prepared far City Projects, as follows:
A_ Appropriate references to the Green Builditg Requirements shall be incorporated into
City request for qualifications, requests for proposals, appXicable soctiaris of standard
constriction specifications, standard design contracts, and other documents as necessary
far all City Projects. Contract documents for projects over $3,004,000 which will be
registering and applying for USGBC I.,FFT~ certification will require comtttissioning and
documentation needed to meet the USGBC LEED requirements.
t3. The USGBC LEED scorecard will be used on all City Projects for the purpose of
calculating a score on the LEEDTM Green. >3ui]ding Rating System ("Green Building
Checklist"}. Design consultants acrd contractors who arc awarded City projects shall be
required to use these forms to demonstrate their compliance with this Ordinance.
6.0 INIYLEMEN`1'ATION OF REQUIREMENTS
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3"1
G.1 Selection ofl~esibm Professionals:
A_ The selection process for Design Frofessionals to be employed in the design or
cansiruction of City Projects shall incorporate a requirement that such prafessianals
demonstrate appropriate knowledge and e~eriencc with the Green Building Fractices.
All projects shall be required to have a LEER ,Accredited Professional as a key member
on the project team.
B. Design contracts shall include previsions requiring the Design Professional to incorporate
the City's Green Building Requirements into the desil;n, including camtnissioning and
dacumcntation requirements.
6.2 Selection of Cansuucuon Professionals
A. The selection process for Canstmction Professionals to be employed in the design or
construction of City Projects shall incorporate a requirement that such professionals
demonstrate appropriate knowledge and experience with the Green Building Practices.
Contractors will be encouraged to have a LEER Accredited Professional as a lfey
member of the project team
B. Construction contracts shall include provisions requiring the Contractor to comply with
the City's Green Building Requirements and provide doeumentatian as appropriate to the
scope of work.
~.a FRa,rl/cT ~rx~.>FSHOLns
7.1 Certification of Compliance:
A. United States Green building: Council Cettificati4n All City Projects with an estitnated
cast of construction of Three (3) Million Dollars ar greater shall he registered and
certified through the 1,1.5_ Green Building Council. The Green Building Compliance
Official nr hisfhcr designee shall undertake such registration and certification.
1). if a City Project described by this Section fails to achieve certification from the
U.S. Green Building Council within twelve { 12) months after project
completion, then the Compliance Official shall assess the reasons for the failure
and identify possible corrective actions. The Compliance Official may then
recommend reasonable additional Green Building Requirements to achieve
certification far eansideratian by the City Manager and City Council as
apprr~priatc_
B. Internal Self Certiticat_Q,n,: Al] Covered Projects with an estimated cost of construction
that is less than Three (3) Million T)ollars shall oat be required to be certified through
the i1.S. Green building Council. The Project Manager shall be responsible for
certifying that pra~eets described by this Section :meet the requirements of the
applicable LEI;D Rating System.
1). Documentation demonstrating compliance shall be part of the close out
submittal by the Contractor. Said docurraentatian shall be reviewed by the City
Project Manager with the assistance of the Green Building Compliance Official
and the Engineer ar Architect of Record, to verify accuracy and compliance with
tl~e requirements of this Ordinance.
7.2 >;Tr~der na circumstances may a City praject be segmented into smaller projects to avoid compliance
with these rcquirentents.
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$.Q EXEMPTIONS AND WAIEYERS
8..1 The provisions of'this Section may apply to all City Projects as noted above, except compliance with
the provisions maybe waived in unusual circumstances where the City Council has, by resolution,
found and deterrruned that the public interest would not be served by complying with such
provisions using the process described below:
A. At the design stage, the Project Manager shall submit to the Green Building Compliance
Official the. Green Building Checklist indicating the maximum number of credits
practical or feasible for the Project and shall also describe the circumstances that make it
infeasible for the Yrojeet to comply fully with the Ordinance.
13. The Compliance Official shall review the information supplied and may meet with the
City Project Manager to discuss possible ways of meeting the requirements of the
Ordinance. If needed, based on the information supplied, the Green Building
Compliance Official shall recommend to the City Manager whether an exemption or
waiver should be granted to the project-
B. In the event that the City Manager detern-Aines that the Cirecn Building requirements
cannot reasonably be nnet, the City Manager shall request the City Council to exempt that
project frorxx the Green Building Requirements at the earliest practicable time.
Reasonable efforts shall still be made to incorporate as many of the Green Building
Requirements as is feasible under the circumstances.
9.0 Amendments
9, t Any amendments to these Operational Guidelines will be presented to City Council for approval.
10.Q Effective Date
10. I These Operational Guidelines shall take effect on July ] 9, 2005.
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CHAPTER TWO
OPE~i.ATIONAL GUIllELINES FOR ORREN FRACTICES
C>ITX OF DUBLIN
I.p STATEMENT OF PULIt:Y
It is the policy of the City of Dublin to implement the City's Ordinance No. 9-04 mandating green building
practices for City projects by developing Opr~ratioxaal C"ruidelines which contain specifications necessary or
appropriate to achieve compliance with the Green Building Practices staked in the Ordinance. It is als^ the
interest of the City to emphasize sustainability and green practices in all operation and maintenance projects of
City departments.
There are two chapters relating to Operational Guidelines relating to Green Building Requirements and Green
Fractices. Chapter One relates to the duties and responsibilities of the Green $uilding Compliance Officer as it
relates to City Frojects (traditional Public Works Projects and Parks Projects are not considered "City Project
for the purpose of Chapter One}. Chapter Two was developed to assist in the implementation of
envirotunentally-friendly purchasing and best management practices that are not City Projects,
2.0 PLIRPOSt+.
These Qperational Guidelines were developed in order to:
• identify criteria for Traditional Public Works and Parks & Recreation Projects,
specify how green and sustainable practices and products will he incorporated in the
operation and maintenance of City projects,
• specify how implementation of these Operational Guidelines will be administered and
monitored.
3.0 gPEt:,"1FI;CA'll')(ONS
3.I Sauree Reduction
3.1.1 The City shall iris#ltutc~ practices tfeat reduce waste and result iu the parchase of fewer
products wheneverFrae#14able and cast-effective, but without reducing safety at workplace
quality.
Certain practices and purchasv~g strategies can help prevent waste before it is created. Such
practices are suggr*Sted whenever practicable and cost-effective, but are not meant to reduce
workplace safety or compromise product performance. Many are expected to reduce costs
incurred by the organization for labor and operaticros_
Examples include:
• leasing long-life products when service agreements support maintenance and repair
rather than new purchases,
• sharing equipment and occasional use items,
• choosing durable products rather than disposable,
• reducing product weight or thickness when effectiveness is not jeopardized in
products
electronic communication instead of printed,
• double-sicl4d photocopying and printing,
• washable and reusable: dishes and utensils,
rechargeable batteries,
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• streatnliy~ing and computerizing fornls,
• "on-derraat~d" printing of documents and reports as they are needed,
• buying in bulk, when storage and operations exist to support it,
• reusing and/or repairing products such as, but not limited to, equipment and office
furnishings.
3.I.~ The City shall purchase remanufactured products (i.e. for equipment and vehicles)
whenever praeticabie, but without reducing safety, quality or effectiveness.
Some products can prevent waste by being "reu~anufactured" (see Definitions} or refurbished
into a newly usable product. Examples of some of these conunon products are toner
cartridges, tires, furniture, equipment artd automotive parts. When remanufactured, these
products are ofl;en lower in cost and perform comparably to new products. it is suggested that
purchases of these types of products be made whenever practicable, as long as safety,
performance and cost standards continue to be met.
3.I.3 The City skald require all equipment bought afi'er the adoption of these Uperatioeeal
Guidelieees to be compatible with source reduction goals as referred to in this section (3.1),
where practicable
Examples include:
- battery-operated equipment capable of being recharged or using rechargeable
batteries,
• copiers and printers capable of du.plexing,
* dishwashing equipment, when washable and reusable dishes and utensils are
practicable,
3.I.4 All buyers shall consider short-terra and long-term casts in eornparing• product alternatives,
when feasible. 'his includes evaluation of total costs expected during the time a product is
owned, irecludireb, but revt limited tv, acquisition, extended warranties, operation, supplies,
maintenance, disposal costs and expected lifetime compared to other alternatives.
Certain products tnay have a higher initial purchase cost, but inay require less maintenance or
long-term costs aver the life of the product, so it is important that buyers consider short-term
and long-term costs in comparing product alternatives, when feasible. This includes
evaluation of total casts expected during the time a product is owned, including, but not
limited to, acquisition, extended warranties, operation, supplies, maintenance, disposal costs
and expected lifetime compared to other alternatives. Examples of products far which such
cost comparisons can indicate significant differences between short- and long-term costs
include, but are not limited to, parking stops, park benches and tables, office equipment, and
vehicles.
"This kind of comparison is sometimes referred to as "ownership costs" or "life cycle costs".
"Ownership costs" best describes the purpose: here of calculating the cost of owning the
product during the purchased use time. "Life cycle costs" is more complex and not
specifically required. it more accurately describes an analysis of the impacts of products from
ieutial resource extraction, through production, use, and then through disposition after use.
For an example comparing the costs ofpurchase and use of traditional concrete parking stops
with recycled plastic parking stops, see the StopWaste.Org's Fact Sheet on ".R~~yclc}cl Content
Tran.sE~ortation Products in Alameda County" 2~t htlp:llwww.StopWaste.Ore/EPP.
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3.1.5 Products that are durable, long lasting, reusable ur refrldable are preferred whenever
.feasible.
3.I.6 The City requests vendors to eliminate packaging or use the minimum amount necessary
for product protection, to the greatest extent practicable.
3.1, 7 .Packaging that is reusable, recyclable ar cnmpostable is preferred, when suitable uses and
programs exist.
