HomeMy WebLinkAbout4.05 Dub Blvd Dougherty Imp~~~~
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CITY CLERK
File # Q 6^~^-Q~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 17, 2009
SUBJECT: Approval of Contract Change Order No. 27 and Acceptance of
Improvements -Contract No. 07-01, Dublin Boulevard/Dougherty
Road Intersection Improvements (CIP No. 96852, Dougherty Road
Improvements -Houston Place to I-580)
Report Prepared by.• Melissa Morton, Public Works Director
ATTACHMENTS: 1)
2)
RECOMMENDATION: 1)
2)
(~ 3)
FINANCIAL STATEMENT:
Location Map
Change Order No. 27 and Change Order Summary
Approve Contract Change Order No. 27 in the amount of
$150,000.00;
Accept the improvements under Contract 07-O1, Dublin
Boulevard/Dougherty Road Intersection Improvements; and
Authorize the release of retention after 35 days if there are no
subcontractor claims.
Budget Total Prior Budget Est. Actual Est. Actual
Total Year Actual FY 2008-09 FY 2008-09 Total
Design/Inspection $ 1,076,560 $ 1,015,490 $ 61,070 $ 58,635 $ 1,074,125
Other Contract Services 1,773,575 1,653,351 120,224 272,789 1,926,140
Land/Right-of--Way 10,072,418 9,166,199 906,219 639,499 9,805,698
Improvements 4,862,581 4,102,665 759,916 657,529 4,760,194
Miscellaneous 7,053 7,053 0 2,074 9,127
TOTAL: $17,792,187 $15,944,758 $ 1,847,429 $ 1,630,526 $17,575,284
The total improvement cost in this report ($4,760,194) is made up of $4,476,669 for the work that Top
Grade Construction performed, and $283,525 in related project contracts, such as building demolition.
Not included in the table is a Change Order to the contractor in the amount of $127,402 to construct two
storm water treatment units. This work was paid for by Caltrans under a separate CIP.
COPY TO: Top Grade Construction
Page 1 of 2
ITEM NO. ~~
G:\CIP\Dougherty Rd Imp - Houston to I-580\Project\agst acceptance & CCO 27.doc
The construction portion of the project has been completed under budget for Fiscal Year 2008-2009. The
entire project has also been completed under budget.
Project funding was from project-specific traffic mitigation funds, and Eastern Dublin and Downtown
Traffic Impact Fees; funds from the State Highway Safety, Traffic Reduction, Air Quality and Port
Security Bond Act of 2006; Dougherty Valley Traffic Impact Fees; and reimbursement from DSRSD
under an agreement to make certain improvements to DSRSD facilities within this project.
DESCRIPTION: The Dublin Boulevard/Dougherty Road Intersection Improvements
were required as traffic mitigations for increased traffic generated primarily by development in Eastern
Dublin and the Dougherty Valley, and to a lesser extent in the City's downtown area.
This project purchased right-of--way and widened all four legs of the Dublin Boulevard/Dougherty Road
intersection (Attachment 1). Portions or all of ten parcels of land were purchased, together with the
purchase and/or relocation of four businesses.
The construction portion of this project has been completed under budget, not only for FY 2008-2009, but
also for the entire project. Ten percent of the construction contract has been retained during construction.
After the City Council's acceptance of the project, the City may release this retention after 35 days if there
are no subcontractor claims.
Chan eg Order
This agenda item includes the review and approval of Change Order No. 27 (Attachment 2), which covers
the additional costs involved in off-hauling and disposing of soils contaminated with hydrocarbons. The
Contractor had bid the contract to off-haul excess soil to the Vulcan Quarry in Pleasanton with no
dumping charges. After testing, the quarry would not accept the material due to its content, and the
material was subsequently hauled to the Vasco landfill, which incurred considerable dump fees and
increased hauling costs. After reviewing the extra cost, Staff agreed that the Contractor was entitled to
additional monies to cover the costs sustained in the amount of $150,000.00. Since the City Manager is
only authorized to approve an individual Change Order in an amount up to $25,000.00, this Change Order
must be approved by the City Council.
