HomeMy WebLinkAboutReso 117-20 APPROVING A FUNDING AGREEMENT WITH THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT FOR IRON HORSE TRAIL BRIDGE AT DUBLIN BOULEVARD PROJECT, CIP NO. ST0118Reso No. 117-20, Item 4.9, Adopted 11/17/2020 Page 1 of 1
RESOLUTION NO. 117 - 20
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A FUNDING AGREEMENT WITH THE SAN FRANCISCO BAY AREA RAPID
TRANSIT DISTRICT FOR IRON HORSE TRAIL BRIDGE AT DUBLIN BOULEVARD
PROJECT, CIP NO. ST0118
WHEREAS, the 2020-2025 Capital Improvement Program includes the Iron Horse Trail
Bridge at Dublin Boulevard Project, CIP No. ST0118, (Project), which provides for a pedestrian
and bicycle bridge across Dublin Boulevard at the Scarlett Drive intersection; and
WHEREAS, the Project includes a bridge, support foundations and structures, graduated
ramps facilitating connection to the existing at-grade trail on the north and south sides of Dublin
Boulevard, lighting, fencing, and signage; and
WHEREAS, on May 28, 2020, the San Francisco Bay Area Rapid Transit District (BART)
announced the availability of approximately $5.0 million in Measure RR Safe Routes to BART
program funds for the FY 2020-21 SR2B grant cycle; and
WHEREAS, the City of Dublin applied for the Measure RR Safe Routes to BART funds
and was awarded a grant in the amount of $1.5 million for the Project.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Dublin
hereby approves the Funding Agreement with the San Francisco Bay Area Rapid Transit District
attached hereto as Exhibit A to this Resolution.
BE IT FURTHER RESOLVED that the City Manager or her designee is authorized to
execute the Funding Agreement, attached hereto as Exhibit A, and make any necessary, non-
substantive changes to carry out the intent of this Resolution.
PASSED, APPROVED AND ADOPTED this 17th day of November 2020, by the following
vote:
AYES: Councilmembers Goel, Hernandez, Josey, Kumagai and Mayor Haubert
NOES:
ABSENT:
ABSTAIN:
____________________________
Mayor
ATTEST:
_____________________________
City Clerk
FUNDING AGREEMENT
between
THE SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT
and
CITY OF DUBLIN
in connection with the
Iron Horse Trail Bridge at Dublin Boulevard
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--
This Grant Agreement (Agreement) is entered into as of the ___ day of _____, 2020, by the San
Francisco Bay Area Rapid Transit District (BART) and CITY OF DUBLIN (the “Agency”) in
connection with the funding of the Iron Horse Trail pedestrian bridge and trail improvements
across Dublin Boulevard near the East Dublin/Pleasanton Station (“Project”).
RECITALS
1. The East Dublin/Pleasanton Station located at 5801 Owens Drive, Pleasanton, CA 94588,
is owned by BART.
2. East Dublin/Pleasanton Station is accessed by BART riders from home origins by walking
8.73%, taking connecting transit 3.71%, riding bicycles 5.02%, and being dropped off by
a vehicle 30.07%, (Source: 2015 BART Station Profile Survey).
3. Safe Routes to BART (SR2B) is a grant program targeting improved active access to
BART stations. Grants to local jurisdictions using Measure RR funds will help those
partner agencies deliver active access projects for the streets, sidewalks, trails and plazas
that serve our customers on their way to BART but are not owned by BART.
4. CITY OF DUBLIN has jurisdiction over the aspects of transportation at hand in this
project, including right-of-way design and maintenance, traffic signals and pedestrian and
bicycle infrastructure.
5. The Project will construction a bridge structure, support foundations, and graduated ramps
facilitating connection to the existing at-grade trail on the north and south side of Dublin
Boulevard. The terminus of the easterly side of the bridge crossing leads directly into the
East Dublin/Pleasanton BART station. The bridge ramps will also connect to Don Biddle
Community Park which is located on the north side of Dublin Boulevard adjacent to the
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Iron Horse Trail. The free-span bridge would be approximately 230 feet in length and
provide a minimum of 17 feet of vertical clearance from the Dublin Boulevard road surface.
The project is currently at 95% PS&E and will be advertised and start construction in 2021.
6. CITY OF DUBLIN is the lead on the Project, and has the necessary expertise, experience,
and jurisdiction agrees to implement the Project.
7. The Project is more fully described in Exhibit A: Initial Project Report of this Agreement.
8. BART wishes to contribute $1,500,000.00 out of the total cost of the Project through a
Measure RR-funded SR2B grant to CITY OF DUBLIN. Implementation of the Project will
make it easier for BART customers to reach East Dublin/Pleasanton Station destinations.
9. The purpose of this Agreement is to provide a procedure and set forth the conditions under
which BART will pass through to CITY OF DUBLIN the funds necessary to implement
the Project, in an amount not to exceed $1,500,000.00.
AGREEMENT
NOW, THEREFORE, BART and CITY OF DUBLIN agree as follows:
SECTION 1: CITY OF DUBLIN OBLIGATIONS
A. CITY OF DUBLIN agrees to design and construct the Project as described in Exhibit A of
this Agreement.
B. CITY OF DUBLIN will not proceed with the Project construction until there has been
complete compliance with the requirements of CEQA (Public Resources Code Sections
21000 et seq.) and CITY OF DUBLIN’s environmental quality regulations; specifically,
CITY OF DUBLIN retains the absolute discretion to (1) modify the Project to mitigate
significant adverse environmental impacts; (2) select feasible alternatives which avoid
significant adverse impacts of the Project; (3) require the implementation of specific
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measures to mitigate the significant adverse environmental impacts of the Project; (4) reject
the Project if the economic and social benefits of the Project do not outweigh otherwise
unavoidable significant adverse environmental impacts; or (5) approve the Project upon a
finding that the economic and social benefits of the Project outweigh otherwise
unavoidable significant adverse impacts.
C. CITY OF DUBLIN agrees to conduct all necessary environmental review for the Project
in compliance with the requirements of CEQA (Public Resources Code Sections 21000 et
seq.) and CITY OF DUBLIN’s environmental quality regulations.
D. CITY OF DUBLIN agrees that all Work that CITY OF DUBLIN performs, or causes to be
performed, shall be done in accordance with all applicable laws, statutes, ordinances, rules,
regulations or requirements of the federal, state, or local government, and any agency
thereof, including all applicable procurement rules and regulations, which relate to or in
any manner affect the performance of this Agreement and all attachments to this
Agreement. Further, for any portion of the Project considered a “public work,” CITY OF
DUBLIN agrees to comply with all applicable requirements, of the California Business and
Professions, Civil, Government, Labor, and Public Contract Codes, including prevailing
wage provisions. CITY OF DUBLIN further agrees that it will comply with all applicable
federal and state subrecipient monitoring and reporting requirements.
E. Throughout the implementation of the Project, CITY OF DUBLIN agrees to comply with
all Grant and Project Implementation requirements and guidance as noted in Exhibit B of
this Agreement: Safe Routes to BART (SR2B) Grant Program Guidelines FY 2020/2021
Cycle.
F. This Project will be funded in part with Measure RR bond funds. CITY OF DUBLIN
agrees to use such funds exclusively for improvement of real property, as restricted by the
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bond rules. Such funds must be used for The Project as described Exhibit A of this
Agreement.
G. CITY OF DUBLIN agrees to provide any additional funding that may be needed to
complete the Project beyond the $1,500,000.00 provided by BART as stipulated by the
CITY OF DUBLIN in its grant application submission. CITY OF DUBLIN acknowledges
that if any portion of the Project is not funded by such additional funding, BART is not
obligated to provide grant funds to CITY OF DUBLIN and is not liable to CITY OF
DUBLIN in any way for such funding.
H. CITY OF DUBLIN acknowledges that the design and construction of the Project must
maintain or improve access for BART’s customers, including those with disabilities, both
during and after construction of the Project.
