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Home My WebLink AboutReso 57-21 Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2021-22 Reso. No. 57-21, Item 4.7, Adopted 06/01/2021 Page 1 of 1 RESOLUTION NO. 57 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING AN AGREEMENT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FOR FISCAL YEAR 2021-22 WHEREAS, the County of Alameda provides a base service level of 28 hours of funding per week for Library Services, excluding County-observed holidays, at the Dublin Branch of the Alameda County Library system; and WHEREAS, the City of Dublin proposes to fund an additional 23 hours of funding in the amount of $608,932 for Fiscal Year 2021-22, excluding County-observed holidays, for a total of 51 open hours per week, and WHEREAS, funding will be appropriated in the Fiscal Year 2021-22 Budget. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2021-22, attached hereto as Exhibit A. PASSED, APPROVED AND ADOPTED this 1st day of June 2021, by the following vote: AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 AGREEMENT BETWEEN THE CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FISCAL YEAR 2021-22 The County of Alameda and the City of Dublin enter into this Agreement as Follows: WHEREAS, current funding levels for County Library services limit the number of open hours per week at the Dublin Branch of the Alameda County Library system; and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the County-funded hours per week; and WHEREAS, the Dublin City Council has authorized funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 23 additional hours per week for a total of 51 open hours per week; therefore, The City of Dublin and the County of Alameda agree to provide an average of 23 additional hours per week of Library services at the Dublin Branch of the Alameda County Library system, subject to the following terms and conditions. TERMS AND CONDITIONS 1) Time Period: This agreement will be in effect from July 1, 2021, to June 30, 2022. 2) Services Described: During the time period specified above, the County agrees to provide 23 additional open hours per week of library service at the Dublin Branch Library, excluding County observed holidays, in order to maintain a total weekly schedule of open hours at the Dublin Branch Library at 51 hours per week. 3) Payments: The City of Dublin agrees to pay the County of Alameda $608,932 in four (4) quarterly installments as follows: September 30, 2021 $152,233.00 December 31, 2021 $152,233.00 March 31, 2022 $152,233.00 June 30, 2022 $152,233.00 In the event that the County provides fewer than 23 additional open hours per week, quarterly payments for that period shall be reduced proportionately. Payments shall be due and payable upon receipt of quarterly billing statements in conjunction with the dates stated above. In addition to the amounts stated above, interest of 5 percent / DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Page 2 of 5 month shall be payable, for any payment which is more than 30 days overdue. 4) Extension: All terms and conditions of this agreement may be extended, by mutual written agreement, on a year-to-year basis or as otherwise agreed to by the parties, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Periodic Activity Reports: Activity reports will be provided by the County Librarian to the designated City Staff on a quarterly basis to coincide with the issuance of quarterly billing statements. Dublin City Council or City Staff may request additional reports or presentations at any time. 6) Option to Terminate or Renegotiate Agreement: In the event that either party determines that it no longer has sufficient funding or staffing to meet the obligations of this agreement, that party may terminate or renegotiate this Agreement by giving at least thirty (30) days written notice. 7) Liability: a) No persons engaged in the performance of services and functions under this Agreement shall be considered City employees or gain rights to City pension, Civil service, or other City employment status or right by way of this Agreement. b) The City shall not be called upon to assume any liability for the direct payment of any salary, wage, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this Agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of County officers, agents, and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895.2 of the Government Code of the State of California. d) The County will, at its own cost and expense, procure insurance for its Library events held in the Dublin Library Parking Lot area in entirety in connection with this agreement. The County will furnish insurance certificates to City prior to the event date. e) The City will assume liability and pay costs of defense and hold the County harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of City officers, agents, and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the County by the DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Page 3 of 5 provisions of Section 895.2 of the Government Code of the State of California. f) The provisions of this paragraph shall apply only to liability arising out of the performance by the Parties of their obligations under this Agreement. 8) Notices: Notices pertaining to this agreement shall be sent to the following: CITY: COUNTY: City Manager President, Board of Supervisors CITY OF DUBLIN COUNTY OF ALAMEDA 100 Civic Plaza Administration Building Dublin, CA 94568 1221 Oak Street Oakland, CA 94612 County Librarian ALAMEDA COUNTY LIBRARY 2450 Stevenson Boulevard Fremont, CA 94538 DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Page 4 of 5 IN WITNESS WHEREOF: The parties hereto have executed this Agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its President of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA By: _______________________ By: ____________________________ Mayor President of the Board of Supervisors City of Dublin County of Alameda State of California State of California Date: ___________________________ Date: __________________________ ATTEST: By: ___________________________ By: __________________________ City Clerk Clerk of the Board of Supervisors APPROVED AS TO FORM APPROVED AS TO FORM By: ___________________________ By: __________________________ City Attorney Deputy County Counsel DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838 Page 5 of 5 DUBLIN LIBRARY FY 2021-22 Projected Budget EXPENSES: Branch Personnel (18.65 FTE) $1,763,116 Services & Supplies $375,000 *All other Direct Cost $1,860,794 Total Direct Costs (Sub Total) $3,998,910 **Admin. Cost $1,108,011 GRAND TOTAL $5,106,921 *Direct Cost include share of Material costs, ITD cost and cost of Learning Group Services (Bookmobile: Literacy: Senior Services and Services to those with Disability) **System Wide Support includes the shared cost of Administration. REVENUE: County Library Property Tax $4,447,182 (28 Base Hours) (Collection in Dublin) City Contract $608,932 (23 Add. Hours) Other County Library Funds $51,739 GRAND TOTAL $5,106,921 3765945.1 DocuSign Envelope ID: 5494AF8D-1CCB-41DA-A06F-A427A008E838