3.1.8 Vendors shall be encouraged to take back and reuse pallets and packaging materials.
3.1.9 S'uppllers of electronic equipment shall be required to take back equipment for reuse or
euviranrnentally safe recycling when the City discards or replaces such equipment,
whenever possible.
Some electronic equipment has been found to contain toxic materials. In particular, the
California Department of Toxic Substances Control ruled in 241 that cathode ray tubes
(CRTs) found in computer monitors and televisions are banned from Califortxia landfills to
prevent the release of lead and must be properly reused or recycled. This has created an
expected increased cost for safe and efficient collection and recovet'y of these items. Many
large goverrunent and commercial purchasers of electronic equipment have responded by
successfully requiring, in bid specificatior-s, suppliers of electronic equipment to take back
their equipment for reuse or environmentally safe recycling. The Silicon Valley Toxics
Coalition website at http://www.svtc.or~/ has information about their "Clean Gotrtputer
C,ampai~~n," which is working far sustainabilzty, accountability and cleaner groductiotl in the
high-tech industry. See also "~4 Guacle to Environmentally Prefercrl~le Computer Purchasing"
prepared by the Northwest Product Stewardship Council Computer Subcommittee and
available online at ht :llwww. roductstewardshi..nct/ roductslrlectronicsEFPGuide.html_
3.1.10 All documents shall 6e printed and copied on (loth sides to reduce the use and purchase of
paper, whenever practicai<
~,2 Recycled Content Products
,1,2,1 All products far which the United Stares Environmental Protection Agency (U.S. EPA) has
established minimum recycled Content standard guidelines, such as those for construction,
lar:dscaping, parks and recreatiuir, traasportatinn, vehicles, printing paper, ofjtce paper,
janitorial paper, and non paper office products, shall contain the highest posiconsumer
content practicable, but no less than the minimum recycled content standards established
by the F].S. EPA Guidelines.
Purchasing products that contain recycled content, particularly postconsumer not just
preconsumer (see Definitions) recycled content, creates markets for materials that are
collected in recycling programs and saves valuable natural resources. It is suggested that
products be purchased with the highest postconsutner content practicable. A commonly used
and accepted set of minimum standards is the U.S, F,nvironmental Protection Agency's (LJ.S.
EPA) Comprehensive Pt'ocurement Guidelines (CPCi} that specify ranges of nunimum
recycled content standards far a growing list of product types (see
http://www.epa. r~ou14`paoswer/non=hw/procure/protiucts.ht~tx). The U.S. EPA Guidelines
establish minimum recycled.contant standards f'or products in the cat~:gorics of paper,
4:4ynstractlon, landscaping, parks and recreation, transportation, vehicles, afid nonpaper office
products, as well as some other nuscellaneous products like pallets, signs and mats. Consider
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noting on materials printed for distribution that recycled content paper was used.
tract Shccts on purchasing parks and recreation products and transportation products in
Alameda County, among other office and non-office products, are available online at
StopWastc.Qrg's website at httn:JJwww.StopWaste.C~rg/FPP, along with many other tools
and resources for buying recycled content products.
3.2.2 Copiers and printers purchased shall be compatible with the use of ~r~cycled content and
reman u, factored products.
Copiers and pruners bought should be compatible with the use of recycled content products
like paper and remanufact«red toner cartridges. Purchasing specifications should also require
training for equipment operators and maintenance personnel ira the appropriate use of
recycled products with the equipment. Specifications that require this compatibility will avoid
improper uses and allow technicians to properly diagnose paper jams or equipment
malfunctions without simply blaming what maybe unfamiliar recycled content products.
3.2.3 Whew specifying asphalt concrete, aggregate base or pnrtland cement concrete for road
cnnstructlnn proleets, the City shall use recycled, reusadle or reground materials when
practicably
When specifying asphalt concrete, aggregate base or sub-base, or portland cement concrete
for road construction projects, preferable recycled, reusable or reground materials include, but
are not iinuted to, in-place recycling of asphalt concrete, aggregate base and Portland cement
conctetc; rubberized asphalt concrete; recycled aggregate base; or recycled asphalt concrete.
For mare inforrriation on rubberized asphalt, see the resources available from the Rubberized
Asphalt Technology Center at http.ffwww.rub}serizedasphalt.org.
3.2.4 The City shall specify and purchase recycled content transportadote products whenever
possible, including signs, cones, parking stops, delineators, and barricades.
When the City specifies and purchases recycled content transportation products, it is
important to note that many of these products are approved by the California Department of
Transportation (Caltrans). For a sample list of such products and Bay Area distributors, see
the StopWaste.Org's Fact Sheet an "Recycled Content Tr~rnsportation Froduets in Alameda
County" at htto:l/www,~StopWaste.~r /EPP.
3,x.5 All pre printed recycled content papers intended for distribution that are purchased nr
produced shall contain a statement that the paper has recycled canten~ Whenever,feasible,
the statement should indicate the percentrtge nfposteonsurner recycled content it cuntrrins.
3.3 Energy and Water Savings
3.3.I fVhere applicable, 8nergy-~e~cient equipment shall be purcliu!sed wit>R the mast up-to-date
energy efficiency fu,sctinns. This includes, but is not limited to, high efficiency space
heating systems and high e. f)`iciency space cooling equipment.
High efficiency space heating systezx~s should be purchased that use natural gas rather than
electricity, and have an fuuiual f1~el utilization effic;ic~ney (AFUE) of 0.8b or greater. High
efficiency space cooling equipment should be purchased with an energy cffteieney rating
(FER) of 1 t.5 or greater. When applicable, specifications should require that equipment
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operators and maintenance personnel be trained in the prapex enabling and use of energy
efficient and s14cp mode functions on the equipment.
3.3.2 When practicable, the City shall replace ine~cient iateriar lig=hang wi#h cuergy-efficient
equipment
Incandescent, mercuty vapor and T12 fluorescent lamps should be replaced with compact
fluorescent lamps, high-intensity ciischarge (HID) fixtures and lowanercury T8 or TS
fluorescent lamps. The magnetic ballasts used in alder luorescent lighting should be replaced
with electronic ballasts. New lighting should be designed to use no mare tharA 85% of the
power allowed by'1'itle 24 Energy Cede. Title 24 is the State of California's energy efficiency
standards far residential and nonresidential buildings (Title 24, Part 6) maintauied by the
California Energy Comnussion and described at http:/lwww.wnch'~y.ea.gov/title24. Pr~rchasers
should require vendors to recycle discarded lighting fixtures and lamps appropriately.
3.3.3 Wl~ea prat#icable, the City shall replace ine;~cient street lighting and traJ~ic signal lights
with ener~ry-~f~`icient equipment.
3.3.4 All products purchased by the City anq( fpr which the U. S. EPA Energy Star certi~catian
is available shall meet Enemy Star cer#ificadorr, when practicable. When Energy Star
labels are not available, choose energy-efficie»t producre tleat are in the upper 23.°6 0, f~
energy efficiency as designated by the Federal Er+~tgy Management Program.
The U.S. EPA's Energy Star cerliFcation program certifies that certaui products meek energy
efficiency standards. Typically, this would uiclude exhaust fans, water heaters, computers,
exit signs, water coolers and appliances such as refrigerators, dishwashers and microwave
ovens. Further, whenever roofs are replaced, Enc~rgy Star-qualifying roof materials should be
used. The Energy Star program is described at http://www.ener~ystar.~ov_
When Energy Star labels arc nit available, choose energy efficient products that are in the
upper 25% of energy efficiency as designated by the Federal F..nergy Management Program
(FI/MP). FEMP is a program of the Department of Energy that issues a series of Prr~rluct
Energy Efficiency Recommendations that identify recommended ef;f-iciency levels for energy-
using products. In the Web versions of the Recommendations there are links to complying
models for mast praclucis and some have interactive "energy cost calculators". See
http://www.eere.enerpy.acv/Fe~npltcchnolot;ies/.e..erroducts,c.fin. Far basic energy cast
calculators and detailed resources far perFarmirig a life cycle cast analysis to evaluate the
cost-effectiveness of investments in energy saving products and projects, see
http://www_e;cre_ener~y,.~ov/fetnp/technologies/cep eccalculators.cfm.
3,3.5 The City skald purchase water-saving products whonev~r practicable.
Water-saving products include high-performance fixtures such as toilets and conservation
dewiccs such as low-flow showerheads, faucet aerators and other water-~5aving devices.
Purchases should support water conservation practices such as retmfitting cooling towers,
replacing water-cooled with air-cooled equipment, and upgrading irrigation systems.
Purchasers should consider applicable; water conservation services and programs of the
Dublin San Ramon Services District (DSRSD). DSRSD provides water, recycled water and
wastewater services .for the Ciiy of Dublin. See littp:flwww.dsrsd.com. The water
conservation services and programs of the East f3ay Municipal Utility District (EBMUD} may
also provide; useful information and resources. See http://www.ebmud.com.
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3.3. d The City shall require the use of'recycled water for dust rontrul dteriteg construction of
public works projects wfaex~ practicable.
C~~ntact the Dublin San Ramon Services District (DSRSI)) for information about the
District's recycled water services for the City of Dublin. See http://www.dsrsd.eom_
3.4 Landscaping
3.41 All landscape renovations, cor~strxrctio>o and maintenance performed by the City, includin~•
workers ated contractors providing landscaping services for the City, shall employ Bay-
Friendly Landscaping or sustainable landscape management techniques far design,
construction and maintenance whenever possible, including, but not limited to, integrated
pest management, grasscycling, drip irrigation, composting, and procurement aril use of
mulch and compost that give preference to those produced from regiu~lally generated plant
debris and/or food waste programs.