I. CITY OF DUBLIN must acknowledge Measure RR as a funding source in printed and
electronic materials describing the project, such as project identification construction
signage, brochures, handbooks, newsletters, social media, and press releases. Project
identification signage will confirm to BART’s Project Signage Design Manual, Draft v3,
presented as Exhibit C of this Agreement.
J. BART reserves the right to review the project at key design milestones and propose
modifications to the design of the Project to ensure that the Project is consistent with the
initial project scope set forth in Exhibit A of this Agreement and continues to meet the
SR2B program goals.
K. Subject to the limitations in Paragraph B above, CITY OF DUBLIN may enter into
contract(s) with third parties for the completion of the Work as follows:
i. Said contract(s) shall be subject to all of the terms, conditions and limitations set forth
in this Agreement.
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ii. CITY OF DUBLIN shall provide notice to BART of its intent to award these
contract(s).
iii. BART reserves the right to seek concurrence on the CITY OF DUBLIN’s award of
any contract funded by this grant program.
iv. BART’s execution of this Agreement and CITY OF DUBLIN’s award of any contract
shall not relieve CITY OF DUBLIN of liability to BART for any charges to the grant
that are subsequently disallowed or determined by any audit to be unallowable.
v. BART reserves the right to review and concur any contract change order or
amendment during the life of the Project.
vi. BART shall not be subject to any obligations or liabilities by contractors or
subcontractors of CITY OF DUBLIN or any other person not a party to this
Agreement in connection with this Work, notwithstanding BART’s concurrence in
the award of any contracts.
vii. CITY OF DUBLIN agrees that actions by CITY OF DUBLIN’s partner
organizations, contractors or subcontractors, or any other party or agency shall not
relieve CITY OF DUBLIN of its obligation to fully comply with this Agreement.
L. Recipients that have small business programs designed to encourage and facilitate the
participation of small businesses in its contracts shall be required to implement those
programs on all contracts funded by the SR2B program. To the extent that a recipient does
not have a small business program, it will be required to encourage small business
participation on all contracts funded by SR2B funds. The recipient will be responsible for
including a report of all awards and payments to small businesses (whether as a Prime or
Subcontractor) with each invoice to BART.
M. Prior to commencement of any Project work, CITY OF DUBLIN agrees to comply with
all insurance requirements provided for in Exhibit B of this Agreement, and to ensure that
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all of its contractors or third parties performing work are in compliance with such
requirements.
N. CITY OF DUBLIN agrees to invoice BART quarterly for actual costs incurred in the
implementation of the Project.
i. Prior to submission of invoices, CITY OF DUBLIN must register as an approved
BART vendor.
ii. Invoices will describe the service performed, the period covered, and the amount
charged, as shown in the sample invoiceincluded in Exhibit D of this Agreement.
iii. Invoices will include labor detail (if applicable) for direct construction costs and
supporting documentation.
iv. CITY OF DUBLIN’s invoices to BART pursuant to this Agreement shall segregate
costs by activity pursuant to the Initial Project Report in Exhibit A of this
Agreement. In addition, each invoice must have sufficient documentation to show
SR2B Grant and other funding sources , as initially detailed in Exhibit A of this
Agreement, attached hereto and incorporated herein by this reference. All invoices
shall be sent electronically in PDF format to BART’s Accounts Payable
Department at AP_supplier@bart.gov and copy SR2B@bart.gov and
fmbugua@bart.gov.
v. BART will pay CITY OF DUBLIN invoices within 30 days of receipt of complete
invoice.
vi. CITY OF DUBLIN shall submit final invoices for reimbursement within three
months following Project construction completion and acceptance by CITY OF
DUBLIN.
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O. CITY OF DUBLIN agrees to assign a Project Manager to oversee the Project, to see that
project accounts are maintained, and to provide BART with written quarterly progress
reports on the Project. The quarterly progress reports shall consist of a brief description of
the work completed within the quarter, contracting changes (e.g. change
orders/amendments to the SR2B funded scope of work), a list of small business contractors,
any outstanding impediments to completing the Project, and anticipated work to be
completed in the next quarter, in the project report form included in Exhibit E of this
Agreement. In addition to the narrative descriptions above, CITY OF DUBLIN agrees to
submit existing condition photos of the project with Exhibit A of this Agreement, and
construction milestones and project completion photos (as applicable) with the subsequent
quarterly report form included in Exhibit E of this Agreement shall be sent to:
Rachel Factor (SR2B@bart.gov)
P. CITY OF DUBLIN agrees that BART funds are used only for actual, allowable, necessary
and reasonable costs, and that all Work costs, including local match contributions, if any,
shall comply with applicable federal, state or local government requirements as well as
SR2B Guidelines provided in Exhibit B of this Agreement.
Q. CITY OF DUBLIN shall allow representatives of BART’s auditors access to all records,
books, and documents related to costs or performance under this Agreement, beginning
with the execution of this Agreement and extending to three years from the date of final
closeout of all Work covered by this Agreement. CITY OF DUBLIN’s contractors and
subcontractors shall be required to maintain all records related to contract or subcontract
costs and performance for three years following final payment under the contract or
subcontract, and shall allow BART’s representatives to have access to all books, records,
and documents relative to all costs and performance under the Agreement for audit and
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inspection purposes. These terms shall be included in all CITY OF DUBLIN contracts
issued for the Project.
i. CITY OF DUBLIN shall provide, upon request, copies of all source documents
required to verify compliance with the requirements of this Agreement, including but
not limited to, approved cost allocation plans, written progress reports, job cost
ledgers, and time records.
ii. CITY OF DUBLIN shall maintain all records related to the Work and its costs for
three years from the date of final closeout of this Project.
R. Subject to the limitations in Paragraph B above, once the Project is completed, CITY OF
DUBLIN agrees to maintain the Project in the manner in which it maintains all facilities
and infrastructure under its jurisdiction. CITY OF DUBLIN will own the improvements
constructed as part of the Project, and assume all liability for them.
S. Neither BART, nor any director, officer, agent or employee of BART, is responsible for
any damages or liability occurring by reason of anything done or omitted to be done by
CITY OF DUBLIN, its officers, agents and employees, under or in connection with this
Agreement. It is also understood that CITY OF DUBLIN or its contractors will fully
indemnify, hold harmless and defend in any claim or litigation BART, its directors,
officers, agents and employees from any damage or liability occurring by reason of
anything done or omitted to be done by CITY OF DUBLIN, its officers, agents and
employees under or in connection with this Agreement, and to pay and satisfy any resulting
judgments; except that said indemnity, hold harmless and defense obligations shall not be
applicable to any damage or liability occurring due to the negligence or willful misconduct
of BART, its directors, officers, agents and employees.
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T. BART, its directors, officers, agents and employees shall be explicitly named as
beneficiaries of any indemnity benefitting CITY OF DUBLIN from any CITY OF
DUBLIN consultant or contractor in connection with the Project.
U. CITY OF DUBLIN shall ensure that its consultants and contractors shall include BART,
its directors, officers, agents and employees as additional insureds under all liability
insurance policies required by CITY OF DUBLIN in connection with the Project.
V. CITY OF DUBLIN agrees that BART may terminate this Agreement for cause if CITY
OF DUBLIN is in default of any provision of this Agreement and has failed to cure any
such default as provided herein. BART shall serve a 30-day written notice of termination
on CITY OF DUBLIN setting forth the manner in which CITY OF DUBLIN is in default
and the manner in which the alleged default may be cured. If CITY OF DUBLIN does not
cure a default within 30 days of the receipt of the notice, or commence to cure within the
30-day period and diligently prosecute the cure to completion to the satisfaction of BART,
BART may, in its discretion, terminate this Agreement. If the Agreement is terminated,
CITY OF DUBLIN will reimburse BART all unspent funds transmitted to CITY OF
DUBLIN in accordance with this Agreement prior to termination.
