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8.4 FY08-09 Mid-Year Budget Rpt
/~.OFDUB~f~ CITY CLERK ~~~ File # ^®~~'©~ -~-~ s'~ ~~, ~U AGENDA STATEMENT ,~,,rr~V^~~1~ CITY COUNCIL MEETING DATE: MARCH 17, 200 SUBJECT: Fiscal Year 2008-2009 Mid-Year Budget Report and December 2008 Monthly Report of Financial Activities Report Prepared by.• Paul S. Rankin, Administrative Services Director ATTACHMENTS: 1. YTD (Year to Date) Revenues and Budget Comparison 2. YTD Expenditures and Budget Comparison 3. December 31, 2008 Financial Statements 4. Budget Change Forms RECOMMENDATION: 1. Receive the reports. 2. Approve the Budget Changes 3. Approve the appropriation from the Economic Uncertainty Reserve to balance projected General Fund revenues and one-time capital. expenditures. FINANCIAL STATEMENT: See reports for detail of monthly financial activity. DESCRIPTION: This item provides the report on the financial statements for the month of December 2008 with a more detailed "Mid-Year Budget Review". It should be noted that there is not an even distribution of revenues and expenditures on a monthly basis. There. is also a lag with the reporting of expenditures due to the significant amount of services provided to the City by outside independent contractors, including Police and Fire Services. The focus of the Mid Year review will be adjustments to the General Fund Revenues and Expenditures, which represent the most significant portion of the City's operations. This report provides an update of information presented to the City Council on November 18, 2008 as well as the presentation on the economic environment at the City Council Strategic Planning Meeting January 31, 2009. This report also discusses adjustments that are recommended to the projection of Development Impact Fees, which are based on fewer permits being issued. All of the proposed adjustments rely upon estimates and only partial actual data for the current year. The proposed adjustments are expected to bring the broad categories of revenues in line with the projections, in cases where the result is considered material. Summary of Results This report will present in detail the adjustments required to both Revenue and Expenditure budgets as well as an final recommendation on how to balance projected revenue and expenditures for the current Fiscal Year. As has been a theme throughout governments at all levels the economic downturn is having a significant impact on the City of Dublin.. General Fund Revenue is projected to require a net downward adjustment of nearly $2.5 million. This downward adjustment is net of the $1 million in new revenue from the Wallis Ranch Community Benefit Payment. The decrease is largely due to significant declines in ------------------------------------------------------------------------------------------------------------- COPIES TO: Page 1 of 14 Q ~ ITEM NO. V ' taxes projected for the year: Expenditures in the General Fund are expected to be approximately $245,819 less than the adopted budget as amended through December 31, 2008. This is comprised of approximately $1 million less than budget in operating expenditures offset by an additional $814,416 in capital expenditures. The combination of these twa amounts will partially.offset the revenue shortfall, but only by $245,819. Staff is recommending the utilization of surplus funds from Fiscal Year 2007/2008 to bridge the imbalance between current year general fund revenues and expenditures. The use of reserves will primarily fund one-time capital expenditures. Revenue Estimates Update -General. Fund Overall, revenues in the General Fund are expected to be over $2.487 million less than estimated in the Fiscal Year 2008-2009 Budget. The deviation takes into consideration revenues that are projected to be both under and over the budget. The net deviation represents approximately 4.0% of the budgeted revenues and is significantly impacted by the current economy. The largest operating revenue adjustments are associated with Sales Tax, Supplemental Property Tax, and Development Permits. The extent of the overall adjustment is substantially mitigated by positive increases in two large one-time revenue sources (Reimbursements for Fallon Interchange and Wallis Ranch Community Benefit Payment). These transactions will be described further in the discussion of "Other Revenue." If a variance will have offsetting impacts in expenditures, it will be noted in the analysis. The following Table provides a high level overview and is followed by a discussion of the factors leading to major changes. TABLE 1 2008-2009 SUMMARY GENERAL FUND REVENUE Proposed Mid-Year Revision (Based On Data Available February 2009) General Fund Budget 12/31/2008 REVENUE Property Taxes 22,920,050 Sales Taxes 13,863,628 Real Property Transfer Tax 322,000 Transient Occupancy Tax 796,000 Franchise Taxes 2,237,700 Licenses & Permits 2,304,675 Fines & Forfeitures 138,900 Interest 2,336,137 Rentals 218,941 Intergovernmental Revenues 410,000 - Stormwater Project Capital 605,700 Charges for Service 5,779,709 Other Revenues I- 580 / Falon Capital Proj Reimb 934,942 Positano Community Benefit Pmts 100,670 Transit Center DA Comm Ben Pmt 100,000 Wallis Community Benefit Payment Miscellaneous Other Revenue 149,527 Mid-Year Adjusted Budget General Fund Increase / Revenue (Decrease) Budget (340,813) (2,854,828) (47,000) (206,000) (31,405) (400,800) (415,000) (89,800) 0 (28,000) 925,876 1.000.000 22,579,237 11,008,800 275,000 590,000 2,206,295 1,903,875 138,900 1,921,,137 218,941 320,200 605,700 5,751,709 1,860,818 100,670 100,000 1,000,000 149,527 TOTAL REVENUE 53,218,579 (2,487,770) 50,730,809 Page 2 of 14 The Fiscal Year 2008/2009 Budget was adopted with a projection that there would only be a $64,545 contribution to reserves (i.e. General Fund Revenues and funding sources would exceed expenditures). Through December if all other projections had held this would increase to $76,545 due to an adjustment fora $12,000 Police Enforcement grant. In any case this amount is relatively very small when compared to combined operating and capital general fund expenditures in excess of $62 million. As noted in November 2008, the City Council confirmed the City Manager's recommendation to evaluate vacant positions and to delay the San Ramon Road Landscaping project. The following narrative provides additional analysis about the trends in the major revenue categories. REVISIONS TO REVENUE ESTIMATES -GENERAL FUND • Property Taxes (Adopted Budget Estimate = $22,920,050) (Category represents approximately 43% of budgeted General Fund Revenues) As of December 2008, the City has only received the first advance of the Fiscal Year 2008-2009 secured taxes. Based on historical trends and the amount collected. for this period, Staff is projecting that general property tax collection should meet the budgeted amount. However, Supplemental Taxes, which are collected based upon mid-year adjustments as a result of real estate sales transactions, are lower than the amount budgeted. Therefore, a reduction of $340,813 is recommended. The City will not receive any clear data reflecting delinquent payments until March. Staff will be meeting with the Alameda County Assessor in mid-March to obtain input on assessed value trends expected in Fiscal Year 2009-2010. Revised Estimate Property Tax Category: (-) Decrease $340,813 (-1.5%) • Sales Tax (Adopted Budget Estimate = $13,863,628) (Category represents approximately 26% of budgeted General Fund Revenues) This category has been impacted significantly by business closures as well as a general decline in consumer purchases. Especially hard hit have been the sales of automobiles, which comprise approximately one-third of the retail sales transactions recorded in the City. The only site specific sales tax data. currently available covers retail sales that occurred between July and September 2008. The City will not receive sales tax data .for the period ending December 31, 2008 until late March. 