The principles ofBay-Friendly Landscaping recognize that the local landscape nmst be
understood and considered in the application of sustainable landscaping management
practices. For the City o.f Dublin, this means firs# evaluating the climate, topography and soil
for each project and application and considering the guidance of the City's Streetscape
Master Plan, for example.
Bay-Friendly Landscaping or sustainable landscape management practices include, but are
not IirtlitCd ta:
• Managing pest problems through prevention and physical, mechanical and biological
con[rols. The City may choose to do this by either adopting and implementing an
organic pest managemenC policy and practices or adopting and implementing an
integrated Pest Management (IPM) policy using the least taxis pest control as a last
resort.
• Grasscycling {leaving the clippings on the lawn) faX at least 50% of all mawings.
Contact StopWaste.Qrg far a copy afA LAndscaper's Guide to Grusscyclir~g far
more detailed inforrnatiot~ on successful grasscycling tecluuques.
Structural pruning of trees, shrubs and other plants to improve plant health, stability
and form as the preferred method of pruning. For example, removing overlapping
and crowded branches, dead and broken limbs, and multiple leaders. Heading,
lopping ar shearing is avoided, when passible. For in#'ormation and sample contract
specifications for pruning, see ``Landscape Maintenance Practices far Water and
Green Waste Efficiency" From the Municipal Water District of Orange County, CA
(714-9G3-3058).
Avoiding synthetic quick release fertilizers that frequently wash through the sail
before they are taken up by the plants. When possible, avoiding the use ofweed and
feed formulations. Fertilizing on an as needed basis, as indicated by a soil analysis.
Slaw release aa~d/or or(yanic fertilizers are preferred when possible. Slow release
fertilizers make nutrients available to the plants when they are needed so their
efficiency is increased making them a better valve.
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* Irrigation scheduling based on weather and soil moisture whenever passible, Urip
irrigation is preferred whenever practical. Contact the Dublin San Ramon Services
District for a water use audit. See http:/Iwww.cisr5d.com_
• Irrigating landscapes with recycled water. Recycled water has been effectively used
far irrigation of turf areas such as school grounds, parks and golf courses, for
example.
Contact the 17ublixt San Ramon Services District far information, resources and
suitable applications for recycled water. See http;//www.dsrsd,,,;aoni.
Recycled water is rich with nutrients that benefit plants, however salt build up in the
soil is a concern when considering recycled water for irrigating native or drought
tolerant vegetation. According to Bast Bay Municipal [Jtility District's (EBMUD)
new "Plants and Landscapes for Summer-Dry Climates" book, research conducted
by University of California and several northern California water utilities suggests
that many plants most commonly used in California landscapes will thrive with
recycled water.
The EBMUD book cites a list of local native and drought-adapted plants that are salt
tolerant. Copies are available far free from StapWaste.Org to Bay-Friendly Member
Abency clients. Call (510) G14-1b99.
Limiting hirf areas to recreational uses. A!1 other landscaping (such as for views}
should be accomplished with low-water plantings.
Recycling of plant debris by composting and/or mulching. Maintaining a minimum
2-inch layer of mulch under all trees, shrubs and ~roundcovers and a minimum 3-
inch layer in all open areas. Allowing leaf drop to becotnc part of the mulch layer in
tree, shrub and groundcover areas is preferred where possible to avoid soil
compaction, reduction of nutrient levels, erasion and other undesirable effects for
maintaining soil health.
Even in cases o:f infected haves, such as oak leaf drop with the presence of mall, it
is generally best if leaves are. left on the site where they grew with good ground
contact. In general, and especially with native trees, removing leaves from the site
will just spread fungi spores to other sites and is not particularly effective at
removing the fungus .from the original site. When infected leaves have good ground
contact, especially with good living soils with compost and mulch, they are caloiuzed
by a different set of decomposing orgaiusms that assist in consuming the leaf
infecting fungi. The healthier the soil, the more balanced this process becomcs_
It is suggested that compost be purchased that is produced from :Feedstock that
includes at Least ~0%, by volume, regionally generated plant debris and/or food
scraps and less than 0.5% by volume, physical contaminants. Procuring regionally
helps the rnarlccts for local plant debris and food scraps collection and composting
programs. The compost should be processed in accordance with California Code of
Regulations, Title 14, Chapter 3, Article 7, Sections 17$68.2-3 to pmmate pathogen
reduction and weed seed ]till and nvnirruze heavy metal concentrations_
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Bay-Friendly Landscaping is described in much more detail in the StopWaste.Org 13ay-
Frienckly Landscape Guidelines. See http://www.bavfriendly_or~ or call (510) G14-1699 for
more information.
3.4.2 Plants should be selected to minimize waste by choosing species for purchase that are
appropriate to the microclimate, species thal can grow to their natural size !re the space
allotted them, and perennials rather than annuals for color. 1Yative and drought~tolerant
plants tJaat require na or minima! watering once established are preferred.
Selecting plants that are compatible with the site and micrasite, and with the mature size in
mind, fosters healthy plants, limits overcrowding and the need for pruning, thereby preventing
plant waste. Avoiding hedges and invasive species can also t'eduee waste. Selecting native
plants from the Alameda County region or other Mediterranean plants that are appropriate to
the microclimate, is likely to reduce watering needs and ongoing maintenance costs. Native
plants also provide food and habitat for benelieial insects, birds and butterflies. Native plants
will require irrigation for the first year or two but many can thrive with little or no irrigation
once established.
3.4.3 The surface sails within the City limits generally consist of expansive clays. Wherever
practica$le considering tleis soil condition, the City shall limit the amount of impervious
surfaces in the landscape. Permeable substitutes, such as permeable asphalt or pavers, are
encouraged for walkways, patios and driveways. Hardscapes an~X landscape structures
constructed of recycled cpratettt materiaie are encouraged
recycled content plastic or composite himber makes a very durable bed or landscape edging.
The durability of plastic or composite lumber is ,greater than wood as they do not rot when in
contact with soil. See the StopWaste.Org's `°Pointers un U+in~r Recycled-content Flastie
Lu~nher" for information on why, and for what applications, recycled content plastic lumber
may best be used.
Permeable substitutes for impervious surfaces, such as rosin emulsion paving, are encouraged
for walkways, gathering spaces and common areas because of their ability to help control
stormwater drainage and retain less heat. More information on pervious paving materiaks can
be found at the Sustainable Building Sourcebook website at
http://www.green.builder.corn/sourcebook/tier_viousrnaterials.htsiil. For mare information on
rosin emulsion paving, see http:/lwww.buildingtrrccn.com/riroducts/road oyl.cfm
3.5 Toxits and Pollution
3.5.1 All cleaning and disinfecting products (i.e. for janitorial or industrial use) Shall at a
minimum meet Green Seal standards for environmentally preferability and performance.
See http;//www_enseal,csrg/ for information on Green Sea.l's prggrams and standards. The
standard establishing environmental requirements for industrial and institutional cleaners
{GS-37) can be found at http:/1www.greenseal.org/standards/industrialcleaners.httti. The
standard for industrial and institutional floor-care products (GS-~10) can be found at
http:!/www. greenseal.org/stanciards/gs40_ridC
Much work is being done. in testing products and developing specifications for
environmentally preferable cleaning proiluets in the Bay Area and across the country. A
working group of goverrunent purchasers representing, among others, the City of Santa
Monica, t:alifomia; rink; County and the City of Seattle, Washington; the stoic of Minnesota;
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and the Gonunonwcalth pf Massachusetts, defined criteria for evaluating environmentally
preferable cleaning products. See lltip:l/www.state.rna.uslosd/enviro~roducts/cleanin *~ ht~aa
for information from Massachusetts, the first member of the working group to use the
consensus criteria anti award contracts in April 2003. Other resources from working g*mup
mcrnbcrs include The Center for a New American 17ream at http://www.newdream.org/clean/
and Green 5ea1 at ltttg://www.grccnscal.org/certpraducts,l~tm#cleaners. See also the Western
Pollution Prevention Resources Center's website at http:l/www.westp2net_or~ for fact sheets,
tools, and other results from the organization's janitorial products pollution prevention project
as well as other environmental, health and safety information.
if cleaning or disinfecting products must be used that contain toxic materials, ensure that only
the minimum amounts are used and the product is disposed of properly. When applicable, bid
specifications should require that suppliers, manufacturers and/or City contractors and
workers be trained in the proper use of cleaning and disinfecting products for worker health
and safety, compliance with regulatory requirements, and cast~fficient product use and
disposal. Proposition ti5, the list of chemicals that are known to the State of California to
cause cancer, lairth defects or other reproductive harm can be .found at
http://www.oehha.ca~;oy(propfiS.html. The Toxics Release Inventory {T1~I) is a publicly
available l1. S:1"PA database that contains information on toxic chemical releases and other
waste managetent activities reported annually by certain covered industry groups as well as
federal facilities. It includes chemicals that are classifted as carcinogens under the
requirements of the Occupation Safety and Health Administration (OSI~A). h.isis can be
obtained from httg:/Iwww.c;pa.gov/tri/chemical.lindex.httit.
3.5.2 The use of chlora, fl'uorocarboa-contatni-tg refrigerants, solvents and other products shall
be phased out and new purchases seal! not contain them.
The federal Clean Air Act required the phaseout ofproduetion of chiorofluorocarbans
(GEC's) by the end of 1995. The only instance where this would be a concern is in the
purchase of products nianufacturcd prior to January 1, 1996}.
.x.5.3 All surfactants and detergents shall be readily biodegradable und, where practicable, shall
not contain phosphates.
3.j 4 When maintaining buildings and landscapes, the City shall manage pest problems through
prevention and physical, mechanical and biological controls. T'l~e City may either adopt
and implement an organic pest management policy and praCdc~~s nr adopt and implement
an Integrated Pest Maeertgement (IPM) policy and practices using the least toxic pest
control as a last resort.