W. During the performance of this Agreement, the CITY OF DUBLIN, its contractors, its
subrecipients, and its subcontractors shall not deny this Agreement's benefits to any person
on the basis of race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender,
gender identity, gender expression, age, sexual orientation, or military and veteran status,
nor shall they discriminate unlawfully against any employee or applicant for employment
because of race, religious creed, color, national origin, ancestry, physical disability, mental
disability, medical condition, genetic information, marital status, sex, gender, gender
identity, gender expression, age, sexual orientation, or military and veteran status. CITY
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OF DUBLIN shall ensure that the evaluation and treatment of employees and applicants
for employment are free of such discrimination. Furthermore, CITY OF DUBLIN shall
include the nondiscrimination and compliance provisions of this clause in all agreements
with its sub-recipients, contractors, and subcontractors, and shall include a requirement in
all agreements with all of same that each of them in turn include the nondiscrimination and
compliance provisions of this clause in all contracts and subcontracts they enter into to
perform work under this Agreement.
SECTION 2: BART AGREEMENTS
A. In accordance with Section 1.I above, BART may assign a Project Manager to review and
provide comments on design plans. Should the BART Project Manager have comments,
he or she will provide them within 21 calendar days of receipt of said documents from
CITY OF DUBLIN.
B. BART reserves the right of BART staff and its authorized representatives to conduct
construction observation of the project site.
C. BART agrees to pay an amount not to exceed One Million Five Hundred Thousand Dollars
and No Cents for the work described in Exhibit A of this Agreement to be performed by
CITY OF DUBLIN.
D. BART reserves the right to recalculate or proportionately reduce any grant award amount
due to CITY OF DUBLIN for Project scopes that are modified and/or completed under
budget or delays, liquidated damages, or non-compliance with provisions of this
Agreement
SECTION 3: MUTUAL AGREEMENTS
A. Neither party shall assign this Agreement, or any part thereof, without prior express written
consent of the other, and any attempt thereof shall be void and unenforceable.
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B. All notices required hereunder may be given by personal delivery, U.S. mail, courier
service (e.g. Federal Express) or facsimile. Notices shall be effective upon receipt at the
following addresses:
To BART:
Station Area Planning
300 Lakeside Drive
Oakland, CA 94612
To CITY OF DUBLIN:
100 Civic Plaza
Dublin, CA 94568
C. Nothing in this Agreement is intended to establish the Parties as partners, co-ventures or
principal and agent with one another. Neither party may contract or enter into any other
agreement in the name of the other.
D. This Agreement shall be interpreted under and pursuant to the laws of the State of
California applicable to contracts to be performed within the State, without reference to
conflicts of law principles. This Agreement is made in Oakland, California and any action
relating to this Agreement shall be instituted and prosecuted in the courts of the Superior
Court of California, County of Alameda.
E. This Agreement shall be binding upon and inure to the benefit of approved transferees,
successors and assigns of each of the Parties to it, except that there shall be no transfer of
any interest by any of the Parties to this Agreement except pursuant to the terms of the
Agreement.
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F. This Agreement represents the full, complete and entire agreement of the Parties with
respect to the subject matter hereof, and supersedes any and all other communications,
representations, proposals, understandings or agreements, whether written or oral, between
the Parties with respect to such subject matter. This Agreement may not be modified or
amended, in whole or in part, except in writing signed by an authorized officer or
representative of each of the Parties.
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IN WITNESS WHEREOF, the Parties executed this Agreement on or as of the date first written
above.
Approved as to form:
______________________________
John Bakker, City of Dublin Attorney
CITY OF DUBLIN:
By:
______________________________
Name: Linda Smith
____________________________
Title: City Manager
_____________________________
Approved as to form:
______________________________
Raymond Pascual, BART Attorney
BART:
SAN FRANCISCO BAY AREA
RAPID TRANSIT DISTRICT
By:
______________________________
Name: Robert Powers
____________________________
Title: General Manager
_____________________________
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EXIBITS
Exhibit A: Initial Project Report (IPR)
Exhibit B: Safe Routes to BART (SR2B) Grant Program Guidelines FY 2020/2021 Cycle
Exhibit C: BART Project Signage Design Manual, Draft v3
Exhibit D: Sample Invoice
Exhibit E: Quarterly Progress Reports
Page 1 of 3
Project [Name/Number] – SR2B Initial Project Report
Project Name: Project name familiar with
project sponsor other
funding/planning documents.
IPR Date: Date
Project
Manager:
Name of agency representative
to this project
Target Station(s): Name of BART Station(s)
closest to project
Project
Sponsor:
Name of lead agency
responsible for ensuring the
delivery of the SR2B project and
responsible for addressing any
funding shortfalls.
Project #:
57RRR101
Grant Amount: Total amount of SR2B Grant
money allocated to this project.
Project Amount: Total Project Cost for the Project
scope partially funded by SR2B.
Describe project and benefits in 250 words or less.
Budget
Budget Status as of Current Date Project Sponsor may add additional project phases/activities as
needed.
Project Phase Current
Baseline Budget
SR2B Funded
Budget
Cost to
Complete
Current
Forecast
Planning/Conceptual Design
(PC)
Environmental Studies (ENV)
Final Design - PS&E (PSE)
Right of Way (ROW)
Construction (CON)
Construction Management
(CM)
Total
Comments on Budget Status:
Executive Summary
SR2B Initial Project Report (IPR)
Page 2 of 3
Project [Name/Number] – SR2B Initial Project Report
Project Funding Sources Project Sponsor may add additional funding sources as needed.
SR2B Grant [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Funding Total [$$]
Comments on Funding Sources:
Project Definition
Project Description
Describe the project and demonstrate how the project will result in an operable or usable segment.
Include a summary of any prior completed phases and/or future phases or segments associated with the
SR2B segment. Attach any project graphic information necessary to communicate the scope and intent of
the project.
Project Definition
Business
Objectives
Describe the project purpose, including the problem being addressed and
specific accomplishment to be achieved and resulting benefits, as well as the
value of the project to the region or corridor, and an explanation of the project
as a worthy transportation investment.
Scope
Assumptions
Dependencies
Project Photo Documentation: Attach high-quality existing conditions photographs (.jpg, .gif, .png) to
this report.
Risk Status
Risks:
Include potential issues that may adversely affect the proposed project or the ability of
the sponsor or implementing agency to carry out the subject project.
Mitigation:
Describe measures being taken to mitigate risks outlined above.
Page 3 of 3
Project [Name/Number] – SR2B Initial Project Report
Scheduled Milestones / Deliverables
Project Sponsor may add additional milestones / deliverables as needed.
Milestone Application
Schedule Current Forecast Actual Status
Environmental Studies (ENV)
Final Design - PS&E (PSE)
Advertise Construction
Award Construction Contract
Construction Start
Construction Complete
Open for Operation
Comments on Scheduled Milestones / Deliverables:
SR2B Grant Program Guidelines – 05.28.2020
Safe Routes to BART (SR2B)
Grant Program Guidelines
FY 2020/2021 Cycle
Applications must be submitted online no later than
Thursday, July 23, 2020 by 2:00 p.m.
Hard copies will not be accepted, and late applications will not be reviewed.
This grant program is funded by Measure RR and open to public agencies within
Alameda, Contra Costa and San Francisco Counties. SR2B anticipated award
announcements: FALL 2020
San Francisco Bay Area Rapid Transit District (BART)
300 Lakeside Drive
Oakland, CA 94612
Date Released: May 28, 2020
For more information, visit www.bart.gov/SR2B or email or email SR2B@bart.gov
SR2B Grant Program Guidelines – 05.28.2020 2
1 BACKGROUND
1.1 SAFE ROUTES TO BART (SR2B) OVERVIEW
Safe Routes to BART (SR2B) is a Measure RR-funded grant program targeting improved
active access to BART stations. SR2B grants will assist local jurisdictions and partner
agencies to deliver near term, active access infrastructure in the form of transportation
capital projects primarily off of BART’s property. Projects selected for funding will
support BART’s 2016 Station Access Policy goals, expand station access choices and
improve the overall customer experience to access the BART system.