2009. Typically fourth quarter sales represent the largest quarter for many consumer retailers due to the holiday shopping season; however national and state trends indicate that sales were off sharply. In addition the City has had a number of retailers close since last July including: Ford of Dublin, Tri-Valley Buick Pontiac GMC; Mervyns, Circuit City, Shoe Pavilion, Expo Design, 84 Lumber and others. The analysis prepared by Staff relies heavily on projections and estimates based on three quarters of data -from last fiscal year. Based on national industry data and the general instability of the automobile sales sector Staff has reduced projected auto sales for the final three quarters by 50%. The revised estimate assumes a continued decline in both the General Consumer Category and Business and Industry Category of 7%, and a decline of 15% in the Building & Construction Category. At this time Staff is recommending a reduction in the estimated Sales Tax Revenue by $2,854,828. Revised Estimate Sales Tax Category: (-) Decrease) $2,854,828 (-20.6%) Page 3 of 14 • Taxes Other Than Property and Sales Tax (i.e. Franchise Tax /TOT) (Adopted Budget Estimate = $3,355,700) (Category represents approximately 6% of budgeted General Fund Revenues) A total downward adjustment of $284,405 is recommended for this category. TABLE 2 TAXES OTHER THAN PROPERTY & SALES TAX Real Property Transfer Tax Transient Occupancy Tax Franchise Taxes Sub-Total 2008/09 Budget 322,000 796,000 2,237,700 3 355 700 Adjustment Revised (47,000) (2x6,000) 275,000 590,000 206.295 3 The most significant factor is a decline in Transient Occupancy Tax (TOT) collected from hotels in the City. It is common for this revenue to decline in periods of economic decline. The projection is that TOT will be $206,000 less than the current budget of $796,000. In this category, Staff is also projecting that Real Estate Transfer Tax will be $47,000 below the adopted budget, due to a decline in real estate sales transactions. Staff projects franchise taxes to fall short of the budgeted amount by $31,405, due to the economic slow down. Revised Estimate Taxes Other Than Property Category: (-) Decrease) $ 284,405 (-8.5%) Licenses & Permits (Adopted Budget Estimate = $2,304,675) (Category represents approximately 4% of budgeted General Fund Revenues) Revenues in this category are directly impacted by the activity associated with Building Permits, which account for the majority of this revenue. At this time the combined revenue from building, demolition, and fire permits is projected to be less than the budget at year-end by approximately $400,800. Building Permits are projected to decrease by $381,800 and construction /demolition permits by $35,000. This is expected to be partially offset by an increase in Fire Permits of $16,000. A portion of the revenue shortfalls will be offset by decreased expenditures for contract inspection services; however, it does not completely offset the decrease. The decreases are due to developers delaying the start of new projects as well as a slow-down in the .pace of permits obtained on residential projects. Revised Estimate Licenses & Permits Category: (-) Decrease $ 400,800 (-17.4%) Fines & Forfeitures (Adopted Budget Estimate = $138,900) (Category represents 0.3% of budgeted General Fund Revenues) It currently appears that the revenue to be received from general fund fines and forfeitures will be near the original budgeted forecast. Revised Estimate Fines & Forfeitures Category: No Change Interest & Rentals (Adopted Budget Estimate = $2,555,478) (Category represents approximately 4% of budgeted General Fund Revenues) Interest Revenue represents 91 % of the total budgeted revenue in this category. The remainder consists of rental income collected for the use of City facilities. The City's overall rate of return on its investments has been lower than budgeted and interest rates available have been declining. This accounts for a projected decrease of $415,000. General rentals of City Facilities are expected to generally track with the adopted Budget. Revised Estimate Interest & Rentals Category: (-)Decrease $ 415,000 (-16.2%) Page 4 of 14 • Intergovernmental Revenues (Adopted Budget Estimate = $1,015,700) (Category represents approximately 2% of budgeted General Fund Revenues) As shown in the chart below this category includes both general operating revenue as well as a capital grant. TABLE 3 INTERGOVERNMENTAL REVENUE 2008/09 Budget Adjustment Revised Budget Intergovernmental Revenues 410,000 (89,800) 320,200 - Stormwater Project Capital 605,700 0 605,700 Sub-Total 1 015 700 (89,800) 925 900 This category is comprised of two on-going sources of revenue: 1) Vehicle License Fees (VLF), budgeted at $207,000; and 2) Homeowner Property Tax Relief budgeted at $190,000. VLF revenue from the State is expected to be $84,800 below the budget. This reflects fewer sales and registration of new cars statewide, as well as increased deductions by the State to offset administrative costs. Homeowner Property Tax Relief is expected to be $5,000 below the budget. The remainder of this category is comprised of special grants associated with specific programs or projects. This includes: 1) A Police Enforcement Grant of $12,000; and 2) A $1,000 grant for an exhibit at the Heritage Center. These grants are expected to be received and no adjustment is necessary. The final component of this category is grant funding to address storm water facilities along Village Parkway ($605,700). The receipt of the funds will be contingent upon finalization of the grant and proceeding with the construction, which will require City Council approval. Since the construction portion of the project is included in the Capital Project expenditures no adjustment is being made to the capital portion of the revenue. Revised Estimate Intergovernmental Category: (-)Decrease $ 89,800 (-8.8%) Charles for Services (Adopted Budget Estimate = $5,779,709) (Category represents approximately 11 % of budgeted General Fund Revenues) This category includes a wide variety of fees and charges. Approximately 56% of the revenue in this category is related to the following activities: Planning Zoning & Subdivision Fees; Engineering Plan Check and Inspection Fees; and Fire Plan Check Fees. Approximately 23% of the total revenue in this Category is related to Recreation Programs. At this time the adjustment includes both positive and negative adjustments which when combined equal a negative adjustment of $28,000 as shown below: TABLE 4 CHARGES FOR SERVICES Development (Selected Accounts Engineering Plan Check & Inspection Fees Zone 7 Drainage Fees Fire Plan Chk & Insp Fees Sub-Total Recreation (,Selected Accounts) Recreation Instruction Preschool Sub-Total All Other Charges For Services 3,936,547 Adjustment (8,000) ~ 25,000 20,000 45,000 Revised BudEet 1,409,304 988 157,320 148,950 306 270 3,936,547 TOTAL $5,779,709 ($28,000) $5,751,709 2008/09 Budget 1,434,304 8,988 138,600 1 581 892 132,320 128,950 261 270 Page 5 of 14 Decreases are recommended in the following Development related Charges for Services: Engineering Plan Check and Inspection revenue ($25,000); Zone 7 Drainage Fee Revenue ($8,000) and Fire Plan Check and Inspection Revenue ($40,000). These decreases reflect the delays and slow down in development projects. Two. Recreation Program revenues are recommended to be increased. Recreation Instruction is projecting an additional $25,000 in revenue and the Preschool program projects an additional $20,000 in revenue. The net impact of these adjustments is an overall decrease of $28,000 in the Charges For Services Category. Revised Estimate Charges For Services Category: (-) Decrease $28,000 (-0.5%) • Other Revenues (Adopted Budget Estimate = $1,285,139) (Category represents approximately 3% of budgeted General Fund Revenues) This category frequently fluctuates due to the fact that it is used to account for significant one-time revenues and reimbursements. The following is a breakdown of major revenue components in this Category. TABLE 5 OTHER REVENUES I- 580 / Fallon Capital Proj Reimb Positano Community Benefit Pmts Transit Center DA Comm Ben Pmt Wallis Community Benefit Payment Miscellaneous Other Revenue 149,527 Sub-Total 1.285.139 2008/09 Budget 934,942 100,670 100,000 Adjustment 925,876 1,000,000 1,925,876 Revised Budget 1,860,818 100,670 100,000 1,000,000 149,527 3 211 O15 In the adopted Fiscal Year 2008/2009 budget, approximately 73% of the revenue in this budgeted category represents reimbursements to the General Fund associated with the Fallon Road Interchange Project. The General Fund reimbursements are primarily from the City of Pleasanton for its share of the Interchange Improvements. Based on revised funding agreements and the projected scope of the project, the amount to be contributed from these sources is projected to be greater than the budget by $925,876. There will also be a corresponding increase in expenditures in the General Fund, therefore the result is no net change to the General Fund (i.e. revenue will equal expenditures). A significant change occurred after the adoption of the budget with the City Council approving the Wallis Ranch Development Agreement, which provided for the payment of a $1 million Community Benefit payment. As a one time source of revenue, in the past these funds have been programmed for one time expenditures. Later in this report will be a discussion of the overall Fiscal Year 2008/2009 expenditures for one-time projects which benefit the entire community. Revised Estimate Other Revenues Category: (+) Increase $1,925,876 (+72.0%) The Budget Change attached to the Staff Report will adjust the individual General Fund Revenue accounts as described above. REVISIONS TO EXPENDITURE ESTIMATES -GENERAL FUND OPERATING BUDGET Staff have reviewed expenditures through December 2008 for all accounts that affect the City's General Fund. During the current Fiscal Year the City has experienced some cost savings as a result of vacant positions as well as savings in other budgeted expenditures. The net impact of all of the savings in Operating expenditures recommended at this time is a reduction of over $1 million as shown in the Table below. Page 6 of 14 The analysis completed to date assumes that all other expenditures will be in accordance with the adopted budget. As part of the preparation for next year's budget. (Fiscal Year 2009/2010), Staff will be examining again any projected deviations from the Budget. One particular area that will be reviewed will be projected amount of Engineering and Parks & Facility Management time expended on Capital Projects. To the