HomeMy WebLinkAbout4.07 Shannon Accept Workr
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CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 19, 2009
SUBJECT: Acceptance of Work -Contract No. 07-02,
Shannon Community Center Project
Report Prepared by: Herma Lichtenstein, Park and Facilities
Development Manager
ATTACHMENTS: 1. Resolution accepting work under Contract No. 07-02 -Shannon
Community Center Project
RECOMMENDATION: 1. Authorize the City Manager to accept the final facility
improvements for Contract No. 07-02;
2. Adopt Resolution accepting work under Contract No. 07-02 -
Shannon Community Center Project; and
3. Authorize Staff to accept a maintenance bond in the amount of
$899,477 at a future date.
FINANCIAL STATEMENT: The Sierra Bay Contract awarded by the City Council on March 20,
2007 including a 10% contingency was $9,429,565. Adequate funds have been budgeted for the Fiscal
Year 2008/2009 expenditures.
Prior Years
Fiscal Year _-
FUNDING SOURCES (FY 20(16/07'& 2008/2009 TOTAL
FY 2007/08
General Fund Including
Workforce Housing Incentive $ 3,161,765 $ 1,135,806 $ 4,297,571
Grants of $1,117,063
Internal Service Fund (Building $366,328 $366,328
E ui ment Com onent)
Public Facilit Fee Fund $1,912,639 $2,418,152 $4,330,791
TOTAL CONSTRUCTION
CONTRACT COST $ 5,074,404 $ 3,920,286 $ 8,994,690
DESCRIPTION: At the March 20, 2007 meeting the Dublin City Council awarded
Contract No. 07-02, Shannon Community Center project to Sierra Bay Contractors. Work under the
Contract included demolition, construction of the new building and selected site improvements. In
addition, the following three alternates were included: 1) Park Restroom Building; 2) Emergency
Generator Hook-up; and 3) Leadership in Energy & Environmental Design, Processing,~LEED~.
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With the exception of a few minor items, overall construction is now complete and the final costs for the
project are $8,994,770, which is within the current project budget. The Contractor should complete the
installation of the remaining items in the next month. Staff is requesting that the City Council authorize
the City Manager to accept all final improvements pending completion of the remaining minor items.
The City presently holds a performance bond in the amount of $8,572,332 to provide the necessary
security for the performance of the work involved. At the time that the City Manager accepts all final
improvements, the performance security requirement can be reduced, in accordance with authority
contained in Section 66499.7 of the Government Code, to an amount necessary to guarantee warranty of
the work for aone-year period following acceptance of the work. The Contractor will provide a new
maintenance bond in the amount of $899,477 which is 10% of the final contract amount, and is sufficient
to cover the one-year guarantee period.
Upon City Council acceptance of the project, Staff will file a notice of completion with Alameda County
Clerk. The City will release the 10% retention thirty-five days subsequent to recording the notice of
completion with Alameda County.
LEED Status
One of the additive alternates to the project was for the contractor to prepare and submit documentation
related to the requirements of the US Green Building Council (USGBC), LEED Silver certification. At
this time the design team has submitted all design documentation and it is under review. The Contractor
is completing the compilation of their portion of the necessary documentation and will be submitting for
review shortly. The USGBC will review and comment on all possible credits towards the LEED Silver
certification. This process may take several months to complete and Staff is projecting a minimum of six
months of review prior to obtaining final confirmation.
RECOMMENDATION: It is the recommendation of Staff that the City Council take the
following actions:
1. Authorize the City Manager to accept the final facility improvements for Contract No. 07-02;
2. Adopt Resolution accepting completed facility improvements; and
3. Authorize Staff to accept a maintenance bond in the amount of $899,477 at a future date.
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RESOLUTION NO. XX-09
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTANCE OF WORK -CONTRACT NO. 07-02,
SHANNON COMMUNITY CENTER PROJECT
WHEREAS, Sierra Bay Contractors entered into a contract with the City of Dublin to complete
the construction of the Shannon Community Center in accordance with plans and specifications on file
with the City Engineer; and
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, with the exception of remediation of minor items,
to the satisfaction of said City Engineer of the City of Dublin;
WEAREAS, as a condition of said contract, Sierra Bay Contractors is required to guarantee the
improvements for a period of one year following acceptance of the work by the said City of Dublin; and
WHEREAS, as improvements are now completed, and the original performance bond security
requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the
Government Code of the State of California, to an amount found necessary to guarantee maintenance of
the completed work for the aforesaid one-year period;
NOW, THEREFORE BE IT RESOLVED that:
1. The improvements are completed per plans and specifications except for minor punch list items,
and the City Manager has the authority to approve and accept the improvements upon completion
of the remaining punch list items subject to the aforesaid one-year guarantee; and
2. Upon approval and acceptance by the City Manager, the aforesaid performance bond security
requirement maybe reduced from the amount of $8,572,322 to the amount of $899,477 upon
acceptance by Staff of the replacement maintenance bond as security for the aforesaid one-year
maintenance period; and
3. Upon approval and acceptance by the City Manager, the said original performance bond in the
amount of $8,572,322 posted in connection with the work involved in the construction of said
Facility is hereby released upon acceptance of said maintenance bond.
PASSED, APPROVED AND ADOPTED this 19"' day of May 2009.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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ATTACHMENT 1