1.2 MEASURE RR GENERAL OBLIGATION BOND
Approved by voters in 2016, Measure RR authorized BART to issue bonds for $3.5 billion
to rebuild the aging BART system through capital improvements. The General Obligation
(GO) Bond includes $135 million (4% of the $3.5 billion bond) to deliver capital projects
to expand opportunities to safely access BART stations. Seventy-seven million dollars
($77M) of this amount has been tentatively allocated for the development and
construction of active access (walking and bicycling) projects.
1.3 THE OPPORTUNITY
Recognizing the potential of local jurisdictions to improve active access through
infrastructure improvements to municipal facilities that demonstrate a clear nexus to
BART station access, BART has set aside $25 million of the $77 million allocated to active
access for the Safe Routes to BART (SR2B) Grant Program.
1.4 AWARD AMOUNT MINIMUM AND MAXIMUMS
Approximately $5 million in Measure RR funds will be made available during the FY
2020/2021 SR2B grant cycle with funding disbursements ranging between approximately
$500,000 and $1.5 million per agreement. SR2B provides grant funding for construction
only (which may include construction management).
2 APPLICATION AND AWARD SCHEDULE*
Activity Date
Call for Projects Released May 28, 2020
Deadline for Questions (prior to webinar) June 8, 2020
Application Webinar June 12, 2020*
Deadline for Applications July 23, 2020
Notice of Award Fall 2020 **
Execute Funding Agreements Fall 2020 **
* Date subject to change. For most current schedule, please visit www.BART.gov/SR2B.
** Specific dates will be provided at a later time.
SR2B Grant Program Guidelines – 05.28.2020 3
3 APPLICATION WEBINAR
BART will host an application webinar to review the program with potential applicants
and answer questions about the program and the application process. The webinar will
cover program requirements, applicant eligibility, project eligibility, the application
process, and application evaluation criteria. The proceedings will be recorded and made
available on the SR2B Call for Projects page of BART’s website for reference.
4 APPLICATION REQUIREMENTS
Proposed projects are subject to the Measure RR General Obligation Bond rules and
BART’s commitments to the public. Appendix A: Eligibility and Evaluation Criteria
provides full eligibility requirements, screening and evaluation criteria, but a summary
is provided here. For a project to be considered for SR2B funding, applicant agencies and
proposed projects must meet all eligibility requirements.
4.1 ELIGIBLE APPLICANT CRITERIA
Applicant agencies must:
a. be a public agency within Alameda, Contra Costa and San Francisco counties
leading a proposed project that meets the eligible project criteria;
b. have authority (directly or with written permission from the owner) over the
elements of the proposed project requesting SR2B funds, including: right-of-way
and maintenance and operations;
c. commit to provide at least 30% of the total proposed project implementation costs
(“matching funds”) in funding that has been secured from a non-BART source, not
including staff time;
d. provide a letter of verification of programmed and proposed funding detailed in
in Appendix B: Cost Estimate, Funding Plan, Budget Narrative (for example, proof
of CIP allocation, grant awards, grant applications);
e. provide certification, at the time of the SR2B funding agreement, that all
complementary fund sources are committed to the proposed project. Funding is
generally considered committed if it is included specifically in a programming
document adopted by the governing board or council responsible for the
administration of the funding. Discretionary funds committed to a project may be
considered committed as well;
f. have a funding plan based on an engineer’s estimate of 35% design completed, at
a minimum. Applicants should provide an estimate based on the most detailed
level of design completed; and
g. demonstrate municipal support with, at a minimum, a letter from the City
Manager or other executive authority. Where applicable, Bicyclist and Pedestrian
Advisory Committees (or an equivalent) will be required to provide letters of
support.
SR2B Grant Program Guidelines – 05.28.2020 4
4.2 ELIGIBLE PROJECT CRITERIA
In order to be considered, proposed projects must:
a. be entirely located within Alameda, Contra Costa, and San Francisco Counties;
b. deliver near term, enduring, active access infrastructure improvements that
demonstrate a clear nexus to access a BART station, by walking and/or biking;
c. maintain or improve safe and comfortable access for BART’s customers, including
those with disabilities, consistent with the SR2B grant program goals.
d. have a delivery timeframe of up to three and a half years of a fully executed
Funding Agreement (per milestones outlined in section 7 Project Implementation
below);
e. be designed to a minimum of 35% design complete, noting that SR2B funds can
only be used for construction activities; and
Proposed projects may be part of a larger project that does not meet these requirements,
but the elements that utilize SR2B funds must meet all stated grant criteria above.
4.3 NUMBER OF APPLICATIONS AND APPLICANTS
Each Eligible applicant may submit only one application per BART station per funding
cycle. There are no limits on the number of eligible applicants submitting for an
individual station. However, proposed projects that demonstrate inter-agency
coordination will be prioritized.
Eligible applicants may co-sponsor a proposed project with multiple agencies, as long as
the eligible applicant is the lead applicant. Applicants may also substitute one station
specific application for a multi- station intervention type (systemic improvements such
as lighting, high-visibility crosswalks, etc.).
5 APPLICATION PROCESS
BART has made every effort to create as user-friendly an application process as possible,
while ensuring that the grant program meets the agency’s own requirements for quality,
efficiency and transparency.
Before diving into the application process, BART encourages potential applicants to
review all of the materials in the Application Materials section of the grant’s Call for
Projects web page. Doing so will give applicants a good sense of what resources and
talent the application will require.
The SR2B Grant Program supports BART’s goals beyond the simple movement of
customers. The program includes goals related to equity, and complete communities, as
well as customer experience, safety and security. While we anticipate each eligible
Applicant’s Public Works or Transportation departments will generally take the lead on
SR2B application development, the application process may require support from an
applicant’s Planning, Land Use and/or Housing departments.
SR2B Grant Program Guidelines – 05.28.2020 5
5.1 APPLICATION INSTRUCTIONS
Eligible Applicants are required to submit their application via the Submittable
application website, www.bart.submittable.com. Applicants will be required to sign up
for a free Submittable account. Technical assistance is available from Submittable via
phone, email and chat. Contact info is listed on the first page of the SR2B submission
page.
In addition to the online form, applicants will be asked to upload the following materials.
5.1.1 Proposed Project Description, Drawings and Map(s):
a. Summary description (250 words or less) of the current issues and how the
proposed project improves bike/ped access to the target BART station(s). If the
SR2B funds requested for a particular scope or segment of a larger project, provide
the broader project context.
b. Easy to read map showing the proposed project area including city streets and
project limits as appropriate. For linear projects, please identify the start and end
point of locations. If multiple bikeway types are proposed (e.g. cycle track, bike
lane), clearly indicate the limits of each bikeway type. Map should also include:
○ Existing facilities, as applicable (e.g. bikeways, sidewalks, crosswalks,
traffic signals, etc.). If the proposed project is closing a gap, clearly illustrate
how the proposed project achieves this. Relationship to existing bike or ped
plan (as appropriate).
○ Nearby BART station(s) and other transit facilities, activity centers, other
locations of interest and regional connections.
○ Map elements: scale, legend, north arrow and clear documentation of items
above.
c. Most current design drawings. Minimum 35% design set of no more than five (5)
11”x17” drawings (as PDFs) including plan views and cross sections and any
supporting renderings that provide an overview of the proposed project scope.
5.1.2 Cost Estimate, Funding Plan, Budget Narrative and Schedule
Applicants must provide their estimate based on an engineer’s estimate at a minimum of
35% design completed but are encouraged to base it on the most detailed level of design
completed. Applicants must use the forms provided in Appendix B. If more detailed
budgets have been prepared, Applicants can provide that information.