extent that projects originally expected to incur Staff casts have been delayed additional Staff salaries and expenses may need to be absorbed by the General Fund. TABLE 6 2008-2009 SUMMARY GENERAL FUND OPERATING EXPENDITURES Proposed Mid-Year Revision Based On Data Available February 2009 General Fund Budget 12/31/2008 OPERATING EXPENDITURES General Government Police Fire Other Public Safety Transportation Health and Welfare Culture & Leisure Services Community Development 6,365,761 13,542,747 10,053,362 652,838 2,298,841 65,425 7,758,835 ?,077,206 Mid-Year Adjusted Budget General Fund Increase / Operating Exp. (Decrease) Budget 33 (290,000) 0 5,765 0 ~ (418,000) 6,132,761 13,442,747 9,763,362 652,838 2,304,606 65,425 7,733,835 6,659,206 TOTAL OPERATING EXPENDITURES 47,815,015 (1,060,235) 46,754,780 GENERAL GOVERNMENT (Net Decrease In General Fund Appropriations $233,000) • City Manager (Department 10200) The amount budgeted for salaries and benefits is proposed to be reduced by $26,000, based upon updated staffing costs estimates. Of this amount $6,000 is associated with salary and wages and the remainder is related to budgeted benefit accounts. In addition there is a projected savings of $5,000 in amounts budgeted from Conferences and Meetings and a $4,000 reduction in contract services. These adjustments will result in a total decrease of $35,000 to this budget activity. Proposed Reduction City Manager Operating Budget: (-) Decrease $35,000 • Central Services (Department 10210) Central Services includes the Human Resources /Personnel functions. There has been extremely limited recruitment activity. Therefore, the budget for Advertising is proposed to be reduced by $10,000. Conferences and meetings are proposed to be reduced by $5,000 and Training to be reduced by $25,000. The opportunities to provide city wide training were managed with less than the amount budgeted. These adjustments will result in a total decrease of $40,000 to this budget activity. Proposed Reduction Central Services Operating Budget: (-) Decrease $40,000 Page 7 of 14 • Legal (Department 10300) Based upon General Legal support provided during the first six months it is estimated that the City Attorney Budget will require an increase of $25,000. City Attorney assistance is billed based only on the hours used. Even with this increase the amount projected in Fiscal Year 2008/2009 is expected to be less than the actual expenditure last Fiscal Year. The proposed adjustment will increase appropriations for City Attorney Professional Services by $25,000. Proposed Increase City Attorney Operating Budget: (+) Increase $25,000 • Administrative Services (Department 10400-10410) Administrative Services includes the Finance and Information Systems functions. There is a vacancy in this Department which is projected to allow for a reduction of expenditures in the amount of $15,000. Conferences and meetings are proposed to be reduced by $3,000 and Training to be reduced by $2,000. Information Systems contract services can. be decreased by $5,000 as a result of less than estimated use of Consultants for Geographic Information Systems and Network on-call assistance during the first six months. These adjustments will result in a total decrease of $25,000 to this budget activity. Proposed Reduction Administrative Services Operating Budget: (-) Decrease $25,000 • Building Management (Department 10500) This activity includes funding for the operating costs associated with the Civic Center as well as the Corporation /Maintenance Yard. The Fiscal Year 2008/2009 adopted Budget included an appropriation of $100,000 for the potential rental or lease of a facility to meet the expanded needs of a maintenance yard. The City Council approved the acquisition of a site which closed escrow in February 2009. As a mid-year adjustment Staff is proposing to reduce the budget associated with the rental of a facility by $70,000. The remaining $30,000 is being left in this budget to address any operational costs required for the remainder of the year. An additional $18,000 reduction is being made to the Building Management Account which reflects the cost of replacement chairs originally proposed from the General. Fund. The chairs selected have recycled material and an appropriation will be made from Recycling Funds (Fund # 224). These adjustments will result in a total decrease of $88,000 to this budget activity. Proposed Reduction Building Management Operating Budget: (-) Decrease $88,000 • Elections (Department 10700) Every two years the City has an election for City Council and Mayor. The Budget for Fiscal Year 2008/2009 was prepared based upon estimates from the Alameda County Registrar of Voters. The City has its election consolidated with other items on the ballot for the November General Election. The City Clerk has received the final billing from Alameda County and the costs are substantially less than the original estimate made by the County. The adjustment to Contract Services will result in a decrease of $70,000 to this budget activity. Proposed Reduction Elections Operating Budget:. (-) Decrease $70,000 PUBLIC SAFETY (Decrease In General Fund Appropriations $390,000) • Police (Department 20100) Based on the amounts billed for contract personnel by the Alameda County Sheriffs Department Staff is projecting a $100,000 decrease in the budgeted costs for Police Services. It should be noted that at this time the minimum State of California Police Grant under the COPS Program has been maintained at $100,000. This grant was previously noted as a potential impact from the State if they had reduced their allocation the General Fund would have to incur more of the costs. The City expects to receive and expend its entire $100,000 State COPS grant. The adjustment to Contract Services -Personnel is recommended as a decrease of $100,000. Proposed Reduction Police Operating Budget: (-) Decrease $100,000 Page 8 of 14 • Fire (Department 20600) Staffing and benefit costs are estimated to be less than the amount budgeted. Factors which contribute to this decrease are: a vacant Fire Inspector position; a reduction in the amount estimated as necessary for Backfill !Overtime; and employee health costs projected as being less than the budget. Proposed Reduction In Fire Services Expenditures: (-) Decrease $290,000 TRANSPORTATION (Increase In General Fund Appropriations $5,765) • Street Maintenance (Department 30200) An increase in the General Fund budget for Street Maintenance is projected to be necessary. This budget includes the City share of maintaining the Park & Ride lot at the Dublin Corporate Center located at the Tassajara Road and Interstate 580. In accordance with an established agreement the City shares a portion of the property owner expenses associated with the cleaning and maintenance of the Parking Lot. The allocated share is based on the size of the Park & Ride lot compared to the building parking lot. In the current year additional asphalt work was completed which will result in City expenditures greater than what was originally budgeted. The total increase recommended is $5,765 Proposed Increase In Street Maintenance Expenditures: (+) Increase $5,765 HEALTH & WELFARE (No Change) CULTURE & LEISURE SERVICES (Decrease In General Fund Appropriations $25,000) Park Maintenance (Department 80200) A decrease in the budget for Park Maintenance contract services is possible largely due to delays in the City acceptance of new improvements at Devany Square; Piazza Sorento; and Shannon Park. The total decrease recommended is $25,040 Proposed Reduction In Park Maintenance Expenditures: ~) Decrease $25,000 COMMUNITY DEVELOPMENT (Net Decrease In General Fund Appropriations $418,000) • Planning (Department 90100) Based on vacancies and staffing resources that have occurred throughout the year salaries are proposed to be reduced by $130,000 and benefit expenditures will be reduced by $25,000. A significant contributing factor was the .decision made earlier in the year to freeze the Administrative Aide position included in the budget as a result of the slow-down in number of development projects underway. These adjustments will result in a total decrease of $155,000 to this budget activity. Proposed Reduction In Planning Expenditures: (-) Decrease $155,000 • Building & Safety (Department 90200) Based on vacancies and staffing resources that have occurred throughout the year salaries are proposed to be reduced by $75,000 and benefit expenditures will be reduced by $18,000. In addition, it is projected that the amount budgeted for Contract Inspection Services can be reduced by $150,000. This reflects fewer Building Permits issued as a result of the economic slow-down. These adjustments will result in a total decrease of $243,000 to this budget activity. Proposed Reduction In Building & Safety Expenditures: (-) Decrease $243,000 Page 9 of 14 • Engineering (Department 90300} An increase in the General Fund budget for Engineering is necessary to address acarry-over item that was omitted from the presentation to the City Council on October 21, 2008. Item 8.5 on the City Council Agenda for July 15, 2008 proposed to carry-over to Fiscal Year 2008/2009 $20,000 of funding for the City participation in the Eastern Alameda County Regional Conservation Strategy. At the October 21, 