RECOMMENDATION: Staff recommends that the City Council 1) Approve Contract
Change Order No. 27 in the amount of $150,000.00; 2) Accept the improvements under Contract 07-01,
Dublin Boulevard/Dougherty Road Intersection Improvements; and 3) Authorize the release of retention
after 35 days if there are no subcontractor claims.
Page 2 of 2
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CITY OF DUBLIN
100 Civic #~laza
~lublin, CA 94568
CONTRACT CHANGE ORDER
ORDER NO
DATE: 10/21 ros
STATE
California
CONTRACT FOR: Dublin Blvd/Dougherty Road Intersection Improvement Project COUNTY
CONTRACT NO: Contrad No. 07-01, CIP No. 96852 Alameda
OWNER: City of Dublin Public Works
CONTRACTOR: Top Grade Construction, Inc.
CURRENT CONTRACT PRICE: $4,499,153.48
CURRENT CONTRACT TIME OF COMPLETION: September 29, 2008
CURRENT NO. WORKING DAYS: 253-Working Days
TO: TOP GRADE CONSTRUCTION; 50 CONTRACTORS STREET, LIVERMORE, CA 94551
(Contractor)
You are hereb re nested to tom I with the followin than es from to the contract tans, s ecifications, or other contract tlocuments:
Description of Changes DECREASE INCREASE
(Supplemental Plans and Spe~ptions Attached) in Contract Price In Contract Price
1) This change order for the Agreed Lump Sum amount of $150,000.00 shall constitute full
compensation to the contractor for any and all costs and time associated with the contractor's
Notice of Potential Claim No, 1, and no additional payment will be made. $150,000.00
TOTALS
NET CHANGE IN CONTRACT PRICE ~ $150,000.00
JUSTIFICATION: At the request of the City for work not included in the contract documents.
The amount of the Contract will be Increased by The Sum Of:
The Contrad Total InGuding this and previous Change Orders Will Be:
$150,000.00
$4,649,153.48
The Contrad Period Provided for Completion Will Be Unchanged: -0- Davs
Contract Completion
Date: 9/29/08
CCO#27 Page 1 of 2 ~~~~~ ~'
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Upon execution by representatives authorized to bind the pafies, this Change Order will become a part of the contract. The consideration specified
in this Change Order {whether an adjustment of the contract price, an adjustment of time, and/or other consideration) is ~ttie full and -sole
compensation owed to the contractor as a result of the changes and issues described in this Change Order. Such consideration includes; but is not
limked to, any and all direct and indirect costs incurred by the contractor as a result of the changes and issues described in this Change Order forany
labor, equipment, materials, overhead {additional, extended, field and home office), profit, or time adjustments. By signing this Cfiange Order the
contractor waives and releases the owner from any and all claims for additional compensation concerning any of the changes and issues specified in
this Change Order.
The undersigned, being the G~ (/~/ (Title) of the Contractor, by signing this Changer Order deGares under penalty
of perjury under the laws of the State of Califomia, and does personally certify and attest that: the undersigned has thoroughly reviewed the attached
request for change order and knows its contents, and said request for change order is made in good faith; that it is supported by truthful and accurate
data; that the amount requested and the additional time requested accurately reflect the allowable expenses that would be incurred, and the time
necessary, to perform the change order; and further, that the undersigned is familiar with Califomia Penal Code Section 72 and Califomia
Government Code Section 12650 et seq., pertaining to false claims, and further knows and understands that the submission or certification of a false
claim may lead to fines, imprisonment, or other severe legal consequences.
Requested
Rany Chek, PEE-Vali Cooped Associates /nc.
l ~ ~U~
(Date)
Recommended il...s
~, ~Ferd Bel' .- City of Pu !'c Works Dept.