5.1.3 Letter of Commitment or Resolution
Provide a signed Letter of Commitment from the Applicant’s authorized representative
(e.g., Chief Executive, Executive Director, or City Manager) or Resolution from the
governing body (e.g., City Council, Board of Supervisors, or Board of Directors) that
authorizes the submittal of the application; identifies the individual authorized to submit
and carry out the proposal; and commits the sponsoring agency to provide all necessary
funds to undertake the proposed project including matching funds.
SR2B Grant Program Guidelines – 05.28.2020 6
5.1.4 Letter of Support from an Active Transportation Citizen’s Committee or
Advocacy Organization
Where such a body is operative, a letter of support by the relevant Bicyclist and
Pedestrian Advisory Committees (or an equivalent) is required.
5.1.5 Letter of Funding Verification
A Letter of Verification outlining available documentation of programmed and proposed
matching funding noted in Appendix B (for example, proof of CIP allocation, grant
awards, grant applications).
5.1.6 Right of Way Control
Proof of authority and control (direct or with permission from owner) to implement the
improvements contemplated by the proposed project in its particular jurisdiction (e.g.,
ownership of the public right-of-way, title to property, easements, rights of entry,
possession of utility relocation, etc.).
5.1.7 Environmental Approval
If applicable, proof of completed CEQA documentation, either a copy of exemption by
lead agency, applicable negative declaration, or environmental impact report.
5.1.8 Plan
If any part of the proposed project is required as part of a plan, please include a copy of
the relevant text from the plan and a link to the document if it’s available online.
5.1.9 Letters of Support
If available, provide letters of support from other stakeholders, in addition to required
Letter of Commitment.
5.1.10 Additional Information
Any additional, clarifying information or important permits secured that support project
readiness.
Table A: Application Checklist
Application Questions (input into Submittable.com
required)
Map(s) of project area (upload required, PDF format only,
limit five (3) files)
35% (minimum) design set drawings of the proposed
project (upload required, PDF format only, limit five (5)
files)
Other relevant project graphics and photographs (upload
optional, PDF format only, limit five (5) files)
Letter of Commitment or Resolution (upload required)
SR2B Grant Program Guidelines – 05.28.2020 7
Letter of Support from an active transportation citizen’s
committee or advocacy organization (required where
applicable).
Letter of Funding Verification (upload required)
Proof of Right of Way Control (upload required)
Environmental Approvals (required where applicable)
Plan (upload if applicable)
Additional Letters of Support (upload if applicable)
Any Additional Information (upload if applicable)
6 SELECTION, AWARD, AND AGREEMENT
After receiving SR2B applications, BART staff will screen applicants and projects for
eligibility. Then, a Selection Committee made up of BART staff and external participants
will review the proposals.
The Selection Committee will evaluate the proposed projects against the policy and
technical criteria outlined in Appendix A, which are directly linked to the Board-adopted
2016 Station Access Policy, also referenced in Appendix A. Once the SR2B Selection
Committee scores the project proposals, the BART’s General Manager will make a final
determination of award. Staff will then provide an update to the BART Board.
Once BART has made its final determination, it will notify successful applicants of their
grant award offer, issue a Notice of Proposed Award and prepare a Funding Agreement.
Notices, such as a Notice of Proposed Award, do not constitute a final obligation on the
part of BART to fund a project. Only a fully executed funding agreement (i.e., signed by
both the Project Sponsor and BART) constitutes BART’s award of funds for a project.
Once Project Sponsor receives Notice of Proposed Award, the Project Sponsor will need
to submit a W-9 to BART.
7 PROJECT IMPLEMENTATION
After a Funding Agreement has been fully executed, the Project Sponsor may use SR2B
funds for construction. This time period to implement the project is referred to as the
Implementation Phase.
7.1 MILESTONES
Projects funded through SR2B will be expected to achieve the following milestones to
deliver projects:
SR2B Grant Program Guidelines – 05.28.2020 8
a. reach 100% design/bidding documents no later than 1.5 years after funding
agreement has been fully executed;
b. award a Notice to Proceed for the project no later than six months after 100%
design; and
c. construction complete no less than 1.5 years construct from issuance of a Notice to
proceed.
7.2 PROJECT SPONSOR RESPONSIBILITIES
During the Implementation Phase, Project Sponsors must:
a. be responsible for permitting, environmental documentation and construction of
the project;
b. ensure the project meets all federal, state, and local regulatory requirements,
including ADA, stormwater, etc.;
c. ensure that all aspects of construction comply with the California Business and
Professions, Civil, Government, Labor, and Public Contract Codes, including
prevailing wage provisions;
d. acknowledge BART’s Measure RR as a funding source in printed and electronic
materials describing the project, such as construction signage, brochures,
handbooks, newsletters and press releases;
e. at key design milestones agreed to in the funding agreement, allow BART staff
and its authorized representatives up to three weeks to review designs and
propose potential modifications;
f. allow BART staff and its authorized representatives to conduct construction
observations of the project and conduct financial audits, including all records
related to the project performance and expense incurred; and
g. Recipients that have small business programs designed to encourage and facilitate
the participation of small businesses in its contracts shall be required to implement
those programs on all contracts funded the SR2B program. To the extent that a
recipient does not have a small business program, it will be required to encourage
small business participation on all contracts funded by SR2B funds.
After construction is complete, Project Sponsor must:
a. be responsible for operations and maintenance of the project; and
b. monitor the condition of the facilities and maintain the project components in good
operating condition.
8 INSURANCE
Insurance requirements are based on a project’s scope, and may also include commercial
general liability, automobile liability, and automobile physical damage. BART reserves
the right to specify different types or levels of insurance in the funding agreement. The
typical funding agreement requires that each Project Sponsor provide documentation
showing that the Project Sponsor and any sub-awardees meet the insurance requirements
for each of their projects.
SR2B Grant Program Guidelines – 05.28.2020 9
Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M.
Best’s rating of no less than A VII. BART may, at its sole discretion, waive or alter this
requirement or accept self-insurance in lieu of any required policy of insurance
Project Sponsors must meet the following insurance requirements:
8.1 LIABILITY INSURANCE
Liability Insurance with a limit of not less than $1 million per occurrence:
a. of the type usual and customary to the business of the Project Sponsor; and
b. on the vehicles, vessels, engines or equipment operated by the Project Sponsor.
8.2 PROPERTY INSURANCE
Property insurance:
a. in an amount of not less than the insurable value of Project Sponsor’s equipment
funded under the Agreement; and
b. covering all risks of loss, damage or destruction of such vehicles, vessels, engines
or equipment.
8.3 WORKERS’ COMPENSATION
Workers compensation, as required by California law, and employers’ liability insurance
with a limit not less than $1 million.
9 REIMBURSEMENT PROCESS
Grant funding is paid on a reimbursement basis for eligible costs after all invoiced costs
have been incurred and paid for by the Project Sponsor and after BART has reviewed and
approved all invoices and required reports.
Project Sponsors must submit invoices to BART on a quarterly basis, which will include
a summary of work and all costs of the project for which SR2B funds are being requested
for the stated time period. Project Sponsors must use BART’s General Invoice Form when
submitting a reimbursement request. See Appendix C for a sample invoice and process.
The Project Sponsor will be responsible for including a report of all awards and payments
to small businesses (whether as a prime or subcontractor) with each to BART.
The Project must submit final invoices for reimbursement within three months after all
construction has been completed, and the facility is placed into service.
The Project Sponsor will agree to provide any additional funding that may be needed to
complete the project beyond the amount provided by BART as stipulated by the Project
Sponsor in its grant application submission. The Project Sponsor will acknowledge that
if any portion of the Project is not funded by such additional funding, BART is not
obligated to provide grant funds to the Project Sponsor and is not liable to the Project
Sponsor in any way for such funding.