2008 City Council meeting the City Council authorized the carry- over of funds and this item was inadvertently omitted from the carry-over list. The total increase recommended is $20,000 Proposed Increase In Engineering Expenditures: (+~ Increase $20,000 • Economic Development (Department 90400) Based on a staff position vacancy for a portion of the Fiscal Year salaries are proposed to be reduced by $35,000 and benefit expenditures will be reduced by $5,000. These adjustments will result in a total decrease of $40,000 to this budget activity. Proposed Reduction In Economic Development Expenditures: (-) Decrease $40,000 REVISIONS TO EXPENDITURE ESTIMATES -GENERAL FUND CAPITAL BUDGET As part of the preparation of the Fiscal Year 2009/2010 Update to the adopted Five Year Capital Improvement Program (2008-2013), Staff will be preparing a more detailed review of estimated capital expenditures compared to budget. Staff identified three General Fund projects where Budget adjustments are recommended at this time. The net impact will be to increase General .Fund Capital Project Appropriations by $814,236. A narrative explanation for each of the adjustments is described in the section below. TABLE 7 2008-2009 SUMMARY GENERAL FUND CAPITAL PROJECT EXPENDITURES Proposed Mid-Year Revision Based On Data Available February 2009 Mid-Year Adjusted General Fund Budget General Fund Project Budget .Increase ! CIP Exp. 12/31/2008 (Decrease} Budget CAPITAL IMPROVEMENT PROGRAM EXPENDITURES General Community Improvement Parks Streets 5,594,057 347,055 7,062,306 1,678,984 14,682,402 100,000 5,694,057 (211,460) 135,595 7,062,306 925,876 2,604,860 814,416 15,496,818 TOTAL CAPITAL PROJECT EXP Page 10 of 14 • City Facility Energy Efficient Window Treatment Project (Project # 93924) This project was originally included in the Fiscal Year 2007/2008 Capital Improvement Program (C1P) appropriations. The amount budgeted was $113,575 and the project includes window tint film to be applied to windows at the Civic Center as well as the Senior Center. The application of the window film is anticipated to have positive impact in energy consumption. At the October 21, 2008 City Council meeting the City Council authorized the carry-over of funds for projects that were originally anticipated to be complete by June 30, 2008. This project was inadvertently omitted from the project carry-over list for projects to be funded in Fiscal Year 2008/2009. Staff have updated the costs based on proposals received and it is projected that an appropriation of $100,000 will be adequate to complete this project. Staff is also evaluating the potential for utility rebates and grant funding to reduce the cost of completing this project. Proposed Additional Appropriation Project #93924 (+) Increase $100,000 • San Ramon Road Landscape Renovation Project (Project #94227) As part of the adopted budget the City Manager proposed to defer this project pending additional evaluation of available General Funds and any impact from the State Budget deficit. At a City Council meeting on November 18, 2008 the City Council confirmed this strategy. Given the decline in available General Fund revenue Staff is recommending that the City Council withdraw the original appropriation for this project. The proposed timing of the project will be evaluated as part of the Fiscal Year 2009/2010 Update to the adopted Five Year Capital Improvement Program (2008-2013). Proposed Reduction In Appropriations Project #94227: (-) Decrease $211,460 • Reimbursable Portion Of Interstate 580 / Fallon Road Interchange Project (Project #96430) Although a majority of this project cost is funded from the Eastern Dublin Traffic Impact Fees, a portion will be funded by reimbursements from: City of Pleasanton; Dublin San Ramon Services District; and the Alameda County Congestion Management Agency. Based on revised funding agreements and the projected scope of the project, the amount to be contributed from these sources is projected to be greater than the budget by $925,876. As discussed earlier, there will also be a corresponding increase in revenue in the General Fund, therefore the result is no net change to the General Fund (i.e. revenue will equal expenditures). There will also be no net change in the project cost,. as the budget for expenditures in the Traffic Impact Fee Fund will be reduced by the amount of expenditures to be recorded in the General Fund. Proposed Additional Appropriation Project #96430 (+) Increase $925,876 IMPACT OF ECONOMIC DECLINE ON PROJECTED GENERAL FUND RESULTS In the past the City Council has been prudent in approving City expenditures to assure that expenditures did not exceed current year revenue. In situations where surplus funds existed they have been programmed for one-time expenditures. The current economic crisis has developed rapidly at a time when the City also had a significant volume of General Fund Capital Improvement projects underway. Despite the recognition of an additional $1 million in Community Benefit Payments this year, the budget will not be balanced unless the City utilizes one-time reserves. As will be discussed in a separate Staff report on this agenda, Staff is recommending that a significant portion of the Fiscal Year 2007/2008 Surplus General Fund be designated by the City Council as part of the Economic Uncertainty Reserve. The following is a high level view of the projected imbalance. Page 11 of 14 TABLE 8 2008-2009 SUMMARY GENERAL FUND PROPOSED REVISIONS TO ESTIMATED SOURCE & USE OF FUNDS General Fund Budget 12/31/2008 SOURCE OF FUNDS Mid-Year TOTAL AS Adjustment ADJUSTED REVENUE 53,218,579 (2,487,770) 50,730,809 USE OF RESERVES /TRANSFERS 9,355,383 (154,450} 9,200,933 Sub-Total Source of Funding 62 573 962 (2,642,220) 59 931 742 USE OF FUNDS OPERATING EXPENDITURES 47,815,015 (1,060,235) 46,754,780 CAPITAL EXPENDITURES 14,682,402 814,416 15,496,818 Sub-Total Use of Funds 62 497 417 (245,819) 62 251 598 FUNDING SURPLUS / (DEFICIT) ~ 76,545 2 319 856 As previously noted the City Council past practice has been to align one-time revenue sources with one- time expenditures. It is appropriate to analyze the source of Reserves. contemplated in the funding scenario presented above, and how it aligns with capital project spending. Ideally it is desirable to fund current year operating costs from current year revenue. The following is a breakdown of the reserves allocated as part of the original budget and subsequent budget adjustments in the Fiscal Year 2008!2009 appropriations. The Mid-Year adjustment to funding from Reserves /Transfers in the amount of $154,450 reflects a reduction in the estimated Fire Impact Fees to be collected. The General Fund has loaned with interest funding to the Fire Impact Fee Fund. Therefore as Fire Impact Fees are collected they are transferred to repay the General Fund. As will be discussed later in this report the amount of Fire Impact Fees expected to be collected is less than budgeted. TABLE 9 OTHER SOURCES OF FUNDING (NOT CURRENT YEAR REVENUE) Included In Original Budget Historic Park 1,755,875 Civic Center Expansion Design 814,737 Fallon Sports Park (Artificial Turf) 1,120,000 Capital Project Carryovers 186,101 Adjusted Repayment Fire Impact Fees 64,296 Transfers In /Out 17,210 Sub-total 3,958,219 Adjustments After Budget Was Adopted Inspection Trailer Relocation (BC#9) 9,895 Capital Project Carry-Over (BC#11) 1,228,919 Operating Budget Carry-Over (BC#10) 78,900 Maintenance Facility Site Acquisition 3,925,000 GRAND TOTAL Sub-total 5,242,714 Source Designated Reserve Designated Reserve Designated Reserve Designated Reserve Fire Impact Fees Various special revenue funds FY 2007/2008 unexpended General Funds. FY 2007/2008 unexpended General Funds. FY 2007/2008 General Fund Revenue. $1.5 million designated reserve for this project and $2.425 million from Reserves designated for projects. 9,200,933 Page 12 of 14 As indicated in Table 8, the Total General Fund Capital Expenditures are projected to be $15,496,818. Some of these expenditures are funded from one-time General Fund revenue expected to be collected in Fiscal Year 2008/2009 as follows: Village Parkway Storm Drain Project $ 605,700 Interstate 580 / Fallon Road Interchange 1,860,818 TOTAL $ 2,466,518 The following calculation provides a summary of programmed Fiscal Year 2008/2009 General Fund Capital expenditures that would have been expected to be funded from current year revenue if the economic decline had not occurred. Total General Fund Capital Projects (Including Proposed Adjustments) $15,496,818 Less: Fiscal Year 2008/2009 Projected Community Benefit Payments ( 1,200,670) Less: Amount Funded From Reserves/ Other Sources ( 9,200,933) Less: Amount Funded From Current Year One Time Revenue ( 2,466,518) Less: Capital Projects Funded From Current Year Operating Revenue ( 308,841) Balance Capital Projects Funded From The Economic Uncertainty Reserve 2.319.856 The balance proposed to come from the addition to the Economic Uncertainty Reserve (See Separate Report on Carry -Over of Fiscal Year 2007/2008 Fund Balance) is $2,319,856. The use of the Economic Uncertainty Reserve is consistent with past actions by the City Council to use reserves only for one-time expenditures. The reserves are not funding on-going operating expenditures. PROPOSED OPERATING BUDGET