Managing pests in landscapes and buildings based on an organic or Integrated Pest
Management (IPM) strategy focuses on long-term prevention of pests or their damage
tluough a combination o.f techniques such as biologics! control, habitat manipulation,
modification ot`cultural practices, and use of resistant varieties. In IPM, pesticides are used
only after monitoring indicates they are needed according to established guidelines, and
treatments are made with tl~e goal of removing only the target organism. Pest control
materials are selected and applied in a manner that minimizes risks to human health,
beneficial and nontarget organisms, and the environment. Particular pesticides to avoid due to
high toxicity levcis are Diazinon, Ghlorpyrifos, Carbaryl, Malathion, and Pyrethroids.
Check with the $io-Integra] Resource Center (www.birc.or~) or UC Davis's IPM Program
(www,ipnLUCdavis.edu) for up-to-date resources, trainings and information.
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3.5.5 When maintainr'ng buildings, the City shall use products with the lowest amount of volatile
organic compounds (VOCs), highest recycled cnretent, and tow or no formaldehyde when
practicable when purchasing materials such as pai~at, carpeting, adhesives, furniture and
casework,
Interior paint should contain no more than SO grates volatile; organic compounds (VOCs) per
liter (SOg/l) for flat paint and I S0 grams per liter (150gli) for non-flat paints, as determined in
accordance with U.S. EPA Test Method 24, CNI2 Title 40, Part 60, Appendix A, or as
updated by the Green Seal standard for paints ((iS-11). See
www. ~treenscal.oralstandardsl,~,airrts.htnti
Exterior paints should have VGCs cancet,tratigns less than 100g/L far flat paint and less than
200 g/1 for non-flat paints (US EFA Test Method 24 and Green Seal standard GS-11).
For routine building maintenance, purchase latex water clean-up paint; carpet with high
recycled content and low VOCs;1ow VDGs carpet adhesives or carpet with integral
adhesives; zero-VOCs egnstrtletion adhesives; furniture with recycled content and using
glues, finishes and padding law in VQCs and formaldehyde; and casework specifying
materials with no urea formaldehyde.
Mold inhibitors in paint fqr bathrooms, or other areas, add VOCs to paint as well as
fungicides and mildewicides. "I~here are products available that are water-based but use the
banding strength of the chemicals in the paint in addition to fungicides tq reduce mold. The
paint forms a bond that is too tight for water molecules to penetrate the surface with a
generaily recortuxtended application of two coats.
3.5.6 Tl:e City shall reduce or eliminate its use of prurlucts that contribute to the formation of
dioxins and furans. This includes, but is nut Limited tn:
• Limiting purchase of products that use polyvinyl chloride (FYC) such as, but not
1%ited to, furniture and flooring, whenever practicable.
• Purchasing paper and paper products that are unbleached or that are processed
without chlorine or chlorine derivatives, wherteverpnssible.
Purchasing; paper, paper products and janitorial paper products that are unbleached or that are
processed w'ithaut chlorine or chlorine derivatives nvnimizes dioxin formation and other toxic
pollutants. Processed chlorine free (PCP) paper is the preferred environmental option (see
Definitions). Elemental chlorine free ();C~ processes should include enhanced processes
such as extended and oxygen delignification whenever passible (see Definitions). Vendors
and successful bidders should supply verif cation of the paper's chlorine free processing
status from either a recognized certifying organizatign qr the pulp and paper manufacturer. If
the paper manufacturer buys pulp from another supplier, the pulp's chlorine free status should
also be verified. For more discussion of what may cUrtstii'utc verification, see Section 5.2
below. 1~ar mare discussion on how to identify and purchase enviranmentallyprcferable
papers, see StopWastc.Qrg's Fact Sheets an "1J~3viranmentally Preferable Paper OfjFce
Products in Alameda Chanty" attd "~'Trvirux~naenlally Preferable Janitarral Paper Supplies in
Alctmcdcr Cnt~nty" at http:l/www.StapWaste.C?r E;.1'1'.
3.5.7 The City shall purchase products arrd equipment with no lead or mercury whenever
passible. Far products that contain lead ur mercury, the City shall give preference to those
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products wifh lower quantifies of these metals and to vendors with established lead and
mercury recovery programs.
3.5.8 When replacing vehicles, tlae City shall lease or purchase the most feral-efficient models
avar'lable that are suitable fur eacl~ task and through carpooling, shall minimise thr.~
number of vehicles purchased to the extetrtpractleable.
3.6 Forest Conservation
3.61 To fhegreatest extent practicable, the City shall notprocure wood products such as lumber
and paper that uri~•lnate from forests harvested is an enviroternentaldy unsustai~rable
manner. When passible, the Clay shall give preference to wood products that are eertif ed
to be sustainably harvested by a comprehensive, performance-based certification system.
The certification system shall iaclude independent third party audits, with standards
equivalent to, or stricter than, those of the Forest Stewardship Council certification.
Sea http://www.fscus.org/ for tttoxe information about the Forest Stewardship Council.
3.7 Agricultural Bio-.Based Products
3.7.I Construction, paper and paper products made from non-wood, plrttrt-based contents such
as agricultural crops and residues are encouraged whenever practicable.
4.0 PRIORITIES
4.1 The health and safety of workers and citizens is of utmost importance and takes precedence
over all other pUlicies_
4,2 The City has made significant investments in, developing a successful recycling system and
recagnir..e:s that recycled content products are essential to the continuing viability of that
recycling system and for ~e foundation of an environmentally sound production system.
Therefore, to the greatest extent practicable, recycled content shall be included in products
that also meet other speei~cations, such as chlorine free or bip-based.
4.3 Nothing contained in these Operational Guidelines shall be construed as requiring a
department, purchaser or contractor to procure products that do not perform adequately far
their intended use, exclude adequate competition, or are oat availalsle at a reasonable price in
a reasonable period of time.
4.4 Nothing contained in these Operational Guidelines shall be construed as requiring the City,
department, pureltaser or contractor to take any action that conflicts with local, state or federal
requirements.
S.0 ADMINISTRATION
S.I The Greerr Brtidding Compliance t]~cia! or hislher designee shall assist City staff ite
implementin~• there Dperadona! Guidelines ire coardinafion with other appropriate City
Departments.
This maybe done through devclppme:nt pf an advisory committee or Green Purchasing Team
cUnsisting of members representing purchasers, printing and copying, Infonnation Services,
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Public Works and construction, and all deparhnents that purchase or specify products or
award contracts for services that provide products_ Examples of such a team's responsibilities
from other jurisdictions that have successiiilly used this approach include the following:
• evaluating opportunities for substituting ettvirnnmentally preferable products,
• designing and implementing programs and processes for increasing the purchase of
environmentally preferable products,
• educating managers and staff about the ozganization's Operational Guidelines far
Greexr Building Fractices,
• ensuring that purchasing documents, specifications, and contracting procedures cio
not contradict each other and da not deter or inhibit the purchase of environmentally
preferable products,
• providing information to facilitate the evaluation and purchase of environmentally
preferable products, including identifying appropriate products and sources and
providing technical assistance, and
• evaluating obstacles to purchasing such products in ordwr to create solutions.
The Operational Guidelines may be implem.Gntcd in phases, for example selecting first the
products arad services of most concern and priority far Ehe City such as environmentally
preferable cleaning products or cner~;y savings. The implementation suggestions in this
Section 5.0 are based an effective implementation experiences in other jurisdictions in
California and across the country. '
5,2 As applicable, successful bidders shall certr; fy in writing that the environmental attributes
claimed in competitive bids are accurate. In compliance with State law, vendors shall be
required to specify the minimum or actual percentage of recovered anll postcansumer
material in tbeirprorlucts, even when such percentages are zero.
Certi.frcation should be in the time and manner prescribed by the City in purchasing or bid
documents for compliance wiflt specifications for environmental attributes. Certification may
be accomplished by supplying signed verification from a recognized certifying organization
such as U.S. EPA's Energy Star (http://www.enzrgystar. av ,Green Seal
(http://www.~reenseaI.or / ,Scientific Certification Systems h( tt~/fwww.scsl.com}, and the
Forest Stewardsk~ip Council (_,,,http:flwww.fscus.or~/}, for example. Certification can also be
provided by signed verification from the manufacturer, by identifying claim verification on
the product, or by completing and submitting a written certification form (see Attachment 1
far sample. language for a vendor certification). This requirement for certification should
apply to products for which tb~ successful bidder claims such attributes apply to the product,
including, but not limited to, recycled content, Chlorine free, non-toxic, reduced toxicity,
sustainable forestry, and energy-saving features.
5.3 Upon request, buyers making the selection from rotnpetltive bids shall be able to provide
just:fcation for product cholces that do not meet the environmentally preferable
purchasing criteria in there Operational Guidelines.
Buyers should be able to provide a written explanation for product choices that da not meet
the environmentally preferable purchasing criteria in the bier document. Such written
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explanations should be filed with the Green Building Compliance Official, or other position
responsible for implementing these Operational Guidelines such as a Green Purchasing
Team. The explanation should be submitted within a predeternuned number of days of
selecting the successfial bidder and making the product choice {see Attachment Z .For a sample
procurement iietermination form). This provides accountability that fire standards in the City°s
Operational Guidelines far Gtccn Building Practices are taken into account during purchasing
decisions. It also helps in the evaluation process by identifying factors that prevent purchase
of more environmentally preferable products and services.
5.4 Purchasers shall include businesses certified by tie Bay Area Green Business Prvgrant in
requests for prnductc and services.