SR2B Grant Program Guidelines – 05.28.2020 10
If the original, approved project scope receiving SR2B funds is modified and/or
completed under budget it may have its award amount recalculated and/or reduced
proportionately, at BART’s sole discretion. Project Sponsors may apply for reallocation.
However, funds will only be reallocated to efforts that directly support the approved
scope of the originally approved outcomes for the grant.
9.1 ELIGIBLE COSTS
Project costs must comply with the requirements of Measure RR GO Bond rules.
Grant funding may only be used to reimburse the Project Sponsor for the approved
eligible costs, which are specified in the funding agreement, which have been incurred
by the Project Sponsor, and which are directly and solely related to the capital expenses
of the project. Funds must be used for construction costs only (which may include
Construction Management). Funds must be used for the improvement of real property,
subject to independent oversight and annual audits.
Expenses eligible for reimbursement may include:
a. material that is directly related to construction of an approved project;
b. equipment rental that is directly related to construction of an approved project
(e.g., dump truck);
c. fixtures are permissible. Examples of fixtures are permanently affixed signs,
elevators, bike racks and lockers;
d. labor charges (i.e., salaries, wages, and benefits) directly and solely related to the
site preparation, construction and the installation; and
e. permit fees
9.2 INELIGIBLE COSTS
Project-related costs that are not specified as eligible costs in the executed funding
agreement will not be considered eligible for reimbursement by grant funds and may not
be counted towards the match funding requirement.
The following are examples of ineligible costs:
a. any work conducted prior to the full execution of a funding agreement, including
work that was required for the application;
b. feasibility and planning studies;
c. design;
d. hardware, equipment, or labor costs that are not essential or directly related to the
project;
e. any costs related to the development of new software or applications;
f. costs related to operation or maintenance;
g. purchase of equipment as defined by the GO Bond rules - Generally equipment
has no permanent connection to a structure or building and can be moved without
SR2B Grant Program Guidelines – 05.28.2020 11
losing their character or value. Examples of equipment are vehicles, computers,
tables, and chairs; and
h. grant administration (e.g. salaries, wages, benefits, supplies, equipment and other
office expenses).
10 REPORTING
During the Implementation Phase, the Project Sponsor is required to monitor the project
and submit the following reports to BART:
a. Initial Project Report (IPR) due with Funding Agreement. Project Sponsors must
also include existing conditions photos.
b. Quarterly Progress Reports that shall include narrative, budget update,
contracting changes (small business participation, contract change orders and/or
amendments) change orders as it relates to SR2B funded scope of work. Project
Sponsors will need to provide 2-3 photos of work performed and work completed
during period.
c. Final Report: required for release of the final reimbursement and due within three
months from the date the project is placed into public use. Project Sponsor will
need to include at least 2-3 post-construction photos in the final report.
The Project Sponsor shall be responsible for reporting awards to prime contractors and
subcontractors implementing the project scope receiving SR2B funds to BART when the
contract is awarded. If there are any changes to contractors or subcontractors, the Project
Sponsor will be required to notify BART.
11 PROJECT EVALUATION
BART will evaluate project impacts by collecting baseline counts and/or intercept
surveys before project implementation and follow up with data collection after the project
is in operation.
12 AUDIT AND RECORDS RETENTION
Project Sponsors must allow BART staff or its authorized representatives to audit the
project before the project ends. All SR2B projects will be audited once BART accepts and
approves the Project Sponsors’ final invoice. BART conducts audits to ensure that all
project funds have been spent and project requirements have been met in accordance
with the funding agreements, SR2B program guidelines, and SR2B grant program
policies. As such, Project Sponsors are required to maintain all project records in a
centralized location throughout the project term and for three years following the date of
BART’s final reimbursement payment.
SR2B Grant Program Guidelines – 05.28.2020 12
13 ADDITIONAL INFORMATION, PROGRAM UPDATES AND
QUESTIONS
Visit www.bart.gov/SR2B for more information. For specific questions, please attend an
application webinar or contact Rachel Factor, Principal Planner & SR2B Project Manager,
by email at SR2B@bart.gov (subject "RE: SR2B Program").
Notices about this Program, including announcements about schedule and program
updates, will be posted on www.bart.gov/SR2B and sent via e-mail to parties that have
signed up to receive SR2B email alerts at www.bart.gov/SR2B.
SR2B Grant Program Guidelines – 05.28.2020 13
Appendices
Appendix A: Eligibility and Evaluation Criteria
Appendix B: Cost Estimate, Funding Plan, Budget Narrative
Appendix C: Sample Invoice
PROJECT SIGNAGE DESIGN MANUAL
DRAFT v3
BART Communications Department
Melissa Miller
(510) 464-7161
mmiller@bart.gov
Introduction
BART construction contracts contain requirements
for construction project signs. These can be divided
into two types (with some overlap/exceptions). The
first is general construction safety, traffic control,
and parking signs. These are called out in the BART
Facilities Standards (BFS) and in the section referring
to “Temporary Controls” (Section 01 57 00). The
BFS requires that contractors provide all necessary
signs as described in the California MUTCD
available at www.dot.ca.gov/trafficops/camutcd/.
We will not address these signs in this document.
This document is intended to address the creation
of “Project Identification” as mentioned in Section
(01 58 00) of the BFS. Some wayfinding and access
signs will also be designed, and are described in
this manual as well.
In general, the BART Communications Department,
working with Planning, Engineering, and Project
Management, will design Project Identification
signs and will provide print-ready artwork to the
contractor/developer.
The contractor/developer will be responsible for
the production, purchase, placement, and
maintenance of these signs, using the materials
described on page 2, as specified by the BART
Communications Department.
Table of Contents
Materials Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Project Information Signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Project Identification Signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Access/Temporary Wayfinding Signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Temporary Construction Site Fencing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Measure RR Project Signs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Signage Visual Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
BART Logo Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Measure RR Logo Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
DRAFT
Solid Vinyl Banners
Solid vinyl banners are used inside stations
and can also be used outdoors where wind is
not a factor.
Materials: 14 oz. UV fade resistant vinyl with
grommets and heavy duty zip ties
Size: 120” w x 36” h
Mesh Vinyl Banners
Mesh vinyl banners work best in outdoor
areas with frequent high winds.
Materials: Minimum 8 ounce weight, water
resistant, PVC coated mesh vinyl material.
13 mil thickness, 1000 x 1000 yarn denier,
maximum 40 percent air flow through
Size: 120” w x 36” h
Solid Vinyl Panels
Solid vinyl panels with grommets are attached
to fencing with heavy duty zip ties. Without
grommets, panels can be attached with adhesive
onto plywood panels. (This application requires
professional installation at additional cost.)
Materials: 14 oz. UV fade resistant vinyl with
grommets and heavy duty zip ties
Size: Each panel is 48” w x 72” h
Material Specifications
The following material specifications should
be used for signage production. The appropriate
material for each sign will be determined by the
BART Communications Department.
Artwork, including the BART logo, Measure RR
logo, and all graphic artwork will be supplied
by the BART Communications Department.
PVC Signs
Used as stand-alone signs attached to posts
or walls.
Materials: 6mm bright white PVC plastic
Size: TBD depending on location
Aluminum Composite Signs
Heavier and more durable than PVC, these
semi-permanent signs can be displayed for up
to a year. Because of their heavier weight, they
should only be attached to sturdy posts or walls.
Materials: 3mm white Alupanel with graffiti
resistant coating on top of printed surface
Size: TBD depending on location
A-Frame Signs
Used for temporary wayfinding and access
information
Materials: 4mm corrugated plastic
Size: 24” w x 36” h
Construction Fencing
Used to screen work area from public while still
identifying as a BART project
Materials: 200 Series Privacy Screen Plus,
navy blue, 8’ h, 88% blockage. Standard sized,
finished with black binding and brass grommets.