EXPENDITURE CHANGES -OTHER FUNDS Operating Budget changes are also required for a few expenditures in Special Revenue Funds as described below: • General Building -(224-10500-750.062: Recycling Fund /General Building /Furniture) (Additional Appropriation of $18,000) As presented to the City Council at the meeting of November 18, 2008, Staff identified a source for the replacement of Council Chamber dais chairs using a product of recycled content. Therefore, General Fund appropriations for this purpose were reduced. Instead the appropriation will be made from Fund 224 Recycling Funds. • Waste Management Staffing (224-50200-701.002: Recycling Fund. / Waste Management / Salaries and Benefits) (Additional Appropriation of $30,000) In order to proactively address waste management program needs the City Manager determined that additional staffing resources were needed. This will assure that progress is made on high priority goals. Staffing hours were added as a Public Service Employee, which is a limited term position with limited benefits. The funding for the additional staffing is proposed to be appropriated from Recycling Funds. In the General Fund there was a reduction of salaries and benefits of approximately $26,000 which nearly offsets this appropriation in the Recycling Funds: • Park Maintenance -Contract Services (311-80200-740.000: Public Art Fund / Park Maintenance /Contract Services) (Additional Appropriation of $3,000) Vandalism occurred on two public art pieces (Dolan Park and Bray Commons) which required repairs to be made by the artist. This work can be funded from the Public Art Fund and adequate funds are available. No Public Art Fund appropriations were included in the adopted budget. The total cost of the repairs was $3,000. Page 13 of 14 REVISIONS TO REVENUE ESTIMATES -IMPACT FEE FUNDS The City has significant capital project activities that are funded from impact fees collected as development occurs. The slow-down in new development has had a major impact on the projected amount of fees to be collected. Each year, the Community Development Staff, as part of the Budget process, review planned construction projects. This includes interviews with developer representatives to determine possible project timing. Based on the activity to date and the information gathered by Staff, it is recommended that reductions be made to the budgeted revenue in the impact fee categories. The following are the proposed revisions: TABLE 10 PROPOSED MID-YEAR ADJUSTMENT TO IMPACT FEE REVENUE Projected Fund # Budget Revenue Reduction Eastern Dublin Traffic Impact Fee Tri-Valley Transportation Fee Public Facility Fees Fire Impact Fees TOTAL IMPACT FEES 300 737,915 246,368 (491,547) 300 188,826 76,391 (112,435) 310 2,527,095 1,090,306 (1,436,789) 320 218,746 64,296 (154,450) 3,672,582 1,477,361 2,195,221 A Budget adjustment addressing the reduction in Impact .Fees has been included. The significant difference in Public Facility Fees is largely due to the payment of certain Park Land Fees at the initial stage of a project when the Final Map is approved. Both the Windstar Project at the West Dublin BART Station and Phase IV of Pinn Brothers Silvera Ranch project were originally projected to file a Final Map in the current Fiscal Year. Given the credit crisis and lag in new housing construction, these projects. are not expected to proceed to Final Map this year. As part of the Fiscal Year 2009/2010 Budget preparation Staff will assess any impact on the timing of future projects. Recommendation Staff recommends that the City Council (1) Receive the Report and Staff Presentation (2) Approve the Budget Changes; and (3) Approve the appropriation from the Economic Uncertainty Reserve to balance projected General Fund revenues and one-time capital expenditures.. Page 14 of 14 ', City of Dublin 2008-2009 YTD Revenues and Rud~et Com Total General Fund Revenues 45°/a 43°l0 -~- parison Praperty Taxes - 49% - _ - _-_ -~ 48%0 ~ 37% Sales Taxes ---_ -- -138% ' ~ FY 2008/09 _ ~u 44% FY 2007/08 . _ Real Property Transfer Tax 49% Transient Oc 3~% c T upancy axes 43% ---- Franchise Taxes ° Licenses and Permits `t3U' ---- ---- 46% .4414%0, Interest and Rentals ° Inter overnm ~~~^----- g ental from State 42% Charges for Services ®`7% _-~ 40% Fines and Forfeitures 46% J39% 86°/O - Other Revenues 0% 30% b0°/a 90% 120% 15 0% S0% of Year Complete FY 2008/09 FY 2008/09 °lo of FY 2007/08 % of Total for Budget YTD Actual Budget YTD Actual FY 2007!08 Property Taxes 22,920,050 11;331,753 49% 10,505,671 48% Sales Taxes 13,863,628 5,071,471 37% 5,464,584 38% Real Property Transfer Tax 322,000 142,997 44% 241,343 49% Transient Occupancy Taxes 796,000 270,832 34°l0 340,822 43% Franchise Taxes 2,237,700 .523,717 23% 552,366 25% Licenses and Permits 2,304,675. 991,803. 43% 825,057 46°!0 Interest and Rentals 2,555,078 1,040,119 41% 1,300,829_ 44% Intergovernmental 1,015,700 62,057 6% 455,285 42°l0 Charges for Services 5,779,709 3,303,830 57% 2,614,664 40% Fines and Forfeitures 138,900 64,244 46% 60,842 39°10 Other Revenues 1,285,139 1,108,506 86% 450,032 52% Total Generai Fund Revenues 53,218,579 23,911,329 45% 22,811,496 43% Data Printad: t/20!700912'.3i PM ATTACHMENT 1 - --- - P~^~ ---- City of Dublin 2008-2009 YTD Expenses and Budget Comparison ~'or the Period Ending December 31, 2008 "~'otal General Fund 25°l0 F ~penses - - - - - ~8~'° General Government 43% 49°l0 Police r,~ ~';o -- 23°I° ~_,. 25°l0 Fire 25% _ ®FY 2008/09 Other Public Safety ~ 22% FY 2007/08 17% Transportation 40% - -- - - -~, 43 /o Health and Welfare 29% -- - _ ~d% Culture & Community 41% Services ----- - - ---- 46% Community 42% , Development -- -- X48% , Capital Improv. X15°h-- --__ _ ---- --- Projects _ - __ __. _ 59°l0 0% 20% 40% 60% 80% 100% 120% S0% of Year Complete 2008/2009 2008/2009 °!° of FY 2007/08 % of Total for Budget YTD Actual Budget YTD Actual FY 2007/08 General Government 6,365,761 2,744,630 43% 2,561,636 49% Police 13,542,747 717,330 5% 2,983;750 23% Fire 10,053,362 2,480,264 25% 2,387,402 25% Other Public Safety 652,838 140,563 22% 89,777 17% Transportation 2,298,841 924,897 40°10 866,413 43% Health and Welfare 65,425 .19,189 29% 15,367. 30% Culture and Community Services 7,758,835 3,175,262 41% 3,350,123 46% Community Development 7,077,206 2,973,647. 42% 3,519,384. 48% Capital Improvement Projects 14,6$2,402 2,188,496 15°,~0 3,043;853 59% Total General Fund Expenses 62,497,417 15,364,278 25% 18,817,704 38% General Fund Operating Expenses 47,815,015 13,175,783 2$% 15,773,852 35% eee~v,~„eea,rzaizooe,:m_am ATTACHMENT 2 3 ~~ CITY OF DUBLIN'S PRO FORMA FINANCIAL STATEMENTS FOR THE MONTH OF DECEMBER 2008 Prepared by The Finance Department January 26, 2009 ATTACI-~IVIENT 3 GENERAL .SPECIAL SPECIAL REVENUE REVENUE ASSESSMENT FUNDS FUNDS FUNDS ASSETS CASH- (51.376,560) 5,204,909 CASH WITH FISCAL AGENT AMOUNT HELD IN ESCROW INVESTMENTS AT 'COST 120.496,052 RECEIVABLES: TAXES ACCOUNTS. 203.678 2,500 INTEREST 619,653 ASSESSMENTS DUE FROM OTHERS 4,942,519. INVENTORY AT COST PREPAID ITEMS 1:591 FIXED ASSETS LOANS. RECEIVABLE AMOUNT TO BE PROVIDED TOTAL ASSETS 74,886:932, 5,207,409 LIABILITIES/FUND EQUITY DEPOSITS FOR PRIVATE DEVEL (864,091) DEPOSITS FOR AB1600 FEES (11.,330) DEPOSITS OTHERS. (935,675) PAYABLES: ACCOUNTS (410:774) (63;219) INTEREST. PAYROLL (1,771) DUE TO OTHERS (1,110-,282) DEFERRED REVENUE (207,750) DEBT INSTRUMENTS PAYABLE TOTAL LIABILITIES (3,541,673) (63,219) FUND BALANCES (71,345.259) (5.144,191) TOTAL FUND E (71,345.259) (5.144,191") TOTAL LIABILITIES/EQUITY (74,$86,"932) (5,207,409) CITY OF DUBLIN BALANCE SHEET FOR THE PERIOD ENDING 31Dec2008 CAPITAL TRUST/ IMPROVEMENT AGENCY FUNDS FUND 4~~ TOTALS ---MEMORANDUM ONLY--- CURRENT PRIOR 772,876 38,.882,625 111.438 (6.404,711) (8,294,188) 180.220 .180.220 175.809 158.658 158,658 151.520 120,496,052 106,648,231 ,60.158 266,336 10,506 619,653 612,632 4,942,519 5.208,643 1,591 3.368 4,747,135 4.747,135 6,586,880 792,500' 792-,500 943;500 772,876 44,620,469 1;084.158 1.26.571,845 112,586,620 (11,808) (875,899) (1,094,650) (49,902) (61,232) (1,140,431) (935,675) (401,754) (730,360) (1,204,353) (571,875) (1,771) (3.903) (1,837,021) (2.947,303) (2.004.085) (5,519,028) (5.,726.778)- (4,245.723)- (910,000) (910,000)" (1,061.000) (8.148,119) .(91.0,000) (12,663,011) (10;523.421) (772,876) (36,472,350) (174,158)(113,908,834)(_102;017,980) (772,876) (36,472,350) (174.158)(113,908.834)(102.017,980) (772,876) (44,620,469) (1,084.158)(126,571,845)(112,541,401) CITY OF DUBLIN BALANCE SHEET FOR THE PERIOD ENDING 31Dec2008 INTERNAL ENTERPRISE FIXED ASSETS GENERAL LONG . SERVICE FUND GROUP OF TERM DEBT FUNDS ACCOUNTS ACCOUNT GROUP ASSETS CASH 7.630.539 CASH WITH FISCAL AGENT AMOUNT HELD IN ESCROW INVESTMENTS AT COST RECEIVABLES: TAXES ACCOUNTS 123,012 INTEREST ASSESSMENTS DUE FROM OTHERS 5~~ TOTALS ---MEMORANDUM--- CURRENT PRIOR 7,630,539 6,621,536 123,012 INVENTORY AT COST PREPAID ITEMS ~ 3-.966 FIXED ASSETS 51.306,938 359,885,309 411,192.247 399,631,407 LOANS-RECEIVABLE AMOUNT TO BE PROVIDED 71,485,183 71.485.183 - 61.862,464 TOTAL ASSETS 59.060.489 359.885,309 71,485,183 490,430,981 468.119,373 LIABILITIES/FUND EQUITY DEPOSITS FOR PRIVATE DEVEL DEPOSITS FOR AB1600 FEES DEPOSITS OTHERS PAYABLES: ACCOUNTS INTEREST PAYROLL DUE TO OTHERS DEFERRED REVENUE DEBT INSTRUMENTS PAYABLE (275,376) (71.485,183) (71,760.559} (6T.862,464) TOTAL LIABILITIES (275.376) (71.485,183) (71,760,559}(61.862.464) FUND BALANCES (58.785.113) (359,885,309) (418,670,422)(405,866,781) TOTAL FUND E (58,785,113) (359.885,309) (418.670:422)(405.866,7$1) TOTAL LIABILITIES/EQUITY (59,060,489) (359.885,309) (71.485,183) (490.430:981)(467.729.245) THE CITY OF DUBLIN STATEMENT SHOWING REVENUES VERSUS EXPENDITURES FOR THE PERIOD 07/01/2008 THROUGH 12/31/2008 GENERAL REVENUE FUND CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANC E FISCAL YEAR Y.T.D . VARIANCE *******REVENUES******* PROPERTY TAXES 22,920.050. 00 11,331,753 .19 11,588.296 .81 22,098,429 .20 10,505,671 .48 11,592,757 .72 SALES TAX 13,863,628. 00 5,071,471 .26 8,792,156 .74 14,225,660 .61 5,464,583 .78 8,761,076 .83 REAL PROPERTY TRANSFER TAX 322,000. 00 142.997 .16 179,002 .84 493.175 .01 241.342 .76 251,832 .25 HOTEL TRANSIENT OCCUPANCY TAX 796,000. 00 270.832 .05 525,167 .95 789,397 .41 340,821 .78 448,575 .63 FRANCHISE TAXES 2,237,700. 00 523,716 .56 1,713.983 .44 2,221,929 .73 552,365 .50 1.669,564 :23 LICENSES & PERMITS 2,304,675. 00 991,803 .18 1,312.871 .82 1,784,643 .77 825.057 .46 959,586 .31 FINES & FORFEITURES 138,900. 00 64,243 .99 74.656 .01 156.520 .17 60.842 .31 95.677 .86 USE/MONEY & PROP-INTEREST 2.336.137. 00 913,367 .49 1,422,769 .51 2.620,128 .17 1.133.496. 56 1,486,631 .61 USE/MONEY & PROP-RENTALS 218,941. 00 126.751 .38 92,189 .62 335,151 .45 167,332. 92 167,818 .53 INTERGOVERNMENTAL 1,015,700. 00 62.057 .43 953.642 .57 1.079,087 .97 455,285 :24 623,802 .73 CHARGES FOR SERVICES 5.779,709. 00 3.303.830 .17 2,475,878 .83 6,482,093 .07 2,614.663. 73 3,867.429 .34 OTHER SOURCES OF REVENUE 1,285,139. 00 .1,108,505 .50 176.633 .50 866,991 .80 450,032. 37 416,959 .43 TOTAL REVENUE 53,218,579. 00 23.911.329 .36 29,307,249 .64 53.153,208 .36 22,811,495. 89 30,341,712 .47 *******EXPENDITURES******* GENERAL GOVERNMENT ACTIVITIES: .CITY COUNCIL 292,096. 00 90,648 .97 201,447 .03 262,987 .19 150,049. 78 112,937 .41 CITY MANAGER 1,231,303. 00 556.956 .47 674,346 .53 1.052,588 .57 531,256. 25 521.332 .32 CENTRAL SERVICES 606,646. 00 263,250 .41 343.395 .59- 495.825 .93 234,049. 66 261.776 :27 CITY ATTORNEY 714.979. 00 448,286 .57 266.692 .43 733.479 .11 273,377. 10 460,102 .01 ADMIN SERVICES 1.877,827. 00 862,225 .62 1,015,601 .38 1,600,978 .71 748,337. 92 852,640 .79. BUILDING MANAGEMENT 897,909. 00 293,325 .80 604,583 .20 699,948 .45 328,261. 23 371,687 .22 INSURANCE COST CENTER 527.781. 00 224,815 .96 302.965 .04 386,652 .28 282,480. 15 104.172 .13 ELECTIONS COST CENTER 106,120. 00 1,097 .70 105,022 .30 1,124 .24 425. 00 699 .24 NON-DEPARTMENTAL 111,100. 00 4,022 .88 107.077 .12 19.754 .72 13,399. 19 6,355 .53 ACTIVITY TOTAL 6,365,761. 00 2,744,630 .38 3,621,130 .62 5,253:339 .20 2,561,636. 28 2,691,702 .92 PUBLIC SAFETY POLICE 13,542,747. 00 717,330. .30 12,825,416 .70 12.720,342 .53 2,983,749. 61 9;736,592 .92 CROSSING GUARDS 100,622. 00 26',406 .45 74,215 .55 97,662 .78 33,644. 88 64,017 .90 ANIMAL CONTROL 400.670. 00 71,161 .00 329,509 .00 311,991 .99 19,368. 90 292,623 .09 TRAFFIC SIGNALS & STREET LIGHTIN 13,845. 00 4,677 .04 9.167 .96 12,023 .37 5,891. 34 6,'132 .03 DISASTER PREPAREDNESS 137;701. 00 38.318 .28 .99,382 .72 92,050 .23 30,871. 80 61.178 .43 FIRE SERVICES 10,053,362. 00 2,480,264 .41 7,573,097 .59 9.430,762. 41 2,387,402. 27 7.043.360 .14 ACTIVITY TOTAL 24,248.947. 00 3,338,157 .48 20,910,789. 52 22,664,833. 31 5.460.928. 80 17,203.904 .51 TRANSPORTATION PUBLIC WORKS 1,144,148. 00 .509,441 .47 634,706. 53 986,198. 88- 460,962. 94 525.235. 94 STREET MAINTENANCE 34,921. 00 67 .30 34;853. 70 462. 72 397. 40 65. 32 STREET SWEEPING 145,605. 00 45.391 .68 100,213. 32 134,374. 05 42,592. 52- 91,781. 53 STREET TREE MAINTENANCE 124,847. 00 45.998 .88 .78,848. 12 78,680. 52 27,429. 34 51,251. 18 STREET LANDSCAPING MAINTENAN 849,320. 00 323:997. 88 525,322. 12 817,367. 33 335.030. 62 482,336. 71 ACTIVITY TOTAL 2.298,841. 00 924,897. 21 1.373.943. 79 2,017,083. 50 866.412. 82 1.150,670. 68 HEALTH & WELFARE WASTE MANAGEMENT 7.390. 58 7,190. 58 200. 00 CHILD CARE 18.500. 00 5.866. 42 12,633. 58. 18.500. 00 8,176. 61 10,323. 39 THE CITY OF DUBLIN STATEMENT SHOWING REVENUES VERSUS EXPENDITURES FOR THE PERIOD 07/01/2008 THROUGH 12/31/2008 GENERAL REVENUE FUND CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE. FISCAL YEAR Y.T.D. VARIANCE SOCIAL SERVICES 46,925 .00 13,322 .68 33,602 .32 25,413. 00 25,413 .00 HOUSING PROGRAMS ACTIVITY TOTAL 65,425 .00. 19,189 .10 46,235. 90 51,303. 58 15,367. 19 35.936 .39 CULTURE & LEISURE SERVICES LIBRARY SERVICES 868,401 .00. 220,367 .41 648,033. 59 802,695. 43 393,263. 77 409.431 .66 CULTURAL ACTIVITIES 238.281 .00 128,167 :34 110,113. 66 217,296. 55 121,458. 87 95.837 .68 HERITAGE CENTER 251,713 .00 118,449 .48 133.263. 52 234,222. 38 115,835. 41 118.386. 97 DUBLIN CEMETERY 46,750 .00 11,700 .43 35,049. 57 36,692. 31 13,417. 61 23.,.274 .70 PARK MAINTENANCE 2,074,027 .00 763,730 .56 1.310,296. 44 1,943,588. 26 907,174. 96 1,036,413 .30 COMMUNITY TV 78,445 .00 72,236 .36 6,208. 64 117.348. 36 31,038. 64 86,309 .72 RECREATION ADMIN 766,613 ..00 345,,069 .79 421,543. 21 724.768. 91 350,643. 70 374.125. 21 PLAYGROUNDS 389,872 .00 141,931 .19- 247,940. 81 292.,470. -16 134,487-. 29 157;982 .87 SHANNON CENTER 344,555 .00 132.207 .30 212,347 :70 276,775. 62 150,728. 64 126,046. 98 PRESCHOOL 126,887 .00 68,401 .43 58,485. 57 108.501. 41 51,886. 57 56,614. 84 TEENS PROGRAM 161,187 .00 65,902 .39 95,284. 61 124,796. 04 57,261. 52- 67,534. 52. ADULT SPORTS 187,182 .00 78,789 .69 108,392. 31 160,687. 23. 53,715. 71 106.971. 52 YOUTH SPORTS 238,806 .00 120,892 .01 117,913. 99 222,307. 17 .93,115. 90: .129.191 .27 COMMUNITY GYM 47,937. .00 12,59I .46 35,345. 54 43,936. 22 21,064. 66 22,871 .56 EMERALD GLEN ACTIVITY CENTER SPECIAL EVENTS- 440,889 - . 00 187.949 .75 252.939. 25 403,148. 41 174,945. 02 228.203 .39 SENIOR CENTER 604,477 .00 247,883 .98 356.593. 02 541,942. 56 239:556. 29 302,386, 27 RECREATION INSTRUCTION 193.304 .00 97,640 .11 95,663. 89 183,565. 98 86,026. 14 97,539. 84 AQUATICS 478,246 .00 230,169 .94 248.076. 06 458,574. 88- 203,789. 60 254,785. 28. PARKS/FACILITIES MANAGEMENT 221.263 .00 131,180 .91 90.082. 09 311,975. 20 150,712. 27 161,262. 93 ACTIVITY TOTAL 7,758.835 :00 3,175;261 .53 4,583,573. 47 7,205,293. 08 3.350,122. 57 3,855,170. 51 COMMUNITY DEVELOPMENT PLANNING 2,747:757 .00 .1,060.798 .99 1.686,958. 01 .2,479,866. 71 1,115.045.21 1,364,821. 50 BUILDING SAFETY 2.241,503 .00 887,894 .57 1.353,608. 43 2,515.366. 57 1,265.228 .79 1,250,137. 78 ENGINEERING 1.796.437 :00 923,023 .37 873.413. 63 2,054,482. 25 1,027,684 .45 1,026.797. 80 ECONOMIC DEVELOPMENT 291,509 .00 101,930 .17 189,578. 83 255,829. 71 111,425 .69 144,404. 02 ACTIVITY TOTAL 7.,077,206 .00 2.973,647 .10 4,103.558. 90 7,305,545. 24 3.519,384 .14 3,786.161 .10 CAPITAL IMPROVEMENT PROJECTS GENERAL CIP PROJECTS 5.594,057 .00 264,980 .87 5.329.076. 13 384,619. 81 46,471 .01 338.148. 80 COMMUNITY IMPROVEMENTS 328,570 .00 3,139 .11 325.436. 89 218.057. 69 106,805 .43 111,252.. 26 PARKS 7,080,791 .00 778,993 .58 6,301,797. 42 4.249.293. 53 2,834,719 .65 1,414.573. 88 STREET CONSTRC/IMPROVEMENTS 1,678,984 .00 1,141,382. 00 537,602. 00 271,116. 67 55,856 .56 215.260. 11 ACTIVITY TOTAL 14.682.402 .00 2.188,495. 56 12,493.906. 44 5.123,087. 70 3,043,852 .65 2,079.235. 05 TOTAL EXPENDITURES 62,497,417 .00 15,364,278. 36 47,133.138. 64 49.620,485. 61 18.817,704 .45 30,802,781. 16 EXCESS REVENUE (EXPENDITURES) (9,278,838 .00) 8,547,051. 00 (17,825.889. 00) 3,532.722. 75 3.993.791 .44 (461,068. 69) TRANSFERS IN FROM OTHER FUNDS 70.927. 77 70,927. 77 TRANSFERS OUT FROM OTHER FUNDS REVENUES OVER(UNDER) EXPENDITURES 19.278..838. 00) 8,547.051. 00 (17,825,889. 00) 3,603,650. 52 3,993,791 :44 (390.140. 92) THE CITY OF DUBLIN STATEMENT SHOWING ~J REVENUES VERSUS EXPENDITURES FOR THE PERIOD 07/01/2008 ;THROUGH 12/31/2008 SPECIAL REVENUE FUNDS CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE FISCAL YEAR Y.T.D. VARIANCE ********REVENUES******** PROPERTY TAXES 134,025 .00 68,993 .42 65.031 .58 130,609 .95 66.330 .87 64,279 .08 SALES TAX/OTHER TAXES 439,234 .00 124,628 .47 314,605 .53 458,429 .22 119.463 .75 338.965 .47 FINES & FORFEITURES 197,000 .00 79,383 .95 117,616 .05 203,975 .65 80.341 .98 123,633 .67 USES/MONEY & PROPERTY 134,360 .00 70,422 .45 63,937 .55 196.387 .20 86.543 .71 109,843 .49 INTERGOVERNMENTAL FROM STATE 1,509,854 :00 551,377 .21 958,476 .79 1,639,303 .16 466,138 .98 1,173.164 .18 INTERGOVERNMENTAL FROM COUNTY 366.575 .00 88,166 .83 278,408 .17. 359,383 .45 85,103 .75 274.279 .70 INTERGOVERNMENTAL FROM FEDERAL 1,450,900 .00 10,719 .82 1.440,180 .18 353,538 .54 15,416 .40 338,122 .14 CHARGES FOR SERVICES 1.615,400 .00 796,622 .42 818,777 .58 1,497,236 .92 769,360 .33 727;876 .59 OTHER SOURCES OF REVENUE 6,500 .00 5,733 .28 766 .72 34,499 .24 34,499 .24 TOTAL REVENUE 5,853,848 .00 1.796,047 .85 4,057,800 .15 4,873,363 .33 1,688,699 .77 3,184,663 .56 *******EXPENDITURES******* PUBLIC SAFETY: POLICE 111,940 .00 1,031 .46. 110,908 .54 102,652 .11 .101.355 .00 1,297 .11 TRAFFIC SIGNALS & STREET LTG 306,670 .00 60,690 .95 245.979 .05 259.283 .22 111,739 .79 147,543 .43 DISASTER PREPAREDNESS FIRE SERVICES 374.014 .00 98,598 .68 275,415 .32 287,483 .00 116,276 .63 171,206 .37 ACTIVITY TOTAL 792,624 .00 160.321 .09 .632,302 .91 649.418 .33 329,371 .42 320,046 .91 TRANSPORTATION: STREET MAINTENANCE 387,651 .00 64,167 .95 323,483 .05 271.408. 11 103,237 .78 168,170 .33 STREET LANDSCAPE MAINTENANCE 6.407. 67 6,407 .67 ACTIVITY TOTAL 387.651 .00 64.167 .95 323,483 .05 277,815. 78 103,237 .78 ll4,578 .00 HEALTH & WELFARE: WASTE MANAGEMENT 1,796.701 .00 34,711 .27 1,761,989 .73 1,602,667. 69 799.806 .48 802,861 .21 SOCIAL SERVICES 59,708 :00 36,103 .72 23,604 .28 52,944. 65 24.228 .99 28.715 .66 HOUSING PROGRAMS .ACTIVITY TOTAL 1,856,409. .00 70,814 .99 1.785,594 .01 1,655.612. 34 824,035 .47 831,576 .87 COMMUNITY DEVELOPMENT: ENGINEERING 6,000 .00 6;000 .00 6,000. 00. 2,472. .00 3,528. .00 ACTIVITY TOTAL 6.000. 00 6,000 .00 6,000. 00 _ 2,472 .00 3,528. 00 CAPITAL IMPROVEMENT PROJECTS: GENERAL CIP PROJECTS 10.926. 00 10,926. 00 COMMUNITY PROJECTS , PARKS 229,591. 00 164,310 .79 65,280 .21 61.729. 05 61,729. 05 STREET CONSTRUCTIONlIMPROVEMENT 3,381;533. 00 654,268 .58 2,727.264. 42 1,998.211, 85 785,426 .23 1,212,785. 62 ACTIVITY TOTAL 3,611;124. 00 818.579 .37. 2.792,544. 63 2,070.866. 90 785,426 .23 1,285.440. 67 T 0 T A L EXPENDITURES 6,653.808: 00 1.119,883 .40 5.533,924. 60 4,659,713. 35 2,044,542. 90 2,615,170. 45 EXCESS REVENUE (EXPENDITURES) (799,960. 00) 676,164 .45 (1,476,124. 45) 213:649. 98 (355.843. 13) 564;493. 11 TRANSFER IN FROM OTHER FUNDS TRANSFERS OUT TO OTHER FUNDS 77,527. 77 77,527. 77 REVENUES OVER (UNDER) EXPENDITURES (799.960. 00) 676,164. 45 (1.476,124. 45) 136:122. 21 (355.843. 13) 491,965. 34 THE CITY OF DUBLIN STATEMENT SHOWING 9 REVENUES VERSUS EXPENDIT URES FO R THE PERIOD 07/01/2008 THROU GH 12/31/ 2008 S PE CIAL ASS ESSME NT FUNDS CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE FISCAL YEAR Y.T.D. VARIANCE -*******REVENUES******** SPECIAL BENEFITS ASSESSMENTS 831,987. 00 1,221,032: 03 (389,045. 03) 797,519. 80 411.787. 33 385,732: 47 USES/MONEY & PROP-INTEREST 22.931. 00 35,082. 88 (12,151. 88) 26.739. 60 9,791. 29 16,948. 31 OTHER SOURCES OF REVENUE 5,000. 00 578. 00 4.422. 00 578. 00 578. 00 TOTAL REVENUE 859,918. 00 1,256,692. 91- (396.774. 91) 824,837. 40 422.156. 62 402.680. 78 °******EXPENDITURES******* 'UBLIC SAFETY: TRAFFIC SIGNALS- & STREET LIG 362:960. 00. 429.931. 25 (66,971. 25) 315,699. 72 130.090. 73 185,608. 99 ACTIVITY TOTAL 362,960. 00 429.931. 25 (66,971. 25) 315,699. 72 130,090. 73 185,608. 99 TRANSPORTATION PUBLIC-WORKS , STREET. TREE MAINTENANCE 40,430. 00 78,062. 19 (37,632: 19) 72,355. 91 21:589. 09 50.766. .82 STREET LANDSCAPE MAINTENANCE 410.969. 00 489;395. 38 (78.426. 38) 352,276. 33 ' , 155,821. 93 196..454. 40 ACTIVITY TOTAL 451,399. 00. 567;457. 57 (116.058. 57). 424,632. 24 177,411. 02 247,221. 22 :OMMUNITY DEVELOPMENT ENGINEERING 16,135. 00 24..306. 77 (8,171. 77) 16.032. 94- 8,532. 94 7.500. 00 ACTIVITY TOTAL T6.135. 0.0 24;306. 77 (8,171 J7) 16.032. 94 8,532. 94 7,500. 00 ;APITAL IMPROVEMENT PROJECTS: COMMt1NITY IMPROVEMENTS ' STREET CONSTRUCTION/IMPRVMNT ACTIVITY TOTAL f 0 T A L EXPENDITURES 830,494. 00 1.021,695. 59 (191,201. 59) .756.364. 90 316,-034 .69 440,330. 21 =XCESS REVENUE .(EXPENDITURES)' 29.424. 00- 234,997. 32 (205,573. 32) 68.472. 50 106,121 .93 (37,649 .43) REVENUES OVER (UNDER) .EXPENDITURES 29.424 .00 234,997. 32 (205,573. 32) 68,472.. 50 106,121 .93 (37,649 .43) THE CITY OF DUBLiN STATEMENT SHOWING J D REVENUES VERSUS EXPENDITURES l FOR THE PERIOD 07701/2008 THROUGH 12/31/2008 C AP ITAL IM PROVEM EN T FUN DS CURRENT CURREN T PRIOR PRIOR BUDGET ACTUAL VARIANC E FISCAL Y EAR Y.T.D . VARIANCE ********REVENUE******** USES OF MONEY & PROPERTY INVESTMENT INTEREST 1,427,074 .00 634,534 .70 792,539 .30 1.749,574 .46 728 003 14 1 021 571 32 LOAN REPAYMENT-PRINCIPAL 750,000 ;00 (750,000. .00) 1,500,000 .00 , . . . 1 500 000 . 00 LOAN REPAYMENT-INTEREST . , . OTHER SOURCES OF REVENUE 11,037,971. 00. 384.075 .73 10.653,895 .27 90,000 18,353.827 .00 .13 2;646 934 90 90.000 15 706 892 .00 23 TOTAL REVENUE: 12,465:045. 0.0 1,768.610. 43 10,b96,434 .57 21,693,401 .59 . 3.374,938 . .04 , , 18,318,463 . .55 *******EXPENDITURES******* GENERAL GOVERNMENT ACTIVITIES: NON-DEPARTMENTAL CITY ATTORNEY 189,900. 00 32,109. 76 157,790 .24. 180;373 156,534 .31 .86 37 393 25 180,373. 119 141 31 61 ACTIVITY TOTAL PUBLIC SAFETY: 189,900. 00 32.109. 76 157,790 .24 336,908 .17 , 37.393. . 25 , . 299,514. 92 TRANSPORTATION: HEALTH & WELFARE: HOUSING PROGRAMS ' 3,942.094. 00 523,702. 12 3.418,391 .88 1,007.526 .67 550 221 48 457 305 19 - ACTIVITY TOTAL CULTURE 3,942,094. 00: 523,702. 12 3,418.,391 .88 1.007.526 .67 , . 550,221. 48 , . 457 305: 19 & LEISURE SERVICES: , RECREATION ADMINISTRATION ACTIVITY-TOTAL COMMUNITY DEVELOPMENT PLANNING ACTIVITY TOTAL CAPITAL IMPROVEMENT PROJECTS GENERAL CIP PROJECTS - 150.896. 00 6,120: 00 144,776. 00 29.278. 01 29 278 01 COMMUNITY IMPROVEMENTS 250,000. 00 5,285.. 60 244,714. 40 , . PARKS STREET CONSTRUCTION/IMPROVEMENT 7,811,302. 2 00 2,533:345. 83 5.277,956. 17 4,509,205. 57 974.926. 51 3,534,279. 06 0,148.343: 00 4,823.720- 88 15,324,622. 12 8,762,562. 03 5.518 405 98 3 244 156 05 ACTIVITY TOTAL 28,360,541. 00 7,368.472. 31 20,992,068. 69 13,407,852. . 01 , . 6,493,332. 49 , , . 6,914.519. 52 T 0 T A L EXPENDITURES EXCESS REVENUE (EXPENDITURES) 32.497,535. 00 7.924,284. 19 24,573,250. 81 14,645.480. 45 7.080,947: 22 7,564,533. 23 TRANSFER IN FROM OTHER FUNDS (20,032,490. 00) (6,155,673. 76) (13.876.816. 24). 7.047,921. 14 (3,706,009. 18) 10,753,930. 32 TRANSFERS OUT TO OTHER FUNDS 6,600. 00 6,600: 00 REVENUES OVER (UNDER) EXPENDITURES(20.032,490.00) (6.155.,673..76)(13,876,816.24) 7,054,521.14 (3,706.009.18) 10.760,530.32 S THE CITY OF DUBLIN STATEMENT SHOWING '~ C~ REVENUES VERSUS EXPENDITURES FOR THE PERLOD ~J 07/01/2008 THROUGH 12/31/2008 TRUST/AGENCY FUND CURRENT. CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE FISCAL YEAR Y.T.D. VARIANCE ********REVENUES******** SPECIAL ASSESSMENTS USES/MONEY & PROP-INTEREST TOTAL REVENUE *******EXPENDITURES******* GENERAL GOVERNMENT ACTIVITIES: NON-DEPARTMENTAL ACTIVITY TOTAL PUBLIC SAFETY: TRANSPORTATION: HEALTH & WELFARE:- CULTURE & LEISURE SERVICES: COMMUNITY DEVELOPMENT: CAPITAL IMPROVEMENT PROJECTS T O T A L EXPENDITURES EXCESS REVENUE (EXPENDITURES) REVENUES OVER (UNDER) EXPENDITURES 131,026 .48 (131,026 .48) 202,985 .34 101,659 .85 101,325 ..49 (567,088 .60) 567,088 .60 (201.809 .72) 79,266 :11 (281,075 .83) (159.436 .23) 159,436 .23 517,841 .22 439,314 .63 78.526 .59 204,138 .02 (2D4,138 .02) 236,480 .04 42,127 .52 194,352 .52 328,399 .85 (328,399 .85) 446.924 .16 42.127 .52 404,796 .64 328,399 .85 (328,399 .85) 446,924. 16 42.127. 52 404.796 .64 (487,836 .08) 487,836 .08 70,917 .06 397,187. 11 (326,270 .05) (487,836 .08) 487,836 .08 70,917 .06 397,187. 11 (326,270. 05) ********REVENUES******** USES/MONEY & PROP-INTEREST CHARGES FOR SERVICES OTHER SOURCES OF REVENUE TOTAL REVENUE *******EXPENDITURES******* GENERAL GOVERNMENT ACTIVITIES NON-DEPARTMENTAL ACTIVITY TOTAL PUBLIC SAFETY: FIRE ACTIVITY TOTAL TRANSPORTATION: HEALTH & WELFARE: CULTURE & LEISURE SERVICES COMMUNITY DEVELOPMENT: CAPITAL IMPROVEMENT PROJECTS: THE CITY OF DUBLIN STATEMENT SHOWING la REVENUES VERSUS EXPENDITURES FOR THE PERIOD 07/01/2008 THROU GH 12/31/2008 I NT ERNAL S~R UICE F UNDS CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE. FISCAL YEAR. Y.T.D : VARIANCE .260,403. 00 109,596.81 150,806..19 .286,586 .87 134,201. 29 152.385.58 1,125,184. 00 981,344.69 143.839.31 1.968.529 .47 983,023. 18 985,506.29 36,000. 00 135,412.56 (99.412.56) 5,259.344. 46.. 6,028. 03 5,253,316.43 1,421,587. 00 1,226.354.06 195,232.94 7,514,460. 80 1,123,252. 50 6,391,208.30 3,839,554 .00, 766,527. 41 3.073.026. 59 3,249,414. 38 580,251 .48 2,669,162 .90 3,839,554 .00 766,527. 41 3,073,026. 59 3,249,414. 38 580.251 .48 2,669,162 .90 T D T A L EXPENDITURES 3.839,554.00 766,527.41 3,073,026.59 3,249.414.38 580,251.48 2,669,162.90 EXCESS REVENUE (EXPENDITURES) (2,417,967.00) .459,826.65 (2,877,793.65) 4.265,046.42 543,001.02 •3,722.045.40- TRANSFER IN FROM OTHER FUNDS TRANSFERS OUT TO OTHER FUNDS REVENUES OVER (UNDER) EXPENDITURES (2,417,967.00). 459.826.65 (2,877,793.65) 4,265,046.42 543,001.02 3.722,045:40 THE CITY OF DUBLIN STATEMENT SHOWING ' REVENUES VERSUS EXPENDITURES FOR THE PERIOD 07/01/2008 THROUGH 12/31/2008 EN TERPRISE FUND CURRENT CURRENT PRIOR PRIOR BUDGET ACTUAL VARIANCE FISCAL YEAR Y.T.D. VARIANCE ********REVENUES******** USES/MONEY & PROP-INTEREST TOTAL REVENUE ********EXPENDITURES******* GENERAL GOVERNMENT ACTIVITIES: . NON-DEPARTMENTAL 20. 00 20.00 FINANCE ACTIVITY TOTAL 20. 00 20.00 PUBLIC SAFETY: HEALTH & WELFARE: CULTURE & LEISURE SERVICES COMMUNITY DEVELOPMENT: CAPITAL IMPROVEMENT PROJECTS: T O T A L EXPENDITURES 20. 00 20.00 EXCESS REVENUE (EXPENDITURES) 020. 00) (20.00). TRANSFERS IN FROM OTHER FUNDS TRANSFERS OUT TO OTHER FUNDS REVENUES OVER (UNDER) EXPENDITURES (20. 00) (20.00) -~ ~ ~ PROPOSED MID-YEAR BUDGET CHANGES Attachment 4 CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008/2009 GENERAL FUND REVENUE ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS I)1:(KF;-~tiF: BI llCET ACCOL?\ I AM01 11 I VCRI.,~SE $UDG}:C _1C('flt'V"f 111O[ ~'l General Fund -REVENUE - Name: Property Tax Supplemental _ Account: 001-510.005 $340,813 ' General Fund -REVENUE -Sales Name: Tax ~ li - Account: 001-520-015 ~ - - -- $2,113,170 _-- ---- --- -- Y General Fund -REVENUE -Sales Name: In-LieuTax ~ --------....---- --__ _- -- --. _ __ __ -._ Account: 001-520-016 $741,658 - General Fund -REVENUE -Real Name: Property Transfer Tax __ _ _ Account: 001-520-017 $47,000 __ General Fund -REVENUE - Name: Transient Occupancy Tax Account: 001-520-018 $206,000 General Fund -REVENUE - Name: Franchise Tax Garbage _ _ __ Account: 001-520-022 $31,405 _______ _ General Fund -REVENUE - General Fund -REVENUE -Fire Name: .Building Permits Name: Permits ___ _ __ Account: 001-530-001 $381,800 Account: 001-530-008 I _ $16,000 Construction and Demolition Name: Permits __ _____ Account: 001-530-005 _ $35,000 __ _ _ General Fund -REVENUE - General Fund -REVENUE - Name: Interest Name: Recreation Classes Account: 001-550-001 $415,000 Account: 001.565.010 $25,000 General Fund -REVENUE - Intergovernmental -Vehicle General Fund -REVENUE - Name: License Fees Name: Preschool Account: 001-555-001 $84,800 Account: 001.565.011 $20,000 General Fund -REVENUE - Intergovernmental -Homeowner Name: Property Tax Relief Account: 001-555-001 $5,000 General Fund -REVENUE -Plan , Name: Check & Ins ect Fees p --- ~ I --- Account: 001-565-002 - j $25,000 --- -- . - -~-------- j General Fund -REVENUE -Zone General Fund -REVENUE - i Name: 7 ~ Name: Reimbursements-General _ __ Account: 001.565.018 __ $8,000 Account: 001.570.005 ~ $925,876 General Fund -REVENUE - Charges For Services -Fire Plan i General Fund -REVENUE - Name: Check & Inspection ~ Name: Community Benefit -Wallis Account: 001-565-033 $40,000 Account: 001.570.031 i $1,000,000 Reason for Budget Change: To reflect budget changes to Revenue Accounts proposed as part of the City's mid-year review of financial activity as of December 31, 2008 for Fiscal Year 2008/09- per the report to the City Council 3/17/2009. Fin Mgr / ASD: Date: ~0 ~ Signature City Manager: Date: Signature As Appri,.~~~1 at the ~_it~. Council f~lectiiig on: 3/1711009 Mayor: Date: Signature Posted By: Date: Signature 16 CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008/2009 GENERAL FUND OPERATING EXPENDITURE BUDGET ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS nEC1z~ASl~~ ~l~Ix:l.i.~cc~oi.~~r ~tlol_~~r in'(~iil';~sl~: i~rix,l:~r a~~c-t~l.vr ,ail(>u~ti~r General Fund -City Manger Dept- Name: _ Salaries Full-time Name: General Fund -Legal -Prof Svcs ______ Account: 001.10200.701.001 $6,000 Account: 001.10300.741.000 $25,000 General Fund -City Manger Dept- Name: ___ Group Ins General Fund -Street Maintenance - Name: Contract Svcs _ _____ Account: 001.10200.705.002 $5,000 _ Account: 001.30200.740.000 $5,765 General Fund -City Manger Dept- Name: Retirement _ _____ Account: 001.10200.702.004 __ $10,000 _ ______ General Fund -City Manger Dept- Name: _ Retiree Med __ __ Account: 001.10200.702.010 $5,000 ___ General Fund -City Manger Dept- Name: Travel, Conf, Mtgs __ Account: 001.10200.723.000 $5,000 _ _ ___ General Fund -City Manger Dept- Name: Contract Services Account: 001.10200.740.000 $4,000 General Fund -Central Services- Name: ___ Advertising _ Account: 001.10210.715.000 10,000 _ __ General Fund -Central Services - Name: Travel, Conf, Mtgs _ Account: 001.10210.723.000 5,000 ____ ___ General Fund -Central Services - N_ame: Training _ Account: 001.10200.724.000 25,000 __ ______ ___ _ __ ___ __ General Fund -Info Svcs -Contract Name: Svcs _ Account: 001.10410.740.000 5,000 _ Name: _ General Fund -Info Svcs -Training Account: 001.10410.724.000 2,000 _ _ __ ___ ~ Name: General Fund -Info Svcs -Salaries Account: 001.10410.701.001 5,000 Name__ General Fund -Finance - Salaries__ ~ i __ _ __ _~ Account: 001.10400.701.001 10,000 General Fund -Finance -Travel, Name: Conf, Mtgs , Account: 001.10400.723.000 3,000 --i General Fund -Bldg Mngmt - Name: Leases Account: 001.10500.719.000 70,000 General Fund -Bldg Mngmt - Name: Furniture & Equipment ~ Account: 001.10500.719.000 18,000 ~ _ ;,~ General Fund -Elections -Contract Name: Svcs i -- --- -___ ------ a Account: 001.10700.740.000 70,000 General Fund -Police Contract Svcs -~ Name: Personnel ~ -- _ _ -- -_ ---_._--- 1- ~ _ _ - --- - Account: 001.20100.740.001 100,000 . -- _ ___ _---- ~ t7 aPo2U CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008!2009 GENERAL FUND OPERATING EXPENDITURE BUDGET ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS UICCKE:1tiE 61't)GF:"f _~CCOL,v'l~ A;~IOI~I~ INCREA'`~1~: 131;1)GETACCOi~VI ~~lOl!~~T General Fund -Fire Contract Svcs- Name: Personnel Account: __ _ _ _ _ 001.20600.740.001 290,000 _ _ General Fund -Park Maintenance- Name: _- Contract Svcs Account: - 001.80200.740.000 25,000 --- Name: General Fund -Planning -Salaries Account: ___ 001.90100.701..001 130,000 _____ General Fund -Planning - Name: ----- Retirement Account: - - 001.90100.702.004 25,000 --------- General Fund -Building & Safety - Name: Salaries - - Account: ------- 001.90200.701.001 75,000 ------------- General Fund -Building & Safety - Name: Retirement Account: 001.90200.702.004 18,000 ________ General Fund -Building & Safety - Name: Contract Svcs Account: 001.90200.740.000 150,000 General Fund -Economic Dev - i General Fund -Engineering - Name: Salaries j Name: Contract Svcs Account: 001.90400.701.001 35,000 Account: 001.90300.740.000 $20,000 General Fund -Economic Dev - Name: _ Retirement Account: _ _ 001.90400.702.004 5,000 _ _ Reason for Budget Change: To reflect budget changes to Expenditure Accounts proposed as part of the City's mid-year review of financial activity as of December 31, 2008 for Fiscal Year 2008/09 -per the report to the City Council 3/17/2009. Fin Mgr / ASD: Date: ~ ~ D Signature City Manager: Date: Signature ;~~, ;1p~~roce•d at the City Council Mcetinei~~i: 31171200') Mayor: Date: Signature Posted By: Date: Signature )S aP CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008/2009 CAPITAL PROJECT ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS DECRk:.-1SI: 1317)Gi:1'_1( COt,Ah ,~~t(-t1NT iN~'~21~;_~51~: B['UGI;~I~ ~('CO[V~h ~>10UV'7 Name: General Fund -San Ramon Rd Landscape Renov -Salaries _ Account: 001.94227.701.001 $13,500 Name: General Fund -San Ramon Rd Landscape Renov - E n gr Design __ Account: __ __ 001.94227.740.078 $10,000 Name: General Fund -San Ramon Rd Landscape Renov - Engr Testing Account: 001.94227.740.077 ~ $3,000 Name: General Fund -San Ramon Rd Landscape Re mprov not Bldg nov - I Account: _ _ __ 001.94227.750.050 $184,560 _ Name: General Fund -San Ramon Rd Landscape Renov -Printing ___ Account: 001.94227.716.000 ___ _ $200 Name: General Fund -San Ramon Rd Landscape Renov -Legal Notices Account: 001.94227.728.000 _ $200 __ General Fund - Cty Facility Energy Contract Svcs Name: Eff Winow Trtmt - _ Account: 001.93924.740.000 $100,000 Name: Traffic Impact Fee Fund - Fallon/I580Interchange - Improvements not Bldg General Fund -Fallon/I580 Name: Interchange -Improvements not Bldg Account: 300.96430.750.050 $925,876 Account: 001.96430.750.050 $925,876 Reason for Budget Change: To reflect budget changes to CIP Expenditure Accounts proposed as part of the City's mid-year review of financial activity as of December 31, 2008 for Fiscal Year 2008/09 -per the report to the City Council 3/17/2009. Fin Mgr / ASD: City Manager: Mayor: Posted By: ~~`~'C ~~ \~~~~_~~ Date: Signature Date: Signature As Approccd u~ the Cii~ Council Meeting on: Date: Signature Date: Signature 3 ~~ ~~ /I7/2009 ~~~~ CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008/2009 NON-GENERAL FUND OPERATING EXPENDITURE ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS DECREASE BI;DGF"1~ ACCOUNI~ AMOiINT 1NCRE.~SE BLDCE"f ACCOUNT ~~~lOIiNT Recycling Fund -Building Mngmt - Name: .Furniture & Fixtures _ _ _ __ __ ___ Account: 224.10500.750.062 $18,000 _ Recycling Fund -Waste Mngmt - Name: Salaries __ Account: 224.50200.701.001 $30,000 Public Art Fund -Park Maint - Name: Contract Svcs _ _ _ __ Account: 311.80200.740.000 $3,000 Reason for Budget Change: To reflect proposed budget changes to Expenditure Accounts in other funds as part of the City's mid-year review of financial activity as of December 31, 2008 for Fiscal Year 2008/09 -per the report to the City Council 3/17/2009. Fin Mgr / ASD: ~~~ ~~~~ Date: ~ ~d ~ Signature City Manager: Date: Signature ~s Apprc~acd ac the E'ity Council R~eetin on: 3/17/2009 Mayor: Date: Signature Posted By: Date: Signature ~~~~ CHANGE FORM #: CITY OF DUBLIN MID-YEAR BUDGET CHANGE FORM FISCAL YEAR 2008/2009 IMPACT FEE REVENUE ACCOUNTS DECREASE BUDGETS INCREASE BUDGETS DECREASE B[JDG[`~T ACCOI_!NT A190LlIVT' DECREASE BUf)GET ACCOUNT AMOI!~fT Eastern Dublin Traffic Impact Fee - Name: Category 1 REVENUE Account: 300-580-xxx $231,225 Eastern Dublin Traffic Impact Fee - Name: __ Category 2 REVENUE _ Account 300-580-032 $260,322 Traffic Impact Fee Tri-Valley Transportation Development - Name: REVENUE Account: 300-580-032 $112,435 Public Facility Impact Fee - Name: REVENUE _ Account: __ 310-580-xxx $1,436,789 ~ Name: Fire Impact Fee -REVENUE Account: _ 320-580-028 $154,450 Name: Account: Name: Account: Name: ~ ~ Account: Reason for Bu dget Change: To reflect budget reductions to the Impact Fee Accounts proposed as part of the City's mid- year review of financial activity as of December 31, 2008 for Fiscal Year 2008/09 -per the report to the. City Council 3/17/2009. Fin Mgr / ASD: •`~~~~ Date: ' , /0 ~ Signature City Manager: Date: Signature As Approved ~~t the Cite Council Meeting on: 3/17/20U9 Mayor: Date: Signature Posted By: Date: Signature