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Accepted
Top Grade Construction
Robert L., Fisher,.Executi:ve Vice .President
Approved by Agency
Melissa Morton, P. ity of Dublin Public Wor Director
(Date)
11/2o/os
(Date)
(Dafe)
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DEC 1 2 2008
CCO#27 Page 2 of 2
CHANGE ORDER SUMMARY
DATE: 1 /15109
CHANGE ORDERS:
flays
PROJECT NAME: Dublin Blvd./Dou he Road Intersection Im rovements
CIP #: 96852
CONTRACT NO: 07-01
CONTRACTOR: To Grade Construction
PERCENT COMPLETED: 100.0%
CONTRACT AMOUNT: $4,196,993.00 (excluding Change Orders)
APPROVED BUDGET AMT: $4,870,216.00
plus CDS UNITS: $127,401.75
AMENDED APP'D BUDGET: $4,997,617.75
CHANGE ORDER #1
CHANGE ORDER #2
CHANGE ORDER #3
CHANGE ORDER #4
SUPPLEMENTAL CHANGE ORDER #4
CHANGE ORDER #5
SUPPLEMENTAL CHANGE ORDER #5
CHANGE ORDER #6
CHANGE ORDER #7
CHANGE ORDER #8
CHANGE ORDER #9
CHANGE ORDER #10
CHANGE ORDER #11
1ST SUPPLEMENTAL CHANGE ORDER #11
2ND SUPPLEMENTAL CHANGE ORDER #11
CHANGE ORDER #12
SUPPLEMENTAL CHANGE ORDER #12
CHANGE ORDER #13
SUPPLEMENTAL CHANGE ORDER #13
CHANGE ORDER #14
CHANGE ORDER #15
CHANGE ORDER #16
CHANGE ORDER #17
CHANGE ORDER #18
1ST SUPPLEMENTAL CHANGE ORDER #18
2ND SUPPLEMENTAL CHANGE ORDER #18
CHANGE ORDER #19
SUPPLEMENTAL CHANGE ORDER #19
CHANGE ORDER #20
CHANGE ORDER #21
CHANGE ORDER #22
CHANGE ORDER #23
CHANGE ORDER #24
CHANGE ORDER #25
CHANGE ORDER #26
CHANGE ORDER #27
CHANGE ORDER #28
CHANGE ORDER #29
CHANGE ORDER #30
$4, 305.00
$11,009.25
$1, 962.45
$5,990.25
$6,196.72
$10,000.00
$2,271.58
$18,210.37
$7,417.20
$127,401.75 (CDS unit charged to other CIP -
$1,500.00 approved by City Council)
$3,000.00
$5,000.00
$5,000.00
$11,639.46
$5, 000.00
$5, 000.00
($4,595.00)
$9,817.27
$25, 000.00
($26,309.20)
$2, 000.00
$4, 524.47
$10,000.00
$8, 000.00
$3, 052.41
$7, 000.00
$2, 871.36
$14,500.36
($49,672.00)
($6,303.00)
($11,576.42)
$25,000.00
$10,000.00
$1, 500.00
$150,000.00
$25,000.00
$10,000.00
$17, 979.90
TOTAL OF CHANGE ORDERS:.. $458,694.18 (Continued on Page 2)
G:1CIP\Dougherty Rd Imp -Houston to I-580\Project\Change Orders\CCO Summary 10 1 of 2
CURRENT CHANGE ORDER DESCRIPTION:
5~s'
Contract Change Order No. 27is for additional work items not part of the original contract documents (additional
earthwork off-hauling costs.
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #1
PAYMENT #2
PAYMENT #3
PAYMENT #4
PAYMENT #5
PAYMENT #6
PAYMENT #7
PAYMENT #8
PAYMENT #9
PAYMENT #10
PAYMENT #11
PAYMENT #12
PAYMENT #13
PAYMENT #14
PAYMENT #15
TOTAL PROGRESS PAYMENTS:
$4,655,687.18
$52, 658.00
$359, 993.00
$190, 057.38
$84, 985.60
$474, 573.26
$385, 544.10
$261, 538.49
$545,615.59
$509,786.48
$309,492.42
$347, 324.40
$424, 972.95
$328,245.24
$196,244.95
$133,038.65
$4,604,070.51
REMAINING BALANCE ON CONTRACT: $51,616.67
RECOMMENDATION: APPROVED APPROVED APPROVED
DENIED DENIED DENIED
SIGNATURES:
Pub c Works Director Cit Mana er Ma or
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