BART Logo applied/stitched on every 50 linear
feet (top of logo 4’ 6” above ground): 112 Series
Stitch-On Logo, print on flex mesh then sewn onto
200 Series Roll (resource: fencescreen.com)
DRAFT Project Signage Design Manual 2
Project Information Signs
Project information signs tell passengers and
neighbors what is being constructed, describe the
project benefits, and give an expected completion
date. Ideally, a large portion of these signs will
include an architectural rendering of the project,
if available.
Fabrication and installation of a project information
sign will be required in the construction contract.
Placement of the sign will depend on the work
location. It can be a stand alone sign mounted on
appropriate supports, or attached to a wall, fence,
or other structure. Material will be determined by
the site location and the amount of time that the
sign will need to be displayed.
Sign design will be provided by the BART
Communications Department. When submitting
project information for your sign, please include
answers to these questions:
What is this project?
How is this making BART better?
When will the project be finished?
Project renderings should be provided by the project
manager at the highest resolution available, since
renderings will need to be as large as they’ll appear
on the sign and will be printed at 150 dpi.
Example of project information sign with architectural rendering
Hung at eye level, so copy is easy to read
Example of project information banner with architectural rendering
When banners are hung overhead, copy should be brief so it’s large and easy to read from a distance
DRAFT Project Signage Design Manual 3
BART Track Replacement Project
Project brought to you by voter-approved Measure RR funds
BART
Track Replacement
Project
Project brought to you by
voter-approved Measure RR funds
Rebuild a Lafayette interlocking and
replace track.
Our tracks, interlockings, and fastening
systems have been in service for up to
40 years. Replacing them now will make
for smoother, quieter, and more reliable
service for many years to come.
Completion is scheduled for
February 2020.
$13 million (part of our total $625 million
track repair budget)
Visit www.bart.gov/tracks.
What is this project?
How is this making
BART better?
When will the project
be finished?
What is the
total budget?
How can I learn more?MacA r thur PlazaImprovements
New self-park bike station, flooring,
security cameras, and lighting
Completion scheduled for Spring 2019
More information at www.bart.gov
MacAr thur Plaza
Improvements
BART is making
numerous upgrades
at this station’s plaza.
The finished plaza
will include a new self
park bike station, new
concrete flooring, new
security cameras, and
improved lighting.
Plaza improvements are
expected to be finished
in Spring 2019.
What is this project?
How is this making
BART better?
When will the
project be finished?
More information at www.bart.gov
BART Track Replacement Project
Project brought to you by voter-approved Measure RR funds
BART
Track Replacement
Project
Project brought to you by
voter-approved Measure RR funds
Rebuild a Lafayette interlocking and
replace track.
Our tracks, interlockings, and fastening
systems have been in service for up to
40 years. Replacing them now will make
for smoother, quieter, and more reliable
service for many years to come.
Completion is scheduled for
February 2020.
$13 million (part of our total $625 million
track repair budget)
Visit www.bart.gov/tracks.
What is this project?
How is this making
BART better?
When will the project
be finished?
What is the
total budget?
How can I learn more?MacA r thur PlazaImprovements
New self-park bike station, flooring,
security cameras, and lighting
Completion scheduled for Spring 2019
More information at www.bart.gov
MacAr thur Plaza
Improvements
BART is making
numerous upgrades
at this station’s plaza.
The finished plaza
will include a new self
park bike station, new
concrete flooring, new
security cameras, and
improved lighting.
Plaza improvements are
expected to be finished
in Spring 2019.
What is this project?
How is this making
BART better?
When will the
project be finished?
More information at www.bart.gov
Project Identification Signs
Project identification signs are used for projects
that have requirements from funding sources for
logo placement/source credit. Typically, these are
capital improvement projects that rely on outside
funding sources such as local measures, state
measures, or federal funding. The funding source
should be identified on signage as required, with
the appropriate logo, etc. The BART logo should
be at the top of the hierarchy.
In addition, some contracts may require identifi-
cation of the developer, contractor, architect, etc.
This information, and appropriate logos, should
be sourced and provided by the contractor. Logos
should be provided in vector format. Fabrication
and installation of a project identification sign
or project information sign (or both) will be
required in the construction contract.
Placement of the sign will depend on the work
location. It can be a stand alone sign mounted on
appropriate supports, or attached to a wall, fence,
or other structure. Material will be determined by
the site location and the amount of time that the
sign will need to be displayed.
Sign design files that are ready for production
will be provided by the BART Communications
Department. When requesting artwork, please
include mounting location and size.
Example of project identification sign
DRAFT Project Signage Design Manual 4
Civic Center Station
Canopy-Escalator
Replacement Project
Changes Coming To Station Access
As We Make Improvements
Visit wdpbartupdates.com to learn more
Access/Temporary Wayfinding Signs
Temporary sidewalk closures, relocated parking
areas, relocated pick-up and drop-off areas, and
other detours or changes to station access may
occur due to construction. To help passengers
find their way, the contract requires that signs
are provided.
Signs are typically 24” w x 36” h to fit on standard
A-frames and are printed on corrugated plastic.
Copy will be provided by the BART Communications
Department in consultation with the Project Engineer
and/or Contractor. It will include directional arrows
and a brief description of the desired action.
The Communications Department will provide
artwork and the contractor will be responsible for
production and placement of the signs.
In cases where a banner is more appropriate,
the Communications Department will modify
the artwork accordingly. Standard banners are
120” w x 36” h, and are printed on outdoor-rated
matte vinyl with grommets for hanging.
Examples of access/temporary wayfinding A-frame signs
Example of access/temporary wayfinding banner
Stairway
Closed
Temporarily
Businesses Open During Construction
To
Permit
Parking
Stairway
Closed
Temporarily
Businesses Open During Construction
To
Permit
Parking
DRAFT Project Signage Design Manual 5
Temporary Construction Site
Fencing
To brand BART construction sites, temporary fencing
should be installed (per specifications) that includes
a BART logo on every public-facing section.
The BART Communications Department will
supply print-ready artwork for an 18-inch logo to
be installed with the top of the logo 4’ 6” above
the ground.
The fencing should meet requirements of the
BART Facilities Standards.
Example of temporary construction site fencing
DRAFT Project Signage Design Manual 6
Measure RR Project Signs
The Measure RR logo should appear on all signs
that use Measure RR funds for the project.
These examples show the preferred logo placement:
the Measure RR logo is on the bottom left, the BART
logo is on the bottom right, and this line of copy is
between them:
“Project brought to you by
voter-approved Measure RR funds”
This copy should be used with the Measure RR logo
whenever possible.
The Measure RR logo is not a stand alone logo, and
should always be accompanied by the BART logo
everywhere it appears.
The BART Communications Department will provide
Measure RR project sign artwork and the contractor
will be responsible for production and placement of
the signs.
Example of project information sign with Measure RR and BART logos
Example of project identification banner with Measure RR and BART logos
BART Track Replacement Project
Project brought to you by voter-approved Measure RR funds
BART
Track Replacement
Project
Project brought to you by
voter-approved Measure RR funds
Rebuild a Lafayette interlocking and
replace track.
Our tracks, interlockings, and fastening
systems have been in service for up to
40 years. Replacing them now will make
for smoother, quieter, and more reliable
service for many years to come.
Completion is scheduled for
February 2020.
$13 million (part of our total $625 million
track repair budget)
Visit www.bart.gov/tracks.
What is this project?
How is this making
BART better?
When will the project
be finished?
What is the
total budget?
How can I learn more?MacA r thur PlazaImprovements
New self-park bike station, flooring,
security cameras, and lighting
Completion scheduled for Spring 2019
More information at www.bart.gov
MacArthur Plaza
Improvements
BART is making
numerous upgrades
at this station’s plaza.
The finished plaza
will include a new self
park bike station, new
concrete flooring, new
security cameras, and
improved lighting.
Plaza improvements are
expected to be finished
in Spring 2019.
What is this project?
How is this making
BART better?
When will the
project be finished?