To demonstrate commitment to ensuring that companies providing services to the
organizatipn are in compliance with environmental laws and regulations and are taking
additional steps to conserve resources, prevent pollution and minimize waste, vendors and
contractors wishing to provide services shauld be encouraged to become certified by the Bay
Area Green Business Program. The Bay Area C,reen Business Program is a partnership of
governments and businesses that certifies the environmental performance of government
agencies and businesses. Targeted industries include automotive repair, printing, hotels/event
centers, restaurants, Iandscapcrs, industrial laundries and remodeling, for example. See
http://www_enbiz.c,,,,,,. ~x.gov.
S.S Vc'ndnrc, contractors and grantees shall 6e cnGnuraged to comply wi#h applicable secteous
of these Qperational Guidelines far products a>sd services provided to the City, wvhere
practicable.
6.0 MONI a'4RIl~i~
6.l The Green Building Compliance O,,t~'icial nr bis/1:er designee shall periodically evaluate the
success of file lmpler>ienrarinn of these Operational Guidcdi<nes.
As with implementation in Section 5.0 above, the evaluation can uiclude the participation of
an advisory committee or a Green Purchasing Team. The periodic evaluation may include
providing a report annually to the City Council. The report could include the results of
tracking the purchase of environmentally preferable products compared to the total amount of
products purchased. To the extent practicable, the tracking system should build on existing
methods to track purchases and include information on the annual volume and dollar amount
of environmentally preferable products purchased compared to the total amount of products
purohased, within general product categories. However, a simple list of the environmentally
preferable products purchased is acceptable. Whenever practicable, vendors should be
required to provide reports on their sales of environmentally preferable produc#s to assist the
City in this tracking.
When possible, annual reports should inehide an evaluation of the performance, safety, cost,
and environmental benefits achieved through use of the environmentally preferable products
purchased. This can include case shtdies or anecdotal information from purchasers or users of
the products. Reports should relate progress in meeting the stated objectives of the City s
Operational Guidelines for Green Building P`raciices {see Sections 1.0 and 2.0) and be in
accordance with the Specifications categories (see Section 3.0) used in the Guidelines.
Annual reports shauld include notation of any barriers enccsuntered in procurement of
environmentally pre:ferablcproducts, recorrunendations for resolution, and/or description of
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assistance needed for overcoming the obstacles. It is suggested that the first annual report be
issued within ortc year following the effective date of the t:ity's irraplczxiantation of the
Operational Guidelines far Green Practices.
7.0 DEFINITIONS
7.1 "Agricultural Bio-Based Products" means commercial or industrial products (other theft food
or feed) that utilize agricultural crops ar residues but does not include products made from
forestry materials.
7.2 "$ay Area Green Business Program" is a partnership of governments and businesses that
certifies the environmental perforniance of government agencies a»d businesses.
~.3 "Bay-Friendly Landscaping" means working with. tkte natural ecosystems of the San Francisco
Bay Area tc~ faster soil health, to reduce runoff and pollution, prevent and reuse plant waste,
and conserve water and other natural resources. Bay-Friendly Landscaping practices are
described in the Bay-Friendly I.andscupe Guidelines, by StopWaste.Org.
7.4 "Buyer" means anyone authorized to purchase ar contract for purchases on behalf of the City
or its subdivisions,
7.5 "Chlorine free" means products processed without chlorine or chlorine derivatives.
7.f; "contractor" means any person, group of persons, business, consultant, designing architect,
association, partnership, corporation, supplier, vendor or other entity that has a contract with
the City or serves in a subcontracting capacity with an entity having a contract with the City
fryr the provision of goods or services.
7.7 "Dioxins and furans" arc a group of chemical compounds that are classified as pGrsistettt,
bioaceumulative, and toxic by the )/nvirontnental Protection Agency.
7.8 "Elemental Chlorine Free (Et;F)" bleaching processes replace elemental chlorine gas with a
Chlorine derivative as the bleaching agent. There is a wide range of different bleaching
sequences covered under this term. While all ECF processes significantly reduce the amount
of dioxins created in the bleaching process, those that include enhanced processes such as
extended and oxygen delignification achieve the greatest reduction.
7.9 "Energy Star" means the U.S. EFA's energy efficiency product labeling program.
7.10 "Energy Efficient Product" means a product that is in the upper 25% of energy efficiency for
all similar products, or that is at least 10% more efficient than the minimum level that meets
Federal standards,
7.11 "Federa[ Energy Management Program" is a program of the L7epaxtm4yn# of Energy that issues
n series of Froduc# Enemy ~~cienGy Rc}comme~adations that identify reconunended
efficiency levels f'or energy-using products.
7.12 The "Forest Stewardship Council" is a global organization that certifies responsible, on-ihe-
ground forest mariagernent according to rigorous standards developed by a broad variety of
stakeholder groups.
Page 14
~M' ~(1 N~ W~A'
7.13 "Green Building Compliance (7fficial" means the person who is authorized and resporasiblc
far enforcing the City's Ordinance No 9-U4 mandating green building practices for City
projects, as designated by the City Manager.
7.14 "Green Building Practices" means awhole-systems approach to the design, constn~ctian, and
operation of buildings and structures that helps mitigate the environmental, economic, and
social impacts of construction, demolition, and rer~ovatian_ Green Building Practices such as
those described in the LE}rD~ Rating System, recogi>ize the relationship between natural
and built environments and seeks to minimize the use of energy, water, and other natural
resources and provide a healthy productive environment.
7.15 "Green Seal" is an independent, non-profit environmental labeling organization. Green Seal
standards for products and services meet the U.S. EPA's criteria for third-party certifiers.
The Green Seal is a registered certification marls that may appear only on certified products.
7.1 Fi "Integrated Pest Management {IPM}" is an ecosystem-based strategy that focuses on long-
tE~z-m prevention of pests or their damage through a combination pf techniques such as
biological Cantroi, habitat manipulation, modification of cultural practices, and use of
resistant varieties- Pesticides are used only after monitoring indicates they are needed
according to established guidelines, and tr4atrnents are made with the goal of removing only
the target organism. Pest control materials are selected and applied in a manner that
minimizes risks to human health, beneficial and nontarget orgataisms, and the environment.
7.17 "LEFD"~ Rating System" means the mast recent version of the Leadership in Energy and
Environmental Design (LEF.,i7 `"') Commercial Green Building Rating System, or other
rcl.ated I,.);:CD~ Rating System, approved by the ~[J.S. Gnen 1'luilding Council and designed
for rating new and existing commercial, instihtitional, and high-rise residential buildings.
7.1$ "organic Fest Management" prohibits the use and application of toxic chemical pesticides
and strives to prevent pest problems through the application of natural, organic harticuitural
and maintenance practices. All pest control products shall be in keeping with, but not limited
to, those products on the approved list of California Certified Organic Foods (CCOF}.
7.19 "Parks and Recreation Projects" means landscape construction projects, such as sports
facilities, playgrounds, and trails, as well as Sports lighting, parking, restroams and associated
infrastructure on City-owned and maintained property.
7.20 "Pastconsumer Material" means a finished material which would normally be disposed of as a
solid waste, having reached its intend~:d end-use and completed its life cycle as a consumer
item, and does not include manufacturing or converting wastes.
7.21 "Practical" and "Praciical~le" mean whenever possible and compatible with local, state and
federal law, without reducing safety, quality, or effectiveness and where the product ar
service is available at a reasonable cost in a reasonable period of tin;e.
7.22 "Preconsumer Material" means material or by-products generated after manufacture of a
product is Completed but before the product reaches the end-use Consumer. Preeonsumer
material does not include mill and manufacturing trim, scrap, or broke which is generated at a
manufacturing site and commonly reused on-site in the same or another manufacturing
process.
~sge 15
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7.23 "Processed Chlorine Free {l3CF)" refers to a recycled product in which the recycled content is
produced ttising na chlorine ar chlorine derivatives. Any virgin content in the product must
also be produced using no chlorine or chlorine derivatives.
724 "Recovered Material" means fragments of products or ~r~.ished products of a manufachiring
process, which has converted a resource into a canunadity of real economic value:, and
includes preconsumer and postconsurner ma#erial but does not inelttde excess resources of the
manufacturing process.
7.25 "Recycled Content" means the percentage of recovered material, ineludirtg prceonsumer and
postconsumer materials, in a product.
7.2~ "Rccyc[ed Content Standard" means the minimum level of recovered material and/or
posteonsurner material necessary for products to qualify as "recycled products."
7.27 "Recycled Product" means a product that meets t}tc City'S recycled content policy objectives
for postconsuttter and recovered material.
7.28 "Remanufactured Product" means any product diverted from the supply of discarded
rz~atcrials by refilrbishing and marketing said product without substantial change to its original
form.
7.29 "Reused Product" means any product designed to be used many times for the same ar other
purposes without additional processing except for specific requirements such as cleaning,
painting or minor repairs.
7.30 "Sctenttfic Certification Systems" provides independent third-party evaluation and
certification of environmental claims in product manufacturing, atttong other programs.
7.31 "Source Reduction" refers to products that result in a net reduction in the generation of waste
compared to their previous or alternate version and includes durable, reusable and
rcmar,ufacturcdprodects; products with no, ar reduced, toxic constituents; and products
marketed with no, or reduced, packaging.
7.32 "Traditional Public Works Projects" meat~.s Heavy construction projects, such as pump
stations, flood control improvements, roads, bridges, as well as traffic lights, sidewalks, bike
paths and associated infrastructure pn City-owned and maintained property.
7.33 "U.S. EPA Guidelines" means the Comprehensive Procurement Cruidelines established by the
U.S. Envirotunental Protection Agency for federal agency purchases as of May 2002 and any
subsequent versions adopted.
7.34 "Water-Saving Produces" arc those that are in the upper 25% of water conservation for all
similar products, or at least 10°1° more water-conserving than the minimum level that meets
the Fcdcral standards.
$.0 l~Fl~ECx)<VE DATE
8.1 Tltese Operational Guidelines sltall take effect on July 19, 2005_
Page 1 ~i
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A'1"T'ACHMENT 1
Sample Language For Vendor Certification
The Federal Acquisition Regulation (FAR) uses the language below (or variations) for certifying a
variety of environrncntal claims, f'roxx- recycled content to ozone-depleting substances.
Exaanple: Language inserted in solicitations that are for, or specify use of recovered materials:
"Recovered Material Gertitication. The offeror ~bidder~ certifies, by signing this offer ~6id~, that the
percentage of recovered materials to be used in the performance of the contract will be at ]east the
amount required by the applicable contract specifications."
Example: Language inserted in certain solicitations and contracts that arc for, or specify use of recovered
matezrials:
"Estimate of Percentage of Recovered Material Content for EPA-Designated Frc~duets. The contractor,
on completion of tY-is contract, shall (1) estimate the percentage of the total recovered material used in
contract performance, including, if applicable, the percentage of postconsumer material content; and (2)
submit this estimate to ~eontracting officer>."
Example: Language inserted in certain solicitations and contracts where certification is required:
"The contractor shall execute the following certification:
Certification
J, (name of certifier), am an officer or employee responsible for the performance of this
contract and hereby certify that the percentage of recovered material content for EPA-designated
products met the applicable contract specifications_
(,Signature of the Ulcer or L~"mployee)
(~'yped numc~ of the Officer nr Em,~loyee)
("title)
(Name of Cornpany, 1~irm yr Organization)
(.iaate)
See Also Examples from Alameda County Source Reduction and Recycling Board's Resourceful
Purchasing Marrual (pages 86 & 87). It can be found at http://www.stopwvaste.org/renortslrpm.pdf.
Recommcndatiion: Modify as an attachment to the jurisdiction's l;nvironm~-ntaily Preferable Purchasing
Policy and/or prc~pare different versions applicable to recycled content, r.•ncrgy-efficiency, or other
environmental attributes as part of purchasing or bid documents.
Page ~ 7
~~~~x
ATTAC`.HM~+;NT 2
Sample Procurement Determination Form
Item:
This item is required to meet EnviranmentallyPreferoble Purchasing (IrI'P) guidelines as described iu
Gurisdiction's policy, resolution or legislation identification u~formationj.
I have considered the P,nvironmentally Preferable Purchasing guidelines and searched fnr product or service
options that meet them,
Compliance with [jurisdiction's policy identification] was not attainable for this purchase because:
Item is not available within a reasonable period of time.
(Need date: Date available: _,._~~
~__ Item fails to meet a performance standard in the specifications.
Specifically,
Item is not available, or is not available from 2 or more sources.
Market research was performed by calling ~,.,-„(insert number} vendors, but only
_ _~ (enter name) was able to supply the item.
Item was only available at an unreasonable price (i.e., EPP item cost more than non-compliant
item).
Price of)JPP item:
Price ofnon-compliant item: ~,,,T
C.'omplianee would conflict with state or federal law requiring that:
--~----- .....-- ----.........---
signature of Purchaser Printed Name of Purchaser i]atc
Faga 1 ~
Bay-Friendly Scorecard for Commercial & Civic Landscapes
This scorecard tracks Bay-Friendly features incorporated into the design and constructon
of new landscapes. The recommended minimum requirements for allay-Friendly
Landscape are: earn a total of 60 points or more and complete the 9 required practices
indicated by the red "R" in the columns labeled "Possible Points".
Date: Current Point Total: 0
Print With Comments
Print Wfthout Comments
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A. SITE PLANNING ' Pos sible P oicts
1. Select and evaluate the site carefully
^ a. Submit the completed Bay-Friendly Site Analysis form before 100% design development documents 0 5
^ b. The site is located within an urban growth boundary and avoids environmentally sensitive sites 0 g
^ c. The site development results in the clean up of a contaminated site (i.e. Brownfield) or is in a designated
redevelopment area 0 3
2, Consider the potential for fire
^ a. For sites adjacent to fire sensitive open space or wild lands only: Submit a Fire Mitigation Plan 0 5
3. Keep plant debris on site
a. Produce mulch from plant debris
^ i. Design documents specify areas under tree & shrub canopies and at least 10 feet away from hard surfaces 0 1
and storm drains, to be used as a leaf repository for mulch
^ ii. Construction documents specify that of the trees identified for removal, some are chipped for use as mulch 0 1
onsite
.___
b. Produce compost from plant debris
^ i. A site for composting is included in landscape plans. Systems for composting up to and including 3 cubic D 1
yards atone time
^ ii. Systems for composting more than 3 and up to 10 yards atone time (total 2 points) 0 1
^ iii. Systems 10 cubic yards or larger (total 3 points) 0 ~ 1 __
4. Reduce and recycle waste
^ a. An easily accessible area is dedicated to the collection and storage of materials for recycling p 2
5. Minimize site disturbance
^ a. On Greenfield sites, limit site disturbance to protect topography, vegetation and hydrology (total 3 points) 0 1 ' 1 1
^ b. On previously developed sites, restore vegetation and hydrology (total 3 points) 0 1 1 1
^ 6. Provide water and/or shelter for wildlife such as birdhouse, bathhouses, boulders, logs, wood piles, large
native shrubs or trees 0 1
7. Conserve or restore natural areas & wildlife corridors
^ a. The landscape is designed to preserve 80% of existing mature healthy trees and penalties for destruction of
protected trees are included in construction contract 0 2
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Bay Friendly Scorecard 2008 '°"
Civic Commercial Landscapes Edit ion Page 1 of 8
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^ b. The landscape is designed to increase open space compared to its previous use and/or to connect it to other
open space or wildlife corridors 0 2
^ c. Create or protect a diverse plant buffer of low maintenance vegetation along creeks, shorelines or monocultured
landscaped areas 0 2
Site Planning Subtotal, out of possible 33 points:
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B. STORMWATER AND SITE DRAINAGE
~ Possible Points
1. Minimize impervious surfaces ~ ~ ~
a. Permeable paving, gravel or other porous surfaces are installed for
^ ii. 33% (total 3 points) OR 0 2
^ iii. 50%of the paved area (total 5 points) 0 2
^ b. No impervious surfaces directly connect to the storm drain 0 2
2. Design a system to capture and filter storm water
^ a. Capture and filter runoff from parking lots into landscape beds, vegetated swales or other landscape stormwater
BMPs 0 ' 2 ''
b. Incorporate landscape measures, including vegetated swales, infiltration planters, detention basins and/or
stormwater wetlands, that are designed to capture and filter:
^ i. 85% of average annual stormwater runoff OR 0 „ 2
^ ii.100%of average annual runoff (total 4 points) 0 2
^ c. Bioswales specify flat bottoms of at least 18 inches across and/or rock cobble at points of concentrated flow 0 t
^ d. Turf is not specified in bioswales 0 ' 1
^ e. Direct rain water from all down spouts to planters, swales or landscaped areas 0 1
stormwater and Site Drainage Subtotal, out of possible 16 points: 0
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C. EARTHWORK AND SOIL HEALTH ~ ~ Possible Points
1. Assess the soil and test drainage
^ a. Submit laboratory soil analysis results and recommendations for compost and natural fertilizers (total 3 points)
0 2 ' 1
2. Remove and store topsoil before grading
^ a. The removal, temporary storage, and re-spreading of topsoil is specified in the landscape design documents AND
specifications include a maximum topsoil pile height of 6 feet, as well as measures to protect the stored topsoil from 0 2
erosion
3. Protect soil from compaction
^ a. Grading specifications and construction plans call for the installation and maintenance of fencing to prohibit
parking or materials staging in areas identified for protection 0 2
^ b. Design documents specify that soil is not worked when wet 0 1
4. Aerate compacted soils
^ a. Design documents include specification to alleviate compacted soils to a depth of at least 8 inches, before
planting, for all landscaped areas that can not be protected during construction 0 1
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
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Page 2 of 8
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^ b. Design documents include specification to alleviate compacted soils to a depth of at least 12 inches, before
planting, for all landscaped areas that can not be protected during construction (total 2 points) 0 1
5. Feed soils naturally & avoid synthetic fertilizers
^ a. Fertilizers or soil amendment materials prohibited by Organic Materials Research Institute (OMRI) in its generic
materials list are not allowed in the construction of the project 0 1
6. Mulch
^ a. Required: Planting specifications and plans indicate that after construction, all soil on site is protected with a
minimum of 3 inches of mulch R
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7. Amend the soil with compost before planting ~
a. Quality compost is specified as the soil amendment, at the rates indicated by a soil analysis, to bring the soil
organic matter content to a minimum of:
^ i. Required: 3.5% by dry weight OR 1 inch of quality compost OR R
^ ii. 5%by dry weight OR (total 2 points) 0 1 1
^ iii. Specify the use of compost from processors that participate in the US Composting Council's Standard
Testing Assurance program 0 1
8. Use IPM design and construction practices to prevent pest problems
^ a. Sheet mulch is specified for weed control (total 3 points) 0 1 2 ''
^ b. Synthetic chemical pre-emergents are prohibited 0 2
9. Keep soil & organic matter where it belongs
^ a. Compost berms or blankets or socks are specified for controlling erosion (total 2 points) 0 1 1
Earthwork and Soil Health Subtotal, out of possible 21 points:
~_.._--
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D, MATERIALS=
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Possible Points
1. Use salvaged items & recycled content materials _ _ .~ .
a.Non-plant landscape materials are salvaged or made from recycled content materials or FSC certified wood:
^ i. Decking (100%of non structural materials) 0 1
^ ii. Fencing (100%of non structural materials) 0 2
^ iii. Outdoor furniture such as bike racks, benches, tables and chairs (50% minimum) 0 2
^ iv. Planters or retaining walls (100%of either or both) 0 1
^ v. Parking stops or lightinglsign posts (100%of either or both) 0 1
^ vi. Play structures or surfaces (100%of either or both) 0 y
^ vii. Edging or decorative glass mulch (100%of either or both) 0 1
^ b. A minimum 25%of recycled aggregate (crushed concrete) is specified for walkway, driveway, roadway base and
other uses 0 2
c. Replace Portland cement in concrete with flyash or slag
^ i. 20% p 1
^ ii. 25%(total 2 paints) 0 1
d. Purchased compost and/or mulch is recycled from local, organic materials such as plant or wood waste
^ i. 100% of compost OR 100% of mulch 0 1
^ ii.100%of both (total 2 points) 0 1
Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition
Page 3 of 8
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2. Reduce and recycle landscape construction waste
^ a. Required: Divert 50% of landscape construction and demolition waste. R ',
^ b. Divert 100%of asphalt and concrete and 65%of remaining materials OR 0 2
^ c. Divert 100%of asphalt and concrete and 80%of remaining materials (total 4 points) 0 2
^ d. Donate unused materials 0 1
3. Reduce the heat island effect with cool site techniques
^ a. at least 50%of the paved site area includes cool site techniques 0 ', 2 ',
4. Design lighting carefully
^ a. Low energy fixtures are specified for all site lighting 0 I 2
b. Photovoltaic is specified for site lighting
^ i. all path lighting is solar powered 0
~ ' 1
^ ii. 50%of all other site lighting is solar powered p 2
^ iii. 100%of all other site lighting is solar powered (total 4 points) 0 2
^ c. Reduce light pollution and trespass: exterior luminaries emit no light above horizontal or are Dark Sky certified
0 1
^ d. The site and exterior building lighting does not cast direct beam illumination onto adjacent properties or right of
ways 0 1
5. Choose and maintain equipment for fuel conservation
^ a. Specify solar powered pump(s) for water features p + 1
6. Specify low embodied energy products
^ a. 100% of any stone and non-concrete hardscapes materials are produced within 500 miles of the project site
0 2
7. Use integrated pest management
^ a. Design documents include construction specifications that require integrated pest management 0 ', 2
8. Use organic pest management
^ a. Design documents include construction specifications that prohibit the use of pesticides that are prohibited by
Organic Materials Research Institute in its generic materials list (total 4 points) 0 ' 2
Materials Subtotal, out of possible 39 points: 0
E. PLANTING _ ~ Possible Points
____._ ~1. Select appropriate plants: choose & locate plants to grow to natural size and avoid shearing
^ a. Required: No species will require shearing R
^ b. Plants specified can grow to mature size within space allotted them 0 1
2. Select appropriate plants: do not plant invasive species
^ a. Required: None of the species listed by Cal-IPC as invasive in the San Francisco Bay Area are included
in the planting plan R
3. Grow drought tolerant CA native, Mediterranean or climate adapted plants
a. Specify California native, Mediterranean or other climate adapted plants that require occasional, little or no
summer water for:
^ i. Required: 75%of all non-turf plants R ''
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Bay Friend-y Scorecard 2008
Civic Commercial Landscapes Edit ion Page 4 of 8
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^ ii. 100%of all non-turf plants p 2
^ b. 100% of the non-turf plant palette needs no irrigation once established (total 5 points) 0 3
4. Minimize the lawn
^ a. Turf is not specified in areas less than 8 feet wide or in medians, unless irrigated with subsurface or low volume
irrigation 0 2
^ b. Turf shall not be installed on slopes exceeding 10% p p
c. Total irrigated area specified as turf is limited to:
^ i. Required: A maximum of 25%, with sports or multiple use fields exempted. R
^ ii. A maximum of 15%, with sports or multiple use fields exempted 0 2 ',
^ iii. No turf is specified (total 5 points) 0 3
5. Implement hydrozoning
^ a. Group plants by water requirements and sun exposure and select plant species that are appropriate for the water
use within each zone and identify hydrozones on the irrigation plan (with separate irrigation valves for differing water 0 2
needs, if irrigation is required)
6. Provide shade to moderate building temperatures
^ a. Protect existing trees and/or specify new trees such that 50%or more of west facing glazing and walls will be
shaded (at 4 pm in September) by the trees at their mature size AND trees must be deciduous 0 ' 2
7. Plant trees
^ a. At least 50% of the paved site area is shaded by trees or other vegetation 0 ', 2 ',
b. At least one trees ecies is a lar a stature s ecies total 2 oints
8. Diversify
a. Landscapes less than 20,000 square feet shall have a minimum of:
^ i. 20 distinct species OR 0 ' 1
^ ii. 30 distinct plant species (total 3 points) 0 2 .
b. Landscapes with 20,000 to 43,560 square feet (1 acre) shall include a minimum of:
^ i. 30 distinct plant species OR 0 1
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^ ii. 40 distinct species OR (total 2 points) p .
1
^ iii. 50 distinct plant species (total 4 points) 0 2
c. Landscapes of greater than 1 acre shall include a minimum of 40 distinct plant species AND
^ i. one additional species per acre over 1 acre OR 0 2
^ ii. two additional species per acre over 1 acre (total 4 points) p 2
9. Choose California natives first
^ a. CA natives are specified for 50% of non-turf plants 0 ' 2
Planting Subtotal, out of possible 36 points: 0
F. IRRIGATION
~
~ Passible Points
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1. Design for on•site rainwater collection, recycled water and/or graywater use
^ a. Irrigation systems and/or all ornamental uses of water (ponds, fountains, etc) are plumbed for recycled water
where it is available from a municipal source 0 3
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Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
Page 5 of 8
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^ b. Design a system that can store and use rainwater and/or graywater to satisfy a percentage of the landscape
irrigation requirements:
^ i. 10% OR 0 3
^ ii. 50% OR (total 4 points) 0 1
^ iii.100% ofdry season landscape water requirements satisfied with harvested rainwater (total 5 points) 0 1
2. Design and install high efficiency irrigation systems
^ a. Required: Specify weather based (automatic, self adjusting) irrigation controller(s) that includes a moisture and/or
rain sensor shutoff R
^ b. Required: Sprinkler and spray heads are not specified for areas less than 8 feet wide R
c. Specify and install irrigation equipment with an operational distribution uniformity of 80%of greater, such as drip or
bubblers for:
^ i. 75%of non-turf irrigated areas 0 2 ,
^ ii.100%of non-turf irrigated areas (total 5 points) 0 3 :
^ d. For all turf areas: Specify and install equipment with a precipitation rate of 1 inch or less per hour and an
operational distribution uniformity of 70% or greater 0 2
^ e. Design and install irrigation system that will be operated at 70%of reference ET 0 3
3. Install a dedicated meter for landscape water use or install a submeter
^ a. A dedicated irrigation meter or submeter is specified to track irrigation water 0 2 ',
Irrigation Subtotal, out of possible 20 points: 0
G. MAINTENANCE Possible Points
1. Keep plant debris on site
a. Grasscycle
^
i. Ongoing maintenance includes grasscycling (grass clippings left on the lawn after mowing) for all lawns from 0 2
April through October, or longer. Sports turf may be excluded "in season" when clippings will interfere with play
b. Produce mulch from plant debris
^ i. Ongoing maintenance requires that leaves and/or plant debris less than 4 inches (including cut or chipped
woody prunings) be re-incorporated into the mulch layer of landscaped areas away from storm drain 0 2
c. Produce compost from plant debris
^ i. Ongoing maintenance includes composting plant debris on site 0 3
2. Separate plant debris for clean green discounts
^ a. Ongoing maintenance requires all exported plant debris be separated from other refuse and taken to a facility
where it will be used to produce compost or mulch 0 3
3. Protect soil from compaction
^ a. Ongoing maintenance requires that soil is not worked when wet, generally between October and April 0 ' 1
4. Feed soils naturally & avoid synthetic fertilizers
^ a. Ongoing maintenance includes topdressing turf with finely screened quality compost after aeration 1-4 times per
year 0 ' 1
n
Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
Page 6 of 8
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~ b. Ongoing maintenance uses compost, compost tea or other naturally occurring, non-synthetic fertilizers as the
plant and soil amendment for all landscape areas 0 t `'
c. Ongoing maintenance prohibits fertilizers that are prohibited by Organic Materials Research Institute 0 1
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5. Mulch Regularly
~ a. Ongoing maintenance requires regular reapplication of organic mulch, to a minimum depth of 3 inches (total 2
points) 0 ' 1 1
6. Manage and maintain irrigation system so every drop counts
a. Ongoing maintenance includes a schedule for reading the dedicated meter or submeter and reporting water use 0 t
b. At completion of the installation, the contractor shall provide the property owner with 1. precipitation rate for each
valve zone, 2. area calculations for each irrigation zone and the irrigation plans which include the location of irrigation 0 2
supply shut off, 3. Internet address for watering index information
~ c. Ongoing maintenance includes regular checking of irrigation equipment, and/or checking soil moisture content
before watering AND/OR immediate replacement of broken equipment with equal or superior materials 0 1
7. Use IPM as part of maintenance practices
~ a. Ongoing maintenance includes integrated pest management specifications 0 2
b. At least one landscaping staff member or contractor is trained in the use of IPM or is allay-Friendly Qualified
Professional 0 2
8. Choose and maintain your materials, equipment & vehicles carefully
a. Ongoing maintenance requires that all oil leaks are repaired immediately and that repairs are not done at the
landscape site 0 ', 1
~ b. Landscape maintenance equipment uses bio-based lubricants and/or alternative fuels. 0 2
9. Use organic pest management
a. Ongoing maintenance does not allow the use of pesticides that are prohibited by Organic Materials Research
Institute in its generic materials list 0 ' 2
Maintenance Subtotal, out of possible 29 points: 0
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H. INNOVATION
Possible Points -__, _.._ ~_.
~ m 1. Bay-Friendly Landscape Guidelines and Principles are defined and referenced in the construction bid
documents 0 3
2. Design & install educational signage
a. Provide instructional signs and other educational materials to describe the Bay-Friendly design, construction and
maintenance practices 0 4
3.Create allay-Friendly Maintenance task list
a. Provide a detailed Bay-Friendly maintenance task list and/or use the BF Model Maintenance Spec cations as an
official reference document in the landscape maintenance contract and/or with on site landscape staff (total 7 0 1 '. 1 1 1 I 1 s 1 ' 1
points)
4. Employ a holistic approach
Bay Friendly Scorecard
Civic Commercial Landscapes
2008
Edition
Page 7 of 8
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a. Site analysis is submitted AND 65%of landscape construction waste is diverted AND planting plan includes a
diverse palette AND 50%of non-turf plants are California native species AND none of the landscape area is in turf
AND compost is specified for amending the soil during installation AND natural fertilizers are specified as the 0 1 1 1 1 ' 1 1 : 1
exclusive source of nutrients AND integrated OR organic pest management is specified (total 7 points)
5. Innovation: Design your own Bay-Friendly Innovation
a .Enter description of innovation below, and enter up to 4 points at the right. Points will be evaluated by a Bay-
Friendly rater.
_ m mm _..m __ ___ _ ___ ____
__ - _ - ___
~ ', i. Innovation description:
'~ 0 i 0 2 0 Q D 0
' i
_._ _ .__ _ m. _~___ __ _
~.__ __
li~i~ .,'ion Subtotal, out of possible 25 points.( 0
Total Possible Points
Total Points Achieved
Project has not yet met the following recommended minimum requirements:
- Tota! Project Score of At Least 60 Points
- Required Measures:
-C6a: Mulch
-C7ai: Amend the soi! with compost before planting
-D2a: Reduce and recycle landscape construction waste
-E1a: No Species Will Require Shearing
-E2a: Do Not Plant Invasive Species
-E3a: Grow Drought Toierant, CA Native, Mediterranean or Climate Adapted Piants
-E4c: Minimize the Lawn
-Fla&b: Specify Weather-Based In-igation Controllers
-F2b: Spray Neads Are Not Specified For Areas Less Than 8 Feet Wide
43 ' 20 45 ' 22 i 36 ; 28
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Bay Friendly Scorecard 2008
Civic Commercial Landscapes Edition Page 8 of 8
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CIVIC BAY-FRIENDLY LANDSCAPING
MODEL POLICY
PURPOSE AND INTENT
To promote economic and environmental health in the City, it is essential that the City itself,
through the design, construction, and maintenance of its own landscapes and landscapes it funds,
provide leadership to both the private and public sectors by incorporating Bay-Friendly
landscaping practices. The most immediate and meaningful way to do this is to require the
integration ofBay-Friendly landscaping strategies in City landscapes and landscapes that are part
of public-private partnership projects.
SECTION 1. FINDINGS
a. The City finds that the design, construction, and maintenance of landscapes within
the City can have a significant impact on the City's environmental sustainability, resource usage
and efficiency, waste management, and the health of the watershed and as well as the health of
residents, workers, and visitors to the City.
b. The City finds, based on studies by StopWaste.Org, that plant debris from
landscape construction, renovation and maintenance comprises 7% of the materials disposed in
Alameda County landfills.
The City finds that Bay-Friendly landscape design, construction, operation and
maintenance can have a significant positive effect on energy, water and resource efficiency,
waste and pollution generation, wildlife habitat, and health of workers and users of the landscape.
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d. The city finds that Bay-Friendly landscape design, construction, operation and
maintenance contributes to a reduction in greenhouse gas emissions, improves air quality and
enhances urban sustainability.
The City finds that Bay-Friendly landscaping benefits are spread throughout the
systems and features of the landscape, the larger SF Bay area ecosystem and the community.
Bay-Friendly landscaping is a whole systems approach to the design, construction and
maintenance of the landscape in order to support the integrity of the San Francisco Bay
watershed. Key components ofBay-Friendly landscaping include reducing waste and using
recycled content materials; nurturing healthy soils while reducing fertilizer use; conserving
water, energy and topsoil; using Integrated Pest Management (IPM) to minimize chemical use;
reducing stormwater runoff; and creating wildlife habitat.
f. The City finds that Bay-Friendly landscape design and construction decisions
made by the City in the construction and maintenance of landscapes can result in significant cost
savings to the City over the life of the projects.
g. The City finds that it is critical to both the economic and environmental health of
the City that the City provide leadership to both the private and public sectors in the area of Bay-
Friendly landscaping.
h. The most immediate and meaningful way to do so is to include Bay-Friendly
landscaping elements in City landscape projects and in landscape projects built as public-private
partnerships, and to encourage private landscape projects to include green building and Bay-
Friendly landscaping elements.
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i. Bay-Friendly landscaping design, construction, operations and maintenance
techniques are increasingly widespread in residential and commercial landscape construction.
In Alameda County, StopWaste.Org has taken the lead in defining and promoting
environmentally friendly landscaping for the commercial, institutional and residential sectors by
developing the Bay-Friendly Landscape Guidelines for professional landscapers and the Bay-
Friendly Gardening Guide for residents.
k. Requiring City Projects and public-private partnership projects to incorporate
Bay-Friendly Landscape Guidelines is necessary and appropriate to achieving the benefits of
Bay-Friendly landscaping in the City.
SECTION 2. DEFINITIONS
For the purposes of this Article, the following definitions shall apply:
a. "Bay-Friendly Landscape Guidelines" means the most recent version of guidelines
developed by StopWaste.Org for use in the professional design, construction and maintenance of
Landscapes. City staff shall maintain the most recent version of the Bay-Friendly Guidelines at
all times.
b. "Bay-Friendly Landscaping Scorecard" means the most recent version of the
Bay-Friendly Landscaping points system developed by StopWaste.Org. City staff shall maintain
the most recent version of the Bay-Friendly Landscaping Scorecard at all times.
"City Landscape Project" means any new construction or renovation of a
Landscape owned or maintained by a City Department or Agency.
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d. "Covered Project" means all new Landscaping projects or Renovations of
Landscapes that equal or exceed $100,000 in construction costs and are either owned or
maintained by a City Department or Agency or developed as aPublic-Private Partnership.
e. "Bay-Friendly Landscaping Compliance Official" means the designated staff
person(s) authorized and responsible for implementing this Article. [Possible examples include:
The Director of the Public Works Agency or his/her designee, shall be the Compliance Official
for all Covered Projects occupied by a City Department or Agency and for all Traditional Public
Works Projects. The Director of the Redevelopment Agency or his/her designee, shall be the
Compliance Official for all Public-Private Partnership projects.]
f. "Initiated" means officially identified and substantially funded to offset the costs
associated with the project.
g. "Landscape" means the parcel area less the building pad and includes all planted
areas and hardscapes (i.e. driveway, parking, paths and other paved areas).
h. "Public-Private Partnership" means any project built on city-owned land,
primarily funded by the City, built as a project of the Redevelopment Agency, or built under a
Disposition and Development Agreement with the City.
"Renovation" means any change, addition, or modification to an existing
Landscape.
"Traditional Public Works Project" means heavy construction projects such as
pump stations, flood control improvements, roads, and bridges, as well as traffic lights,
sidewalks, bike paths, bus stops, and associated infrastructure on City owned and maintained
ATTACHMENT 3
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property.
SECTION 3. STANDARD FOR COMPLIANCE
a.. All Covered Projects with landscapes initiated on or after the effective date of this
policy shall meet the most recent minimum Bay Friendly Landscape Scorecard points as
recommended (RECOMMENDED: and verified) by StopWaste.Org or its designee.
b. For the purposes of reducing operating and maintenance costs in all City facilities
and Public-Private Partnership facilities, Covered Projects that do not meet the threshold that
triggers compliance with the requirements of this policy are required to meet as many Bay-
Friendly Landscaping Scorecard points as practicable and are required to complete and submit
the Bay-Friendly Landscaping Scorecard to StopWaste.Org as a way of documenting the green
building practices that have been incorporated into the project.[
c. The Public Works Agency shall regularly review the project specifications used in
bidding Traditional Public Works Projects to include the best environmental practices and Bay-
Friendly landscape practices applicable.
SECTION 4. PROMULGATION OF IMPLEMENTING REGULATIONS
a. The City Manager shall, within six months of policy adoption, promulgate any
rules and regulations necessary or appropriate to achieve compliance with the requirements of
this Article. The initial rules and regulations shall be promulgated after securing and reviewing
comments from affected City agencies and departments.
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b. The rules and regulations promulgated by the City Manager's Office under this
section shall provide for at least the following:
The incorporation of the Bay-Friendly landscaping requirements of this
Article into the appropriate design, construction, maintenance and development agreement
documents prepared for the applicable Covered Projects.
2. The designation of an appropriate Bay-Friendly Landscaping Compliance
Official(s) who shall have the responsibility to administer and monitor compliance with the Bay-
Friendly landscaping requirements set forth in this Article and with any rules or regulations
promulgated thereunder, and to grant waivers or exemptions from the requirements of this
Article, and to report to the City Council regarding green building and Bay-Friendly landscaping
compliance on all Covered Projects and Traditional Public Works Projects.
3. For Cities with an adopted Environmental Purchasing Policy (EPP), the Green
Building and Bay-Friendly Landscaping Compliance Official(s) will coordinate activities with
the person(s) responsible for implementation of the EPP.
SECTION 5. UNUSUAL CIRCUMSTANCES
Compliance with the provisions of this Article may be waived in unusual
circumstances where the City Council has, by resolution, found and determined that the public
interest would not be served by complying with such provisions.
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