More information at www.bart.gov
BART Track Replacement Project
Project brought to you by voter-approved Measure RR funds
BART
Track Replacement
Project
Project brought to you by
voter-approved Measure RR funds
Rebuild a Lafayette interlocking and
replace track.
Our tracks, interlockings, and fastening
systems have been in service for up to
40 years. Replacing them now will make
for smoother, quieter, and more reliable
service for many years to come.
Completion is scheduled for
February 2020.
$13 million (part of our total $625 million
track repair budget)
Visit www.bart.gov/tracks.
What is this project?
How is this making
BART better?
When will the project
be finished?
What is the
total budget?
How can I learn more?MacA r thur PlazaImprovements
New self-park bike station, flooring,
security cameras, and lighting
Completion scheduled for Spring 2019
More information at www.bart.gov
MacAr thur Plaza
Improvements
BART is making
numerous upgrades
at this station’s plaza.
The finished plaza
will include a new self
park bike station, new
concrete flooring, new
security cameras, and
improved lighting.
Plaza improvements are
expected to be finished
in Spring 2019.
What is this project?
How is this making
BART better?
When will the
project be finished?
More information at www.bart.gov
DRAFT Project Signage Design Manual 7
Visual Design Standards
Following a standardized design system—where all project signs consistently use the same colors, fonts, and artwork—is the best way to ensure that BART
signage looks consistent and professional.
Signage Typography
The Roboto font family should also be used
consistently for BART project signs.
Roboto and Roboto Condensed are Google fonts,
which can be downloaded for free on the Google
Fonts site at:
https://fonts.google.com/specimen/Roboto
and https://fonts.google.com/specimen/
Roboto+Condensed
Roboto Light
Roboto Regular
Roboto Medium
Roboto Bold
Roboto Black
Roboto Condensed Light
Roboto Condensed Regular
Roboto Condensed Bold
Signage Blue
This color was chosen because it hides dirt,
discourages graffiti, and provides good legibility
with white copy and logos. This color should be
used consistently for BART project signs.
CMYK: 100.70.10.15
PANTONE: 301
DRAFT Project Signage Design Manual 8
BART Logo Standards
BART logo art files will be supplied by the BART Communications Department. The BART logo should be the most prominent logo on project signs that
also include other government agency or contractor logos.
BART Logo Colors
Use the correct BART logo colors, and don’t alter
the logo in any way.
CMYK: 100.8.0.6
PMS: Process Blue
CMYK: 0.0.0.100
PMS: Black
BART Logo on a Background
Use the correct logo for the sign print requirements
and background color, and always keep plenty of
space around the logo so it stands out.
DRAFT Project Signage Design Manual 9
BART color logo on a white
background
BART color logo on Signage Blue
background (logo is enclosed
in a white, curved-edge box)
Measure RR Logo Standards
The Measure RR logo should be included on signage for projects that use Measure RR funds. The Measure RR logo will be supplied by the BART
Communications Department. Use the correct colors, and don’t alter the logo in any way.
Measure RR Logo on a Background
Measure RR Logo Color CMYK: 100.70.10.15
PMS: 301
Measure RR blue logo on a white
background
Measure RR white logo on Signage
Blue background
DRAFT Project Signage Design Manual 10
NAME OF PROJECT SPONSOR Invoice No.
ADDRESS OF PROJECT SPONSOR xxxxxxxxx
ADDRESS OF PROJECT SPONSOR Invoice Date
Contact Name
Phone Number Purchase Order No:
Project Sponsor email xxxxxxxxxx
Send To: San Francisco Bay Area Rapid Transit
Accounts Payable Department - LKS22
300 Lakeside Drive, 22nd Floor
Oakland, CA 94612
Contact Person: Francesca Mbugua (fmbugua@bart.gov)
Project Title: Safe Routes to BART - Jurisdiction - Project Title Project No:
Services for the Period From: xx/xx/xxxx -xx/xx/xxxx Terms:
Net 30
1- 1
TOTAL AMOUNT DUE THIS INVOICE
Total Work Plan Budget
Amount Remaining
Previously Billed Amount -
-$
Safe Routes to BART - Jurisdiction - Project Title -$
-$
Total Billed This Period -
-$
We hereby certify that the funds requested by LOCAL AGENCY are to reimburse LOCAL
AGENCY for project costs already incurred and have not been included in a previous invoice
(Name), Project Manager
Signature
Date
xx/xx/xxxx
Billed Line Items (against Purchase Order Line-Sch, Item/Description
BILLING SUMMARY:
Safe Routes to BART Grant Invoice Sample
Project [Name/Number] – SR2B Quarterly Progress Report Page 1 of 4
Project Name: Project name familiar with project
sponsor other funding/planning
documents.
IPR Date: Date
Project Manager: Name of agency representative to this
project
Target
Station(s):
Name of BART Station(s) closest
to project
Project Sponsor:
Name of lead agency responsible for
ensuring the delivery of the SR2B project
and responsible for addressing any
funding shortfalls.
Project #
57RR101
Grant Amount: Total amount of SR2B Grant money
allocated to this project.
Project
Amount:
Total Project Cost for the Project
scope partially funded by SR2B
Green
(Controlled)
Yellow
(Caution)
Red
(Critical)
Reason for Deviation
Budget
Schedule
Scope
Funding
Quality
Safety
Overall
Status
Comments: Describe project status in 50 words or fewer.
Budget
Budget Status as of Current Date Project Sponsor may add additional project phases/activities as
needed
Description Current
Baseline Budget
SR2B Funded
Budget
Cost to
Complete Current Forecast
Planning/Conceptual Design
(PC)
Environmental Studies (ENV)
Final Design - PS&E (PSE)
Right of Way (ROW)
Construction (CON)
Construction Management
(CM)
Executive Summary
SR2B Quarterly Progress Report
Project [Name/Number] – SR2B Quarterly Progress Report Page 2 of 4
Total
Comments on Budget Status:
Project Funding Sources Status Project Sponsor may add additional funding sources as needed.
SR2B Grant [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Other funds (specify) [$$]
Funding Total [$$]
Comments on Funding Sources:
Small Business Participation Status (if applicable) Project Sponsor may add additional firms as
needed.
Company Name SBE (Yes/No) Contract
Current SBE
Participation
Prime Consultant $$ %
Firm 1 $$ %
Firm 2 $$ %
Firm 3 $$ %
TOTAL $$ %
Comments on SBE Participation:
Project Definition
Project Description
Describe the project and demonstrate how the project will result in an operable or usable infrastructure. Include a
summary of any prior completed phases and/or future phases or segments of larger infrastructure associated with
the SR2B segment. Attach any project graphic information necessary to communicate the scope and intent of the
project.
Project Definition
Business
Objectives
Describe project purpose, including the problem being addressed and specific
accomplishment to be achieved and resulting benefits, as well as the value of the project to
BART, and an explanation of the project as a worthy transportation investment.
Scope
Project [Name/Number] – SR2B Quarterly Progress Report Page 3 of 4
Project Photo Documentation: Attach high-quality photographs (.jpg, .gif, .png) of work performed or completed
during period to this report.
Accomplishments & Plans
Accomplishments during this Reporting Period:
•
•
Plans for the next Reporting Period:
•
•
Risks:
Include potential issues that may adversely affect the proposed project or the ability of
the sponsor or implementing agency to carry out the subject project.
Mitigation:
Describe measures being taken to mitigate risks outlined above.
Scheduled Milestones / Deliverables
Project Sponsor may add additional milestones / deliverables as needed.
Milestone Application
Schedule Current Forecast Actual Status
Environmental Studies (ENV)
Final Design - PS&E (PSE)
Advertise Construction
Award Construction Contract
Assumptions
Dependencies
Issues/Changes/Risk Status
Project [Name/Number] – SR2B Quarterly Progress Report Page 4 of 4
Construction Start
Construction Complete
Open for Operation
Comments on Schedule: